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HomeMy WebLinkAboutLibrary Committee - Minutes - 7/26/20131 The monthly meeting of the Bayfield County Library Committee was called to order by Chair Beth Meyers, County Board Supervisor, at 2:00 pm. Those in attendance were: John Bennett, County Board Supervisor, Mark Abeles-Allison, County Administrator; Dawn Bellile, Deputy County Clerk, Timothy Kane, UW- Extension Community Resources Educator; Kristine Lendved, Darrell Pendergrass, Roberta Menger, Beverly Gaber, Dee Kittleson, County Board Vice-Chair, Jim Trojanowski, and Linda Parker via telephone conference. A quorum was present to conduct business. Introductions were made by each other since many on the Committee are new representatives to the libraries. Beverly Gaber and Linda Parker are the newest representatives being appointed by the County Board. 1. Motion Regarding Minutes of May 17th Library Committee Meeting. A motion was made by Bennett/Gaber to adopt the minutes of the last June 14, 2013 Library Committee meeting. An error was noted on Page 4 stating that $187,590 is being asked for by the libraries when the actual amount should read of $216,499. This was a mistake that was submitted and will be corrected. The motion carried. 2. Discussion and Possible on Appointment Terms and Reimbursements Meyers noted that the County Board will be appointing Beverly Gaber and Linda Parker to the Library Committee at their July 30th meeting. Thank you to Bev and Linda for agreeing to become a part of the Library Committee. Meyers informed Gaber and Parker about the reimbursements for mileage and per diem when attending meetings. The term of office for the Library Committee is the same as that of the County Board, for 2-years. Trojanowski brought up again the idea of having a person other than himself appointed to the Committee on behalf of Northern Waters. 3. Discussion and Possible Action on three-year Library Plan Update. At this point, the meeting was turned over to Tim Kane, UW Community Resource Educator, was went over the Bayfield County Library Plan of Service. Discussion took place on Table 2 regarding Circulation and it doesn’t appear to be accurate. The Committee noted that Red Cliff was not open and that perhaps that was Minutes of the BAYFIELD COUNTY LIBRARY COMMITTEE July 26, 2013 – 2:00 pm EOC Room, Courthouse Annex Washburn, WI 54891 2 making the difference in the figures. Table 4 has the same issues, only 3 of 5 libraries are listed. Trojanowski will have Northern Waters go over the figures again to check for any miscalculations. Table 5 looks accurate . Table 6 Lower circulation, higher Cost and higher circulation, lower cost. Overall, everyone increased except for Drummond. Table 7 isn’t correct either. All numbers need to be rechecked. Discussion took place about updating figures and also the individual library narratives. Trojanowski again that he will have Linda recheck all of the figures. Trojanowski suggested taking Net Library out as it has been sold to a new vendor and they aren’t providing new titles. It is too old and value of information is very limited. After discussing this briefly, the Committee agreed and removed the wording. Also mention as that Red Cliff should be included in the Table Charts for whatever years they received money. Jim will see that these are looked at thoroughly. 4. Discussion and Possible Action Regarding Capital Project Proposal. A document entitled “Bayfield County Building Strong Libraries (BSL) Program was put together by Abeles-Allison and Chair Meyers, and reviewed by the Committee. The Committee thought it looked good and made some. Discussion took place on how to implement suggesting August 30th. It was noted that the Executive Committee will be meeting and the budget needs to be to them in September. 5. Discussion and Possible Action Regarding 2014 County B Budget, Recommendations and Recommendation from Committee. 2014 budget is presently $216,499 - $187,590 going to libraries and the remainder of $28,909 going towards capital projects. Discussion took place on the capital projects and how to implement. A motion was made by Bennett/Gaber to approve the Building Strong Libraries (BLS) Plan and forward the same to the Executive Committee. The motion carried. 6. Library Updates: a. Forest Lodge Library/Cable – Christine said the Cable Library is very busy this time of year with just about everything from copying, computers, faxing, you name it. They have had big programs this summer. b. Washburn Library – Darrell reported that they have had a program called “Blinky the Frog.” Approximately 50 kids signed up and it was a hands on program through Northern Waters. He 3 stated they have had a lot of walk-ins and are going to use the door counter. The circulation states one thing but the actual entrance of customers states another. The grounds and gardens are looking good. They will be holding a used book sale and they are in the process of getting a new logo for a publicity campaign. Bev also reported that the social time with new books and coffee was very nice and well attended. c. Bayfield Library – Roberta stated that Bayfield has been busy with Bicyclists trying to escape the heat for the last 4 days. Now it is cold and they are coming in from that. We have a lot of walk- ins and they are going to borrow the door counter as well. They applied for an area fund grant doing archeological digging. They have on display what has been found. They are having a summer reading program “dig into reading” and “dig deeper” for older children. We have had many volunteers to read stories. d. Northern Waters – Jim had nothing new to report. e. Red Cliff – No report. The next meeting will be on Monday, August 26th at 4 pm in the EOC. Please remember that we need narratives before August 23rd. There being no further business to come before the Library Committee, Chair Meyers adjourned the meeting at 3:15 p.m. Respectfully submitted, Dawn M. Bellile, Secretary to Library Committee