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HomeMy WebLinkAboutLibrary Committee - Minutes - 12/2/20131 The monthly meeting of the Bayfield County Library Committee was called to order by Chair Beth Meyers, at 4:00 pm. Those in attendance were: John Bennett, County Board Supervisor, Mark Abeles-Allison, County Administrator; Dawn Bellile, Deputy County Clerk, Timothy Kane, UW-Extension Community Resources Educator; Courtney6 Dietsche, Iron River Librarian; Darrell Pendergrass, Washburn Librarian; Beverly Gaber, Washburn Library Rep.; Mary Lintala, Drummond Library Rep.; Richard Compton, Bayfield Library Rep.; Linda Stobbe and William Sloan, Northern Waters Reps.; A quorum was present to conduct business. 1. Motion Regarding Minutes of August 26, 2013 Library Committee Meeting. A motion was made by Sloan/Gaber to adopt the minutes of the August 26, 2013 Library Committee meeting. The motion carried. 2. Introduction and Explanation Regarding the Concept of a Community Seed Bank. Tessa Wickus, Americorps VISTA Representative from the UW-Extension office, was present to explain the concept of having a Community Seed Bank. Wickus gave a power point presentation explaining the purpose of a seed bank, why to start one, and how we can accomplish this. Wickus stated that it can basically start anywhere, but used the ideas of starting it in the library. You need cabinets that are labeled with individual envelopes containing the seeds. It is self-run, people can borrow, plant and grow the seeds, the at harvest time, save enough seeds for yourself and then return some back to the seed bank. This is an educational opportunity for both youth and adults who do not have knowledge of planting and would like to learn. Wickus also stated that the Alliance for Sustainability has taken them under their wing and will do what they can to help get this started. Wickus explained how the program planning would work for the year. Planning, swapping and planting seeds in the summer; harvesting in the fall; and in winter collect, dry seeds and organize for the seeds in the spring and then start all over again. Programing and tutorials will be done, but that is still in the planning stages. Pendergrass stated that when Wickus approached him for the possibility of having the Washburn Library be the start up place for the Seed Bank. He stated that he is fine with this, however, he knows nothing about seeds but is willing to give it a try. Minutes of the BAYFIELD COUNTY LIBRARY COMMITTEE December 2, 2013 – 4:00 pm EOC Room, Courthouse Annex Washburn, WI 54891 2 Discussion turned to the possibility of having a community garden and it was stated that the Washburn Library presently has a raised community garden. Cable also has a community garden. Wickus presented this to the Master Gardners and they are also on board, willing to give this their help. Sloan stated that he thought it would be good for Wickus to address a larger group of people. At this time, Chair Meyers asked if introductions couldn’t be made once again since we are all so new with each other. 3. Discussion and Possible Action on 3-Year Bayfield County Plan of Library Service. Kane stated that he had a few corrections to the present Plan. The Committee went over the corrections and discussed a few other items. These corrections will be put into final place and Bellile will send out a fresh copy to everyone. After making the corrections, Chair Meyers asked for a motion to adopt the amended Plan. A motion was made by Lintala/Sloan to adopt the revision to the 3-year Bayfield County Plan of Library Service. The motion carried. 4. Presentation on Building Strong Libraries. Chair Meyers updated the Committee on the award given to Washburn and Cable. Washburn did not have anything to report as the dollars won’t actually come in until January, 2014, so nothing can be done yet. Pendergrass did inform the Committee that they applied for an Otto Bremer grant. They had a representative from Bremer come to the library for a site visit and stated that they stand a good chance at getting the grant. So, in the meanwhile, that is where their efforts have been place, in getting ready for the site visit. A representative from Cable was not present for an update. 5. Building Strong Library Project Rankings for 2014-15. This was already adopted for 2014 by the County Board. Discussion on the timeline for applying for funding. Libraries do not necessarily know by August 1st. It was thought to reword Program Guidelines, 2. Guidelines, (e) to state: “To be eligible to participate, municipalities must have provided no less than August of the previous years’ operating expenses.” This correction will also be incorporated into the document. 6. Discussion and Possible Action on Capital Project Proposal. Nothing to report. 7. 2014 County Budget Recommendations and Recommendation from Committee to County Board. The County Board has approved 100% of the requests. Namakagon is in Phase III of a hot water solar system. Washburn granted funds and waiting for more hopeful funding from Bremer. 8. Individual Library Updates: 3 Drummond. Lintala reported that they have 3 new computers; they have routine projects moving along and they have had monthly articles in The Bottom Line. They are in the process of updating their policies. It was noted that the Library is also used for part of the Historical Museum and a meeting place for many entities, almost like a community center. It is very busy this time of year. Their next Board meeting will be on December 19th. Washburn. Pendergrass stated they have been focused on obtaining the Otto Bremer Grant; had a site inspection regarding this funding. They are busy all the time with the day to day operations. Northern Waters. Stobbe said they are working on increasing the delivery service which means for media moving more frequently which can then also use smaller trucks. Iron River. Dietsche stated they are working on an expansion plan, collecting data, surveys, etc. to see where they can either move to, add on, etc. A campaign will be done around the year 2015. Elaborated on the Clothes for Kids program and how the library is helping with the collecting of clothing in conjunction with the Food Shelf. Thus far, 52 children are signed up. Bayfield. Compton said the library is very busy working on day to day operations. Brought up the topic of the San Antonio, TX paperless library and how that may affect our area as well someday. Discussion lead to technology and how it is sometimes better to provide what we can and leave it at that. Books can always be circulated, but technology changes so fast, that there is no way to keep up. We have WIFI available and for now that seems to be very acceptable. 9. Next Meeting Date: April 7th @ 4pm in Iron River, at the Community Center. Dietsche will arrange for this. 10. Per Diem and Mileage Forms. The County has a form for committee members to fill out to turn in to the County Clerk’s office for payment of your meetings. Bellile will forward the forms to everyone. There being no further business to come before the Library Committee, Meyers adjourned the meeting at 5:05 pm. Respectfully submitted, Dawn Dawn M. Bellile, Secretary to the Bayfield County Library Committee