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HomeMy WebLinkAboutLibrary Committee - Minutes - 5/13/20161 The meeting of the Bayfield County Library Committee was called to order by Chair Mary Lintula at 2:30 pm. Those in attendance were: James Crandall, County Board Supervisor; Jeremy Oswald, County Board Supervisor; Rachel Coughtry, County Board Supervisor; Darrell Pendergrass, Washburn Public Library Librarian; Suzanne Widmar, Drummond Public Librarian; Kristine Lendved, Forest Lodge Librarian; Blair Nelson, Bayfield Librarian; Richard Compton, Committee Representative; Beverly Gaber, Committee Representative; Courtney Dietsche, Iron River Librarian; Linda Hultman, Iron River Committee Representative; Bill Sloan, Northern Waters Representative; Mark Abeles-Allison, County Administrator; and Dawn Bellile, Deputy County Clerk. Absent was: Linda Parker, Committee Representative. Introductions were made again as changes have taken place. A quorum was present to conduct business. 1. Election of Library Committee Chair. Chairperson Lintula called for nominations for the office of Library Committee Chair. Supervisor Crandall nominated Lintula. Lintula asked 3 more times if there were any more nominations. There being none, a motion was made by Compton/Crandall to close nominations and cast a unanimous ballot for the election of Lintula as Chair of the Library Committee. The motion carried. 2. Election of Library Committee Vice-Chair. Chairperson Lintula called for nominations for the office of Library Committee Vice-Chair. Supervisor Crandall nominated Oswald. Lintula asked 3 more times if there were any more nominations. There being none, a motion was made by Compton/Crandall to close nominations and cast a unanimous ballot for the election of Oswald as Vice-Chair of the Library Committee. Supervisor Oswald stated that he works 9-4. He stated it might be hard for him to make the meetings. Discussion too place that meetings are only held once every 3 months and Committee thought it could be worked out. The motion carried. 3. Public Comment: None. 4. Introduction of Maureen Sullivan, Author of “Rising to the Challenge, Discussion on Re-Envisioning Public Libraries.” Abeles-Allison introduced Maureen Sullivan, via webcam, stating she is a key advisor to the Aspen Institute’s library project; a former President of the American Library Assoc., and a consultant with a vast amount of experience working with libraries and communities around library transformations. Sullivan is currently working with the libraries and city leaders in Santa Monica, CA; Burlington, VT; and Warren County Minutes of the BAYFIELD COUNTY LIBRARY COMMITTEE May 13, 2016 – 2:30 pm EOC Room, Courthouse Annex Washburn, WI 54891 2 (Bowling Green), KY. Maureen is a recognized expert on the Aspen Institute’s library work. Sullivan thanked Abeles-Allison for the introduction. She asked if the Committee was able to view the link she had sent entitled: “Rising to the Challenge.” The Committee responded that they were able to view the site. Sullivan offered perspectives of different types of libraries and what they are known for in a community. In the past, libraries were known as a meeting place and when a town was first founded, there was a library. Sullivan spoke of the challenges that libraries face with media now being the biggest means by which people want to be able to read and correspond. Libraries work hard to be sustainable for what a community wants and needs. Linda Parker arrived at 3 p.m. Questions were then asked of Sullivan by the Committee. The Committee spoke of how small Bayfield County’s libraries are and all they can do is keep up with books, DVDs and movies. People want all of the new devices and yet there will still be someone that will want old equipment such as microfiche. Discussion took place on what will happen in the next 20 years. Sullivan stated that she believed libraries will continue in the broad spectrum and librarians will show people how to use equipment just as what has been taking place all along. Sullivan also stated that ways to accommodate change from books to digital would be to not have shelving too high, have quiet spaces where there are pillows, rugs to sit on, etc., have group studies. Bayfield County libraries do share materials, resources and collaborate on many things. Libraries will always be a community space where people can congregate. Further discussion was had on focusing less on outcome versus more in impact. The Committee thanked Sullivan for taking the time to speak with them. 5. Minutes of January 29, 2016 Library Committee. A motion was made by Compton/Crandall to approve the minutes of the January 29, 2016 Library Committee Meeting. Discussion regarding corrections that were outlined in the minutes were not incorporated into the Building Strong Library document. Abeles-Allison stated that he inadvertently omitted these but they will be put into the new document. The motion carried. 6. Discussion and Possible Action: Receive and Place on File the 2017 Bayfield County Library Reimbursement Plan. Darrell Pendergrass went over the report with the Committee explaining how it works. He also reported that Linda Stobbe has reviewed the report and found it to be correct. Discussion took place on the financing tables and Pendergrass stated that the libraries will always ask for 100% funding. He also stated that Bayfield County has always been fair and 3 funded more than the 100%. It was also reported that Bayfield County libraries are the envy of others libraries as we all get along so well, we advocate for each other, and we collaborate together. Discussion then turned to the collection of materials. Discussion was on collaborating amongst the libraries so there isn’t duplication in materials and each of them can accommodate as many people as possible. A motion was made by Crandall/Gaber to receive and place on file the 2017 Bayfield County Library Reimbursement Plan. The motion carried. 7. Discussion/Report/Finance Regarding 2016 County Library Budget and BSL Projects. Blaire Nelson, Bayfield Public Library – shared with the Committee a report itemizing everything that had been done at his library. They did the renovation with much help in 5 days. The BSL helped with the much needed shelving and the grant from Bremer helped with everything else that was needed. There is much more light which has made a huge impact on everyone who has come through the doors. Suzanne Widmar, Drummond Public Library – informed everyone that the 13 windows were taken out and replaced. Kristine Lendved, Forest Lodge Library – They have new space for their media lab which is great. Darrell Pendergrass, Washburn Public Library - 3 Samsung tablets have been purchased and are being used in house only. If questions arise, he directs them to his “IT” people, which are the kids that also use the tablets. Kids can figure anything out or answer any question when it comes to new technology. Courtney Dietsche, Iron River Library – stated they are still in the planning stages for the remodeling/renovating that will be taking place. Abeles-Allison gave an update on the Building Strong Library Project and how it came to be so the new Board members could understand what was being talked about. This all has to do with Table 1 of the document that Pendergrass was explaining. 8. Discussion and Possible Action on 2017 Building Strong Libraries Priorities and Timelines. The Committee discussed deadline dates for submitting BSL projects; August 4th will be the deadline. 4 9. Bayfield County Library Updates: Bayfield Public Library – Nelson reported that they are still working on their expansion details; they will be holding a Star War Days and their summer reading program will be starting soon. Washburn Public Library – Pendergrass reported that the Vaughn Library will be welcoming William King Krueger, an author from NE Minnesota, to the library in November. This will be sponsored in conjunction with the Bayfield, Washburn and Mellen libraries entitled “Chequamegon Bay Reads.” It will be held at the Visitor’s Center. Pendergrass has set up a Facebook page and encouraged everyone to check it out. He also said they were going to add shelving, but realized at the last minute they had better check the floor strength capacity first. Forest Lodge Library – Lendved reported that on June 23rd they will have their annual wire testing. Jim Moran Hamilton will be at the museum with his wood typing. Persons attending will be able to use the mobile printing press and be able to print a keepsake to take home. The summer reading program will have a storyteller. The Cable Natural History Museum will be bringing in raptors. Mr. Fun will be making toys out of recycled materials. There will be a partnership with Peter Guy in the form of a reading/writing reception. They are also promoting to ride your bike to the library and get a bookmarker. This is to promote bike safety. Drummond Public Library – Widmar reported that camping reservations are now being made out of the library. They presently have a photography display. Quilting is going good but are hoping to have more interest. The Star Party is being tried again in conjunction with the Arrowhead Astronomical Society in Duluth. They are partnering with the school for the summer reading program. They are also in the process of planning their annual wine tasting event. Bayfield Public Library – Nelson reported that they received a grant for a 2nd comicon with the school. There will be more events added and a makeup presentation also to take place at the comicon. On May 13th, there will be a library lock-in for the Girl Scout Troup. The summer reading program will begin soon with the theme of the Olympics. Star Wars will be shown again with gravity in 3-D. A new program that will take place will be in honor of Prince; there will be a dance and the movie Purple Rain will be shown. 10. Northern Wates Library Update. Abeles-Allison reported that Sherry Machones, Director, from Northern Waters, is unable to make the meeting this afternoon due to another meeting she must attend. Discussion took place on Ashland and Bayfield County Libraries working in conjunction with other groups to take on and trying to stamp out drugs. Is there a 5 way to tie the groups together to promote the same together. Kevin Stranberg is the person who the libraries should talk to. It was noted that a collection was recently taken for AODA equipment. Rachel Coughtry, newly elected County Board Supervisor, reported on just having attended the Vaughn Library Board meeting and addressed various issues that were talked about. Also discussed was the possibility of inviting Bayfield County School Librarians to a Library Committee Meeting. Perhaps when school is out they would have a time when they could meet with us. There may be possibilities of mutual benefit. 11. Next Meeting: August 19, 2016 @ 3:00 p.m. There being no further business to come before the Bayfield County Library Committee, Lintula adjourned the meeting at 4:15 p.m. Respectfully submitted, Dawn M. Bellile Deputy County Clerk dmb