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HomeMy WebLinkAboutLibrary Committee - Minutes - 1/25/20181 1. Call to Order. The meeting of the Bayfield County Library Committee was called to order by Mary Lintula at 6:00 pm. Those in attendance were: Mary Lintula, Drummond Public Library, James Crandall, County Board Supervisor; Rachel Coughtry, County Board Supervisor; Alyssa Cleland, Northern Waters Representative; Linda Parker, Cable Forest Lodge Library; Linda Hultman, Iron River and Jacqueline Pooler, Evelyn Goldberg Goldberg Briggs Memorial Library, Iron River; Kristine Lendved, Forest Lodge Librarian; Darrell Pendergrass and Beverly Gaber, Washburn Public Library; Richard Compton, Bayfield Library; and Mark Abeles-Allison, Bayfield County Administrator. Absent: Bill Sloan, and Suzanne Widmar. A quorum was present to conduct business. Introductions were made since Jacqueline Pooler was new to the group. 2. Public Comment. None. Chair Lintula changed the agenda around to accommodate Supervisor Coughtry’s having to leave early. The Committee agreed. 3. Discussion and Possible Action on 2018 BSL Project Submittals and Recommendation to the Bayfield County Board of Supervisors. Abeles-Allison reviewed with the Committee via powerpoint, the 3-year plan which will end in begin now in 2018 and expire in 2022. Discussion took place on the difference between the Cable and Drummond circulation. As some pointed out, it could be due to the fact that Drummond has the school with a library. Cable has a library, store, post office, many stops one can make at one time. Discussion took place on the Red Cliff Library. Alyssa Cleland from Northern Waters informed everyone that they are not an “official” library. There are standards that must be kept and they have not been. They are in the process of trying to re-establish those standards. Presently money is a problem for them as well. UW-Superior is also working with them in helping them get the proper documentation prepared. They closed their doors in 2010, so it has been a few years. This topic will be put on the next agenda for an update. Alyssa also stated that under Library Services, Ancestry will be ending on April 1, 2018, so it could be removed from this document and updated. She also stated that Overdrive will now be supplemented. Alyssa also stated that Northern Waters no longer has a monthly newsletter. Jacqueline Pooler, new Librarian for Iron River, passed out a document which contained updated information for the last paragraph of Iron River’s section of the BSL document. Discussion took place on Goal 2, #5 – “Annual Report” to Bayfield County Board of Supervisors and Bayfield County Department Heads. After discussing it was thought that Northern Waters as well as the Department of Public Instruction should receive a copy of the Annual Report. A motion was made by Compton/Hultman to adopt the Bayfield County Building Strong Libraries Plan for 2018-21. The motion carried. Minutes of the BAYFIELD COUNTY LIBRARY COMMITTEE January 25, 2018 – 6:00 pm, EOC Room, Courthouse Annex Washburn, WI 54891 2 4. Approval of May 19th and August 18th Library Committee Minutes. A motion was made by Crandall/Gaber to adopt the May 19th, 2017 Library Committee Minutes. The motion carried. A motion was made by Crandall/Hultman to receive and place on file the minutes of the August 18th, 2017 meeting as there was no quorum to conduct business. The motion carried. 5. Discussion and Possible Action Regarding 3-year Library Plan Updates. Iron River – Addition project is now complete and opened January 15, 2018. The BSL funding items were approved with the budget. The Committee went over the Program Guidelines; BSL Purpose (a-h); Guidelines (a-h); Project Ranking; and Calendar. The next meeting date was set #4 of the Plan “Calendar.” Friday, January 25, 2018; May 17, 2017 the Committee discusses funding available and finalizes areas, if any, and sends out requests for proposals to the libraries. A motion was made by Gaber/Hultman to approve the document with the date changes. The motion carried. 6. Bayfield County Library Updates. Bayfield: Compton reported on behalf of Blair who could not be at the meeting. The library has been working on receiving pledges from the community for the renovation of the pillars of the structure as they are deteriorating badly and need to be replaced. They have held several fund raisers for the cause and have done very well. Washburn: Pendergrass reported that as of late, he has been going to The Oaks to read to the residents and he encouraged others to do the same. They have enjoyed his company and look forward to seeing him and are very appreciative. The library has a book bin where they sold books for a quarter noting that they didn’t sell very many. So, they put “free” on the books and people took them. Iron River: Pooler reported that they moved into their new building on January 15th, bookshelves are filled and boxes are empty. They are looking at programs and the types of patrons to better gauge what to purchase in the future. They have purchased more shelves from the Superior Library. The plan of the library is to have an open house in the future which everyone will be invited to attend. Cable: Lendved reported that they held a fused glass holiday ornament making class around Christmas time. They are still trying to figure out what to do with their property. They have interviewed architectural firms and have a committee looking at the facilities now. Drummond: Widmar was not able to attend this evening and Parker reported on her behalf. They have more school groups coming and more checkouts as well. They art show they had scheduled was postponed and will be rescheduled in the future. They presently have 8 Washburn artists we have displayed their artwork at the library for everyone to view. Northern Waters: Alyssa Cleland that she is new to Northern Waters, only having been here 3 months. She reported that they have finished and submitted all the annual reports. A few weeks ago, when we had the snowstorms, there was a car accident a delivery truck that had many books for deliveries. Presently, there are still orders missing and they are working on the situation. Cleland stated that Flipster is also non-existing on their report and can be removed. 3 Cleland also reported on the Bad River Library, which presently has 6 days to become compliant to keep its library status. Lac du Flambeau will be joining the Merlin program and is going through the whole process. 7. Library Committee Chair. Lintula reminded the Committee that there will be a new election for Committee Chair in May and the next meeting date was then set for May 17th at 4 p.m. in the EOC. A motion was made by Hultman/Parker to adjourn. The motion carried. The meeting adjourned at 7:20 p.m. Respectfully submitted, Dawn M. Bellile, Deputy County Clerk