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HomeMy WebLinkAboutChildren’s Community Options Program Advisory Committee - Minutes - 9/12/2017 Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES CHILDREN’S COMMUNITY OPTIONS PROGRAM ADVISORY COMMITTEE MEETING MINUTES Bayfield County Courthouse, Conference Room B Tuesday, September 12, 2017 at 10:00 a.m. Committee Members Present: Barb Gadbois, Shelli Listing, Mary Lou Jahr, Lona Schmidt, Ann Glavan Committee Members Absent: Robyn Klobucher and the Bayfield County Health Dept. Representative Others Present: John Knight Drummond School Representative, Dawn Winquist DHS State Representative Staff Present: Kristin Opperman – Bayfield County Youth Services Coordinator Call to order: Lona called the meeting to order at 10:02 am, Introductions took place. Review/adoption of minutes from 06/13/2017 meeting: • Review of Minutes, request was made to move Bayfield County Health Dept. Representative from Staff Present to Committee Member Present due to them being a voting member • A motion was made by Ann to approve the June 13, 2017 meeting minutes, seconded by Mary Lou, motion carried. Citizen Application Review and Approval: • John Knight (Drummond Area School District) & Jamie Goodlet (Red Cliff ECC) have submitted Citizen Applications for the CCOPAC. • A motion was made by Shelli to approve the applications, seconded by Barb, motion carried. • The applications will move forward for approval by the DHS Board CCOP Plan Updates: • See attached Bayfield County CCOP Annual Update Plan Notes • Additions to first bullet - Plan for Advocacy systems o Provide brochures for the CLTS-Waiver and CCOP program at area health fairs and aging expos o Met with Beth Meyers to advocate for individual and program issues o Make referrals to other resources, as appropriate o Provide a flyer to local schools listing programs available through Bayfield County o Assist families on how to be self-advocates • A motion was made by Lona to accept CCOP Plan annual update per the additions we discussed above, seconded by Ann, motion carried. K:Agenda & Minutes/CCOP_Committee/minutes/2017/2017-09-12_CCOPAC_meeting_minutes_draft CLTS Waitlist Elimination: • Kristin will devise a plan to eliminate the CLTS waitlist • Once the Governor’s budget is approved this will be put in place • All kids should be enrolled and getting services by next March Other (information items only): • Discussed Multiple Conferences happening in October & November • Discussion about the Self Determination Conference, a great conference for teens to look to the future and transition into adulthood Next Meeting Date: December 12, 2017 at 10:00 am Motion to Adjourn: Barb motioned to adjourned the meeting, Mary Lou seconded. Meeting adjourned at 11:10 am. Minutes respectfully submitted by Heather Gilbertson, Support Staff Bayfield County CCOP Annual Update Plan Notes A Five-Year Plan for the CCOP was due to the Bureau of Children’s Long Term Support Services (BCLTSS) in November 2016. On 3/13/17 feedback on that plan from Deborah Rathermel, Director of the BCLTSS indicated additional information was needed. The bulleted points below were to be submitted by 10/1/17. However, the new CCOP Annual Update Plan template is not complete. This information is for review, revision, and approval by Bayfield County’s CCOP Advisory Committee on Tuesday 9/12/17. • “A description of the methods that will be used to promote the creation of advocacy systems for families.” = Bayfield County’s Youth Services Coordinator connects families to existing advocacy systems as concerns/questions arise. The YSC has enlisted the help of Disability Rights of Wisconsin’s Rice Lake, WI office and a WISPEI Family Engagement Coordinator from CESA #12 and #7. The YSC assisted a family in submitting a formal complaint to the Wisconsin DPI against their child’s school district. The YSC has formed working relationships with several Medicaid partners, (including a MA Policy Analyst, HealthCheck benefit staff, and a PA Clinical Consultant) and she reaches out to these partners with questions and concerns regularly. The YSC attends children’s IEP meetings, as requested by parents, to advocate for proper services in the school setting. The YSC attempts to connect families directly to the providers who can provide the best support and services to meet their children’s needs. • “The CCOP Advisory Committee includes a school district representative”. = Both the Drummond Area School District and Red Cliff’s Early Education Center have expressed interest in participating in the CCOP Advisory Committee. Applications for both representatives from the educational systems will be submitted for review and approval, per county procedure, and pending approval will participate in the quarterly committee meetings, as scheduled. • “The CCOP Advisory Committee includes a local health department representative”. = A representative from the Bayfield County Health Department now participates in the quarterly committee meetings, as scheduled. • “At least one additional committee member shall be a person providing community social services to children with disabilities who are eligible for the program.” = The Youth Services Coordinator for Bayfield County DHS has always participated in the CCOP Advisory Committee meetings and activities. In past submissions, the YSC’s name was left off the committee membership list because Bayfield County believed this person’s involvement was implied. The YSC’s name is now formally added to the committee membership list. The Family Support Program’s Annual Update Plan traditionally asks for an update on how their plan has changed in the past year. After reviewing the CCOP five-year plan that was initially submitted to the BCLTSS, the Youth Services Coordinator notes the following other changes: • #1 – County CCOP Operations: The YSC is no longer working towards her social work certificate from the DSPS. Bayfield County has amended the YSC job qualifications, and this certificate is no longer needed to hold this position. • #2 – Estimated number of families that will be assessed and served: The CCOP is currently serving 16 families in Bayfield County. There are 6 other families with children enrolled in the CLTS-Waiver program. If one of these families has a need that cannot be met through the CLTS waiver program, then CCOP will be explored as a funding option.