HomeMy WebLinkAboutComprehensive Community Service Committee - Minutes - 10/8/2014New Horizons North Comprehensive Community Support
Ashland County/Bayfield County
Coordinating Committee
October 8, 2014-New Horizons North (Bayfield County host)
Present: Sheila Hoerich, Andrew MacGregor, Joan Haukaas, Val Levno, Anita Haukaas, Linda Bailey, Hans
Veenendaal, Karlan Williams
Absent: Julie Newago, Rick Whiting, Linda Jorgenson, Martha Scott
Other: Megan Luger
Andrew MacGregor called the meeting to order.
Review of minutes from 9-10-14 meeting; correction in wording regarding new staff added to the CCS
program.
o Motion by Karlan Williams to accept the minutes with the revisions as discussed; Sheila Hoerich
seconds. All for; none opposed.
Recommendations made at the September 10th meeting were discussed; Andrew and Val’s response
was presented to the Committee. Sheila Hoerich made the motion to accept Andrew and Val’s
acceptance letter to the Committee, Linda Bailey seconds. All for; none opposed.
On September 23rd, the CCS programs had a site visit from the State Certifier. At that time, the
programs were certified. The following Monday, the State requested clarification on certain parts of
the Plan and Policies; therefore, putting the start of the CCS program on hold until a response was
entered.
o The response to the State will be sent in both electronically as well as certified mail.
o Response letter was presented to the Committee. The bold statements were what the State
was asking clarification on; the CCS response is directly underneath it.
o Where changes to the policies were made, the Committee was asked to review the section and
decide if they accepted the changes.
Coordination Committee information was updated: Instead of putting a cap on how
many members will be in the Committee, it was changed to the Committee being made
up of a minimum of twelve members with equal representation from both counties. This
will allow for bringing in more consumers in the future as the Committee is to be a
consumer run Committee.
With the Committee being consumer run, it was brought to everyone’s attention
that Andrew and Val’s role as both Service Directors as well as President/Vice
President was questioned by the State. It was decided that at the 6 month mark
of the Committee, a new President and Vice President will be nominated to
make the Committee consumer run. Up to that point, Andrew and Val’s role as
President/Vice President will be to provide a base of information and training on
the CCS programs and policies so at the time when a new President/Vice
President are elected, they are comfortable in their ability to run the meetings
effectively.
Within the CCS Plan portion of the response, it was decided to make the following
change: DHS 36.07 (4) (a-b), second paragraph of response, “…and two Native American
staff who are well versed in recovery and are familiar with traditional and culturally
appropriate approaches to recovery and treatment.”
Appendix XII Proposed Change: “All mental Health Staff Complete On-Line or On-Site
Training Within First 3 Months of Employment Unless Equivalent Training Has Been
Completed Within the 12 Months Prior To Employment.”
Appendix XIV Proposed Changes:
“When a referral is received by New Horizons North, the following process is used by the
Administrative staff. This process ensures the information is communicated to the
appropriate directors and County departments as well as to allow the person to begin
receiving services as quickly as possible.”
#3 If the referral requests the Release of Information be mailed to them, send them the
following:
1. Letter addressed to the participant instructing them to sign the Release of
Information and send it back to the appropriate program.
2. Release of Information with the appropriate information filled out.
3. A postage-paid, self addressed envelope for the participant to mail the release
back in.
#5 Once the Service Director has received all the necessary information, program
eligibility will be determined.
o Karlan Williams made a motion to accept the proposed changes as discussed; Linda Bailey seconds.
All for; none oppose.
Explanation of what the Committee’s role will be once the Plan and Polices are approved by the state. It will
turn its focus on quality improvement and consumer satisfaction.
o Committee was given some information on consumer surveys and an example of a Recover Oriented
System Indicators, or ROSI survey.
o At the next meeting, discussion will begin on what feedback from consumers the Committee will like
to receive and how that information will be used.
The Committee was also provided with the current CSP Outcome Plan to look over and take
some inspiration from.
Committee was informed that at future meetings held at the Great Lakes Visitors Center, the meeting will
need to close by 4:45 pm as the facility closes at 5:00. If longer meetings are required, it will be necessary to
adjust the start time or the location, depending on the consensus of the Committee.
Joan Haukaas made the motion to adjourn the meeting; Hans Veenendaal seconds. All for, none oppose.
Future meeting dates and locations for the Committee are as followed:
November 12 3-5 Great Lakes Visitors Center
December 10 3-5 Great Lakes Visitors Center
Minutes taken by: Megan Luger