HomeMy WebLinkAboutComprehensive Community Service Committee - Minutes - 4/13/2021K:\Agendas and Minutes\CCS Comprehensive Community Services Coordinating Committee\2021 CCS meetings\2021-04-13-Bayfield County-CCS Minutes-
draft.docx
Bayfield County
Comprehensive Community Services (CCS)
Local Coordination Meeting
(Held Via Zoom)
April 13, 2021
Members Present: Tom Croteau, Karlan Williams, Thomas Mittelstaedt, Lorna Gamble – Red Cliff CCS,
Sandra Notzke (arrived at 12:47)
Members Excused: Andrew Austin
Members Unexcused: Dale Irwin
Others Present: Val Levno, Heather Gilbertson, Rachel Zwicky, Elizabeth Skulan, Thomas
Mittelstaedt, Terry Barningham, Josh Gilbert, Jan Kupczyk
Call to order and Introductions: Mittelstaedt called the meeting to order at 12:35 p.m.
Roll Call: Roll call was taken.
Discussion of Simplified Roberts Rules of Order: Mittlestaedt reviewed Robert’s Rules of Order.
Discussion points included: raise your hand; wait to be recognized before speaking; address the chair when
speaking; once recognized state your name; state your name when making a motion or seconding a motion so
the minute taker is aware of who is speaking.
Discussion and Possible Action: Review of the January 12, 2021 Meeting Minutes
Review Program Report
Enrollment: BCCS program numbers remain stable. There were less referrals in 2020 due to COVID19.
Less participants are being served than when CCS transition to the counties, but the program is more stable.
Provider Network: There is still a need for additional service array staff. Levno is working with two new
out of area vendors. She hopes to attract them into our region to provide services. Levno is also encouraging
local vendors to expand their workforce.
North Country Independent Living may hire a second staff member to provide Individual Skill Development
and Enhancement (ISDE).
Marketing and Outreach: Current marketing and outreach efforts include: Public Service Announcements
(PSA) on the Radio, and staffing with Memorial Medical Center-Behavioral Health Unit (BHU), law
Motion by Williams, seconded by Croteau to approve January 12, 2021
meeting minutes. Motion carried.
K:\Agendas and Minutes\CCS Comprehensive Community Services Coordinating Committee\2021 CCS meetings\2021-04-13-Bayfield County-CCS Minutes-
draft.docx
enforcement, wellness court, the New Day Shelter, and Julia Karibalis - a private practice counselor in
Hayward, Chequamegon Counseling, Strength to Aspire New Dreams (STAND), Northland Counseling &
Northlakes
Best Practice: Bucket Approach to Tobacco Cessation – Within two years, all CCS staff will have taken the
same training. Croteau and the BCCS team will complete the training by the end of April.
The Bucket Approach to Tobacco Cessation is a tailored approach working with participants to help them
determine if they are ready to make changes in their tobaccos use and allows staff to assist them in making
those desired changes. The training is an educational component that provides staff with the confidence and
tools to help individuals.
A joint team meeting was held on March 3, 2021. The meeting agenda included information regarding Parent
Peer Specialists, Person Center Planning (PCP)/Recovery Oriented Language. suicide assessment, State
Satisfaction Survey, and LGBTQ/Transgender training.
Children Services: There have been no changes to children services. The biggest challenge in children
services continues to be a shortage of vendors who provide services to children. Service facilitators are
currently providing services that contracted providers should provide. Certified Peer Specialists are working
with youth participants and this is going very well.
2020 CCS State Satisfaction Survey: Wisconsin requires programs to conduct a satisfaction survey each
year. This year the state used the Mental Health Statistical Improvement Program (MHSIP) rather than the
ROSI (Recovery Oriented Systems Indicators) used in previous years.
The MHSIP is nationally recognized. It identifies matters that are important to consumers of publicly funded
mental health systems. CCS satisfaction surveys are distributed annually in the spring and are used to
identify areas for improvements. A client must be in the program for at least six months to be eligible to
complete the survey.
Surveys were mailed this year due to COVID19. This resulted in a significant decrease in the number of
surveys that were returned. In prior years, service facilitators delivered the surveys directly to participants.
Both ACCS and BCCS program results indicated 100% of participants have a more positive outlook of the
program. The overall response to the new survey is that it is easier to fill out.
New Business
Croteau suggested the Bayfield County Absentee Policy be added to the next agenda to include a time limit
for the number of absences allowed before an automatic resignation similar to Ashland’s policy.
Opportunity for Public Comment (Limit 3 minutes): None
Other (Informational Items): None
Future Meeting Dates: Held via Zoom until further notice.
K:\Agendas and Minutes\CCS Comprehensive Community Services Coordinating Committee\2021 CCS meetings\2021-04-13-Bayfield County-CCS Minutes-
draft.docx
July 13th at 12:30 p.m.
October 12th at 12:30 p.m.
Motion to adjourn. Mittelstaedt adjourned the Ashland and Bayfield County Local and Regional
Coordination Committee meetings at 1:30.
Minutes submitted by: Heather Gilbertson, Clerk II–Bayfield County
K:\Agendas and Minutes\CCS Comprehensive Community Services Coordinating Committee\2021 CCS meetings\2021-04-13-Bayfield County-
Regional_CCS Minutes-draft.docx
Bayfield County and Ashland County
Comprehensive Community Services (CCS)
Regional Coordination Meeting
(Held Via Zoom)
April 13, 2021
BCCS Members Present: Karlan Williams, Thomas Mittelstaedt, Lorna Gamble – Red Cliff
CCS, Sandra Notzke (arrived at 12:47)
ACCS Members Present: Thomas Mittelstaedt, Terry Barningham, Josh Gilbert, Jan Kupczyk
Members Excused: Colleen Grand (ACCS), Andrew Austin (BCCS)
Members Unexcused: Dale Irwin (BCCS), Evern Poe (ACCS), Bad River Tribal
Representative (ACCS)
Members-At-Large: Val Levno (ACCS), Tom Croteau (BCCS)
Others Present: Heather Gilbertson, Rachel Zwicky, Elizabeth Skulan
Call to order and Introductions: Mittelstaedt called the meeting to order at 12:35 p.m.
Roll Call: Roll call was taken.
Discussion of Simplified Roberts Rules of Order: Mittlestaedt reviewed Robert’s Rules of Order.
Discussion points included: raise your hand; wait to be recognized before speaking; address the chair
when speaking; once recognized state your name; state your name when making a motion or
seconding a motion so the minute taker is aware of who is speaking.
Discussion and Possible Action: Review of the January 12, 2021 Meeting Minutes
Discussion and Possible Action: Plan and Policy Update – ACCS
Discussion of the Absentee Policy. The policy allows no more than three absences, excused or
unexcused before resulting in an automatic resignation. Kupczyk asked for clarification. Levno
reported there are only four meetings each year, so even if absences were not consecutive, it would be
difficult for the individual to be an informed member of the committee. Changing the policy to three
excused/unexcused absences in a term would result in an automatic resignation.
Motion by Gilbert, second by Williams to approve January 12, 2021 meeting
minutes, as presented. Motion passed.
K:\Agendas and Minutes\CCS Comprehensive Community Services Coordinating Committee\2021 CCS meetings\2021-04-13-Bayfield County-
Regional_CCS Minutes-draft.docx
Review Program Report
Enrollment: Referrals in ACCS have recently increased, including referrals for children, BCCS
program numbers remain stable. There were less referrals in 2020 due to COVID19. Less participants
are being served than when CCS transition to the counties, but the program is more stable.
Staffing: Martin Gordon, the ACCS Substance Use Professional will retire on April 29, 2021. No
new hire is planned at this time to fill the vacancy. Liz Kallio and Emily Shutte from ACCS will be
assuming Martin’s workload. ACCS is hiring two full-time Service Facilitators and two part-time
Service Facilitators.
Provider Network: There is still a need for additional service array staff. Levno is working with two
new out of area vendors. She hopes to attract them into our region to provide services. Levno is also
encouraging local vendors to expand their workforce.
Two Northland College students started CCS training. One has accepted a Service Facilitator
position.
North Country Independent Living may hire a second staff member to provide Individual Skill
Development and Enhancement (ISDE).
Marketing and Outreach: Current marketing and outreach efforts include: Public Service
Announcements (PSA) on the Radio, and staffing with Memorial Medical Center-Behavioral Health
Unit (BHU), law enforcement, wellness court, the New Day Shelter, and Julia Karibalis - a private
practice counselor in Hayward, Chequamegon Counseling, Strength to Aspire New Dreams
(STAND), Northland Counseling & Northlakes.
Best Practice: Three ACCS staff are currently taking an eight-hour webinar training called the
Bucket Approach to Tobacco Cessation. Within two years, all CCS staff will have taken the same
training. Croteau and the BCCS team will complete the training by the end of April.
The Bucket Approach to Tobacco Cessation is a tailored approach working with participants to help
them determine if they are ready to make changes in their tobaccos use and allows staff to assist them
in making those desired changes. The training is an educational component that provides staff with
the confidence and tools to help individuals.
A joint team meeting was held on March 3, 2021. The meeting agenda included information
regarding Parent Peer Specialists, Person Center Planning (PCP)/Recovery Oriented Language.
suicide assessment, State Satisfaction Survey, and LGBTQ/Transgender training.
Motion by Gilbert moved to approve the motion as amended, seconded by Kupczyk to
approve the Ashland Comprehensive Community Services Plan and Policies -Absentee
Policy. Motion passed, carried as amended.
Motion by Gilbert second by Williams to amend the motion to no more than three absences
excused or unexcused within a two -year term will result in an automatic resignation.
Amended motion passed.
K:\Agendas and Minutes\CCS Comprehensive Community Services Coordinating Committee\2021 CCS meetings\2021-04-13-Bayfield County-
Regional_CCS Minutes-draft.docx
Children Services: There have been no changes to children services. The biggest challenge in
children services continues to be a shortage of vendors who provide services to children. Service
facilitators are currently providing services that contracted providers should provide. Certified Peer
Specialists are working with youth participants and this is going very well.
2020 CCS State Satisfaction Survey: Wisconsin requires programs to conduct a satisfaction survey
each year. This year the state used the Mental Health Statistical Improvement Program (MHSIP)
rather than the ROSI (Recovery Oriented Systems Indicators) used in previous years.
The MHSIP is nationally recognized. It identifies matters that are important to consumers of publicly
funded mental health systems. CCS satisfaction surveys are distributed annually in the spring and are
used to identify areas for improvements. A client must be in the program for at least six months to be
eligible to complete the survey.
Surveys were mailed this year due to COVID19. This resulted in a significant decrease in the number
of surveys that were returned. In prior years, service facilitators delivered the surveys directly to
participants. Both ACCS and BCCS program results indicated 100% of participants have a more
positive outlook of the program. The overall response to the new survey is that it is easier to fill out.
New Business
Croteau suggested the Bayfield County Absentee Policy be added to the next agenda to include a
time limit for the number of absences allowed before an automatic resignation similar to Ashland’s
policy.
Opportunity for Public Comment (Limit 3 minutes): None
Other (Informational Items): None
Future Meeting Dates: Held via Zoom until further notice.
July 13th at 12:30 p.m.
October 12th at 12:30 p.m.
Motion to adjourn. Mittelstaedt adjourned the Ashland and Bayfield County Local and Regional
Coordination Committee meetings at 1:30.
Minutes submitted by: Heather Gilbertson, Clerk II– Bayfield County