HomeMy WebLinkAboutTourism & Fair Committee - Agenda - 7/25/2012
BAYFIELD COUNTY FAIR COMMITTEE MEETING
Wednesday, July 25, 2012 – 5:30 p.m.
Bayfield County Courthouse, County Board Room, Washburn, WI
Agenda
1. Call To Order
2. Approval of Minutes from June 18, 2012 Meeting
3. Fair Administrative Update
a. Summer staffing
b. Need for updated strategic plan for the Tourism Department
c. Other
4. Wisconsin Association of Fairs Convention
a. Request for non-committee member(s) to attend
5. Budget
a. Capital Improvements
i. 2013 Capital Improvements
1. New riding lawn mower purchase
2. Purchase of portable bleachers
3. Draft Horse barn roof replacement
4. Restrooms near the horse arena
ii. 2014 to 2017 Capital Improvement items
b. 2013 Budget Planning
i. Returning part-time seasonal personnel wages
ii. Judges fees
iii. Other
6. 2012 Fair Planning
a. Entertainment
i. Contract Updates
1. Carnival
2. Equipment needs
3. Other
ii. Budget
b. Advertising
c. 3x3 Basketball Tournament
d. Fair Royalty
i. Changing the residency requirement
ii. Parades
iii. Ticket sales
e. 4-H Equine Council Request for food booth during the Fair with fees waived
f. Gates – Ticket sellers schedule
g. Beer Garden
i. One beer tent or two beer areas
ii. Serving containers- taps & cans/bottles vs. all cans/bottles
h. Other
7. Buildings & Grounds
a. Update on 2012 Repair & Maintenance Projects
i. Floor in Dairy Barn
ii. Rabbit/Poultry barn- new floor
iii. CEZRA request for materials for bleacher repair by the horse arena
iv. Dressage Ring repair
v. Port-a-potties
vi. Lighting replacement
vii. Painting
b. Equipment loan requests
i. Dairy Days use of picnic tables for event (June)
ii. Tri-Corridor committee use of picnic tables for event (July 7)
iii. Trails North ATV Club use of picnic tables for event (September)
iv. Apple Festival use of trash barrels in October (10 plastic/10 metal) & benches – they will
let us use their grey water collection tubs)
c. Xcel Energy request to store materials in the pit area
8. Future Agenda Items
9. Next Meeting Date
10. Adjournment
Discussion and Possible Action on all Agenda Items listed above
Public input taken throughout the meeting
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Any person wishing to attend who, because of a disability, requires special accommodations, should contact the Bayfield
County Clerk’s Office at 715/373-6100 at least 24 hours before the scheduled meeting time, so appropriate arrangements
can be made.