HomeMy WebLinkAboutTourism & Fair Committee - Minutes - 4/15/2013Bayfield County Fair Minutes – April 15, 2013 Page 1 of 2
BAYFIELD COUNTY FAIR COMMITTEE MEETING
April 15, 2013 – 5:30 p.m.
County Board Room, Courthouse – 117 E. 5th Street - Washburn, Wisconsin
Minutes
1. Call To Order
Dee Kittleson, Chair, called the meeting to order at 6:00 p.m.
Committee Members present: Marco Bichanich, Jim Crandall, Dee Kittleson, Harold Maki and Shawn Miller.
Other present: Mary Motiff, Director and Bob Janigo.
2. Approval of Minutes from March 5, 2013 Meeting
Motion (Maki, Crandall) To approve the March 5, 2013 minutes as read. Motion Carried.
3. Possible Changes to Food Vendor Contracts
The updated Food vendor contract and map was included in the Committee’s packets. With the Beer Garden
relocation, the layout of the vendors is going to need to be adjusted. Discussion on potential changes took place.
The Committee asked for the following changes: 1) In Item 3, change the word “should” to either “must” or
“need”, 2) In Item 3, remove the $10.hour penalty fee, 3) Correct Daily Gate Fee amounts on Item # 14 and
include in check out box. Motiff was also asked to write a letter to those that were not open during the core hours
last year, letting them know that if they are not open during the core hours this year, they will be jeopardizing their
position for next year.
Motion (Maki, Crandall) To raise all of the for-profit food vendor fees to $475. Reservations will be taken
on a first come, first served basis. Motion Carried.
Commercial vendors were also marked on the map included in the Committee’s packets, this brought on a
discussion regarding commercial vendor fees.
Motion (Miller, Crandall) To drop the fee on all outdoor spots in machinery row to zero. Indoor and other
outdoor sites fees will stay the same. Motion Carried.
4. 2013 Fair Planning
A. Contracts - All contracts have been signed except for Vince Anthony and beer garden entertainment
B. Stage – Estimates for stage, sound & lights are coming in at $6,500; Davies has had an initial discussion
with John Hood and I will be meeting with him on Monday to discuss more options. This will be discussed at
next month’s meeting.
C. Entertainment – Discussion on the Dirt Dash
.Motion (Bichanich, Miller) To have the Dirt Dash as a Grandstand show on Saturday, August 24th from
Noon to 3 pm contingent upon funding. Motion Carried.
D. Other – Kummerow is working on the premium list changes.
5. Updates
A. Buildings & Grounds
i. FEMA Grant – Received additional suggestions for updating additional information on the forms.
ii. Draft Horse Barn-Roof project is complete and came in under budget.
Bayfield County Fair Minutes – April 15, 2013 Page 2 of 2
iii. Other projects/events –
a. Excel Energy needed access last month so Davies helped to get them situated (snow shoveled,
keys, etc.)
b. Schedule of summer Non-Fair events was included in the committee’s packets.
B. Rezoning of Fairgrounds from Ag 1 & Res 1 to Municipal
Received application packet from the Zoning Dept., but Rob recommended that we work with the Town before
turning in the application to see if there will be any issues. The Town Clerk is trying to get in touch with the
person in charge of the Comp Plan Committee who is gone for the winter. I’ve also spoken with Lynn Devine to
get the parcel descriptions and have obtained a copy of the deeds which are needed for the application.
C. Emergency Plan
We received a copy of the hand-written notes of Jan Victorson, Bayfield County Emergency Government
Director and are waiting for them to be incorporated into the plan.
E. Personnel
i. Office Reorganization - This is on the agenda for the 4/16 County Board meeting.
ii. Seasonal Maintenance Staff - We have completed interviews and will be hiring Scott Williams for the
position. Scott currently works part-time for the Town of Iron River and also as a volunteer leader with the
snowmobile & ATV trail programs.
6. Future Agenda Items – Electric expansion of camping sites and the stage
7. Next Meeting Date – Monday, May 13, 2013 at 5:30 pm at the Fair Grounds.
8. Adjournment – Meeting adjourned at 7:12 pm.
Minutes submitted by:
Mary Motiff, Director
Tourism Department