HomeMy WebLinkAboutTourism & Fair Committee - Minutes - 1/27/2014Bayfield County Fair Minutes Jan 27, 2014 Page 1 of 2
BAYFIELD COUNTY FAIR COMMITTEE MEETING
January 27, 2014 – 5:30 p.m.
County Board Room, Courthouse – 117 E. 5th Street - Washburn, Wisconsin
Minutes
1. Call To Order
Dee Kittleson, Chair, called the meeting to order at 5:30 p.m.
Committee Members present: Marco Bichanich, Dee Kittleson, Harold Maki and Shawn Miller
Committee Members not present: Jim Crandall
Other present: Tyler Luger, CEZRA, John Bennett, County Board Supervisor, Mary Motiff, Director and Theresa
Kummerow, Secretary
2. Approval of Minutes from November 18, 2013 Meeting
Motion (Bichanich, Maki) To approve the November 18, 2013 minutes as presented. Motion Carried.
3. 2014 Fair Planning & Updates
a. Entertainment
i. Proposed Entertainment - A proposed 2014 Entertainment worksheet was included in the
Committee’s packets. Proposed grandstand shows and grounds entertainment (including
estimated fees) were listed. Grandstand shows include: Friday-Vince Anthony & Great
Frontier Bull riding; Saturday-Punt, Pass & Kick competition, an opening band and Fran
Cosmo, former lead singer of Boston with Special Guest Anthony (Anton) Cosmo, former
guitarist of Boston; Sunday-Dirt Dash. Discussion.
ii. Comparison Spreadsheet – A spreadsheet comparing entertainment, beer sales and
attendance over the past 5 years was included in the Committee’s packets.
iii. Free or low-cost activities not listed on Entertainment worksheet – These include IAFE
milking demo and bubbles, chalk, coloring books, etc. in the Family Entertainment Pavilion.
Motion (Maki, Miller) To approve the grandstand and grounds entertainment for the 2014 Bayfield
County Fair as presented, with the exception of providing fireworks. Adjustments to the grounds
entertainment, as needed due to availability, etc. may be allowed as needed. Motion Carried.
b. Other
i. Updated work schedule- Updated fair office work schedule included in Committee’s packets.
ii. Sponsorships – Motiff has been in contact with Jack Links. Miller will make contact with some
of his associates.
4. Building & Grounds
a. Pavilion
Discussion on the future beer garden pavilion. Included in the Committee’s packets were the potential
bid notice and materials cost estimates for a 36x72 and a 48x72 open-sided pavilion. At the meeting,
materials estimates from another lumber company, was given to the Committee. Size of the pavilion
was discussed. Motiff noted that she thinks the size of 48x72 is larger than what is needed. Changes
to the bid notice should include the use of 6x6 treated laminated posts, upper gable ends should be in
steel and that the posts should rest on either a pre-cast concrete pad or concrete should be poured
around the posts.
Motion (Miller, Bichanich) To proceed with the bid notice for a 48x72 open sided pavilion with changes
noted above. Contractors to include cost of materials in their bids, with bids being opened at the end of
April. Motion Carried.
b. Other
i. Market Sale meeting- Notes from the meeting with the Market Sale were included in the
Committee’s packets. Discussions were held on changes that could be done to the beef ring,
chutes to the ring and the beef barn. Motiff is in contact with someone who may be willing to
Bayfield County Fair Minutes Jan 27, 2014 Page 2 of 2
assist with the costs of the redesign of the ring area and the chutes. Also discussed was the
issue of the large volume of beef and swine that are expected to be at the 2014 Fair and where
they might be housed. Kummerow will send Bichanich a copy of the State Statutes that deal
with the number of market animals that may be brought to the fair.
The consensus of the Committee is to have Motiff proceed with the discussions on the redesign of the
beef ring area.
ii. 2014 Maintenance Projects- A list of grounds maintenance projects was included in the
packets.
5. Annual WI Fair Association Meeting Update
Motiff and Kummerow included updates on some of the workshops they attended.
6. Future Agenda Items
Advertising
7. Next Meeting Date
Monday, February 24, 2014 at 5:30 pm in the County Board Room, Courthouse, Washburn, WI
8. Adjournment
Meeting adjourned at 6:32 pm.
Minutes submitted by:
Theresa Kummerow, Secretary
Bayfield County Fair