HomeMy WebLinkAboutTourism & Fair Committee - Minutes - 8/25/2014Bayfield County Fair Minutes – August 25, 2014 Page 1 of 2
BAYFIELD COUNTY FAIR COMMITTEE MEETING
August 25, 2014 – 6 p.m.
Bayfield County Board Room, Courthouse, Washburn, WI 54891
Minutes
1. Call To Order
Dee Kittleson, Chair, called the meeting to order at 6:00 p.m.
Committee Members present: Jim Crandall Dee Kittleson and Rusty Williams.
Committee members absent: Marco Bichanich and Shawn Miller
Others present: Mark Abeles-Allison, Administrator; Tyler Luger, CEZRA; Bob Janigo, Track Supervisor,
Roberta Opatik, Superintendent; Mary Motiff, Director and Theresa Kummerow; Secretary.
2. Approval of Minutes from June 30, 2014 Fair Committee Meeting
Motion (Williams, Crandall) To approve the June 30, 2014 minutes as presented. Motion Carried.
3. Public Comment
No public comments given.
4. Discussion & Possible Action on FEMA Building Project
Mark Abeles-Allison, Bayfield County Administrator, lead the discussion on the FEMA Safe building. He
presented possible options to the Committee on ways to bring down the cost of the building. A well, septic,
bathrooms and a generator were items the Committee would like to stay in the plan. Abeles-Allison also presented
the option of making the building smaller. Abeles-Allison noted that all changes must be approved by FEMA
before the County can go ahead with any changes.
Motion (Crandall, Williams) To take no action at this time, but to have Abeles-Allison bring an update to
the next meeting. Motion Carried.
5. Discussion & Possible Action on 2015 Fair Budget
a. Department
i. Revenue – The Committee would like to have the revenue figures to be changed to reflect a 3-
year average. Donations can stay at the $9,000 figure to reflect the new way of recording In Kind
donations. .
ii. Expenses – Discussions. No changes. Entertainment plans will be discussed at an upcoming
meeting.
Motion (Crandall, Williams) To approve the 2015 Fair Departmental Budget with changes mentioned.
Motion Carried.
b. Capital Improvements
Discussion on changes to the 2015 Capital Improvement budget from June 30, 2014. A few items were
noticed during the Fair that should be taken care of next year. This includes an increase in monies for
proper ventilation in the Beef Barn. There is already money in this year’s Capital Improvement budget for
electrical in the new Beer Pavilion, so that can be removed from next year’s requests. The Exhibit Hall
improvement request will stay at $1,500 for 2015. Exhibit Hall improvements will stay in future Capital
Improvement budgets until the Exhibit Hall improvements are completed. Capital Equipment was
discussed and there were no changes.
Motion (Crandall, Williams) To approve the 2015 Capital Improvement Fair Budget with changes
mentioned. Motion Carried.
6. Summary of 2014 Fair
The holding tank for the Groomer Building was brought up. Motiff would like the Committee members who are
interested to have a follow up discussion Scott Williams at the building before scheduling installation.
Bayfield County Fair Minutes – August 25, 2014 Page 2 of 2
The Committee felt that overall the Fair went well as to be expected especially with all of the other local events
going on at the same time.
In the future, Crandall would like to see just the gross revenues (expenses to not be listed) for beer sales shown on
the Fair Financial Summary sheet. He would also like to see the comparisons for ticket sales to include daily sales
for each day and to also indicate what the grandstand show was. Vendors were down this year, mainly due to
other events going on.
Some complaints that were passed on to Williams included: tall grass-especially in the camping area, need a Senior
Citizen discount and more to do for the pre-teen youth-that the $12 all-inclusive price was too expensive for what
was available.
A female bathroom cleaner is needed for during the Fair and we should do more paid advertising to help
communicate that opportunity.
Tyler Luger, CEZRA, noted that there was a big issue regarding hornets this year. He noted that there were three
separate instances involving horses, people and hornets. Hornet nests were present in the barn eaves and on the
south side of the arena.
Luger also noted that the response time for the EMS to respond to the horse arena was rather lengthy (10
minutes).
Roberta Opatik, Superintendent of the Poultry/Rabbit barn brought up the fact that someone had brought “free
kittens” into the poultry/rabbit barn. When they were dropped off into a cage in the barn, it was (immediately)
unknown who had dropped them off. She also mentioned that they were often let loose and underfoot during
judging. Discussion. If this were to happen again, Animal Control will be called and the kittens will be removed
with no adoptions taking place at the Fair Grounds.
At a future date, Crandall would like to review the Emergency Plan for the Fair, especially the Lost Child portion.
.
7. Future Agenda Items and Next Meeting Date
The next meeting is scheduled for Monday, September 22, 2014 at 5 pm.
8. Personnel Evaluation
The Fair Committee may entertain a motion to move in and out of Executive Session pursuant to §19.85(1)(c), for
considering “employment, promotion, compensation or performance evaluation data of any public employee over
which the governmental body has jurisdiction or exercises responsibility”
Motion (Crandall, Williams) To go into Closed Session. Motion Carried.
Committee went into closed session at 7:42 pm.
9. Adjournment
The meeting adjourned at approximately 7:55 pm
Minutes submitted by:
Theresa Kummerow, Administrative Assistant
Bayfield County Fair