Loading...
HomeMy WebLinkAboutTourism & Fair Committee - Minutes - 9/29/2014Bayfield County Fair Minutes – Sept 29, 2014 Page 1 of 3 BAYFIELD COUNTY FAIR COMMITTEE MEETING Monday, September 29, 2014 – 5:00 p.m. County Board Room, Bayfield County Courthouse 117 E. Fifth Street, Washburn, Wisconsin Minutes 1. Call To Order Dee Kittleson, Chair, called the meeting to order at 5:00 p.m. Committee Members present: Jim Crandall, Marco Bichanich Dee Kittleson and Rusty Williams. Committee members absent: Shawn Miller Others present: Verne Gilles; Bob Janigo, Track Supervisor; Mary Motiff, Director and Theresa Kummerow; Administrative Assistant. 2. Approval of Minutes from August 25, 2014 Fair Committee Meeting Motion (Crandall, Bichanich) To approve the August 25, 2014 minutes as presented. Motion Carried. 3. Public Comment 4. Discussion & Possible Action on FEMA Building Project Abeles-Allison was not present to give an update. Motiff noted that Abeles-Allison had stated that FEMA seemed amenable to a smaller footprint. Motion (Crandall, Bichanich) To postpone discussion until next meeting. Motion Carried. 5. Discussion & Possible Action on 2015 Fair Planning a. Fair Dates - Motiff noted that she has met with the Iron River Lions regarding the issues that arose with the timing of Blueberry Festival and the Bayfield County Fair. The group reiterated their sentiments regarding the hardship it is for the community to have two big events held on consecutive weekends. Motiff has been in contact with Spectrum Entertainment regarding the possibility of changing the Fair date to the second weekend in August. Spectrum Entertainment is working on their 2015 schedule. It was noted that the contract with Spectrum was signed last year in late October; this was an earlier date than usual. Consensus of the Committee is to change the 2015 Fair date to the second weekend of August, if at all possible. b. Entertainment Motiff included in the Committee’s packets a worksheet with three possible entertainment options at different budget levels. At this point in time, there were no estimates available for any music in the Grandstand. The Great Frontier Bull Riding show is available the first weekend of August but not the second weekend. Other bull riding or rodeo companies may be available for the second weekend. Also different petting zoos are available for each weekend. Janigo had suggestions for entertainment, some for the grandstand and some for grounds entertainment. They included: Demolition Derby, Tough Truck, Mud Run, Tractor & Truck Pull, Pickle Ball, Human Foosball, Artists-glass blowers, chain saw carving, etc. Janigo noted that if the “home grown” grandstand shows are chosen, then there will be a need for additional volunteers to run the shows and additional equipment for track changes. Motiff shared that some of the options for grounds entertainment could be a lumberjack show, Dock Dogs, or other types of shows that perform three times a day each day. Bayfield County Fair Minutes – Sept 29, 2014 Page 2 of 3 Discussion on the ideas presented. The Tractor Pull is one option the committee feels should be looked into further. Further discussions and decisions will be made once the 2015 Fair date has been confirmed. c. Market Sale Request An email from Kim Nieder, Bayfield County 4-H Market Sale President, was included in the Committee’s packet. The email is a request for the Market Sale to be able to hold a reception for the buyers at the Fair shortly after the Market Sale auction. This would include them providing and setting up a tent in an approved area and providing heavy appetizers. A meal would not be provided so as not to compete with the food vendors at the Fair. Motion (Crandall, Bichanich) To empower the Bayfield County 4-H Market Sale to set up a tent and have a reception (at their expense) for their buyers at the Fair. Motion Carried. 6. Discussion & Possible Action on Show Arena Project Motiff stated that after receiving feedback about the number of animals in the show ring during the Fair, the Vernon family would like to increase the ring size to 70 feet instead of the proposed 60 feet. The roof structure would stay approximately the same size as in the original plans. The existing arena fencing is down already. The plan for the current small roof structure by the show ring is to move it over to the dairy ring. Lipka Construction is planning on having the show ring to be their winter project. In order for them to get started permits, must be acquired. Motion (Crandall, Williams) To authorize Mary Motiff to sign the permits for the show ring. Motion Carried. 7. Buildings & Grounds Update a. Groomer Building Motiff noted that Rasmussen Plumbing has installed the catch basin tank. Unfortunately, when the drain area in the floor was opened, there was piping but there were not any drains. The drains still need to be installed. b. Beer Pavilion Positive comments are still coming in regarding the addition of the Beer Pavilion. Harold Maki, noted at an Executive Committee meeting how pleased he was with it, but did wonder if a concrete floor would be added. Discussion on beer pavilion flooring. At this point there are no plans to change the floor. i. Electrical There is money in the Capital Improvement budget for electrical needs (outlets, fixtures & wiring) in the Beer Pavilion. Davies and Anderson are working on a plan, which they will fax to the office for approval before they purchase supplies. Bichanich will look it over and give his input on the plan. c. Winterization The Fair Grounds water lines have been winterized. d. Winter Storage Buildings have been prepared and winter storage will be taking place on the second and third weekends of October. e. Committee Comments Kittleson commented on the long grass and some last minute mowing that was done at the start of the Fair. This will be looked at before next year’s Fair. Bayfield County Fair Minutes – Sept 29, 2014 Page 3 of 3 8. Future Agenda Items and Next Meeting Date Future agenda items include: FEMA Building, Fair Planning, District 2 Meeting Update and Non-Fair Events. The next meeting has been set for Monday, October 20, 2014 at 4 pm in the County Board Room. 9. Discussion Regarding Fair Personnel The Fair Committee may entertain a motion to move in and out of Executive Session pursuant to §19.85(1)(f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. Motion (Bichanich, Crandall,) To move into closed session as per WI Statute listed above. Motion Carried. Entered into Closed Session at 5:55 pm. Out of Closed Session at 6:05 pm. 10. Adjournment Meeting adjourned at 6:05 pm. Minutes submitted by: Theresa Kummerow, Administrative Assistant Bayfield County Fair