HomeMy WebLinkAboutTourism & Fair Committee - Minutes - 1/30/2018Bayfield County Fair Minutes – 01/30//18 Page 1 of 2
BAYFIELD COUNTY FAIR COMMITTEE MEETING
January 30, 2018 – 4:30 p.m.
EOC Room
Courthouse Annex – 117 E. 6th Street
Washburn, Wisconsin
MINUTES
1. Call To Order
The meeting was called to order by the Chair, James Crandall at 4:32 PM.
Members Present: James Crandall, Fred Strand, Dennis Pocernich
Members Absent: Shawn Miller and Rusty Williams.
Others Present: Mary Motiff, Tourism Director; Ursula Garrison, Fair Coordinator
2. Approval of Minutes from October 31, 2017 Meeting.
Motion (Strand/Pocernich) to approve the minutes of the October 31, 2017 meeting as
presented. Motion Carried.
3. Public Comment – There was no public comment
4. Budget Review – The 2017 End of Year Report was included in Committee Member’s packets. Motiff
reported that revenues were at 95% and expenses were at 90%. We exceeded most of our revenue
goals. Donation revenue was discussed. Motiff mentioned that the total donation revenue does not
include in-kind amounts.
Motion (Crandall/Strand) to receive and place on file. No amendments to budget. Motion Carried.
5. Report on WI Association of Fairs Annual Conference
Motiff, Garrison, Strand, and Crandall attended the Conference. A short overview was given on the
highlights and workshops offered. Crandall spoke about Portable Stage and Covers for music events
and the cost and benefits of said systems. Motiff spoke about the Carnival Quality Assessment
workshop she attended and explained the value of creating an Assessment Plan. Motiff also spoke
about the Keynote speaker’s message about “Being an advocate for the Fair.” Garrison attended the
DATCP SharePoint Training & CRM Judges Update workshop. This year’s annual reports must be
submitted electronically via SharePoint to the DATCP.
6. Discussion and Possible Action on 2018 Fair Planning
Included in Committee Members’ packets was an entertainment budget and a day-by-day Proposed
Entertainment Schedule. Entertainment options for 2018 were discussed. Discussion occurred on
entertainment contracts that were signed at the WI Association of Fairs Conference. Mitchell, A Magic
& Hypnosis show and the Chicago Honey Bear Dancers were both found to be interactive grounds
entertainment options. The Division Stunt Team, Great Frontier Bull Riding & Mutton Bustin should be
crowd pleasers at the Grandstand. Discussion regarding Spectrum Entertainment’s recent sale of a
small unit (the one that has been at our Fair) to Badgerland Midways out of Stevens Point. We met with
the Carnival during the convention. Motiff shared contract term comparisons with the committee
members. Discussion followed. Motiff also spoke about the proposed entertainment options listed in the
schedule. Discussion followed.
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7. Buildings & Grounds Update
a. Grounds Personnel Position
Scott Williams’ position will now be year ‘round, but at the same number of hours so he can be
available to deal with urgent off-season needs (deliveries, burst pipes in saferoom, etc.)
b. Discussion on 2018 Capital Improvement Projects
i. Beef Barn Camping – re-numbering sites. We have begun the process of applying to be
designated an official campground with the State of WI.
ii. Holding Tank for 4H Food Booth – Gray water. Motiff will consult with Zoning to ascertain
the minimum size requirements and will consult with 4-H to see if the minimum size will be
sufficient for their needs.
8. Future Agenda Items and Next Meeting Date
The next meeting is scheduled for Monday, February 28, 2018.
9. Adjournment
The meeting was adjourned at 5:41 PM
Minutes submitted by:
Ursula M. Garrison, Fair Coordinator