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HomeMy WebLinkAboutHuman Services Board - Minutes - 7/26/2012BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC July 26, 2012 Board Members Present: Clarence Henkel, Rusty Williams, Pat Carver, Dee Kittleson, Jim Crandall, Bill Bussey, Harold Maki, Lona Schmidt, Deb Pyne Others Present: Elizabeth Skulan, Nikki Revak, Carrie Linder, Jeanine Spuhler, Anita Haukaas, Patti Carlson Call to Order and Introductions R. Williams called the meeting to order at 4:05 p.m. Introductions were made. Review of the June 28, 2012 Minutes Motion by B. Bussey, second by J. Crandall, to approve the minutes as presented. Motion carried. Opportunity for Public Comment – None Program Presentation – Adult Protective Services, Aging and Disability Services, Social Worker Patti Carlson Carlson reviewed a “text book” case with a family that needed assistance for a protective placement and guardianship for an elder adult. In the State of Wisconsin, a “protective placement” is a placement that is made to provide for the care and custody of an individual.” State Statute 55.01 (6). In the State of Wisconsin, a Guardianship is a legal relationship between a person called “the ward” and “the guardian of the estate” created by a county circuit (probate) court after the petitioner provides necessary factual elements and the proposed ward has been given due process rights pursuant to Ch. 54, Stats., when the ward is determined by the court to be “incompetent.” Monthly Section Reports Economic Support Services – Jeanine Spuhler The Northern Income Maintenance Consortium will have a “Management Evaluation Review” (MER) conducted by State staff the first week of August. The review measures compliance and customer service. There has been an increase in W-2 applications. Although we requested assistance from Ashland County in processing new applications because the Bayfield County W-2 worker is on medical leave, they were unable to coordinate meeting times. In the interim, Spuhler has taken on this responsibility so that we can continue to meet timelines. Economic staff experienced an increase in collection/repayment interviews in July. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC July 26, 2011 2 Spuhler attended the Wisconsin Heating Energy Assistance Program (WHEAP) training in Wausau. Information was presented on how to prepare for the annual program review. The State will impose more stringent financial sanctions for adverse audit findings. The short version of energy assistance applications will be mailed to eligible elderly applicants to allow for an early application process. Bayfield County received an additional $4,000 in WHEAP crisis funds. Family Services –Anita Haukaas Haukaas was on FMLA and was very happy that she was allowed to do some work from home while she was out of the office. It was noted that we have been unable to identify consumers who are appropriate and willing to take advantage of the volunteer program for Vivitrol. Vivitrol is a once-a-month injection that reduces alcohol cravings and inhibits the euphoric feelings produced by alcohol consumption. Case workers are coordinating trips to complete mandated monthly face to face contacts with youth in out of home placements. The Department of Human Services Children and Family Services Annual Meeting will be held on August 22 with area schools, law enforcement, and court representatives. The scheduled presenters are: Tyler Wickman, Client Rights; Evelyn Azbell, Parent Advocates/Disability Rights; and Ian Meeker, Teen Court. Child protective services protocol between Indian Child Welfare and law enforcement has been completed and signed. Support Services – Nikki Revak Revak worked with Elizabeth Skulan on the Human Services Capital Improvement Request for 2013 – 2017. The request was completed and submitted to the County Administrator. John Kopnick, the auditor from Maitland, Singler & Van Vlack, was on site last week to complete the financial portion of the audit for Human Services. The financial review is an intense process but support staff had 99% of the information prepared for the auditor before he arrived. Revak and support staff was able to provide the auditor with the additional information requested and answered all of his questions. It went very smooth. Kopnick will be back sometime in September to complete the compliance portion of the audit. Revak is working on the budget for 2013. It is due to the county administrator on August 23. It is the departments intent right now to have the 2013 Human Services Budget completed by the next Board meeting (August 23) for board approval. Due to the early date of the August 23rd meeting, we will be unable to complete the July Fiscal Report for the Board Packet. It will be handed out at the August Board Meeting. Aging & Disability Services – Carrie Linder Sheila Mack and Emily Bainbridge distributed 211 $30 (per household) food vouchers to eligible seniors. These vouchers can be redeemed at Farmers Markets from certified vendors. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC July 26, 2011 3 Guardianship and protective placement cases are increasing. Linder is currently developing the three-year Aging Plan, 2013 – 2015. Feedback on the plan is being solicited from the advisory committee and the general community. A draft of the plan will be presented at the September Aging and Disability Advisory meeting. Aging and Disability (A & D) Aging and Disability Resource Center (ADRC) staff attended training in Eau Claire recently. The training focused on transitioning children with disabilities from public school into Family Care. Staff will be trained to administer a mini cognitive screening. Linder highlight new and alarming statistics that indicate that by the age of 65, one in nine people display some symptoms of Alzheimer’s disease and that by age 85, that percentage increased to one in three people. Linder is working on the budget for 2013. The Center for Medicaid Services (CMS) recently issued a letter to Governor Walker. It states that because Wisconsin’s Family Care cap was illegal, consumers that were placed on the waiting list can appeal to the state for any medical costs that were incurred for their long term support care while on the waitlist. Monthly Reports The monthly financial, training, and waiting list reports were reviewed and placed on file. Skulan and Revak reviewed the 2011 Budget Financials; the preliminary amounts indicate that Human Services will be in under budget. Skulan will ask Abeles-Allison to carry forward funds for the purchase of the Juvenile Assessment and Inventory System (JAIS) tool. Skulan reported that we are projecting a budget shortfall 2012, due to anticipated overages in mandated mental health, substance abuse, and out of home placement services. 2013 Budget Update – Information related to the development of the 2013 Department of Human Services Budget Skulan reviewed the budget instructions from the County Administrator. The 2013 Budget will be presented to the Human Services Board at their August 23rd meeting, Clark County Health Care Center Multi-County Collaboration – Additional information regarding the multi-county collaboration will be provided. Then the board will be asked to consider a resolution to recommend that Bayfield County enter into a 66.03(01) intergovernmental agreement with Clark County so that in the future we might place adults with challenging behaviors due to their diagnosis of mental health, cognitive disability or dementia in the Clark County facility. Linder reported that the capacity at the Clark County facility is at 90% right now. Linder compared the cost of placements at the Trempealeau County Health Care Center and the Clark County Health Care Center. Using Clark County as a placement option would generate savings from $5,500 to $7,400 per month per client. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC July 26, 2011 4 Motion by B. Bussey, second by L. Schmidt, to adopt the resolution 02-2012 but to delete “with the Woodland Enhanced Health Services Commission” in the fifth “Whereas” and forward to the full county board. Motion carried. Update Income Maintenance Regional Model – Standing agenda item on information relating to the January 1, 2012 implementation of regional services delivery of Income Maintenance Services. Spuhler reported that the Northern Income Maintenance Consortium (NIMC) will participate in a pilot program for a new workload management and monitoring tool. The program will increase efficiencies and will allow us to process cases in a timely manner. The NIMC call center closed for four hours on July 20th to allow all agents to process documents to address a backlog of cases. It was estimated that it would take about eight hours total to eliminate the backlog. The NIMC call center will close again on August 4th for another four hours to complete the process. Skulan reported that two of the ten statewide consortia are seeking additional funding for their Income Maintenance Consortium, the Western Region and the Northern Region. There is a proposal that will be presented to the Wisconsin Counties Human Services Association requesting support for additional funds of$150,000 for the Western Region and $250,000. These funds would allow the two consortiums to staff more robustly so that they can continue to deliver quality income maintenance services. Long-term Care District Board – Standing agenda item, update from Dee Kittleson regarding activities and information from the long-term care district board. Kittleson distributed the 2012 NorthernBridges Annual Report. The Department of Human Services Board may entertain a motion to move in and out of Executive Session pursuant to S19.85(1)(f); considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where part (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations and pursuant to 19.85(1)(c) to consider employment promotion, compensation, or performance evaluation data of a public employee. Motion by P. Carver at 6:02 p.m., second by B. Bussey, to move into Executive Session. Roll call vote. Motion passed. Motion by J. Crandall at 6:23 p.m., second by C. Henkel, to move out of Executive Session. Roll call vote. Motion passed. Discussion and possible action(s) regarding Executive Session None BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC July 26, 2011 5 Other (Informational Items) A. E-mail complimenting staff performance – nice job Aging Services Specialist Emily Bainbridge! B. Letter to Tammi Rasmussen C. Open records request and response Future Meetings A. August 23, 2012 B. September 27, 2012 C. October 25, 2012 Adjournment The meeting adjourned at 6:27 p.m. Submitted by Nikki Revak, Financial Manager