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HomeMy WebLinkAboutHuman Services Board - Minutes - 8/23/2012BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC August 23, 2012 Board Members Present: Rusty Williams, Pat Carver, Jim Crandall, Harold Maki, Lona Schmidt Board Members Absent: Clarence Henkel, Dee Kittleson, Bill Bussey, Deb Pyne Others Present: Elizabeth Skulan, Nikki Revak, Carrie Linder (left @ 4:25 p.m.), Jeanine Spuhler, Anita Haukaas Call to Order and Introductions R. Williams called the meeting to order at 4:03 p.m. Review of the July 26, 2012 Minutes Motion by J. Crandall, second by L. Schmidt, to approve the minutes as presented. Motion carried. Opportunity for Public Comment – H. Maki stated that he would like the meetings to be conducted in less than two hours. Motion by H. Maki, second by P. Carver, to move agenda item #9 (Clark County) before item #4 (Monthly Section Reports). Motion carried. Clark County Health Care Center Multi-County Collaboration – C. Linder reported that she participated, via phone conference, in a meeting of the governing board of the Clark County Health Care Center Multi-County Collaborative on August 23, 2012. During the meeting, the request was made to allow Bayfield County to partner with other counties by entering into a 66.03.01 intergovernmental cooperative agreement to join the Woodland Enhanced Health Services Commission. The request was approved. Linder will present the 66.03.01 to the County Board of Supervisors on Tuesday, August 28, 2012. Linder reported that the rates will not change for 2013. If the 66.03.01 is approved, the Bayfield County Board will need to appoint a board member to the commission. The Human Services Board recommended that the appointment be a County Board member who also serves on the Human Services Board, perhaps William Bussey. C. Linder will speak with Bussey prior to the County Board meeting to determine if he is willing to participate as Bayfield County’s representative. Monthly Section Reports Aging & Disability Services – Carrie Linder Linder distributed a flyer titled “Driving the US2/WIS 13 roundabout”. This flyer was distributed at the Senior Expo on August 22, 2012 and will also be available at the congregate meal sites. Emily Bainbridge and Linder attended the Dementia Network meeting in Ashland. Linder reported that the Dementia Clinic is now open in Ashland at Essentia Health. Subject to change at the September meeting meeting. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC August 23, 2012 2 Linder reported that recently we have had some issues with individuals who have registered for senior meals, then have not attended the meal. This happened at the congregate meal sites in Benoit and Iron River. Both sites only serve meals once a month. There were 20 individuals who missed the last meal in Iron River. The registrations are required because the meals are catered and the number of meals is provided to the vendor who serves the meals. When seniors register for meals, Bayfield County has to pay for them, whether or not they are served. The County is prohibited from requiring seniors to pay for the meal, but it was determined that a donation for the full cost of the meal could be requested and post cards have been mailed to those individuals who recently missed a meal. Economic Support Services – Jeanine Spuhler Bayfield County W-2 contract will end December 31, 2012. Workforce Resource from Menomonie has been awarded the W-2 contract including the Emergency Assistance program. The development plan for transition of services is underway. The Northern Income Maintenance Consortium (NIMC) was invited by the Department of Health Services (DHS) to pilot a new workload management tool. Training will begin the week of August 20th. Short form early applications for heating assistance have been mailed. These applications are for consumers on fixed incomes who received assistance in the past year. A staff person who has been on Family Medical Leave Act (FMLA) for the past seven weeks has returned to work part time. Family Services –Anita Haukaas The Department of Human Services Children and Family Services Annual Meeting was held on August 22nd. The attendance from community agencies was very good. The meeting was productive. Causeway Program/Grant will end on September 30, 2012. An appreciation event for the mentors is being planned. Negotiations on the purchase and implementation of the Juvenile Assessment Information System (JAIS) continue. Price County Health and Human Services has expressed an interest in partnering with Bayfield County to install and implement the tool. Support Services – Nikki Revak Revak reported that her main focus has been the development of the 2013 DHS Agency Budget. The budget has been completed and will be presented later in the meeting. The 2011 Annual Report has been completed and the final draft will also be presented later in the meeting. One staff person is on Family Medical Leave Act for a short term period. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC August 23, 2012 3 Monthly Reports Skulan reported that due to high cost out of home placements, an unusually high number of protective placements with adults, and emergency detentions, it is projected that the 2012 Budget will be overspent by approximately $300,000. Staff is currently looking at different strategies to offset costs. Red Cliff has informed us that they have a medically fragile child that they will be placing in foster care. The child has unusually high needs and the cost of care is expected to be very high. We are currently seeking technical assistance from the state to determine the most appropriate placement for the child and to seek additional funding for the child’s care. The monthly training and waiting list reports were reviewed and placed on file along with the financial report. 2013 Budget Presentation Skulan gave an overview of the 2013 Budget. There are two new initiatives in the budget, the Juvenile Assessment Information System (JAIS) tool and the Risk Reduction Treatment Court (RRTC) component to youth services. Motion by L. Schmidt, second by P. Carver, to approve the 2013 Budget as presented. Motion carried. 2011 Annual Report Skulan gave an overview of the 2011 Annual Report. Revak provided an explanation of the data included on the 942 report in the Annual Report. Motion by J. Crandall, second by P. Carver to approve the 2011 Annual Report as presented. Motion carried. Mental Health/Substance Abuse Services Skulan reported that projected overages anticipated in 2012 are due, in part, to individuals who have been admitted under emergency detentions for their mental health or substance abuse crisis. Emergency detentions are mandated services. However, Bayfield County also provides some mental health and substance abuse services that are not mandated. To help address the shortfall, DHS plans to provide non-mandated mental health and substance abuse services only in instances where the case can be made that providing non-mandated services will avoid more costly mandated services yet this year. This would be retroactive to August 1, 2012. A letter will be issued to providers notifying them on this change. Motion by H. Maki, second by J. Crandall, to provide non-mandated mental health and substance abuse services on a case by case basis from August 1, 2012 through December 31, 2012. Motion passed. Update Income Maintenance Regional Model Skulan reviewed a letter from Brett Davis, the Medicaid Director from the Department of Health Services, to the Wisconsin County Human Services Association’s (WCHSA) acknowledging their recommendation for the Income Maintenance funding allocation methodology. No decision has been made regarding the allocations. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC August 23, 2012 4 Spuhler reported the Management Evaluation Review (MER) conducted by State staff for the Northern Income Maintenance Consortium (NIMC) is complete. The MER determined that the NIMC was deficient in providing assistance to consumers who do not speak English, since the contracted interpreters’ do not provide the telephonic signature to customers of the call center. Work is underway to: 1.) locate a vendor who will provide the signature; and 2.) request printed copies of the telephonic signature statement in various different languages to provide to contracted interpreters. Long-term Care District No report – Kittleson absent. Child Support – Review of recommendation form Executive Committee Skulan did not receive an update from Mark Abeles-Allison but did report that the Executive Committee voted to keep the Child Support Agency as a separate unit. Their recommendation will be presented to the full County Board at the next meeting. Other (Informational Items) A. E-mail complimenting staff performance B. Letter from Workforce Resource on the W-2 program transition Future Meetings A. September 27, 2012 B. October 25, 2012 (start meeting at 3:00 p.m.) C. November/December meeting – December 4, beginning with potluck Adjournment The meeting adjourned at 5:28 p.m. Submitted by Nikki Revak, Financial Manager