HomeMy WebLinkAboutHuman Services Board - Minutes - 10/25/2012BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING
Bayfield County EOC
October 25, 2012
K:Agendas&Minutes/DHS Board/Minutes/2012/HS Board Meeting Minutes 10-25-2012
Board Members Present: Rusty Williams, Pat Carver, Deb Pyne, Jim Crandall,
Lona Schmidt, Clarence Henkel, Dee Kittleson,
Bill Bussey arrived @ 3:15
Board Members Absent: Harold Maki
Others Present: Elizabeth Skulan, Nikki Revak, Carrie Linder, Jeanine Spuhler,
Anita Haukaas, Robert Fredericks,
Mark Abeles Allison arrived @ 3:30
Call to Order and Introductions
R. Williams called the meeting to order at 3:05 p.m.
Introductions were made
Review of the September 27, 2012 Minutes
Motion by C. Henkel, second by L. Schmidt, to approve the minutes as presented. Motion
carried.
Opportunity for Public Comment –
None
Program Presentation – Community Support Program, Robert Fredericks, Recovery
Support Specialist
Bob Fredericks reported that he is employed by New Horizons North to work with the
Community Support Program (CSP) clients. Fredericks is a certified mental health peer
specialist. He uses motivational interviewing techniques to identify client needs and then assists
clients in creating a plan and taking steps to reach their goals.
Monthly Section Reports
Support Services – Nikki Revak
Bayfield County’s 2013 Income Maintenance (IM) budget worksheet for the Northern Income
Maintenance Consortium is complete and was submitted to Wood County. A meeting was
conducted with the Bayfield County clerical Call Center Anywhere staff regarding recent
staff/program changes.
At the Bayfield County Wellness Committee meeting a “healthy” Worksite Food Policy was
reviewed along with plans for the Walktober Program wrap-up and possible winter activities for
employees.
The fiscal component of the 2013 Child Care Agency Annual Summary and Fraud Plan was
completed and reviewed with J. Spuhler.
BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING
Bayfield County EOC
October 25, 2012
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Revak and E. Skulan will be attending the Superior Days issues identification meeting in
Superior after the board meeting today.
Aging & Disability Services – Carrie Linder
Two Aging and Disabilities staff have announced their retirement: Social Worker Michele
Ochsner will retire on January 4, 2013 and Registered Nurse Lynn Frechette will retire on
January 21, 2013.
Two staff has successfully completed AIRS recertification, a requirement of staff that provides
information and assistance to the public via the Aging and Disability Resource Center of the
North.
In regards to budget issues: 1) All protective placements, except one, have been enrolled in
Family Care; this has reduced the financial burden on Bayfield County for those placements. 2)
There has been an increase in referrals to the Birth to Three Program and the annual projections
do not reflect this.
Economic Support Services – Jeanine Spuhler
There has been an increase in Energy Assistance applications. Once an application is received
by Bayfield County, staff has 30 days to process it.
The 2013 Child Care Agency Annual Summary and Fraud Plan was completed and submitted to
the State.
A new data base tool, “Asset Verification System” will be implemented before the end of the
year. This tool will be used to determine financial eligibility and it will increase the speed and
accuracy of the renewal process. Unfortunately, it will also increase the current workload since
the process takes additional time, approximately five minutes per asset, to enter the data into the
system. A new Client Scheduling tool will be implemented on November 12th that will simplify
the scheduling process.
Family Services –Anita Haukaas
Haukaas thanked Robert Fredericks for his presentation.
Haukaas and Becky Kruit met with the Sheriff’s Department regarding children that are witness
to and/or part of a domestic violence incident.
Haukaas and E. Skulan met with Bonnie Chivers, the new Child Support Director.
Family Service staff is meeting with other departments to determine if the Teen Court is meeting
the needs of the children who are involved with or referred to Teen Court. Specifically, we are
seeking ways to increase the number of appropriate referrals.
There were ten juvenile law enforcement referrals in September, to date there have only three
referrals in November.
BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING
Bayfield County EOC
October 25, 2012
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Haukaas reported that staff is glad that the bathroom remodel is complete and that there have
been a number of positive comments on the improvement.
Monthly Reports
Skulan reviewed the financial report. Human Services is currently projecting a deficit in excess
of $200,000 an improvement from the estimated $300,000 year end deficit reported at the
October 2012 meeting. This is due to protective placements that were transitioned to Family
Care eligible settings. Skulan cautioned that this projection may still increase prior to the end of
the year due to one high cost case where an appropriate setting is still being sought and the
absence of a projected increase in 2012 costs in the Birth to Three Program. The monthly
training and waiting list reports were reviewed. The monthly reports were placed on file.
Resolution Recognizing Stewart Holman
E. Skulan reviewed the resolution recognizing Stewart Holman and asked the board for their
approval.
Motion by J. Crandall, second by, C. Henkel for approval of the resolution to recognize Stewart
Holman for his years of services working for North Country Independent Living, Ashland and
his ongoing efforts on behalf of people with disabilities. Motion passed.
Wisconsin Counties Association (WCA) Legislative Agenda – Review of human service
issues that will receive lobbying support from WCA
E. Skulan reviewed the Human Service issues that will receive legislative lobbying support from
the Wisconsin Counties Association for the 2013 – 2014 State Budget.
2013 DOT 85.21 Specialized Transportation Aid Application
C. Linder reviewed the application and asked for consideration from the board for approval of
the DOT 85.21 2013 plan. The plan was previously reviewed and approved by the Aging &
Disability Services Advisory Committee.
Motion by C. Henkel, second by P. Carver, to approve the 2013 DOT 85.21 Specialized
Transpiration Aid Application. Motion passed.
Update Income Maintenance Regional Model – Standing agenda item on information
relating to the January 1, 2012 implementation of regional services delivery of Income
Maintenance Services.
J. Spuhler reviewed the new asset verification process and the new client scheduling software.
She reported that two consortia call center agents are on maternity leave. Jeanine also related
that Call Center supervisors randomly monitor calls to offer assistance and provide positive
feedback to the call center agents when it is warranted.
Long-term Care District Board – Standing agenda item, update from Dee Kittleson
regarding activities and information from the long-term care district board.
D. Kittleson reported no changes.
BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING
Bayfield County EOC
October 25, 2012
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2013 DHS Board Meetings – Review of proposed 2013 board meeting dates included in the
board packet
E. Skulan reviewed the board 2013 board meeting dates. Although the new dates were correct,
the year was not. The year should have been 2013, rather than 2012. The meeting date list will
be revised to reflect this change.
The Department of Human Services Board may entertain a motion to move in and out of
Executive Session pursuant to S19.85(1)(f); considering financial, medical, social or
personal histories or disciplinary data of specific persons, preliminary consideration of
specific personnel problems or the investigation of charges against specific persons except
where part (b) applies which, if discussed in public, would be likely to have a substantial
adverse effect upon the reputation of any person referred to in such histories or data, or
involved in such problems or investigations.
Motion by P. Carver 4:08 p.m., second by D. Kittleson to move into Executive Session. Roll call
vote. Motion passed.
Motion by J. Crandall at 4:25 p.m., second by P. Carver, to move out of Executive Session. Roll
Call Vote. Motion passed.
Discussion and possible action(s) regarding Executive Session.
None
Other (Informational Items)
A. Wisconsin Counties Human Services Association (WCHSA) Fall Conference
Future Meetings
A. November/December meeting – December 4, 2012 – Holiday Potluck
B. January 24, 2013
C. February 28, 2013
Adjournment
The meeting adjourned at 4:26 p.m.
Submitted by Nikki Revak, Financial Manager