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HomeMy WebLinkAboutHuman Services Board - Minutes - 4/28/2016BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC April 28, 2016 Board Members Present: Fred Strand, Jim Crandall, Pat Carver, Rusty Williams, Rachel Coughtry, Larry Fickbohm, Kent Seldal, Deb Pyne remote, Board Members Excused: Lona Schmidt Others Present: Elizabeth Skulan, Nikki Revak, Carrie Linder, Anita Haukaas Call to Order and Introductions Williams called the meeting to order at 4:05 p.m. Introductions made. Review of the March 24th, 2016 Meeting Minutes Motion by Strand, seconded by Crandall, to approve the March 24, 2016 minutes as presented. Motioned passed unanimously. Nominations/Elections for DHS Chair Williams entertained nominations for Chair. Strand motioned to nominate Williams as Chair, second by Crandall. Crandall motioned to cast a unanimous ballot for Williams as Chair, second by Carver. Motion passed unanimously. Nominations/Elections for Vice Chair Williams entertained nominations for Vice Chair Strand motioned to nominate Crandall as Vice Chair, second by Carver. Carver motioned to cast a unanimous ballot for Crandall as Vice Chair, second by Coughtry. Motion carried. Public Comment – Limited to 3 minutes per person None Program Presentation – Crisis Stabilization, Carol Lund – Director, Northland Counseling Lund stated that Crisis Intervention Services fall under Wisconsin Statue DHS Chapter 34 Emergency Mental Health Services Programs. The program offers a 24-hour crisis line and a mobile crisis response unit. It provides individualized services in the least restrictive manner utilizing community, family and peer supports whenever possible. The focus of the program is on prevention of and de-escalation of mental health crisis and is equipped with resources to assess and divert many crises from inpatient hospitalization. In 2006, Northland Counseling established an Emergency Mental Health Services Crisis Bed Program. In 2015, the program completed 156 assessments, 31 assessments/admissions were Bayfield County residents. In the first quarter of 2016, there were 44 assessments/admissions, 11 were Bayfield County residents. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC April 28, 2016 2 Monthly Section Reports Aging & Disability Services – Carrie Linder The Iron River Lions Club along and the Aging and Disability Resource Center of the North, Bayfield Branch sponsored a Health and Wellness Fair on Wednesday April 27th at the Iron River Community Center. The event was well attended. Positive feedback was received from those attending. The only drawback, the planned educational breakouts were not utilized. Intake and Access worker Jack Holevatz is resigning July 1 to further his education. Job descriptions for the intake and access worker and for the new full-time social worker aide position were reviewed and submitted to the County Administrator. Today in Cable, there was a semi-annual training for the five county Aging and Disability Resource Center of the North staff. One major topic addressed was the encounter reporting captured in the Nightingale Notes software for the ADRC-N. The encounter reporting process was reviewed to insure that all data is consistent in all five counties. There will be two trainings on May 25th for Bayfield County Dementia Capable Care and Crisis Response. The training is entitled “Approaching Alzheimer’s: Make Your First Response the Right Response” and will be offered to all emergency responders, law enforcement personnel, fire department personnel, mental health staff, Adult Protective Services staff and others. Support Services – Nikki Revak Kathy Wolfram, our DHS Bookkeeper’s husband, lost his courageous battle with brain cancer. His service is Sunday at 2:00 at the Washburn HS – our prayers and support to Kathy and her family. Working on more state reports and received an extension for the 942/HSRR report, as the deadline is not realistic. It is the state expenditure report that lists SPC’s target groups and age groups 18 and under, 19 and over. The Wisconsin Human Services Financial Managers Association (WHSFM) conference is in Oshkosh next week. Duties to perform during conference: introduce speakers; work at the registration table; host the hospitality room; and kick off the conference with “How to have a Successful Conference”. The management team traveled to Duluth for a Leadership and Teambuilding Conference on April 13th. The team came away with some good ideas and a book on defeating procrastination. It was a reality check for Revak, as it was the first time that she used the 60 + box for the age divisions. Wow. Economic Support Services – Jeanine Spuhler (Excused – Northern Income Maintenance Consortium supervisors meeting in Price County) BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC April 28, 2016 3 Family Services – Anita Haukaas Haukaas gave an overview of the 7.5 full-time equivalent staff and their job duties in the Family Services section. The Red Cliff Child Welfare program is still without a director. DHS staff is assisting as needed. Reviewing the application process for High Cost funds for tribal court. More information will be available at the next meeting. There has been a change in the requirements for us of the Alcohol and Other Drug Abuse block grant. Gas cards and/or mileage reimbursement is only allowable for transportation to and from treatment appointments. The documentation for using the funds for these purposes require close monitoring for compliance Two families are currently enrolled in the Family Treatment Court program. Family Treatment Court is administered by the Criminal Justice Office. The Family Services Annual meeting in the EOC is scheduled for Thursday, May 26th from 9:00 to 11:30 a.m. This meeting includes attendees from Bayfield County School Districts and Bayfield County Area Law Enforcement. An inquiry was by a Board Member regarding the number of Foster Homes in Bayfield County. Haukaas believes the number is between 10 and 13 homes licensed by Bayfield County. The county no longer maintains emergency foster homes. Evidence indicates that short-term placements in foster care cause trauma to children who then move to a permanent foster home. The state no longer recommends the placement of children to emergency or crisis Foster Homes. Monthly Reports The monthly reports reviewed and placed on file. Prior Authorization of Emergency Detentions – Procedure and Flowchart Review Skulan reported that she, Family Service staff, and staff from Northland Counseling met with Bayfield County Sheriff and Chiefs of Police from Bayfield; Red Cliff; Washburn and Iron River to review the changes to authorizations of emergency detention that will begin July 1, 2016. Act 55, requires an assessment of the individual by a mental health professional as defined in Wisconsin State Administrative Code Department of Health Services 34 prior to an emergency detention. The draft procedure and updated flowchart reviewed with the Board. DHS Resolution 2016 – 1 To Delay the Joint Finance Committee Adoption of the Family Care/IRIS 2.0 Concept Paper Skulan and Linder reviewed the Resolution recommended by the Aging and Disability Advisory Committee to delay the adoption of the Family Care/IRIS 2.0 Concept paper until additional detail provided by the State. BAYFIELD COUNTY HUMAN SERVICES BOARD MEETING Bayfield County EOC April 28, 2016 4 Motion by Carver, second by Crandall to approve DHS Resolution 2016-1 to Delay the Joint Finance Committee Adoption of the Family Care/IRIS 2.0 Concept Paper. Motion passed unanimously. 2016 Children’s Long-Term Services Record Review Results Linder reviewed the 2016 CLTS Record Review Remediation memo to Sally Toepfer. Stepping Up Initiative Skulan reported that County Administrator Mark Abeles – Allison developed a county resolution to implement the Stepping Up Initiative in Bayfield County. The program will focus on assessing individuals in Bayfield County jail to determine if they have mental health needs and then providing appropriate treatment. Human Services would be an integral part of implementing the program. Other (Informational Items) A. Recommendations Regarding Integration of Income Maintenance Consortia and Aging and Disability Resource Centers B. Wisconsin Counties Association – County Government, History Services Funding C. Letter to Financial Manager Nikki Revak regarding quality of services provided by Clerk I Sarah Traaholt D. Letter from the Office of the Inspector General regarding initial findings of a desk audit by the Wisconsin Medicaid and BadgerCare Plus Programs Future Meetings A. May 26, 2016 B. June 23 (Meeting and Public Hearing for Input on the 2017 Budget) C. July 28, 2016 Adjournment The meeting adjourned at 5:25 p. m. Submitted by Nikki Revak, Financial Manager