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HomeMy WebLinkAboutExecutive Committee - Minutes - 1/12/20231 Minutes of the Bayfield County Executive Committee Meeting 4:00pm, January 12, 2023 Meeting was held Remotely through Microsoft Teams and in person in the Bayfield County Board Room, Washburn, WI Members Present: Fred Strand, Dennis Pocernich, Brett Rondeau (remote), Jeff Silbert, Jeremy Oswald, Mary Dougherty Members Excused: Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Human Resources Director, Meagan Quaderer-Emergency Management Director, Sheriff Tony Williams, Marty Milanowski (remote), Kim Mattson-Accountant, Gail Reha-Bookkeeper, Bill Bailey-Chequamegon Bay Renewables Called to order at 4:00 p.m. by Rondeau. Bayfield County Elected Official Introductions: a. Tony Williams, Bayfield County Sheriff: Reported that three vehicles are currently inoperable. There are several new vehicles on order. County Board Members introduced themselves. Approval of Minutes of December 8, 2022: Motion Oswald, Silbert to approve minutes of the December 8, 2022 Executive Committee meeting. Motion carried (6-0 ) Public Comment: None Received Coroner On Call Pay: The Coroner has requested that the per call stipend for calls be increased from $75 to $100 per call. Motion Silbert, Pocernich to increase the per call stipend for Coroner staff to $100 per call. Motion Carried (6-0) LATCF Project Prioritization: Local Assistance and Tribal Consistency Funds total of $1.04 million will be received in 2022 and 2023. Half has been received. Abeles-Allison reported on several projects that were proposed for use of these funds. A structural assessment has been conducted on two existing Highway Garages in Cable and Grandview. Both reports recommend total replacement rather than repair. Additional considerations include: waiver of Exhibitor Fees for the County Fair, Health Department Capacity Improvements, Court Security Officer Desk/Security upgrade to add bulletproof glass, Portable radios for Sheriff’s Office, Joint Dispatch Implementation Study. 2 Suggestion was also made to consider including UW Extension storage needs when constructing a new building. Motion Silbert, Dougherty to forward the proposed list of projects to the County Board and obtain estimates for the structures to determine what funds will be needed for those structures. Clarification was made that priority would be placed on the two structures and then the list as presented in priority order. Motion Carried (6-0) Joint Dispatch Consolidation and Next Gen 911 GIS grant applications: Quaderer reported that Ashland and Bayfield Counties received rejections of initial grant applications. Fully finished consolidation plan is needed to resubmit for grant consideration. The state indicated they would also like to see letters of support from both County Boards. The state indicated they are interested in funding this project, but will need these additional items first. Motion Oswald, Strand recommend to the full board to move forward with Joint Dispatch Consolidation and NextGen 911 Consolidation Plan Grant Application. Motion Carried (6-0) County Carbon Offset Reserve Plan: A draft conceptual plan was presented and reviewed. The Forestry Department would like to finalize the conceptual plan prior to receiving funds, which are anticipated in the Spring. Strand requested that the agenda be item be placed on the February Executive and County Board agendas for action. Suggestion was made to include economic development as a category on the scoring rubric. New DNR Secretary Resolution: Recommendation to also draft a resolution for Secretary Bond as well. Motion Oswald, Silbert to authorize draft resolutions for the Secretaries of DNR and Veteran Affairs and forward to County Board for approval. Motion Carried (6-0) Village of Mason Bridge Aid Request: Motion Oswald, Pocernich to authorize $11,620.47 in bridge aide for the Village of Mason. Motion Carried. Motion Carried (6-0) Sheriff’s Office NextGen 911 Grant Budget Amendment: This is a line item modification within the NextGen 911 Grant budget. Motion Silbert, Pocernich to authorize a budget amendment transferring $21,969 from the NextGen911 Grant line item to the Dispatch Contractual Services Line Item as requested by the Sheriff’s office. Motion Carried (6-0) 3 Bayfield County Resolution No. 2023-xx; Joint BART Charter Amendment Resolution, including Price County: Motion Oswald, Pocernich to recommend to the full County Board that they approve BART’s charter amendment to include Price County. Motion Carried (6-0) Bayfield County Resolution No. 2023-xx; Supporting and Authorizing Matching Funds for Bayfield County “RAISE” Grant Project on County Highways A & N: Modify the total to $17.3 million. This is the third year that this application has been submitted. The intent is to bring a finalized resolution to the County Board. Motion Strand, Silbert to forward Resolution No. 2023-xx; Supporting and Authorizing Matching Funds for Bayfield County “RAISE” Grant Project on County Highways A & N resolution to the full county board for consideration. Motion Carried (6-0) Resolution for two Energy Innovation Grant Projects (EIGP) in 2023 for an Electric Vehicle Charging Plan and Highway Portal solar, battery and EV charging facilities: Bill Bailey explained that the EV charging project would be at no cost to the county. Cable, Mason, Iron River, Russell Highway Garage solar installations and EV charging stations. This would require upgrade of the electrical systems at these locations at a cost of approximately $650,000 with county cost being approximately $90,000 and an 8-year estimated payback of the cost. The grant applications are due this month, prior to the county board meeting. Motion Silbert, Strand to approve the two Energy Innovation Grant Project (EIGP) applications for an Electric Vehicle Charging Plan and Highway Portal solar, battery and EV charging facilities. Motion Carried (6-0) Clarification that the charging stations on County property would only be accessed for county purposes (due to liability). Reports: Financial Report, end of December 2022: Reviewed. Summary was included in the meeting packet. Expenditures are within budget. Revenues up approximately $3million over last year. Treasurer’s Report, end of December 2022: Reviewed and included in the meeting packet. ARPA Project Review: Review of project statuses was provided. Health Infrastructure Project Report: Due to space needs, the Veteran Services Office will relocate to the current Child Support office area. The Criminal Justice office will then be relocated to the current Veteran Services office and the Health Department will occupy the current Criminal Justice Office area. Motion Pocernich, Oswald to enter into Closed Session pursuant to §19.85(1)(e), deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: 4 b. Discussion and Possible Action, December 8, 2022 Minutes c. Discussion and Possible Action Regarding Cinnaire Housing Development Agreement and Option d. Discussion and Possible Action Regarding County-Wide EMS Agreement Motion Carried (6-0) Entered closed session at 5:40pm. Motion Oswald, Dougherty to return to open session. Motion Carried. (6-0) Returned to open session at 5:58pm. For the record, Abeles-Allison announced that the committee approved the Cinnaire Housing Development Agreement and County-Wide EMS Services agreement. Meeting adjourned at 6:00 p.m. Respectfully submitted by Kristine Kavajecz.