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HomeMy WebLinkAboutExecutive Committee - Agenda - 8/9/2017K:\Executive Committee\2017 Executive Committee\2017 Exec AGENDA\Exec Comm Notice Agenda 2017-08-09.doc Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Assistant BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING Brett T. Rondeau (Chair) Bill Bussey (Vice Chair) Fred Strand Shawn Miller Jeff Silbert Harold Maki Dear Committee Members: This letter is written to inform you of the Bayfield County Executive Committee Meeting scheduled for Wednesday, August 9, 2017, 4:30pm, at the County Board Room, Bayfield County Courthouse, Washburn, WI. The agenda for this meeting is as follows: Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v.Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA – Amended 8/4/17 1) Call to Order: 2) Public Comment: 3 minutes per person 3) Approval of Minutes of July 6, 2017. 4) 2018 Budget Planning. Presentations by Departments Reporting to the Executive Committee 5) Discussion and Possible Action Regarding Telemark Feasibility Study: Steve Hedberg of HK Hospitality 6) BCEDC Quarterly Report, Scottie Sandstrom 7) Discussion and Possible Action regarding Security and Space Study. K:\Executive Committee\2017 Executive Committee\2017 Exec AGENDA\Exec Comm Notice Agenda 2017-08-09.doc 8) Discussion and Possible Action Regarding CEDS Project-Northwest Regional Planning Commission. 9) Discussion and Possible Action on replacement member for Business Park Advisory member, Preston Mikula 10) Discussion Regarding NOVUS Tax System Resolution. 11) Discussion and Possible Action Regarding SolSmart Designation 12) The committee may enter in and out of closed session for discussion and possible action on the following items pursuant to: a) Approve minutes of July 6, 2017 closed session. b) Wisconsin Statutes §19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: 13) Reports: a) Financial Report July, 2017 b) Treasurer Report July, 2017 c) Review of YTD Legal Fees d) Dome Project e) Tower Project f) 2018 Budget 14) Adjourn K:\Executive Committee\2017 Executive Committee\2017 EXEC NARRATIVE\Exec Comm Narrative 2017-08-09.doc Executive Committee Narrative Wednesday, August 9, 2017 COUNTY BOARD ROOM This meeting will start immediately after the special board meeting. Item 4. Several Departments Reporting to the Executive Committee will present an overview of their budget outlook and early projections for 2018. Departments reporting to Executive include, County Clerk, ROD, Treasurer, Clerk of Court/Judiciary, DA, County Admin and IT. Item 5. Steve Hedberg of HK Hospitality will be present to discuss a proposed feasibility study and Bayfield County’s potential role in the study. HK is investigating an renovation and redevelopment of telemark. They have worked on and off on the project for the past 18 months. A lot of time and study has taken place already. As they are proposing to leverage a lot of outside financing an independent feasibility study is required. HK has requested County, Birkie and Town assistance in financing this. Estimated cost is $15,000. The Town of Cable has approved a contribution in the amount of $3,750. Item 6. Attached is the BCEDC Quarterly Report prepared by Scottie Sandstrom. 73 business visits were made in the second quarter of this year. Item 7. Security and Space Study: Work is continuing to get good estimates on the four project areas: Lighting Sheriff door control upgrades and 13 Courthouse Doors Clerk of Court/DA/Sheriff security upgrades Attached is a spreadsheet with estimated costs. We are still getting proposals in but this will give you a basic idea. We have $80,000 in funds budgeted. Estimated costs are about $103,000 right now or $23,000 over. We are still reviewing the proposals but the spreadsheet provides a pretty accurate summary of possible costs. We will have a recommendation at the meeting. Most of the lighting upgrades have been accomplished already as approved at the last meeting. Item 8. At the last meeting we discussed the Northwest Regional Planning Comprehensive Economic Development Strategy Document. We need to provide three projects for them to include in their report. At present we have: 1. Business Park Infrastructure 2. Permanent Trail ROW 3. WISCOM 4. Offender Treatment Center Here are some possible topics to choose from: 1. Business Park Infrastructure 2. Permanent Trail ROW K:\Executive Committee\2017 Executive Committee\2017 EXEC NARRATIVE\Exec Comm Narrative 2017-08-09.doc 3. Offender Treatment Center 4. Solar Microgrid to offset County Utility Usage 5. Other Item 9. Cody Bohls was on the Business Park Advisory Committee. He has left the area. I would recommend Preston Mikula, a co-owner at Ashland Ford Chrysler to continue in his place. Item 10. Attached is a NOVUS Tax System Resolution. Our main programmer will be leaving in a bit over 2 years. It will take extensive time to train a replacement. A present we have a five county consortium that shares cost. We are looking at all five counties making a commitment for the future. This is the draft resolution we are considering circulating. It seems as though everyone is on board now, the resolution is to confirm that prior to us proceeding. Item 11. A draft letter for SolSmart participation is included in the packet. This is a 2-county opportunity that the City of Ashland and City of Bayfield are also participating in. It provides additional resource access for our local units of government and communities. There is no cost to the county. County participation is relatively simple as solar and other renewable energies are encouraged through existing zoning regulations. Item 13. Multiple Reports  The Treasurer’s Financial report shows balances similar to the past two years, end of July, with tax dollars, just under $33 million.  Financial Report o Financial Report July, 2017: o Revenues in the General Fund are up about $200,000 over the same period last year, while expenditures are also up about $200,000 primarily due to larger transfers to the Highway and CIP Funds than the previous year. Revenues in the o Human Services Fund are up just over$140,000 while expenses are up $700,000 from the previous year. Human Services is projecting that they will be over budget by about $450,000 at the end of the year. o Highway revenues are up about $175,000 while expenses are very similar to the same time last year.  Legal Expenses for year: $52k. In comparison with previous years.  2018 Budget: Departments are preparing their budgets. 2 training sessions have been held. Personnel Committee has been provided with preliminary information on several new positions or position modifications that are being proposed. Department budgets are due August 24th. The preliminary budget will be provided to the Executive Committee on September 14th. We will discuss special budget meeting calendar at the meeting so please bring your calendars.