HomeMy WebLinkAboutExecutive Committee - Agenda - 5/9/2019K:\Executive Committee\2019 Excecutive Committee\AGENDA\Exec Comm Notice Agenda
2019-05-09.doc
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Assistant
BAYFIELD COUNTY
EXECUTIVE COMMITTEE MEETING
Brett T. Rondeau, Chairman Tom Gordon
Fred Strand Dennis Pocernich
Jeff Silbert, Vice-Chairman Jeremy Oswald
Dear Committee Members:
This letter is written to inform you of the Bayfield County Executive Committee
Meeting scheduled for Thursday, May 9, 2019, 4:00pm, at the Emergency
Operations Center (EOC), Bayfield County Annex Building, Washburn, WI. The
agenda for this meeting is as follows:
Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting
to gather information about a subject over which they have decision-making responsibility. This
constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale
Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the
County Board will not take any formal action at this meeting.
1) Call to Order:
2) Public Comment: 3 minutes per person
3) Approval of Minutes of March 14, 2019.
4) Discussion and Possible Action Regarding Supplemental County Highway Funding for 2019
for County Highway A.
5) Discussion and Possible Action Regarding Short Term Highway Borrowing Proposal for
2020.
6) Discussion and Possible Action, Industrial Development Agency, Amendatory Promissory
Note and Loan.
7) Discussion and Possible Action Use of Contingency Funds for Records Management System.
K:\Executive Committee\2019 Excecutive Committee\AGENDA\Exec Comm Notice Agenda
2019-05-09.doc
8) Discussion and Possible Action Regarding County Committee Ordinance regarding quorums
and designation of alternates.
9) Discussion and Possible Action Regarding Youth Government Scholarship.
10) Discussion and Possible Action on WCA Resolutions for the 2019 Annual Conference
11) Social Media Policy Amendment
12) Reports:
a) Construction Projects
b) Financial Report, end of April
c) Treasurer Report, end of April
d) Opioid/Methamphetamine Epidemic/Crisis Effort
13) The Committee may entertain a motion to move in and out of Closed Session pursuant to
§19.85(1)(c)(g), Considering employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has jurisdiction or
exercises responsibility and deliberating or negotiating the purchasing of public properties,
the investing of public funds, or conducting other specified public business, whenever
competitive or bargaining reasons require a closed session.
a) Approve Closed Session Minutes of March 14, 2019
14) Adjourn
EXEC COMMITTEE NARRATIVE, MAY 9, 2019
Item 4: Jim Crandall, chair of Highway will be present to discuss recommendations
from the Highway Committee.
Highway budgeted for four miles of paving in 2019. This is from Fay to Hennesey
on County Highway A. They are proposing to increase by six miles for a total of 10
miles, to go from Fay to County Highway B. This would be better from an asphalt
hauling perspective as well as provide some cost reductions due to fewer
mobiliations and getting the project done all in one year.
Both sections of road were ranked a 5 in 2017 on the paser scale and have now
likely dropped to a 4, second to lowest.
The main issue will be cost. Six additional miles will cost approximately $1.5
million more. Funding sources for this can be Highway Fund Balance and General
Fund balances.
We have considered holding off on other expenditures, ie: equipment but most of
these decisions have been made already.
At the end of 2018 highway had zero fund balance but they are getting
reimbursed for several projects. The financial statement shows they are owed
$1.3 million. Assuming that ½ of this or $650,000 comes in in 2019, there will still
be a shortage of $850,000.
Finacials:
• Year end Treasurer’s balance was down $2.3 million in comparison with a
year earlier.
• The last completed county audit (2017) shows $6.1 million in unassigned
Fund Balances.
Based on year end 2018 expenditures, un-audited, we are able to expend an
additional $850,000 out of the General Fund to help pay for additional
Highway miles in 2019.
Item 5: The Highway Committee has recommended that the County Board
consider a short term (1 year) bond issue to begin supporting a six year, 8.6
mile per year highway reconstruction plan.
The attached draft, five year highway plan details this.
This is something that if directed the county can put into our 2020 budget
plan.
We are hoping to discuss this in more detail at the May 28 budget planning
session in addition to having the results of the 2020 Budget Survey completed.
Item 6. Attached is a revised promissory note for the Town of Bayfield Business
Park. The current agreement expired in 2017. This agreement is between
Bayfield County and the Bayfield County Industrial Development Agency. We
are working with Impact Seven on updating this agreement. We are proposing
another 10 year term, from the expiration date of the last agreement. A draft
promissory note is in the packet. This will need county board approval.
Impact Seven is also working on updating the loan agreement between the
Town, County and Impact Seven.
Item 7. In 2018 the began scanning personnel records. This process is
underway. The goal is to have all records centralized and searchable. In order
to accomplish this scanning licenses through Laser Fieche are required. We
recommend utilizing $1451.60 out of contingency to provide 20 user
subscriptions to county departments, allowing them direct access to their
personnel records.
Item 8: Over the past several months multiple board members have been
unable to attend meetings. This can create difficult situations when committes
are meeting and taking action. In order to address this we have come up with
two possible solutions:
• Modify county ordinance to allow the county board chair and vice chair to
serve as “ex officio” members of all committees and fill in to meet a
quorum when required. Ashland County does something like this now.
• An alternative to the above would be for the board chair to designate
alternates to fill in, in the event of there not being a quorum.
Item 9: This year the county received four Local Government Scholarship
applications. One student from south shore, one student from Drummond and
two students from Washburn. All of the students met the requirements of the
program:
• Attend one local government meeting
• Write a one page essay on “Why I would consider running for public office”.
• Attend one county board meeting and introduce themselves.
Attached are the four applications and writing submittals. Each application shows
the student’s name, school district, and county and local government meeting
attended.
We have $1000 in the budget. One option would be to fund all four at $500 a
piece, and allocate an additional $1000 from contingency.
Item 10. Attached is the WCA summary of resolutions submitted in 2018. We will
need to finalize resolutions at the upcoming May 28 County Board meeting in
order to make the June deadline. If you have ideas or suggestions please share
for discussion.
Item 11. We would like to make seveal adjustments to the social media policy
approved at the last meeting. I failed to get everyone’s input. I will have this at
the meeting.
Item 12. Reports
• The three design projects, courthouse, jail, highway parking lots are under
contract and underway. Design should be completed within the next 90
days.
• The Treasurer’s Financial Report is in the packet. We are $1.6 million down
from one year ago and $300k down from last month.
• The financial report for the end of April 2019 is attached.
o General Fund revenues are 160k ahead of last year, a number of
departments are under revenue projections for this time of year.
o GF expenditures are $400k less than last year, a few departments are
ahead of 4th month expenditures projections.
o Human Services Revenues are down $150k from last year,
expenditures down $210k.
o Highway revenues down $700k. Expenditures up $65k.
Minutes of the
Bayfield County Executive Committee Meeting
4:00pm, March 14, 2019
Emergency Operations Center (EOC), Bayfield County Annex, Washburn, WI
Members Present: Brett Rondeau, Jeff Silbert, Jeremy Oswald, Dennis Pocernich, Fred Strand
Members Excused: Tom Gordon
Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Assistant, Bill
Bailey, Kim Lawton-District Attorney, Andy Mika-Deputy Sheriff, Kellie Pedersen-UW
Extension Educator, Judge John Anderson, Charles Babineau-Citizen
Meeting Called to Order at 4:00pm by Rondeau.
Public Comment: None
Motion Pocernich, Oswald to approve Minutes of February 14, 2019. Motion Carried
Solar RFP release: This is a three-community solar effort including the County, City and
School. Each entity applied for funding individually. Funding through the RECIP grant was
rejected the first time, but an amended application was re-submitted. If received, the grant will
fund about 1/3 of the project at about $100,000. Award notification is anticipated in about 30
days. Request permission to release request for proposals in conjunction with the City and
School for the anticipated project. Cost to the county would be about $200,000. Proposed return
on investment is about 7%.
Motion Strand, Oswald to authorize release of Request for Proposals for the solar project, but
not award the project unless grant funding is received. Motion Carried (5-0).
Consensus of the committee was to allow opening the public comment session to allow the
District Attorney and Judge to address the committee.
Lawton reported on the Community Safety Funding Act which, in part, provides for 60
additional Assistant District Attorneys, adjusts the wage system and assistance for public
defender costs. Governor Evers budget proposals includes a .6-time Assistant District Attorney
for Bayfield County.
Judge Anderson supported the comments of District Attorney Lawton and explained the
increasing costs of court appointed attorneys due to lack of public defenders.
This topic will be added as a specific County Board agenda item for March.
Housing Planning and CDBG Housing Planning Grant: Kellie Pedersen was introduced as
the UW Extension Community Resource Educator. Pedersen reported that WHEDA spent time
in the Northern part of the state in early 2018 on the topic of housing. Scatter Development is the
concept where several smaller housing developments throughout the county could be combined
to request a single multi-jurisdictional grant. This would require many jurisdictions to work
together on development projects simultaneously. A group has been formed to compile a
Planning Grant to assist in this process.
K9 Program Presentation, Sheriff’s Office: Deputy Andy Mika reported that fundraising will
begin in April. Sheriff is open to creation of a potential foundation to support the K-9 program.
Under a foundation, no future administrator can use the money. It is a 501c-3 non-profit. No
county record-keeping required. One of the cons is that the Sheriff’s office cannot use monies
from the foundation for anything other than the K-9 program. December 2019 is the estimated
date to receive a dog and begin training with the handler. Training on the various aspects would
cover approximately a year with periodic trainings throughout the year. 7-10 years is the average
expectancy for law enforcement usefulness of the dog.
2019 Construction Project RFP: Abeles-Allison reported that the 2019 budget includes funds
for Office-Buildout for Department of Human Services, Paving design for 2 Highway
Department Parking Areas and Jail Renovation to add holding cells. Proposals were received
from 6 firms for design and engineering for these projects. A summary of the proposals was
reviewed.
Motion Strand that upon verification of credentials and ability to do the job, the proposals be
awarded to the lowest bidder for each project. Discussion took place regarding the 2 low bidders
for the jail project and experience of each of the bidders.
Strand withdrew his motion
Motion Strand, Rondeau to authorize the award of the lowest bid for the Highway Department
Parking Lot Design and Human Services Office Build-Out Design projects and to authorize the
County Administrator to evaluate the 2 lowest bidders for the Jail Renovation design and award
the bid to the firm most qualified for the project. Award to C&S Design is contingent upon
confirmation that engineering, and construction inspection costs are included in their bid price.
Motion Carried (3-2) with Pocernich and Silbert opposed.
Social Media Policy: Abeles-Allison explained that the county utilizes several forms of social
media. The Information Technology Department and Tourism Department have endorsed this
policy. Corporation Counsel has not reviewed the policy. The portion of the policy referring to
endorsing businesses, etc. was questioned. Suggestion was made to define the difference
between endorsing and promoting. Discussion was held regarding whether the county should be
able to screen posts before they can be viewed.
Motion Pocernich, Silbert to approve the Social Media policy with a modification allowing
Tourism related social media to promote local businesses. Motion Carried.
Highway 5-Year Financial Plan, 2020 Financing Discussion and recommended directions
for 2020 Budget: The committee reviewed several options to address funding needs for highway
improvement projects going forward. Long and short-term borrowing was discussed as one of
the most attractive options with the lowest impact to taxpayers. Suggestion was made to add the
short term borrowing topic to the annual budget survey.
Bayfield County Passport Program: Abeles-Allison reported that a letter was received from
the Department of State announcing that the Bayfield County Passport Program will be
discontinued. Suggestion was made that this topic should be publicized so that the public knows
they will no longer be able to obtain their passport at the Bayfield County Courthouse.
Reports:
a. Treasurer Report: County bank balance is down approximately $2 million from this
time last year, primarily due to highway funding allocations.
b. Financial Report, end of February: Report was reviewed. Budgets as of the second
month of the year are looking good.
c. Superior Days Thank You was received from Douglas County.
d. UW Madison Intern Program
e. Governor’s Budget: No PILT change. The proposed budget does include some increases
for Medicaid services.
f. CCS program Update: A summary was provided with the meeting packet. Ashland and
Bayfield Counties are working with New Horizons North to try to get services back on
track.
g. Mineral Report: The individual originally interested is no longer interested.
h. Emergency Volunteers / Personnel: The Personnel Committee discussed a possible
policy allowing EMT and Fire Volunteers to use a certain amount of paid time to respond
to calls while at work. The policy will also encourage other entities to implement a
similar policy.
i. Opioid/Methamphetamine Epidemic/Crisis Effort: Continuing to try to raise
awareness of this topic throughout the county. The Take Back campaign allows citizens
to dispose of unused medications at secured locations throughout the county.
Motion Pocernich, Silbert to move into Closed Session pursuant to §19.85(1)(e)(g), deliberating
or negotiating the purchasing of public properties, the investing of public funds, or conducting
other specified public business, whenever competitive or bargaining reasons require a closed
session: Tower Antenna Contract Negotiation. Motion Carried. Entered closed session at
5:46pm.
Motion Oswald, Silbert to return to open session. Motion Carried. Returned to open session at
5:55pm.
Meeting Adjourned at 5:55pm.
Minutes submitted by Kristine Kavajecz
DRAFT, April 18, 2019
BAYFIELD COUNTY HIGHWAY PLAN
In 2015 Bayfield County set a goal of 6 miles of highway re-construction per year
for the period 2015-2019. This was and is an ambitious goal for Bayfield County.
This goal has involved a contribution of $7.3 million (an average of $1.46 million
annually) in supplemental dollars for highway reconstruction over the five-year
period. This supplements the county levy, averaging $2 million per year over the
10-year period. During this same time period highway department balances in the
amount of $2.7 million were expended.
The County Board set this goal in 2015 based on board and public input. Public
budget surveys over the past several years continue to identify highway repair and
maintenance as the number one goal of the county.
Since 2015 Bayfield County has committed $1.5 million annually towards highway
reconstruction. As the County enters the fifth year of this new program a review
and assessment is warranted. This summary highlights the county’s progress on its
6 mile goal, the state of county highways in Bayfield county and future directions.
Bayfield County is responsible for the maintenance and upkeep of 172 miles of
county highway. This mileage figure has changed very little in the past decade
except for a jurisdictional correction on County Highway Y with Douglas County
in 2017. Changes in County Highway mileage can occur as a result of new county
highway acquisition/construction or county highway transfer. The last transfer
made was in the 1990s when County Highway K was transferred to the Town of
Russel.
Utilizing the industry average of reconstruction once every 20 years this amounts
to 8.5 miles per year. Bayfield County chose six miles per year as an ambitious
and realistic goal, acknowledging that it was 2.5 miles less than ideal.
County Highway Maintenance occurs annually and includes crack sealing, pot hole
filling, road edge grading, lining and snow plowing. County expenditures are
shown on the chart below. Costs range from a high of $13,602 per mile in 2018 to
a low of $7,451 in 2015. Costs are based on Routine and Winter Maintenance. An
increase in Winter maintenance will reduce available funds for Routine
maintenance.
County Highway Maintenance per mile, 2015 - 2018 (Actuals and as
budgeted)
Road reconstruction varies based on sub-base quality. In Bayfield County work
involves two primary types of reconstruction.
1. Overlay / wedge and overlay.
2. Pulverize and pave:
3. Pulverize and pave with additional gravel
• Overlays are commonly done when the base is in good condition, but the
surface is deteriorating. Overlays are commonly to a depth of 2" but can go
deeper. With this method the elevation of the road is maintained as is.
Average cost per mile is $125,000. If rutting is present, then you would do a
wedge and overlay for $200,000 per mile.
• Pulverize and Pave involves crushing the existing surface to a depth of 4-6".
This allows for some base fault issues to be repaired and the road surface
contours to be regraded. The new asphalt mat involves at least two, 2"
asphalt layers. Estimated cost per mile is $225,000.
• Pulverize and Pave with additional gravel: This is similar to the above but is
utilized to address more severe base issues and involves adding additional
gravel during the pulverizing to provide a stronger base. Estimated cost per
mile is $250,000.
All of the methods involve contracted labor and equipment for milling, pulverizing
and paving. Bayfield County often performs gravel hauling, rough grading and
road edge graveling in addition to maintenance.
HIGHWAY RECONSTRUCTION HISTORY, 2015-2019
• 2015 7 miles, County Highway G and E,
• 2016 7 miles, County Highway E and M
• 2017 10 miles, County Highway D
• 2018 8 miles, County Highway N and Y
• 2019 4 miles, County Highway A (*discussion about 9 miles this year)
Five-year average is: 7.2 miles.*
PLANS FOR THE FUTURE:
The County could continue on the current plan, striving for 6 miles per year or we
could expand our goal to include 8.5 miles per year. Plans for both of these two
options are shown below.
INSERT SIX YEAR PLANS HERE:
HIGHWAY FUNDING:
Bayfield County has allocated $1.5 million in county reserves annually for the past
five years. These funds were invested in county highway reconstruction. Due to
industry prices, reserves were not diminished. With lower revenues anticipated the
county needs to consider how to proceed with highway reconstruction funding in
the years ahead.
Based on the current six-year plan, an anticipated $1 million annual shortfall is
anticipated. This is a result of forest revenues dropping and highway balances
mostly expended (we are waiting on flood reimbursements, this may take up to 24
months) If the County were to adopt a nine-mile per year plan, a $1.625 million
shortfall is anticipated.
HIGHWAY FUNDING OPTIONS:
Across the state as funding for highways has diminished alternatives have been
developed. Below please find a listing of options to consider
1. Reduce mileage of annual highway reconstruction to 2 miles a year.
2. Implement less costly, shorter term solutions, ie: mill and overlay, rut wedging,
chip seal, etc instead of pulverize, gravel and pave.
3. Explore cost reduction strategies
• Larger projects, bid together, every other year.
• Reduce maintenance costs
• Other
4. Explore revenue generating options.
• Short term / 1-year borrowing
• Wheel Tax, $250k a year at $20 per vehicle.
• Other
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Assistant
June 25, 2018
Wisconsin Counties Association
Resolution Review Committee
Attached please find four resolutions Bayfield County has passed. We request that
the Wisconsin Counties Association considers each of these for the WCA policy
platform in 2018.
RESOLUTION 2018-50: Bayfield County supports increasing state severance
(PILT) to Towns with County Forest from $.30 per acre to $2.00 per acre.
Sustainable town forest proceeds will reduce reliance on counties for both
supplemental forest road funding as well as potential funding needs for fire and
EMS.
RESOLUTION 2018-49: Bayfield County supports advocating for additional
Assistant District Attorneys to address the current shortage. Adequate staffing in
the District Attorneys is critical to the smooth operations of the county criminal
justice system.
RESOLUTION 2018-46: Bayfield County supports advocating for state financial
incentives for volunteer EMS. This is a critical issue in rural areas impacting
qualify of life in rural counties.
RESOLUTION 2018-45: Bayfield County urges action to address the mental
health / drug addiction epidemic in county jails. Specifically, Bayfield County
recommends ensuring that medications for individuals in jail are not discontinued
as a result of incarceration. Bayfield County also recommends continued efforts
through DOJ and DOC to investigate alternatives besides county jails for
individuals with mental illness.
RESOLUTION 2018-43: Bayfield County advocates for an increase in
Wisconsin’s Medicaid rates. The combination of an aging population, a smaller
labor pool and lower reimbursements is causing a shortage of skilled workers and
ability to pay in rural areas like Bayfield County. We request an increase in
payments to provide this critical care.
Please let me know if you need any further clarification on these documents.
Sincerely,
Mark Abeles-Allison
Bayfield County Administrator
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
REVENUE
Department 00 - General Fund 9,589,776.00 182,103.00 9,771,879.00 45,053.49 .00 5,805,587.91 3,966,291.09 59 5,749,966.97
Department 02 - Clerk of Courts 266,575.00 .00 266,575.00 20,467.80 .00 79,510.85 187,064.15 30 75,134.29
Department 04 - Criminal Justice 115,283.00 .00 115,283.00 24,282.97 .00 29,635.97 85,647.03 26 12,728.29
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 6,500.00 .00 6,500.00 763.57 .00 2,128.64 4,371.36 33 1,375.00
Department 07 - Administrator 12,000.00 .00 12,000.00 .00 .00 15,214.40 (3,214.40)127 14,389.11
Department 08 - District Attorney 28,000.00 .00 28,000.00 387.30 .00 1,096.70 26,903.30 4 11,568.32
Department 09 - Child Support 222,952.00 .00 222,952.00 345.09 .00 1,931.96 221,020.04 1 66,409.30
Department 10 - County Clerk 11,425.00 .00 11,425.00 18.00 .00 634.21 10,790.79 6 726.30
Department 12 - Treasurer 645,555.00 .00 645,555.00 45,164.65 .00 161,874.54 483,680.46 25 55,449.36
Department 13 - Land Records 225,000.00 .00 225,000.00 103,117.50 .00 177,221.93 47,778.07 79 100,605.27
Department 14 - Court House 3,000.00 .00 3,000.00 .00 .00 570.00 2,430.00 19 390.90
Department 15 - Register of Deeds 167,000.00 .00 167,000.00 13,508.17 .00 35,253.37 131,746.63 21 36,972.44
Department 17 - Sheriff 526,682.00 .00 526,682.00 50,221.54 .00 103,380.00 423,302.00 20 114,800.94
Department 18 - Emergency Management 166,265.00 .00 166,265.00 4,301.20 .00 42,857.53 123,407.47 26 51,825.77
Department 19 - Veteran's Services 11,200.00 .00 11,200.00 .00 .00 8,500.00 2,700.00 76 8,500.00
Department 20 - Health 545,841.00 12,325.00 558,166.00 25,109.92 .00 91,404.18 466,761.82 16 105,338.67
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 162,250.00 .00 162,250.00 11,730.14 .00 36,956.83 125,293.17 23 38,080.84
Department 25 - UW Extension 3,660.00 .00 3,660.00 1,830.00 .00 1,830.00 1,830.00 50 2,640.00
Department 26 - Zoning 214,050.00 .00 214,050.00 37,064.00 .00 57,679.50 156,370.50 27 61,712.34
Department 28 - Land Conservation 402,817.00 .00 402,817.00 18,677.89 .00 195,148.73 207,668.27 48 125,381.84
Department 31 - Information Services 8,100.00 .00 8,100.00 990.00 .00 2,910.00 5,190.00 36 1,200.00
Department 34 - Forestry 3,944,570.00 .00 3,944,570.00 414,396.51 .00 1,416,211.34 2,528,358.66 36 1,467,525.69
Department 77 - Agricultural Station 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 .00
REVENUE TOTALS $17,298,501.00 $194,428.00 $17,492,929.00 $817,429.74 $0.00 $8,267,538.59 $9,225,390.41 47%$8,102,721.64
EXPENSE
Department 00 - General Fund 3,662,127.00 185,103.00 3,847,230.00 97,311.95 .00 3,007,541.66 839,688.34 78 3,396,418.57
Department 01 - County Board 93,612.00 (3,000.00)90,612.00 4,305.79 .00 26,755.93 63,856.07 30 24,691.18
Department 02 - Clerk of Courts 460,711.00 .00 460,711.00 32,246.26 .00 140,566.64 320,144.36 31 147,874.82
Department 04 - Criminal Justice 295,054.00 .00 295,054.00 15,537.75 .00 76,017.55 219,036.45 26 64,850.48
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 30,554.00 .00 30,554.00 2,145.38 .00 10,802.11 19,751.89 35 6,550.26
Department 07 - Administrator 277,405.00 .00 277,405.00 23,700.58 .00 102,691.97 174,713.03 37 92,664.40
Department 08 - District Attorney 190,056.00 .00 190,056.00 12,519.19 .00 57,963.85 132,092.15 30 40,022.42
Department 09 - Child Support 246,368.00 .00 246,368.00 16,815.45 .00 80,504.13 165,863.87 33 79,508.92
Department 10 - County Clerk 371,781.00 .00 371,781.00 32,583.51 .00 144,852.07 226,928.93 39 144,375.28
Department 12 - Treasurer 185,019.00 .00 185,019.00 14,216.45 .00 65,181.23 119,837.77 35 63,234.03
Department 13 - Land Records 582,112.00 .00 582,112.00 31,491.68 .00 175,553.66 406,558.34 30 200,370.20
Run by Kris Kavajecz on 05/02/2019 03:01:19 PM Page 1 of 4
Budget by Organization Report
Through 04/30/19
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 14 - Court House 469,802.00 .00 469,802.00 44,646.69 .00 142,471.23 327,330.77 30 147,034.29
Department 15 - Register of Deeds 164,640.00 .00 164,640.00 14,277.89 .00 57,681.76 106,958.24 35 54,406.74
Department 17 - Sheriff 4,675,784.00 .00 4,675,784.00 318,578.82 .00 1,562,327.42 3,113,456.58 33 1,519,776.78
Department 18 - Emergency Management 325,515.00 .00 325,515.00 11,174.22 .00 93,420.01 232,094.99 29 112,140.61
Department 19 - Veteran's Services 131,906.00 .00 131,906.00 9,225.38 .00 38,968.75 92,937.25 30 37,984.39
Department 20 - Health 936,468.00 12,325.00 948,793.00 66,948.67 .00 310,943.53 637,849.47 33 300,186.84
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 395,725.00 .00 395,725.00 24,732.00 .00 101,988.01 293,736.99 26 101,538.97
Department 25 - UW Extension 288,726.00 .00 288,726.00 91,583.56 .00 122,883.65 165,842.35 43 120,096.99
Department 26 - Zoning 450,252.00 .00 450,252.00 33,170.09 .00 145,606.87 304,645.13 32 142,478.96
Department 28 - Land Conservation 610,303.00 .00 610,303.00 22,254.31 .00 129,412.51 480,890.49 21 121,476.95
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 523,077.00 .00 523,077.00 22,348.54 .00 157,412.59 365,664.41 30 189,750.63
Department 34 - Forestry 1,926,504.00 .00 1,926,504.00 77,133.35 .00 410,280.70 1,516,223.30 21 455,711.46
Department 77 - Agricultural Station 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 6,954.10
EXPENSE TOTALS $17,298,501.00 $194,428.00 $17,492,929.00 $1,018,947.51 $0.00 $7,161,827.83 $10,331,101.17 41%$7,570,098.27
Fund 100 - General Totals
REVENUE TOTALS 17,298,501.00 194,428.00 17,492,929.00 817,429.74 .00 8,267,538.59 9,225,390.41 47%8,102,721.64
EXPENSE TOTALS 17,298,501.00 194,428.00 17,492,929.00 1,018,947.51 .00 7,161,827.83 10,331,101.17 41%7,570,098.27
Fund 100 - General Totals $0.00 $0.00 $0.00 ($201,517.77)$0.00 $1,105,710.76 ($1,105,710.76)$532,623.37
Fund 235 - Human Services
REVENUE
Department 50 - Human Services 6,790,931.00 .00 6,790,931.00 500,360.03 .00 2,722,313.41 4,068,617.59 40 2,889,782.13
REVENUE TOTALS $6,790,931.00 $0.00 $6,790,931.00 $500,360.03 $0.00 $2,722,313.41 $4,068,617.59 40%$2,889,782.13
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 243.42 (243.42)+++.00
Department 51 - Regional Crisis Initiative 59,400.00 .00 59,400.00 6,456.48 .00 18,790.83 40,609.17 32 26,601.60
Department 52 - AMSO 611,747.00 .00 611,747.00 45,319.19 .00 210,417.19 401,329.81 34 217,593.94
Department 53 - Family Services 2,867,114.00 .00 2,867,114.00 169,116.05 .00 638,006.17 2,229,107.83 22 792,547.35
Department 54 - Economic Support 515,791.00 .00 515,791.00 29,659.11 .00 141,279.46 374,511.54 27 151,124.23
Department 55 - Aging and Disabilities 667,309.00 .00 667,309.00 25,230.03 .00 139,380.13 527,928.87 21 130,573.60
Department 56 - GWAAR 605,410.00 .00 605,410.00 40,057.94 .00 158,602.52 446,807.48 26 161,817.95
Department 58 - ADRC-Bayfield Co (22,746.00).00 (22,746.00)17,645.40 .00 50,443.42 (73,189.42)-222 43,269.27
Department 59 - ADRC-North 1,486,906.00 .00 1,486,906.00 161,759.33 .00 216,050.19 1,270,855.81 15 260,724.84
EXPENSE TOTALS $6,790,931.00 $0.00 $6,790,931.00 $495,243.53 $0.00 $1,573,213.33 $5,217,717.67 23%$1,784,252.78
Fund 235 - Human Services Totals
REVENUE TOTALS 6,790,931.00 .00 6,790,931.00 500,360.03 .00 2,722,313.41 4,068,617.59 40%2,889,782.13
Run by Kris Kavajecz on 05/02/2019 03:01:19 PM Page 2 of 4
Budget by Organization Report
Through 04/30/19
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
EXPENSE TOTALS 6,790,931.00 .00 6,790,931.00 495,243.53 .00 1,573,213.33 5,217,717.67 23%1,784,252.78
Fund 235 - Human Services Totals $0.00 $0.00 $0.00 $5,116.50 $0.00 $1,149,100.08 ($1,149,100.08)$1,105,529.35
Fund 430 - Capital Projects Fund
REVENUE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00
Department 14 - Court House 66,014.00 .00 66,014.00 .00 .00 .00 66,014.00 0 18,496.20
Department 17 - Sheriff 750.00 .00 750.00 .00 .00 .00 750.00 0 365.00
Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00
Department 34 - Forestry .00 485,800.00 485,800.00 .00 .00 .00 485,800.00 0 .00
Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects 814,543.00 182,563.00 997,106.00 .00 .00 792,106.00 205,000.00 79 1,083,137.00
Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00
REVENUE TOTALS $881,307.00 $668,363.00 $1,549,670.00 $0.00 $0.00 $792,106.00 $757,564.00 51%$1,101,998.20
EXPENSE
Department 00 - General Fund .00 205,000.00 205,000.00 .00 .00 .00 205,000.00 0 .00
Department 01 - County Board 212,400.00 .00 212,400.00 5,472.50 .00 8,939.97 203,460.03 4 6,762.68
Department 02 - Clerk of Courts 10,400.00 .00 10,400.00 .00 .00 .00 10,400.00 0 3,001.84
Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00
Department 07 - Administrator .00 .00 .00 .00 .00 .00 .00 +++.00
Department 08 - District Attorney 2.00 .00 2.00 .00 .00 .00 2.00 0 .00
Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 10 - County Clerk 301.00 .00 301.00 .00 .00 199.99 101.01 66 5,169.66
Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00
Department 12 - Treasurer .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00
Department 14 - Court House 136,451.00 .00 136,451.00 .00 .00 10,564.44 125,886.56 8 26,391.68
Department 15 - Register of Deeds 12,802.00 .00 12,802.00 .00 .00 1,566.97 11,235.03 12 .00
Department 17 - Sheriff 82,906.00 .00 82,906.00 .00 .00 16,014.12 66,891.88 19 23,366.70
Department 18 - Emergency Management 35,004.00 .00 35,004.00 .00 .00 .00 35,004.00 0 .00
Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 20 - Health 26,752.00 .00 26,752.00 .00 .00 .00 26,752.00 0 .00
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 70,000.00 .00 70,000.00 2,955.00 .00 2,955.00 67,045.00 4 770.00
Department 25 - UW Extension 600.00 .00 600.00 .00 .00 .00 600.00 0 240.00
Department 26 - Zoning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00
Run by Kris Kavajecz on 05/02/2019 03:01:19 PM Page 3 of 4
Budget by Organization Report
Through 04/30/19
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 430 - Capital Projects Fund
EXPENSE
Department 28 - Land Conservation 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 .00
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 235,387.00 (175,687.00)59,700.00 .00 .00 42,393.31 17,306.69 71 .00
Department 34 - Forestry 52,002.00 639,050.00 691,052.00 .00 .00 149,164.51 541,887.49 22 14,440.00
Department 52 - AMSO 1,800.00 .00 1,800.00 .00 .00 .00 1,800.00 0 .00
Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00
Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects .00 .00 .00 .00 .00 .00 .00 +++.00
Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00
EXPENSE TOTALS $881,307.00 $668,363.00 $1,549,670.00 $8,427.50 $0.00 $231,798.31 $1,317,871.69 15%$80,142.56
Fund 430 - Capital Projects Fund Totals
REVENUE TOTALS 881,307.00 668,363.00 1,549,670.00 .00 .00 792,106.00 757,564.00 51%1,101,998.20
EXPENSE TOTALS 881,307.00 668,363.00 1,549,670.00 8,427.50 .00 231,798.31 1,317,871.69 15%80,142.56
Fund 430 - Capital Projects Fund Totals $0.00 $0.00 $0.00 ($8,427.50)$0.00 $560,307.69 ($560,307.69)$1,021,855.64
Fund 710 - Highway
REVENUE
Department 71 - Highway Dept 5,892,043.00 .00 5,892,043.00 205.20 .00 4,010,367.73 1,881,675.27 68 4,702,152.65
REVENUE TOTALS $5,892,043.00 $0.00 $5,892,043.00 $205.20 $0.00 $4,010,367.73 $1,881,675.27 68%$4,702,152.65
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 71 - Highway Dept 5,892,043.00 .00 5,892,043.00 327,338.72 .00 1,225,907.67 4,666,135.33 21 1,161,011.99
EXPENSE TOTALS $5,892,043.00 $0.00 $5,892,043.00 $327,338.72 $0.00 $1,225,907.67 $4,666,135.33 21%$1,161,011.99
Fund 710 - Highway Totals
REVENUE TOTALS 5,892,043.00 .00 5,892,043.00 205.20 .00 4,010,367.73 1,881,675.27 68%4,702,152.65
EXPENSE TOTALS 5,892,043.00 .00 5,892,043.00 327,338.72 .00 1,225,907.67 4,666,135.33 21%1,161,011.99
Fund 710 - Highway Totals $0.00 $0.00 $0.00 ($327,133.52)$0.00 $2,784,460.06 ($2,784,460.06)$3,541,140.66
Grand Totals
REVENUE TOTALS 30,862,782.00 862,791.00 31,725,573.00 1,317,994.97 .00 15,792,325.73 15,933,247.27 50%16,796,654.62
EXPENSE TOTALS 30,862,782.00 862,791.00 31,725,573.00 1,849,957.26 .00 10,192,747.14 21,532,825.86 32%10,595,505.60
Grand Totals $0.00 $0.00 $0.00 ($531,962.29)$0.00 $5,599,578.59 ($5,599,578.59)$6,201,149.02
Run by Kris Kavajecz on 05/02/2019 03:01:19 PM Page 4 of 4
Budget by Organization Report
Through 04/30/19
Prior Fiscal Year Activity Included
Summary Listing
Beginning
Balance
Account 1/1/2019 January February March April May June July August September October November December
Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
No. 2 Account $100.00 $100.00 $100.00 $100.00 $100.00
Bremer Checking $433,417.81 $824,835.52 $543,911.15 $79,255.20 $304,477.58
Bremer Money Market $342,972.87 $512,099.32 $4,162,400.13 $5,015,639.22 $4,620,070.79
Bremer Investment Trust $2,035,136.06 $2,045,289.76 $2,049,608.57 $2,052,251.81 $1,962,263.65
H.R.A. / Flex Benefits $1,540,152.90 $2,138,403.75 $2,108,838.47 $2,072,829.96 $2,013,660.59
Jail Assessment $7,788.13 $8,973.86 $10,360.27 $11,756.51 $13,317.13
# 85.21 $96,858.61 $96,897.48 $97,081.56 $97,252.43 $97,444.05
Credit Card Acct. (clerk)$1.00 $1.00 $1.00 $1.00 $1.00
Credit Card Acct. (taxes)$1.00 $1.00 $1.00 $1.00 $1.00
Co Rehab. Fund $52,953.45 $52,975.94 $53,076.58 $100,131.99 $104,125.65
L.G.I.P.$82,962.37 $83,129.43 $83,303.87 $83,460.84 $83,636.20
OTHER INVENTMENTS $12,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00
N.L. Debt Service Fund 380 $4,519.05 $4,532.54 $447,558.15 $447,958.42 $448,841.08
N.L. Collateral Pledges (200K)$203,205.05 $200,317.23 $200,381.08 $200,734.25 $201,129.78
N.L. Collateral Pledges (72K)$73,563.56 $76,604.17 $75,177.00 $75,311.78 $75,460.17
(Short Term Loans)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ending Monthly Balance $16,874,631.86 $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86
2017 Balances $20,923,479.36 $24,882,039.31 $23,116,826.95 $22,990,456.96 $22,628,007.19 $23,528,937.74 $32,965,824.56 $23,697,897.80 $20,311,997.35 $19,979,973.63 $19,908,168.56 $19,187,234.41
2016 Balances $19,614,812.17 $22,687,249.11 $23,710,009.04 $22,854,702.81 $22,938,784.63 $23,125,197.77 $32,235,685.99 $23,825,526.13 $21,521,323.85 $21,550,842.27 $21,050,046.46 $20,077,235.25
2015 Balances $17,667,630.09 $21,186,444.09 $22,263,556.87 $21,030,287.90 $20,901,022.81 $20,768,338.22 $33,140,667.23 $20,567,555.45 $20,979,539.97 $19,538,852.72 $19,732,588.28 $19,558,422.50
2014 Balances $15,353,101.08 $18,902,722.81 $19,639,536.71 $19,840,176.31 $18,716,226.11 $18,824,505.68 $28,878,016.44 $19,645,475.42 $19,605,134.87 $19,144,107.69 $18,337,111.23 $17,001,367.41
2013 Balances $13,671,878.17 $17,127,439.81 $16,850,264.63 $16,604,205.83 $16,061,712.31 $16,038,306.37 $25,686,005.32 $16,745,815.39 $16,850,444.00 $16,163,054.77 $15,467,550.44 $14,638,985.94
$209,000.00 Prom. Note $51,629.06 $20,050.37 $20,050.37 $18,367.88 $17,524.01
(I.R. Incubator Bldg-June 2003)
$200,000.00 Inv. Agreem.$200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00
(I.R. Incubator Bldg.-June 2003)
$240,019.64 World Class Loan $168,869.57 $167,000.97 $166,037.73 $166,037.73 $164,076.27
(Bayfield- Nov. 2009)
Totals $420,498.63 $387,051.34 $386,088.10 $384,405.61 $381,600.28 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TREASURER'S REPORT 2019
End Of Month Account Balances
Notes / Agreements - (Principal Balance)