HomeMy WebLinkAboutExecutive Committee - Agenda - 8/13/2020 (2)L:\Executive Committee\2020 EXECUTIVE COMMITTEE\AGENDA\AUGUST 13,
2020\Added to Packet\AMENDED Exec Comm Notice Agenda 2020-08-13.doc
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Human Resource Director
BAYFIELD COUNTY
EXECUTIVE COMMITTEE MEETING
Brett T. Rondeau, Chair Mary Dougherty
Fred Strand Dennis Pocernich
Jeff Silbert, Vice Chair Larry Fickbohm
*** AMENDED (8/10/20) AGENDA ***
Dear Committee Members:
This letter is written to inform you of the Bayfield County Executive Committee
Meeting scheduled for 4:00pm Thursday, August 13, 2020 in the Bayfield
County Board Room. This meeting will be held in-person and remotely.
Supervisors and the public will be able to participate in the Meeting via voice
either by using the internet link or phone number below.
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Contact Bayfield County at 715-373-6181 if you have access questions.
Any person wishing to attend who, because of a disability, requires special accommodations, should
contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting
time, so appropriate arrangements can be made.
Notice is hereby given that in the event the standing committee does not have a quorum the County
Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-
3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the
L:\Executive Committee\2020 EXECUTIVE COMMITTEE\AGENDA\AUGUST 13,
2020\Added to Packet\AMENDED Exec Comm Notice Agenda 2020-08-13.doc
meeting to gather information about a subject over which they have decision-making responsibility.
This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v.
Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such,
although the County Board will not take any formal action at this meeting.
1) Call to Order:
2) Public Comment
3) Approval of Minutes of July 9, 2020.
4) Public Health COVID-19 Report
5) Ashland County Airport, 2021 Funding Request Presentation
6) Budget Presentations by Departments Reporting to Executive.
a) Clerk of Court
b) Treasurer
c) Clerk
d) Register of Deeds
e) Criminal Justice
f) Land Records
g) County Admin
h) Major Capital Improvements
7) Discussion and Possible Action WHEDA PILOT Project Application
8) Discussion and Possible Action Regarding Washburn VFW Building / Youth Center,
Cooperative Effort between Bayfield County/ UW Extension, City of Washburn and
Washburn Schools
9) Discussion and Possible Action Regarding Budget Transfer from courthouse to jail capital
projects.
10) Report regarding EDA Infrastructure grant investigation at Bayfield County Business Park.
11) Discussion and Possible Action NW Regional Planning, CEDS Listing
12) Discussion and Possible Action on Letter regarding Wisconsin Confined Animal Feeding
Operation regulations to the Wisconsin Counties Association.
13) Discussion and Possible Action, 2020 Budget as it relates to CARES, Routes To Recovery
Reimbursements.
14) Discussion and Possible Action Regarding 2020 Projects on Hold.
15) Discussion and Possible Action Regarding Pigeon Lake Flood Mapping Grant
L:\Executive Committee\2020 EXECUTIVE COMMITTEE\AGENDA\AUGUST 13,
2020\Added to Packet\AMENDED Exec Comm Notice Agenda 2020-08-13.doc
16) Discussion regarding Wisconsin State Emergency Order #1 Violation Reporting.
17) Reports:
a) Financial Report, end of July
b) Treasurer’s Report, end of July
18) The Committee may entertain a motion to move in and out of Closed Session pursuant to
§19.85(1)(e,g), for the purpose of
a) approving closed session minutes of July 9, 2020
b) Business Development Opportunity
19) Construction Project Update.
20) Adjourn
August 13, 2020 EXECUTIVE COMMITTEE NARRATIVE
Item 4. The Health Director will provide a COVID-19 Update.
Item 5: Bill Moore with the Ashland Airport has requested an opportunity to make
a short presentation to the Bayfield County Executive Committee. We fund the
Ashland Airport at $10,000. They have requested $20k this year. Their letter is in
the packet.
Item 6: Various Budget reports will be made by departments reporting to the
Executive Committee. I have also included two major capital projects from
Highway and the Sheriff’s Office. The Highway Project include replacement
radios. Estimated cost $300,000. The Sheriff’s Office Project is for a replacement
generator, plan would be to move the old generator to highway. Estimated
project cost is $375,000. Writeups for both of these are in the packet.
Item 7: Our two-county workforce housing group was successful at receiving
planning funds from WHEDA. Their project should be completed by January of
this coming year. WHEDA has suggested that we apply for an Implementation
project for Rural Workforce Housing. Attached is a letter from the housing sub-
committee working to prepare an application. The letter requests that Bayfield
County serve as the applicant. No financial commitments are part of this effort.
Item 8. At the last meeting we heard a presentation regarding the VFW building in
Washburn to be used as a youth education center. General support for the
project was expressed.
This is a partnership project joining with the School District of Washburn and the
City of Washburn, with a focus on youth and community programming
opportunities. Attached please find draft Outdoor Charter Documents for
Washburn and Bayfield. These really help envision usage.
We were charged with researching the best approach for the site and facility.
Specific direction was to compare renovation versus new construction. Here is
what has occurred over the past four weeks.
• Repair Estimate received at July 9 Exec meeting, $47,600 (excluding septic
or well work).
• Jeff Silbert, Ian and Mark did a site visit, (7/17) inspecting the two crawl
space and attics as well as a cursory inspection of foundation of the existing
structure (about 1200 square feet, two separate structures connected
together).
• A contractor did a thorough structural analysis. Generally solid. Waiting on
written report. Will have for Thursday.
• A plumber inspected the well and septic. Well should be ok. Septic needs
to be replaced, likely with a holding tank. Waiting on written report. Will
have for Thursday.
• An estimate for a new building was received, estimated cost was $90k.
1200 square feet (not including septic or well work). Sketch below.
Basic Parameters included:
• 1200 square feet
• Indoor bathroom
• Heating
• Utility Sink
• ADA Accessibility
Funding: hopefully any costs could be split multiple ways. I think this project
could also utilize CARES funding. Potentially other municipalities might have
underutilized funds that could go towards this. Also, grant sources might be
favorable towards the project.
Item 9: The Jail Project is expected to run over budget.
In September of 2019 the County Approved a budget of $680,383.
To date we have spent: $304,940
We currently have expense commitments of: $673,794 leaving a balance of:
$6588.
I anticipate several additional change orders for wiring and possible plumbing and
minor construction modification issues. I request the Executive Committees
Approval up to an additional $30,000. These funds would come from Courthouse
Construction Savings from the Human Services, DA/Judge and HR Office
Renovations. I currently show $48,000 available for this but there remain a few
components of the DA security component that have not been completed.
Item 10: At the last meeting the Committee asked that we further investigate
the EDA Utility Grant Program for the Business Park. The CARES EDA program
could cover 80% of project costs:
We have done some background on the infrastructure application for the
Business Park.
• Discussion with City of Ashland Public Works and City Administrator.
Concern about City capacity. They will report a potential sewer capacity
available.
• Discussion with Sheldon Johnson, NWRP regarding next steps. Funds are
available until they run out.
• Discussion with Cooper Engineering and Discussion with EDA representative
Chicago District
• Discussion with Bayfield County Highway regarding ROW construction if
137 was used.
• Call into US Forest Service / Great Lakes Visitor Center, Engineering
regarding potential forced main replacement and whether the two projects
could coordinate together.
• Wisconsin Clean Water funding potential was discussed to meet county
20% share.
Item 11 . Annual Northwest Regional Planning assembles a listing of
Comprehensive Economic Development Strategy projects. Attached is the letter
and listing for Bayfield County. The current list has some repeats. I have placed
check marks on projects that could be maintained, Xs where items can be
removed.
I have also asked all departments for input on projects and would recommend we
consider adding the following to the listing. Inclusion on the list does NOT
commit county funding, but does put us in a better position when applying for
grants.
• Paving Town of Bayfield Business Park Road, $45,000.
• Remote Work Marketing Plan for Bayfield County, $10,000
• Outdoor Video Promotion Preparations, $10,000
• School Children Broadband Expansion Project, $50,000
Item 12: Mary Daugherty shared concerns about how Bayfield County’s CAFO
ordinances were being portrayed to other communities. Attached please find a
draft letter to WCA addressing some concerns.
Item 13. Bayfield County will receive $249,309 in CARES funding. Funds must be
for COVID related expenses that were unbudgeted. We have approximately
$40,000 available, our focus is on how to make the courthouse as safe as possible:
• $9540, Ionization, added highway and adjusted size for one air handler in
Jail.
• $2500, Constitution Office Windows, Clerk, Treasurer, ROD.
We are also researching several other projects:
• Zoning, Land Records and Health Department Office Partitions. (estimated
cost $15,000)
• Touchless fixtures in restrooms. (Estimated cost, depending on number
done, $5,000 - $20,000. Still being discussed.
Item 14. We have put several capital projects on hold this year. These include:
Wiring at the Fair Grounds ($85,000), Health Department Health Infrastructure
($20k), Human Services New Office Furniture savings ($20k) as well as several
other projects. I will have a revenue summary at the meeting on Thursday
analyzing where we are and whether we should continue to hold off on some of
these expenditures.
Item 15:
• Financial Report shows:
o General Fund Revenues: 62%, Exp: 51%
o Human Services Revenues: 54%, Exp.: 42%
o CIP Revenues: 46%, Exp 42%
o Highway: Revenues: 71%, Exp 57%
• Treasurer Report: Balances of $29.8 million, down about $2 million from
last year.
•
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Minutes of the
Bayfield County Executive Committee Meeting
4:00pm, July 9, 2020
Meeting was held in the County Board Room and Remotely, with phone
and/or video access for members and the public.
Members Present: Jeff Silbert, Dennis Pocernich, Brett Rondeau, Fred Strand, Mary
Dougherty, Larry Fickbohm
Members Excused:
Others Present: Mark Abeles-Allison, County Administrator; Kristine Kavajecz-Human
Resource Director (remote); Marty Milanowski, Paul Houck, Sheldon Johnson (remote), Cole
Rabska-BCEDC, Craig Parks, Ian Meeker
Meeting Called to Order at 4:00pm by Rondeau.
Public Comment: None Received
Approval of Minutes of June 11, 2020: Motion Silbert, Strand to approve minutes of the
June 11, 2020 Executive Committee meeting. Motion Carried (4-0)
Bayfield County Business Park Planning and Feasibility Study and CARES Act
Funding for infrastructure, Sheldon Johnson, Northwest Regional Planning:
Johnson explained how the Cares Act funding through the Economic Development
Corporation would work. Funding is also available through Emergency Declaration
program that was enacted in 2018 with remaining funds. Both programs have 80/20
contributions. Consensus of the committee is to investigate the infrastructure grant
options further with a report at a future meeting. Johnson exited the meeting at this time.
Bayfield County Economic Development Corporation Annual Report and 2021
Budget Presentation: Rabska reviewed highlights of the annual report, which was
provided in the meeting packet.
Motion Silbert, Fickbohm to receive the annual report of BCEDC and place on file.
Motion Carried (6-0)
Rabska reviewed the proposed 2021 BCEDC budget, which is $89,500, an increase of
approximately $10,000.
Budget Presentations by Departments Reporting to Executive for 2021 Budget.
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a. Maintenance: Parks explained a series of photos of items that he feels need
attention. Cement repair of various sidewalks, courthouse front steps, door/frame
replacement on exterior EOC door, striker chair for the County Board room and
air conditioning are included as requests for 2021. Jail generator-adding EOC to
the generator.
b. IT: Houck reviewed the list of proposed budget considerations for 2021. Working
on figures to provide back-up power for critical infrastructure. Jail camera
replacement and additions were completed in 2020. Request will be made to
complete the camera project. Recording equipment is beyond useful life. Storage
network is virtual. Host servers are nearing capacity by the end of this year.
Multi-factor authentication. Virtual Desktop Infrastructure (VDI). Replace squad
car laptops. Houck reported that technology costs have increased. Many things are
imported, driving up costs. Equipment is sometimes hard to purchase.
c. Other
Washburn VFW Building / Youth Center Report / UW Extension, Washburn
Schools: Meeker explained that the building previously used by the VFW has been
vacant for a number of years. The building is in close proximity to the lake and would be
an ideal location for youth programming. A local contractor provided an estimate on what
it would cost to address the main concerns with the building. Improvements are estimated
at $47,600. Meeker explained that UW Extension, Schools and the City of Washburn
could partner for the use of the facility. There was general support for the project
amongst committee members. Meeker will compare repair versus newbuild costs.
Meeker exited the meeting at this time.
2020 Budget as it relates to CARES, Routes To Recovery Reimbursement: All
municipalities will receive allocations. Bayfield County will receive approximately
$249,309 for unbudgeted expenses related to the pandemic. Expenses must be
incurred by November. Abeles-Allison reviewed expenses that have been incurred to
this point for supplies, staffing, software for telecommuting. Considering expenditure
for courtroom technology for additional video conferencing in the Family Court
Room Also considering the Virtual Desktop Hardware/Software/Licenses for
impacted departments. Considering additional PPE for Treasurer, Register of Deeds
and County Clerk offices.
Motion Silbert, Fickbohm to approve the purchases identified for COVID funding in the
amount of approximately $74,719. Motion Carried (6-0)
Motion Pocernich, Silbert to commit approximately $134,000 as identified in bullets
below number 1 and 2 for funding through the COVID allocation. Motion Carried (6-0)
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COVID-19 Report-Sara Wartman: Outbreak related to a hockey sports camp has
resulted in a positive case in Bayfield County and many additional positives of attendees
that live in other states. An additional gathering was held in Bayfield County where a
confirmed positive case was present. Contract tracing is currently ongoing with that case.
Hospital is running out of capacity to test those impacted by the two events. Contacts are
now being referred to the Iron River testing site on July 10th.
County Procurement Policy: Nothing on this topic at this time.
b. Reports:
a. Pigeon Lake Tour Update, July 2: A report was provided for committee members.
The Dept of Public Lands cannot give the land away, or at a reduced price. It is
offered at fair market value. UW Extension participated in the tour and is not
interested in the property.
b. Financial Report, end of June: Financial Report was reviewed. Summary was
provided in the meeting narrative provided in the meeting packet.
c. Treasurer’s Report, end of June: Balances up slightly from this time last year.
Northern Lights is up to date on payments. World Class is not up to date with
their payment.
Motion Pocernich, Fickbohm to enter Closed Session pursuant to §19.85(1)(e,g), for the
purpose of
d. approving closed session minutes of May 14, 2020
e. Business Development Opportunity
f. Lawsuit Review
4
Motion Carried (6-0). Entered Closed session at 6:12pm.
Motion Pocernich, Fickbohm to return to open session. Motion Carried (6-0) Returned to
open session at 6:24pm.
Construction Project Update and Tour: No tour was conducted. Brief summary was shared
on current and completed projects.
Question was asked if there is a current issue with the Houghton Falls trailhead. No board
members were aware of any current issue.
Strand non-partisan procedure for redistricting. Draft Advisory referendum was suggested
by Strand to be added to the next meeting agenda for discussion.
Meeting Adjourned at 6:30 pm
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BUDGET SUMMARY AND HIGHLIGHTS:
*The proposed expense budget of the Clerk of Court/Probate/Family Court Commissioner
and Circuit Court for 2020 is $490,165.00 up 8% from 2019. Revenues in the amount of
$263,175.00 are anticipated, for a levy of $226,990.00., up 9% over 2019.
*State funding is anticipated to be the same for 2020; $52,275.00 for the State Grant and
$14,500.00 for the State Grant on GAL.
*County ordinance forfeitures and County share of fines and forfeitures revenue is
anticipated to be similar to the previous year even with a slight increase of traffic and
forfeiture citations being issued and the additional staff time devoted to collection efforts.
*The outstanding Accounts Receivables associated with the Clerk of Court Office is now
approximately $3.0M. We have been consistent with our collection efforts, but as of yet,
have not been able to bring the A/R balance down.
FUNCTION:
Oversee actions filed with the Bayfield County Circuit Court through to disposition; to
promote fair and just treatment toward all litigants.
MAIN RESPONSIBILITIES:
Bayfield County Circuit Court presides over cases scheduled with the Bayfield County
Circuit Court; Work effectively with Attorneys and litigants in a fair and impartial manner;
Monitor efficient flow of cases; Evaluate Jury Management practices and procedures and
make changes as appropriate; Direct Supervisor for Judicial Assistant, Court Reporter and
Register in Probate; Responsible for overall function of Bayfield County Circuit Court.
Bayfield County Clerk of Circuit Court keeps court papers, books and records of all cases
filed within the Bayfield County Circuit Court; Establish and maintain judgment and lien
docket; Maintain index of all Bayfield County Circuit Court cases; Maintain a record of all
court activities for all cases heard; Keep record of all payments ordered by the Court and
maintain accounts receivables; Receipt payments as ordered by the Court; Disburse
revenue collected to appropriate individuals or agencies in a timely manner and according
to the Wisconsin Statutes; Monitor jury management and summons jurors as needed; Work
with Judges, Attorneys, Court Commissioners, Law Enforcement Agencies, State Agencies,
Local Agencies and the general public as needed to take care of Bayfield County Circuit
Court business; Prepare and maintain Circuit Court, Family Court Commissioner, Register
in Probate and Clerk of Circuit Court budgets with direct accountability to the Bayfield
County Board of Supervisors and the Bayfield County residents.
Circuit Court / Clerk of
Court / Register in Probate
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FY2020 ACCOMPLISHMENTS:
• The upgraded technology in the main courtroom continues to bring greater efficiencies
to the business operations of the Circuit Court. The Pandemic Emergency promoted
additional technology usage within court procedures. We began using the zoom
application in March, 2020 and plan to continue using this application even after the
emergency has passed. We were in a great position to be able to use zoom application
for court proceedings because the main courtroom has had video conferencing
capability since 2007. Our plan is to have the small courtroom set up with video
conferencing capability yet in 2020 to enhance our ability to use zoom with visiting
judges in Bayfield County for proceedings.
• We continue to use video conferencing capabilities for court appearances and are
currently using the zoom application for even greater efficiencies. We have expanded
the use of video conferencing for court customers to appear for hearings with our
Circuit Court from the Red Cliff Tribal Court Building; The Red Cliff Tribe has invested
into a video conferencing system in their Courtroom in order to better serve their
community.
By using this equipment we are saving the county staff time for transportation of
prisoners to and from the courthouse for hearings. By using the video conferencing
equipment in 2020, the estimated savings to the County is well over $60,000.00. In
addition, we have saved travel time for the Judge, Court Reporter and other County
Staff. We have reduced travel time, thus reducing potential risks for employees of being
on the road. This technology has also increased safety for inmates, officers, and the
general public, by reducing the amount of time inmates are exposed to the general
public, not to mention the reduction of virus exposure to court customers, staff and the
general public.
Judge Anderson and Kay Cederberg continue to serve on the State Sub-Committee on
Video Conferencing. State Mental Health is happy to be able to connect with the zoom
application for court proceedings and has helped them with their organization of
hearings, as they no longer need to ensure they have video conferencing equipment
available for proceedings, they just need a laptop to connect to the zoom application.
• The interface between CCAP and the DOT continues to be successful. Upgrades to this
interface are continual and we are able to send conviction information, reinstatement
information, and suspension/revocation information to the DOT electronically.
• The interface between CCAP and the DOT TRACs system continues to be successful. We
receive electronic citations from the State Troopers, the Bayfield County Sheriff’s Staff,
Town of Iron River, City of Bayfield, City of Washburn and DNR wardens as digital
transmissions through the State’s citation server. With electronic citations being
received, we have realized greater efficiencies with fewer human errors.
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• CCAP, CODY and Bayfield County IT staff have discussed working on an interface where
dispositional information from CCAP will be electronically imported into CODY. This
will be of great help to the Sheriff’s Department Staff, as currently this information has
been manually entered into CODY from the CCAP reports. This interface has not been
developed, but may be considered in the future.
• We continue to take civil judgments for non-payment of court-ordered obligations.
Interest collected on civil judgments from January – December, 2019 for non-payment
of court-ordered obligations was $12,422.92, which is nearly twice the amount
collected in 2018 for non-payment interest collected. The percentage of interest that
we can collect on unpaid debt has been reduced from 12% annually to a lower amount
by law change in 2011. The current interest percentage allowed by law is 5.25%.
• In June, 2018 we discontinued turning debt over to the Tax Refund Intercept Program
as a collection effort for non-payment of court-ordered obligations. The Department of
Revenue has initiated a new State Debt Collection Program and this program can collect
debt owed to Bayfield County through Tax Refund Intercept Program for those working
in Wisconsin as well as other States, the program will initiate wage assignments, place a
levy on a debtor’s bank account as well as other efforts they have the authority for by
statute.
In September, 2019, we will pull as much of the debt back from TRIP that is appropriate
and forward to WDOR-SDC Program for their collection efforts. There are continued
efforts by the legislative professionals to expand the “tax intercept” program to cover
Federal law, but as of today, that effort has not been successful. The SDC program also
will assess fees to the debtor and not the County in order to recover their expenses for
this collection program. As of the date this narrative was prepared, the Clerk of Circuit
Court staff have turned over 3,500 debts that have been accepted by their program.
Total collections we have received from the SDC program from March, 2019 – May,
2020 is $ 85,929.45.
• As of March, 2019, we have implemented mandatory E-filing for all case types. EFiling
has been working great and we hear wonderful comments from our Court Customers
using the new system. Every case type has now been implemented with the eFiling
process.
• CCAP continues to upgrade our capabilities allowing us to accept on-line payments
through the internet, to use the E-Signatures for many of the forms prepared through
our automated system, establishing interfaces with many of the State agencies we work
with. We currently have interfaces with the Department of Revenue, Department of
Corrections, Division of Workforce Development, Department of Transportation,
District Attorney Protect, State of Wisconsin TRACs, Wisconsin Department of Justice
and the Wisconsin Appeals Court and Supreme Court. Each of these interfaces
improves our efficiencies and reduces human errors.
With the Pandemic Emergency, CCAP was able to set each of our staff up with remote
capability so our staff could continue their work from home. We will allow this
capability to continue even after all staff return to work full time, as there may be
49
situations where staff are required to self-quarantine at home, and with this continued
capability, they will be able to complete all their work tasks from home while in
quarantine. This will make for a much safer work environment for our employees and
customers.
• We have developed and implemented a procedure where the Clerk of Circuit Court’s
office will handle most post-judgment requests regarding payment issues of court-
ordered obligations. This additional task for the Clerk of Circuit Court’s Staff relieves
time for the Circuit Court Judges and gives the Court Staff an opportunity to develop a
working relationship with our court customers. This is one of the additional duties that
has been assigned to our new Financial Clerk and has made the collection process more
efficient and consistent. For delinquent account receivables, we currently take civil
judgments, prepare and monitor wage assignments with employers, prepare and
monitor wage assignments with State Prisons, enter into and monitor payment plans
based on the debtors disposable income and family size, and we certify delinquent debt
with the Dept of Revenue-State Debt Collections Program. Currently, Judge Anderson
has directed we not suspend driver licenses during the pandemic emergency. We may
resume that collection effort at some point in the future.
• The County Administrator has entered into a contract with the Stark Agency for help in
collecting old debts. The COC implemented this program in February, 2012. We are
using this collection effort less because of the new opportunities with WDOR-SDC
Program, but there are many debts that cannot be turned over to the SDC program
because we are missing required information on the debtor. The Stark Agency
continues to help in the collection of the most difficult cases, and as of the date this
narrative was prepared, we have 136 debts with the Stark Agency
• We continue to use the swipe unit for credit card and debit card payments at the office
counter through Government Payment Services. This additional option of payment has
been used a lot by our customers and is helping with collections by giving our
customers additional options to make payment with us.
• Beginning with all documents filed 01-01-2018, we are maintaining only the electronic
version. The older paper files back to 2010 are being back scanned and verified. These
older paper files will be maintained by our office until the retention period is over and
we are able to document, offer to the Wisconsin Historical Society, and release or
destroy the paper files.
• All on-going guardianship cases have been scanned and verified; we will maintain only
the electronic records. The guardianship cases will be maintained in our vault until the
State retention period has expired.
FY 2021 GOALS:
• Continue to work with the Security Facilities Committee to maintain and improve the
security of the Bayfield County Circuit Court, the entire courthouse and our staff.
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• Continue our efforts to expand alternatives to incarceration and programming for
Bayfield County inmates through the Risk Reduction Treatment Court, TAD and Family
Treatment Court by working cooperatively with the District Attorney’s Office, the
Criminal Justice Coordinator, the Department of Corrections, Local Attorneys and all
Local Law Enforcement Agencies.
• Continue to increase the use of in-court processing procedure for specific hearings for
greater efficiencies.
• Continue to use the fast small claims processing procedure for small claim cases for
greater efficiencies.
• Continue with collection efforts allowed by Statutes; continuing the use of swipe unit
for customers to make credit card or debit card payments at our counter.
• Continue to use the replacement plan for courtroom technology to ensure current
technology is available in our courtrooms.
• Continue to use the electronic procedures to forward cases to the Appeals and Supreme
Courts as appropriate.
• Continue to work with the 10th Judicial District Court Administrator and CCAP to
continue to use the zoom applications to help with the time and traveling constraints as
well as the virus exposure on the Circuit Court Judges, Court Staff, Court Reporters,
Attorneys and Court Customers.
• Continue to support our staff through the 10th Judicial District on-going trainings and
the CCAP Webinars offered to all Court Staff.
• Request areas of the small courtroom, chambers, jury room, and back hallway be
painted from funds in the 2021 budget; the cost was estimated to be approximately
$8,000.00 and planned during the 2019 budget, but the work was not completed due to
a part-time staff person leaving employment with Bayfield County.
• Budgeted $12,677.30 in 2020 to cover the expense of installing video conference
equipment in the small courtroom. As of the writing of this narrative, a quote has been
received and IT is in the process of working with SKC to have this project completed.
PERFORMANCE INDICATORS:
1. Even with increased duties, responsibilities and caseloads, the Circuit Court System
of Bayfield County has been able to maintain high quality performance. 5.35 FTE
positions carry out the business of the Bayfield County Circuit Court.
49
2. Scanning and eFiling efforts continue in all aspects of document processing in our
office; 65,688 court record entries were documented in 2019; this is an increase of
19% document entry over 2018.
3. Through a conscience effort, the 2019 expense budget of the Bayfield County Circuit
Court/Register in Probate/Family Court Commissioner and Circuit Court has been
maintained at the lowest level possible; $450,059.18 ending in County dollars of
$183,562.39 covering direct court budget expenses. Comparing county levy dollars
committed for the Circuit Court operations in 2019 verses in 2018, the level dollars
were reduces by 14% in 2019.
4. Through consistent collection efforts in 2019, Bayfield County Clerk of Circuit Court
has collected in total, revenue of $650,175.85 of which $204,422.63 remained as
county revenue for our offices in 2019. Restitution in the amount of $20,076.27 was
collected on behalf of victims of crimes in 2019.
5. Through consistent collection efforts, Bayfield County Clerk of Circuit Court has
collected 79.34% of the total court-ordered obligations assessed by the Court during
the past 10 years, totaling $9,128,615.39, with a balance yet to be collected of
$2,825,463.25.
6. 106% of the Bayfield County Circuit Court cases disposed in 2019 met the State’s
standards; 109% of criminal cases, 105% of contested forfeiture cases, 104% of civil
cases, 109% of probate cases and 89% of juvenile cases.
7. Accounts Receivables on February 13, 2020 were $3,000,890.50; $1,374,554.43 due
to the County, $947,779.04 due the State and $678,557.03 due to others. Balance to
be collected by DOC on this same date is $1,215,841.56.
8. The Clerk of Circuit Court has established a CD account in the amount of $50,000.00
from funds in the checking account in order to realize additional revenue from
interest income. The checking account receives .1% of interest, the CD account
receives 2.72% interest; it is anticipated we will realize approximately $1,382. in
additional revenue for each year we hold this CD account at it’s current interest rate
of 2.72%. This CD account renews on July 14, 2020. The Clerk of Circuit Court will
check with the County Treasurer to see if there has been any notice of the
anticipated interest rates.
49
John Anderson
Judge
Denise Nordin
Court Reporter
Nora Tribys
Judicial Assistant Kay Cederberg
Register in Probate
BUDGET SUMMARY AND HIGHLIGHTS:
Since our fees are driven by the economy, it is always hard to project revenue for the coming year. Copy
revenue has been increasing as we enter more records into the database and make them available online for
purchase.
It was approved to hire a full-time Imaging Clerk to perform back-indexing duties and office support in the
Register of Deeds Office. This position is partially supported financially through the Land Records
Modernization Grant through the Land Records Department, and I appreciate the financial support for this
position. Heather working full-time will be productive in getting records online. Since COVID-19, this has
become a necessity in our office. The public and title companies will have access when the courthouse needs to
be shut down for any reason, now or in the future.
Since 2003 the Register of Deeds has contributed over $572,000 from our recording fees to the Bayfield County
Land Records Office and $317,000 to the Wisconsin State Land Information Program. Seven ($7) of every
recording fee goes to the State of Wisconsin for the State Land Information Program and $8.00 of our recording
fees directly goes to the Bayfield County Land Records Office. This is a large chunk of revenue that leaves our
office for the work that we do. Not only does the Register of Deeds support our own office, we also support the
Bayfield County Land Records office as well.
Another scanning project has been completed by OnQ Solutions. OnQ Solutions has scanned all our Grantor
and Grantee Indexes. The indexes will be made available on our website for the public to search for free. If the
person identifies a copy they would like to purchase by the Volume and Page number, we can provide the copy
for payment. I am confident this will increase our copy fees and add revenue to the Register of Deeds Office.
The ability to search for old documents on our website offers the public to search remotely and request copies if
they find something they need or interests them.
We have one more major scanning project to request funding for. The mortgage books need to be scanned. This
provides security that we have these images permanently digitized in case of natural disaster, fire or theft. The
ability to print these documents instead of putting these older books on top of the copy machine will save wear
and tear on the books and save time accessing the copies.
Statewide issuance of vital records is entering the fourth year. Started in January 2017, any person born in the
state of Wisconsin can get their birth certificate at any Register of Deeds Office in Wisconsin. Started January
2, 2020, customers married in Wisconsin can purchase their marriage certificate at any Register of Deeds Office
in Wisconsin. This brings value to my constituents, as anyone born or married in the state of Wisconsin can
now purchase their birth or marriage certificate from any Register of Deed’s Office in Wisconsin. This has a
positive impact on the public. The Department of Motor Vehicles is requesting certified copies of marriage and
birth certificates to get the “Real ID” for driver’s licenses. This has created a flurry of vital records making in
our office.
Register of Deeds 15
Fulfilling customer copy requests takes up staff time, but it is a major part of our customer service. With the
vital records issuance through State Vital Records Information System (SVRIS) and the increase in copy
requests, this is where our newly hired staff is an asset. Hiring a full-time person is helping with back-indexing
our records. With our additional help, more records become available online. The Imaging Clerk also helps with
the flurry of vital records requests. The full-time position is helping relieve the afternoon crunch of recordings
and vital record requests. It’s challenging to give great customer service when the Register of Deeds (ROD) is
short-staffed. With the Imaging Clerk position being full-time, the office can keep the high level of customer
service we are known for.
State Vital Records is in the process of entering death records. Births, marriages, and death records are
completed in SVRIS (State Vital Records Information System) at the time of request. All birth certificates and
marriage certificates MUST be made from the SVRIS program per State Vital Records. Once all vital records
are entered into SVRIS, all vital records will be made from the State Vital Records System. This process is
more cumbersome than making records from our paper copies. It can take up to fifteen minutes for SVRIS to
update records before we can print and issue them to the customer.
Back-indexing by staff continues to take up a large part of our time. Entering the data into the Fidlar program is
done between recording of our daily real estate documents, making copies for the public, assisting walk-in
customers, customers on the telephone, and vital record requests. Once indexed, the documents can be
purchased on-line and are made available to the public for a fee. Considering the Corona Virus pandemic, this is
critical to get these documents indexed. It will save the title companies from coming into the office to do their
work. The public will also be able to search through Tapestry.
Nine contracts are now in place for remote access to the Register of Deeds on-line records. This contracted
service is called Laredo. This service is for customers who use the real estate records daily. Most title
companies rely on this contracted service. The more the ROD back-indexes, the more information customers
can obtain, either for viewing or purchasing from Laredo and/or Tapestry. This creates revenue for my office.
Technology doesn't make less work; it gives you the ability to enter and provide more information.
FUNCTION:
The County Register of Deeds is a constitutional office of the State of Wisconsin and is filled by election,
pursuant to Article VI of Section 4 of Wis. Statutes, except in the case of a vacancy whereby the governor has
the authority to appoint an official by Section 17.21 of Statutes. The Register of Deeds Office was established
to perform those duties, functions and services defined by Wisconsin Statute 59.43. However, several other
statutes govern and affect the office, among, them, Chapter 69, Vital Records. (Birth, Death, Marriage, Divorce,
and Veterans)
MAIN RESPONSIBILITIES:
In Brief Duties of the Register of Deeds
The Register of Deed’s (ROD) office provides the official county repository for real estate and vital records.
The ROD files, records, and issues instruments and documents of significance both to the community and to its
individual citizens. Vital records document the span of our lives from birth to death. Real estate records
establish title and property rights. The ROD office can tell the vital story of “who, what and when” of any
property. This function is critically important as the local government property tax base is defined from records
housed within the ROD office.
Examine, record, index, archive and maintain:
• All instruments authorized by law and return them as designated
• All certified survey maps, subdivision plats, condominium plats, county plats, cemetery plats and
transportation project plats as required by Wisconsin State Statutes
• Federal tax liens, real estate related Uniform Commercial Code (UCC) documents, articles of
incorporation, change of name, and firm names
• Record military discharge papers and issue certified copies as requested by the veteran or veteran
service officer
• Record Vital Records (birth, death, marriage, and divorce), issue certified copies as requested through
Statewide Vital Records Information System (SVRIS) when appropriate
• Issue copies of recorded and filed records upon demand and collect required fees
• Accurate bookkeeping practices to ensure monies received from vital records, recordings and real estate
transfer fees are dispersed in the correct amount to the appropriate county and state agencies
• Provide safe archival storage and convenient access to these public records
• Use and implement new technologically advanced electronic programs to become more efficient in our
duties to provide fast and accurate information
• Implement statutory changes, system modernization, programs, procedure evaluation, disaster recovery
and staff development to assure a high level of timely customer service for our citizens
• Provide public education and assistance
• Provide education and assistance to other county offices who use our records
• Collaborate with other county offices
FY 2020 ACCOMPLISHMENTS
Created a “Working from Home Plan” for the office, due to the COVID-19 pandemic. With all the new
technology, a few years ago, this may not have been possible. Thanks to the IT department for all the work
they’ve done in providing equipment, training and assistance.
I am pleased to share that the Bayfield County Register of Deed’s Office has completed an important scanning
project that was approved for the 2020 budget- Grantor and Grantee books are scanned and will be made
available to the public via Laserfische. There will be no fee to the customer, unless they decide to purchase a
copy. The copy purchase will add revenue to this office.
The Register of Deed’s Office has provided the title companies with copies of the digital tract indexes. The title
companies were very happy to obtain this information. The digital indexes will assist them with their searches
from their offices or remote locations. The ROD office has provided a certain portion of the tract index to one
public individual also. Being able to provide my constituents with this information brings value to the office.
A CSM (Certified Survey Map) index was created by Dan Heffner, Chief Deputy, and put on the ROD web
page for easy access for Tapestry/Laredo users (Tapestry is our online credit card copy purchase vendor). This
index is constantly being updated as the ROD office continues to record CSMs.
Ken Hebbe was instrumental on adding a link from Novus to our Tapestry website. Once clicking on the
document link in Novus, it brings the customer right to Tapestry and puts the document number in the field. The
customer can finish the online credit card information and view and print the copy. Thank you, Ken! This is a
nice feature for our customers and creates revenue for this office in the form of copy fees.
The ROD office staff continues to redact all social security numbers on documents imaged before 2006 back to
1935. There are more than 200,000 images to view. This process is done as staff back-indexes. The social
security numbers are not always easy to find as they are scattered in places throughout the documents.
The ROD office has an Internet credit card service called Tapestry for the public to purchase an occasional copy
of a recorded real estate document. Although we educate and provide to the public this service, customers
repeatedly contact the office for copies from our office at the statutory fee without the extra credit card service
charges. I feel it is important to provide our customers with these copies. This service takes up staff time to
issue and bill for these copies.
Staff searches Birth, Death, Marriage and Divorce records using the on-line Vital Records program called
SVRIS (Statewide Vital Record Information System.) There are guidelines as to whether a record can be
printed from records in our office or on-line with State Vital Records System. All searching, entering of
applications, and payments are now done through the State Vital Records System. It takes much longer and is a
much more cumbersome process. Vital records are confidential.
Continue to train and guide our new employee in the Imaging Clerk position.
Staff is filing, indexing, and providing certified copies of Birth, Deaths, Marriages and Veterans Discharges,
along with our real estate documents.
The Register of Deeds Office has surpassed the 24,000 mark for over the counter sales since we began using our
imaging/computer system.
Since eRecording started in 2015, the Register of Deed’s Office has recorded and filed over 7,500 documents
electronically and that number continues to rise. ERecording documents in our office has helped our business
partners and the county with the benefits listed below:
• Reducing the time for rejected documents (mailing back and forth)
• Eliminated check writing and errors in payment amounts (payment is directly entered into the bank
account)
• Recorded documents are returned electronically to the customer the same day
• Documents get into the public records faster
• Reduces postage costs for both the submitter and the county
ERecording has NOT reduced the volume of work in the ROD office. The documents just get here faster for
recording. It HAS created more bookkeeping work for our office. The eRecording process has added additional
time that staff is required to work on the computer, reducing the amount of time able to spend with customers.
Completed the annual Social Security Number Redaction Report Summary for the Wisconsin Department of
Administration for 2019.
Completed staff evaluations.
Four used office chairs from another office were brought in. We now have matching chairs for the public to use.
No rips or tears in the fabric. This makes the office look clean, updated, and professional. We will continue to
upgrade our office furniture. It has not been updated in 20 years!
A public computer was installed on the front counter to assist customers in search of deeds, taxes and other
recorded information in our office as well as educating the public about the Land Records GIS Web Map.
Thank you, Paul Houck.
Continue Quarterly reports for State Vital Records.
Continue updating the Marriage, Death, Birth indexes from SVRIS
Completed yearly confidentiality agreements for 2020 for State Vital Records.
The Register of Deeds Office bills 18-20 customers monthly for copies obtained in our office and spends a
significant amount of time scanning and emailing customers daily. At the end of every month, staff totals the
amounts for copies and sends out invoices to our customers. This is a time-consuming process to collect copy
fees, but it is a great service to our customers. Copy fees are a good source of revenue for this office.
The Register of Deed’s office collected over $41,000 in copy fees in 2019. From January 2020 to June 2020 we
have collected more than $23,200 in copy fees. Copy revenues continue to rise as we back-index documents and
make them available to the public through the Internet.
As of 2015 we are e-recording with four (4) trusted submitters, CSC, Simplifile, Indecomm and EPN. The
eRecording process takes longer and directs staff away from the service counter. ERecordings take extra
scrutinizing on the computer screen. If a customer comes to the counter, they must wait until we finish the
eRecording process before we can wait on them. This is especially true if there’s only one person in the office.
Extra staff is helpful. We still must make paper copies to work from. Documents now must be viewed and
scrutinized on the computer screen. A questionnaire must be answered, and the document must be accepted and
then processed. If something is missed in the recording process; it is not an easy procedure to correct. Our
recording requirements are set by state statute and must be followed for all recordings. After thorough scrutiny
of documents in a “batch” if documents do not meet the recording requirements, the documents are rejected
back to the submitter. Documents are recorded by date and time. We must fit them in between our paper
documents and walk-in customers.
In 2018 the Bayfield County Board passed an Ordinance for a cut-off time for our real estate recordings. This
has helped with counter customers who come in late in the day for vital record requests and copy requests when
we are short-staffed.
FY 2021 GOALS:
• Continue back-indexing records. Goal is to get as many records online, so people do not need to come
into the courthouse to purchase documents. They can do this remotely.
• Double-check process to make sure any information put out on the Internet is correct and no social
security numbers are visible. There are hundreds of books to get through. I am happy and appreciative to
have extra help, hired in 2020, to do this in our office.
• Put the scanned Grantor/Grantee books on our web page for searching by the public
• There are 95 Mortgage books that need to be scanned
• A CSM (Certified Survey Map) index has been put on our web page for easier access for Tapestry (our
online copy purchase vendor) customers and other business partners. This list continues to be updated.
• Continue to redact all social security numbers on any previously recorded documents that have been
scanned and imaged from the year 2006 back to 1935. Quality Control is a main requirement for this
project.
• Continue scanning projects with a reputable scanning company. This is for disaster recovery purposes.
We have digitized our tract indexes. They can now be made available to anyone who requests them for
free.
• Upgrade our recording module to AVID with Fidlar—this will be a transition time as this module is a
whole new recording software package from Fidlar. Five to six weeks training will be involved.
• Also looking at other recording software companies to explore cost savings/ease of use.
• Although COVID-19 put a brake on the public entering the courthouse, we continue to make customer
service our highest priority. Even though documents are on-line, we still see a lot of foot traffic coming
and going in our office (before COVID-19). We have seen an increase in requests for copies from our
office, even though we provide an on-line service. We provide assistance and training to genealogists,
title companies, attorneys, assessors, realtors, bankers, septic installers, other Bayfield County offices
and the public doing research. We go out of our way to assist our customers to find the records they are
looking for.
• Update office furniture
Performance indicators for the Register of Deeds Office are difficult to establish. The state of the economy has
a great affect on this office. There is no shortage of work in this office. There are hundreds of books to enter
into the computer database. County records are made available to the public when the courthouse is open, and
we are working on getting more records on-line. Once real estate records are on-line, they are available to
purchase through Tapestry and Laredo and can be viewed or purchased without entering the courthouse.
Currently, the Register of Deed’s Office has records available to 1998. Our main goal is to get 30 years of
documents online.
REGISTER OF DEEDS STAFF
A Little History of Register of Deeds Office:
The Northwest Territory law (later to become the Wisconsin Territory) first created a County Office of Record in 1795.
In 1836 the Territory established the Office of Register of Deeds and in 1839 an act was passed providing for an election
every 2 years. (in 2008, this was changed to 4 years) In 1848 the Wisconsin Territory became the State of Wisconsin and
a constitution was adopted. Duties of this office have been expanded over the years & technology has changed the way
we do things. The Register of Deeds is the custodian of all books, records, maps etc. deposited within the office. The
Register of Deed’s office is the true repository for the record. The function of this office is critically important as the local
government property tax base is defined from the records housed within the ROD office. Though much has changed, the
intent of the WI State Statutes remains the same.
Denise Tarasewicz
Register of Deeds
Dan Heffner
Chief Deputy
Heather Doubek
Imaging Clerk
Bayfield County is the second largest county by land area in square miles in Wisconsin.
Source: https://www.indexmundi.com/facts/united-states/quick-facts/wisconsin/land-area#chart
2021 CAPITAL IMPROVEMENT REQUEST
Department: _Register of Deeds_____________________
Item/Project: ___Scan 95 Mortgage Books with OnQ Solutions_____
Item Cost
Pickup and delivery Fee (insured) 1,000
95 Volumes to scan (estimated TIFF images) 17,955
Hard drive for export 65
Total: $19,020
Total Project Cost: ______$19,020__
Project Description:
Scan 95 Mortgage Books
There are 95 very large, heavy mortgage books that don’t come apart that need to be digitized. When we get a
request for a copy, we must lift carefully these heavy books onto the copy machine to make copies for our
customers. Once scanned, ROD staff will be able to print copies from the computer. Since COVID-19, we have
found that this process comes in handy when staff must work remotely. Printing images from the computer also
saves wear and tear on the books, not to mention the copy machine. The books are heavy and cumbersome.
Printing images instead of lifting onto the copy machine reduces the chance of an injury to my staff or damage
to the books should someone drop one.
June 1, 2019 – June 1, 2020
• Male and Female Participants by Provider
• Data is from June 1, 2019 through June 1, 2020
• According to the sign in sheets from the provider, there were 751 sessions.
• 664 of those were entered in The Program Data Collection System. The remaining do not have
a DOC number available, assigned or are not on probation. According to program records, there
are 16 participants that attended 81 programs without a DOC number. Three sign-in sheets had
unrecognizable names.
• Without a DOC number, they cannot be entered in the data base.
June 1, 2019 – June 1, 2020
• Monthly Participants: Male and Female
June 1, 2019 – June 1, 2020
June 1, 2019 - June 1, 2020
Month: Provider: Male: Female: Total for Month:
June 2019 Joe Bodo 53 3
Alicia Carlson 5
Duane Majeres 8 69
July 2019 Joe Bodo 36 4
Alicia Carlson 17
Duane Majeres 13 22 92
August 2019 Joe Bodo 31
Alicia Carlson 4
Duane Majeres 20 8 63
September 2019 Joe Bodo 50
Alicia Carlson 15
Duane Majeres 16 6
Tom Croteau 6 91
October 2019 Joe Bodo 43 1
Alicia Carlson 16
Duane Majeres 25 8
Tom Croteau 6 99
November 2019 Joe Bodo 26 3
Alicia Carlson 19
Duane Majeres 23 2 73
December 2019 Joe Bodo 29
Alicia Carlson 8
Duane Majeres 17 6
Tom Croteau 6 66
January 2020 Joe Bodo 20 2
Alicia Carlson 17
Duane Majeres 8 4 51
Month: Provider: Male: Female: Total for Month:
February 2020 Joe Bodo 39 1
Alicia Carlson 9
Duane Majeres 14 15 78
March 2020 Joe Bodo 13 2
Alicia Carlson 7
Duane Majeres 13 8 43
April 2020 Joe Bodo
Alicia Carlson 8
Duane Majeres 1 1
May 2020 Joe Bodo
Alicia Carlson 7
Duane Majeres 10 10
Criminal Justice Department
Coordinator: Barb Flynn
Staff:
Case Manager: Alec Bouchard
Pre- Charge Diversion Case Manager/ Jail Reentry Coordinator: Kate Miller
Proposal for 2021 projects:
TREATMENT COURT
Under Treatment Court DOJ funding it is estimated that the continuance of providing case
management with wraparound services in collaboration with the Red Cliff AODA clinic will
continue. It has been a pleasant surprise to both us and the Red Cliff clinic that we have utilized
all our contractual services to date under this funding source . Reasons for this include; increased
Red Cliff tribal members participation in the Treatment Court along with the ability for increased
outpatient treatment to our clients. The anticipated participation of Treatment Court is 20
participants. At this time there are 9 participants enrolled. Due to the restrictions of COVID-19
and the case manager working remotely in the Spring it took a great deal of effort on the
coordinators behalf to ensure that case management continued along with a strong personal
connection to each client. With the decision to use transdermal sweat patches on each client
rather replacing the consistent pattern of the collection of in person UA’s we have been able to
maintain an evidence- based practice of testing practices. We intend to continue with the sweat
patches and a combination of obtaining UA’s with clients to assist clients in maintaining a path
of recovery. We also purchased a Sotaxa tester allowing for the county deputies to make visits at
client’s residences and monitor for controlled drugs in their system by using an oral tester that
the client facilitates. Due to the success of this testing equipment we are expecting to purchase
another Sotoxa going forward.
DEPARTMENT OF CORRECTIONS FUNDING
Under the DOC jail programming contract, it is expected that the continuance of AODA/Mental
Health in person and group-based programming continue within the jail by Therapists; Alicia
Carlson, Duane Majeres and Joseph Bodo. From June 1, 2019- June 1, 2020 745 sessions were
completed with Jail inmates by these providers. The jail population has decreased since COVID-
19 and jail construction making it problematic to enter the jail and maintain a group- based
environment. At this time, each provider has utilized the jail visiting booth near the jail entrance
with a weekly coordinated schedule to address inmate’s mental health and addiction-based
needs. It is anticipated that upon completion of the jail construction each provider will have
increased access to continue their work with jail inmates.
MEDICATION ASSISTED TREATMENT VIVITROL FUNDING
Bayfield County has once again been funded to continue the opportunity to provide full mental
health assessments to determine eligibility to the Vivitrol program, Once deemed appropriate by
Alicia Carlson or Joseph Bodo the jail nurse, Dana Brown is then able to provide two separate
Vivitrol injections. The first injection is given within 5 days of release of jail and the second is
injected 30 days later dependent upon the individual has maintained a pattern of AODA
counselling on an outpatient’s basis. These injections have provided individuals with the
immediate tool to eliminate the craving for opiates, alcohol or Heroin. Our Treatment Court
participants swear by Vivitrol allowing for successful recovery. This project will continue with
the ability to enhance services to the Ashland County jail inmates as well.
JAIL REENTRY PROJECT
The Jail Reentry Project is in Year 3 of a 4 -year grant. Kate Miller is the Jail reentry
Coordinator and supports jail inmates’ immediate needs upon release from their jail sentence.
Several immediate needs have been met to include payment of rent, groceries, clothing, post
office boxes, Tribal ID’s, state ID’s, payments for birth certificates, school transcripts, etc.
Everyone identifies their immediate need well in advance of their release date and are required to
utilize the therapists that provide services within the jail to address their mental health and
addiction-based behaviors are prioritized upon their return to the community. Each individual
develops a case plan for a successful transition to the community. Individuals are required to
continue to maintain sobriety and are provided alcohol breath tests and UA’s with the Criminal
Justice staff. The Jail reentry funding source has a large component of education and
employment components to the grant. Continued partnerships with NWCEP, WITC will
continue going forward. Most often inmates that choose to participate in the Jail reentry project
locate employment within their first 10 days to 3 weeks upon release.
Other continued partnerships that the Criminal Justice Department expects to continue with
include supporting employment for Tom Croteau, CCS Coordinator with DHS. Tom has recently
joined our Treatment Court team to provide a full perspective of each clients AODA needs while
assisting in the healthy discussions of recovery with clients. Tom is an incredible addition to the
Treatment Court team and adds a well balance between the criminal justice legal discussion to
addiction-based choices. The Criminal Justice Department has established a strong professional
relationship with the Ashland County Criminal Justice staff and their Wellness and Recovery
Team. We have both benefitted from sharing resources from UA cups Transdermal sweat
patches when the supply runs low to utilizing staff to work with clients that reside in each
county. It is fair to say that each county Treatment team has each other’s backs.
It is the intent to continue the contract with Deputy Amy O’ Donahue to maintain an effective
liaison relationship with victims of domestic violence and sexual assault. Amy’s work with
victim’s is remarkable and assists several areas of the counties agencies to provide leadership
and a voice to victims and children.
BUDGET SUMMARY:
2019 budgeted expenditures are projected in the amount of $582,112 up 7% from 2018. This is
in part because 2018 included the Hydrologic Atlas project ($108,000). Revenues are down, with
a projection of $225,000. The projected levy in 2019 is $357,112, a 2.7% increase from 2018.
FUNCTIONS:
The Land Records Department was established to perform those duties, functions, and services
defined by Wisconsin Statutes 19.967, Land Information 59.72, Land Records Modernization
Perpetuation of section corners and landmarks as defined by Wisconsin Statutes 59.74, is the
responsibility of Bayfield County in the Land Records Department. This has been the
responsibility of the county since the late 1800’s when they were originally set by the Bureau of
Land Management to split and measure property for the public use in the form of farming and
logging.
The Real Property Lister serves, as per State Statute 70.09, as the coordinator between the
County and the 28 taxation districts in Bayfield County for assessment and taxation purposes.
The Property Lister is also responsible for maintaining the tax assessment database.
Tax Deed is responsible for the administration of the IN-REM procedure, as per State Statute
75.521 (the Tax Deed clerk assists the County Treasurer with the IN REM process), and assists
the Real Property Lister with daily duties, maintaining the GASB 34 land inventory, and
ancillary tasks such as dispensing and reporting of dog licenses sold in the County.
MAIN RESPONSIBILITIES:
The Land Records Department’s two guiding goals are to “Modernize Bayfield County’s Land
Records” and to “Access Land Record Data in a Timely Manner to Make Accurate Decisions”.
The task of land records modernization is accomplished by the development, implementation,
and maintenance of an enterprise Geographical Information System (GIS) that strives to provide
detailed, quality, timely, and accurate data to citizens, government agencies, and businesses in an
equitable and efficient manner. The data is important to the health, safety, and investments of the
public.
Land Records Department #13
Real Property Lister, UAS/UAV
Tax Deed, Surveying, Geographic
Information Systems
Specific goals, objectives, accomplishments, on-going activities, and future initiatives are
articulated in detail in the Bayfield County Land Records Modernization Plan. The Executive
Committee serves as the oversight committee for the Land Records Department. A Land Records
Council was created to review Land Records Modernization Funds and Policies so we could
continue to retain Land Records funds. The 8-member Land Council consists of Register of
Deeds, County Treasurer, Real Property Lister or designee, County Board member,
Representative of the Land Information Office, Realtor employed within the County,
Emergency/Dispatch representative, and County Surveyor.
The Real Property Lister prepares and maintains accurate ownership and description information
for all parcels of real and personal property in the County for the use by taxation district
assessors, municipal clerks and treasurers, county officers, and any other persons requiring that
information. This office also provides computer services and support related to assessment and
taxation for the parties mentioned above, the WI Department of Revenue, the Development &
Land Sales Committee of the County Board, and the public. Duties include data entry for the
assessment rolls, notices of assessment, summary reports, tax rolls, tax bills, and various reports
and labels for over 35,000 parcels.
Tax Deed is responsible for indexing and returning foreclosed parcels to the tax roll. Each year
parcels delinquent for 5 years must be abstracted, published, and either have back taxes collected
or be foreclosed on. Tax Deed additionally assists the Real Property Lister with recording new or
altered parcels, recording database ownership changes, and assisting taxpayers and assessors
with questions regarding property ownership issues.
The County Surveyor is responsible for approving CSM’s and Subdivision Plats and survey
work done in the county to make sure it meets Bayfield County Ordinances and State Statutes.
He also reviews Tie Sheets to ensure proper placement of the Public Land Survey System
corners. He also consults the Highway, Forestry and Zoning departments on a regular basis to
provide survey related advice and field work about property boundaries.
Highlighted Projects and Changes for 2020
2020 Aerial Imagery
We have put in for a budget request for Aerial Imagery and LiDAR update. Many land features
have changed in the landscape at a faster rate do to the flooding we had since 2016 and 2018. We
have been on a 5-7 year cycle for aerial updates and as of 2020 the previous images have been
flown 2015 as part of a state wide consortium to reduce the price of the aerials through project of
scale and outside partnerships. When we are on the 5 year cycle we are able to reduce the price
of the imagery by 20-30K, if we do not follow the 5 year consortium the imagery will be much
higher for this dataset that many people and departments use.
Culvert Inventory
With the rising water table and the flooding from 2016, 2018 there has been a need for a
Countywide Culvert inventory. In the 2020 budget we have put in for a summer intern to focus
on mapping all of the culverts in the county. Almost all of the work will be cutting/placing lines
across roads where culverts are located. The second phase will include measurements of the
culverts and the condition. This project will help accurate modeling of water resources for
Highway, Conservation, and Emergency Management.
Hydrogeologic Atlas and Parcel Conversion Ongoing from 2018
The project has provided technical and educational resources useful to local officials, citizens,
and those interested in agriculture and aquaculture, in order to assess and address potential
impacts of various land uses on groundwater resources and groundwater quality protection. The
Atlas has been an educational resource, with information about the source of groundwater to
wells, streams and rivers, to inform land use discussions, decisions, and planning in Bayfield
County. Adding to this resource, we want to enhance the interactive mapping the well locations
beneath the surface and the material it is going through. The goal is to create a county wide 3D
view of the county much like candles going through a layered cake.
The parcel conversion has been completed and we are continuing to add to the spatial accuracy
of the data.
Amazon Cloud Services
The Land Records department has planned to move the GIS data in the cloud to increase security
of the data and updates to software.
Bayfield County Land Records Modernization Plan 2020-2023
Our department will have to update our Land Record Modernization Plan. Some of the updates
that our department should be implementing in the plan are to create additional applications. The
addressing and zoning applications online has made our data quality much better. Recent use of
the UAV has been beneficial to Conservation, Emergency Management, Sherriff, and Zoning
departments; expanding on this technology will be incorporated.
2020 Census
Our department will play a large role in making sure a complete count of the 2020 US census is
completed. The census takers and Federal government have been requesting existing data from
us and will continue until the complete count is finished.
Interactive Mapping Upgrade
The flagship to our department and Bayfield County, some of the most used webpages on the
County website are our interactive mapping sites. We have been using project-specific maps like
we did for the Fish Creek and US Hwy 2 washout https://arcg.is/0WyjjS and will continue to
create these as we have major events. Much like 2017 and 2018, since its inception we are
continuing to upgrade our interactive mapping to include a 3D perspective to our maps to get an
easier to interpret oblique view. We have completed an update to the Zoning Interactive map and
will continue to make small upgrades. The interactive map for they Hydrogeologic Atlas has
been completed and we will continue to make improvements. We have moved to universal
program language (HTML5) for our interactive maps. This will also allow our users to view the
application on multiple devices and Apple products without having to install separate
applications on the desktop.
County Surveyor
With Bob’s retirement in 2017 we went through some transition and still have not been able to
hire a full time County Surveyor. We were able to contract to Pine Ridge Surveying and Lakes
Area Land Surveying. Lakes Area Land Surveying reviews Pine Ridge Surveying’s maps that
are completed in Bayfield County so the County does not have a conflict of interest. The
surveying technician ended his employment with Bayfield County and went to work for Ashland
County and worked for Pine Ridge Land Surveying. Pine Ridge Land Surveying gave the survey
technician different experience to acquire his license and Ashland County was able to hire him
on as an employee. In the meantime, we have hired a licensed surveyor part-time working
Friday-Sunday under a limited contract. We are still looking for a full-time county surveyor and
survey technician to help fulfill the grant requirements. While we search for these positions we
contract out to Pine Ridge Land Surveying under the County Surveyor contract.
FY2018-19 ACCOMPLISHMENTS:
Land Records
o The goals and objectives expressed in the Bayfield County Land Records Modernization
Plan for 2016-2019.
o Completed to close out two grants for the Hydrogeologic Atlas, one Coastal Management
Grant and Lakes Protection Grant. Totaling $80,000.00
o Completed and closed out State/Federal funding to process aerial imagery from the
UAS/Drone along with a computer and hardware totaling $11,500.00
o We are are in the process of selling $100,000 worth of real-estate the county acquired
though the INREM process.
o We were able to add building footprints to the interactive mapping program and our
database and are working on adding height and roof pitches to the data to post on our
interactive mapping.
o Maintained and upgraded the Tourism interactive mapping page Bayfield County - Trails
to Experience and Bayfield County - Places to Experience into a new map that includes
all of the Tourism data called EAT, PLAY, STAY.
o Reduced the 2016-2017 Plat Book prices in hopes to sell the remaining books in 2020.
o Continue to add functionality to the zoning application, added new UAV imagery to the
base maps, some inconsistencies with the buttons have been noticed.
o Continued the Pictometry tool in our interactive mapping applications.
o Completed the online addressing application form and have been getting more people
using the application after it has been available for some time now. We are looking to
continually include additional enhancements
http://maps.bayfieldcounty.org/AddressApp/. In 2019 we have rolled out a test site to
include additional functionality to the mailing label and will go to the public shortly.
o Continuing to go through a major upgrade of our parcels to ESRI’s parcel fabric. Most of
the parcels have been moved to fit the section corners and will be able to see the change
in parcels since 2003. We will be testing the new parcels and not maintain the old in the
near future, we are deciding to do a slow migration.
o Ongoing with an addition of a GIS/Survey Technician we continued to grow our
repository of maps of survey, Public Land Survey System (PLSS) records, geodetic data,
survey data, and cadastral information. An innovative and relied on web program has
been developed for the Bayfield County Land Records website that permits viewers to
interactively view these documents in a way that a database search may not find the
results.
o Updated many data layers and aerial photo used in emergency management and dispatch
center. We are working with West to update and train our staff.
o Used the training room to bring in trainers for training to reduce travel and time away
from the office.
o Continued to cooperate with Emergency Government, Sheriff’s Department to maintain
the address, road, trail, parcel, public land and supporting data for the E-911 Dispatch
Center to ensure proper locations for wireless and land line calls.
o Continued to improve NOVUS functionality and information within the database
o Continued, for a nominal fee as per Open Records Law, to share 2005, 2009, 2015 aerial
imagery with other agencies, as well as the general public.
o Continued maintenance of countywide road database and maps.
o Maintained and updated Property Ownership Maps, and assured their accessibility to all
interested parties via both traditional hardcopy maps and the web site.
o Assisted County, Towns, Cities, & Tribe with many land use, economic development,
and infrastructure improvement planning projects.
o Complete a Land Record Modernization Plan update by the end of October.
Real Property Lister/Tax Deed
o Completed 13th year using the NOVUS assessment and taxation program.
o The key addition to the Real Property Lister position has been adding the duty of GIS
parcel mapping and data entry. Also, entry of bearing and distance annotation into GIS.
o Every year a compilation of splits and merges, CSMs, and other important documents
and corrections are sent to the assessors. This year scanning of all files as they are
completed is being done. Files can now be sent electronically, or if the assessor still
prefers to get this mailed, there is a backup and back reference for all.
o The RPL printed all assessment roll binders this year.
o More time spent working with title companies and attorneys correcting bad legal
descriptions (Bayfield County does not have a deed review ordinance).
o Produce GIS customer maps on occasion
FY 2019-20 GOALS:
Land Records
o Write updated plan for the goals and objectives expressed in the Bayfield County Land
Records Modernization Plan for 2019-2022.
o Continue to help other land departments improve workflow using GIS.
o Continue to grow our mobile mapping applications to include additional trails.
o Continue to make enhancements to the on-line addressing application, such as more
accurate parcel information and include better workflow.
o Start creating 3D and ArcScene data online for the Sherriff and Land Related
Departments.
o Continue to work on hydrology and hydrogeology tools in ArcGIS. Pigeon Lake for
example.
o Maintain the addresses for the automated address locator in dispatch.
o Maintain 200-400 new splits in-house and 4,000 ownership changes a year.
o At the end of 2020 start to build Bayfield County Plat Book, looking at a much smaller
printing.
o Continue to preserve, protect, and enhance our investment by making a concerted effort
to update, maintain, and improve property ownership maps of our county.
o Continue to make our parcel maps positionally more accurate through collecting GPS
coordinates on section corners.
o Continue to improve the Land Record’s web site, and other effective methods of
providing citizens and policy makers with access to meaningful and needed information.
o Continue to help with training.
o Continue to provide online access to our Land Record system (NOVUS) and improve
functionality.
o Continue to check and review Certified Survey Maps (CSMs) and Plats in the Land
Records Department.
o Continue to “Link” our Geographic Information System by updating existing and
creating new spatial datasets to help make decisions across departments.
o Continue the process of updating our many countywide datasets by utilizing the new
orthophotography.
o Continue to innovate, to improve and hone technical skills, to work cooperatively with
the public and other governmental agencies, and to creatively leverage limited funding to
maximize resulting products and projects.
o Hold Land Resource Meetings to help the land related departments fine-tune workflow
across departments.
Real Property/Tax Deed
o Added mapping parcels in a digital format.
o Continue to edit the data imported into the new tax assessment database. Establish, and
rigorously use, new standards and protocols to make listing real and personal property
consistent in the future. Combine and correct owner codes that currently exist; clean up
differences in valuation and assessment acreages.
o Continue to add volume and page numbers in the history field so the deeds can be linked
to the image for purchase.
o Continue to identify issues and “debug” the assessment database.
o Improve and add additional content to Real Property Lister web page on the Bayfield
County website. Promote the establishment of a portal to display property assessment and
taxation records.
o Continue to document changes in parcel configuration.
o Continue training/educational endeavors to promote professional growth.
o Create and update the master list of parcels owned by Bayfield County.
PERFORMANCE INDICATORS:
o Amount of people helped at the counter and online (the fewer calls the better, each call
can be 10-30 minutes for each request of information)
o Number of parcels placed on the Land auction
o Number of maps printed
o Number of PLSS corners GPSed
o Degree of how current the data is maintained
o Number of requests for data
o Number of parcel splits mapped
o Addresses GPSed and mapped
o Number of roads GPSed and mapped
o Percent of exact address matches in the dispatch center from land line E-911 calls
o Survey corners recovered
o Survey maps filed
o Number of changes in the tax database/NOVUS system
o Number of new parcels in the parcel database/NOVUS system
o Amount of dollars acquired through grant funding
o Number of updates to the zoning maps
o Ability to stay informed with latest legislative issues that may impact Bayfield County
Land Records.
o Two documents which do a very good comprehensive job of highlighting past
accomplishments and future aspirations of this department can be found in the 2010-
2015-2019 Bayfield County Land Records Modernization Plan and the 2006 Bayfield
County Land Records Department Strategic Plan.
o These documents are available on-line at:
▪ ftp://doaftp1380.wi.gov/doadocs/WLIP/CountyLandInfoPlans/Bayfield_C
o_Land_Info_Plan_2016_Final.pdf
▪ https://www.bayfieldcounty.org/DocumentCenter/View/1040
▪ https://www.bayfieldcounty.org/DocumentCenter/View/1039
LAND RECORDS DEPARTMENT
Real Property/Tax Deed/Surveyor/GIS
Staff Directory
*County Employee
**Contract with Premier Workforce Solutions
*** Independent Contractor
Perri Shuga *
Tax Deed Clerk
Full Time
Carmen Novak *
GIS Tech. I
Full Time
Pam Ledin *
Real Property Lister
Full Time
Pat McKuen ***
County Surveyor
Part Time
Full time Vacant
Maureen **
Schmidt
GIS Land
Projects
Technician
Full Time
Continue to
expand
UAS/Drone
Program
2020 Aerial
Flight
Amazon Cloud
Conversion of
GIS Data
Vacant **
Land Survey
Technician
Scott Galetka *
Administrator
Full Time
Brock *
Friermood
Surveyor
Part Time
ROD Staff *
Image
Specialist
Part Time
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
REVENUE
Department 13 - Land Records
Intergovmt Revenues
State grants
General Government
43513 WLIP Grant/BaseBudget 62,000.00 62,000.00 95,103.44 63,576.00 63,576.00 63,500.00
Comments
Level Comment
Department WLIP Grant we receive every year for staffing the GIS Projects position. Account 46130 and 43513 should equal $100k. This is not entirely equal because the County and
State are on different budget cycles.
43515 WLIP Grant/Training 1,000.00 1,000.00 1,495.90 1,000.00 1,000.00 1,000.00
43516 WLIP Grant/Strategic Initiative 50,000.00 40,000.00 67,315.57 45,000.00 45,000.00 45,000.00
Comments
Level Comment
Department Down because to real estate sales are down throughout the state. There is not enough inventory and COVID19 caused a dip in sales. It has picked up, hope the sales
increase to make up for lost sales.
General Government Totals $113,000.00 $103,000.00 $163,914.91 $109,576.00 $109,576.00 $109,500.00
State grants Totals $113,000.00 $103,000.00 $163,914.91 $109,576.00 $109,576.00 $109,500.00
Intergovmt Revenues Totals $113,000.00 $103,000.00 $163,914.91 $109,576.00 $109,576.00 $109,500.00
Public Charges for Services
General
Treasurer Fees
46104 Abstract Fee 7,000.00 7,000.00 1,944.67 950.00 7,000.00 7,000.00
Comments
Level Comment
Department These are the fees we collect as part of the title search we do on every delinquent parcel. The majority of these fees are paid just before the INREM court case, making the
County the owner.
Treasurer Fees Totals $7,000.00 $7,000.00 $1,944.67 $950.00 $7,000.00 $7,000.00
General Totals $7,000.00 $7,000.00 $1,944.67 $950.00 $7,000.00 $7,000.00
Conservation and Development
Other Conservation
46105 Survey Review Fees 8,000.00 8,000.00 8,162.15 3,081.70 8,486.00 8,500.00
Comments
Level Comment
Department These are the fees we use to help cover the contract for the County Surveyor but as we hire a County Surveyor
Other Conservation Totals $8,000.00 $8,000.00 $8,162.15 $3,081.70 $8,486.00 $8,500.00
Conservation and Development Totals $8,000.00 $8,000.00 $8,162.15 $3,081.70 $8,486.00 $8,500.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
REVENUE
Department 13 - Land Records
Public Charges for Services
Other Public Charges for Services
46130 WLIP-Retained Fees 40,000.00 38,000.00 29,235.90 15,112.00 38,000.00 36,000.00
Comments
Level Comment
Department These are the fees we collect for Land Records Modernization that must follow our plan.
This goes to WLIP account and some items in LR and PLSS.
Other Public Charges for Services Totals $40,000.00 $38,000.00 $29,235.90 $15,112.00 $38,000.00 $36,000.00
Public Charges for Services Totals $55,000.00 $53,000.00 $39,342.72 $19,143.70 $53,486.00 $51,500.00
Misc Revenues
Property Sales
48302 Land Sales 45,000.00 45,000.00 95,214.14 63,650.00 230,000.00 50,000.00
Comments
Level Comment
Department We are selling a log cabin home 123K and nice trailer in Washburn 50k. Also selling some vacant land. Would like to use some of these funds to clean up a site on Hwy 2 to
sell at a higher profit in 2020.
Property Sales Totals $45,000.00 $45,000.00 $95,214.14 $63,650.00 $230,000.00 $50,000.00
Other miscellaneous revenues
48309 Sale of Maps and Plat Books 8,000.00 4,000.00 1,205.70 746.00 1,500.00 15,000.00
Comments
Level Comment
Department This is from the sale of Plat Books and we are looking at a 2021 Print and should have enough to carry us through 2020. Many people access our records online but there is
still a need for a paper plat book. We have 200 or so books left and will need to reduce the price $10-15per book.
48900 All Other Revenue 4,000.00 4,000.00 4,626.02 2,988.10 4,500.00 4,000.00
Comments
Level Comment
Department This traditionally has been for printing mailing labels for the towns, or others that want to do a mass mailing. Have been getting requests from other agencies to conduct
drone flights at $200-500 per flight.
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
REVENUE
Department 13 - Land Records
Misc Revenues
Other miscellaneous revenues
48970 Advertising Revenue .00 .00 .00 .00 .00 4,000.00
Comments
Level Comment
Department Will be printing a new book, 2021
Other miscellaneous revenues Totals $12,000.00 $8,000.00 $5,831.72 $3,734.10 $6,000.00 $23,000.00
Misc Revenues Totals $57,000.00 $53,000.00 $101,045.86 $67,384.10 $236,000.00 $73,000.00
Department 13 - Land Records Totals $225,000.00 $209,000.00 $304,303.49 $196,103.80 $399,062.00 $234,000.00
REVENUE TOTALS $225,000.00 $209,000.00 $304,303.49 $196,103.80 $399,062.00 $234,000.00
EXPENSE
Department 13 - Land Records
State Account 51531 - Assessment of Property
Personal Services
50121 Full Time 45,199.00 42,896.00 31,251.72 16,904.74 42,896.00 43,815.00
Comments
Level Comment
Department 1/2 Pam, 1/2 Perri
50130 Funeral Leave .00 .00 355.10 237.38 .00 .00
50131 Sick Leave Pay .00 .00 983.79 411.16 .00 .00
50132 Vacation Pay .00 .00 2,677.47 1,275.14 .00 .00
50138 Holiday Pay .00 .00 979.70 491.19 .00 .00
50151 Fica/Medicare 3,458.00 3,282.00 2,823.83 1,527.74 3,282.00 3,352.00
50152 Co. Share Retirement 2,961.00 2,895.00 2,637.33 1,431.48 2,895.00 2,958.00
50155 Life Insurance 53.00 29.00 24.49 13.98 29.00 29.00
50156 HRA 2,400.00 2,400.00 .00 .00 .00 .00
Personal Services Totals $54,071.00 $51,502.00 $41,733.43 $22,292.81 $49,102.00 $50,154.00
Health Insurance
50154 Health Insurance 8,438.00 9,513.00 12,018.58 6,886.58 9,513.00 12,530.00
Health Insurance Totals $8,438.00 $9,513.00 $12,018.58 $6,886.58 $9,513.00 $12,530.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51531 - Assessment of Property
Contractual Services
50225 Telephone 300.00 300.00 183.11 83.95 200.00 300.00
50290 Contractual Services 4,200.00 4,200.00 3,422.37 1,888.33 4,287.00 4,300.00
Comments
Level Comment
Department Sawyer County Billing for NOVUS
Contractual Services Totals $4,500.00 $4,500.00 $3,605.48 $1,972.28 $4,487.00 $4,600.00
Supplies and Expense
50310 Office Supplies 3,000.00 2,500.00 863.06 576.95 2,500.00 2,500.00
Comments
Level Comment
Department Paper, envelopes, binders and printing the tax bills and other documents.
50311 Postage 250.00 150.00 (12.72)(8.50)100.00 250.00
Comments
Level Comment
Department This is for sending information to Towns and Assessors. Will see this go up due to COVID, sending more information.
50313 Printing & Duplication 3,300.00 7,500.00 217.89 145.66 2,500.00 7,500.00
Comments
Level Comment
Department This is the Copy Charge for printing the tax bills. We saw a sharp decline in printing because of COVID in 2020 and sill be more normal in 2021. The decline is that we
required the assessors to print their own roll. Bulk of the cost is in November and December for printing tax bills.
50320 Publication,Subscriptions & Dues 100.00 100.00 104.71 70.00 70.00 100.00
Comments
Level Comment
Department Dues for Wi Real Property Lister's Association WRPLA
50325 Registration Fees & Tuition 250.00 250.00 486.17 325.00 325.00 425.00
Comments
Level Comment
Department WLIA Annual Meeting and regional meetings. Pam knows GIS and gets training here with peers on how to parcel map and tax listing. These may be remote in the future.
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51531 - Assessment of Property
Supplies and Expense
50332 Mileage 750.00 600.00 696.49 465.60 500.00 600.00
Comments
Level Comment
Department Mileage for training to conferences or to drop of materials to Towns and training for towns.
50335 Meals 150.00 150.00 .00 .00 50.00 150.00
50336 Lodging 150.00 250.00 .00 .00 .00 250.00
Comments
Level Comment
Department Not going to training for overnight stays in 2020 because of COVID19. Lodging was taken out of the LR budget, should be here in 2020.
Supplies and Expense Totals $7,950.00 $11,500.00 $2,355.60 $1,574.71 $6,045.00 $11,775.00
Capital Outlay
50810 Capital Equipment .00 .00 .00 .00 .00 910.00
Comments
Level Comment
Department Would like to get Pam a printer for home desk so she can print at home when working remote. Printing would be minimal but would save time to print on demand. She needs
if for printing deeds, surveys to mark it up with markers, pen and pencil. Would like her to have screens at home.
https://www.dell.com/en-us/shop/alienware-25-gaming-monitor-aw2521hfl/apd/210-awdy/monitors-monitor-accessories
https://www.dell.com/en-us/shop/lexmark-c3224dw-color-duplex-laser-printer/apd/aa727015/printers-ink-toner
Capital Outlay Totals $0.00 $0.00 $0.00 $0.00 $0.00 $910.00
State Account 51531 - Assessment of Property Totals $74,959.00 $77,015.00 $59,713.09 $32,726.38 $69,147.00 $79,969.00
State Account 51721 - Public Land Survey System
Personal Services
50121 Full Time 29,063.00 52,210.00 26,465.97 11,794.88 36,000.00 50,925.00
Comments
Level Comment
Department Surveyer
50138 Holiday Pay .00 .00 912.62 406.72 .00 .00
50151 Fica/Medicare 2,223.00 3,994.00 2,020.86 896.47 2,754.00 4,066.00
50152 Co. Share Retirement 1,043.00 3,524.00 1,848.08 823.62 2,430.00 3,588.00
50155 Life Insurance 8.00 8.00 4.49 2.40 5.00 7.00
50156 HRA 4,800.00 2,400.00 .00 .00 .00 .00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51721 - Public Land Survey System
Personal Services
Personal Services Totals $37,137.00 $62,136.00 $31,252.02 $13,924.09 $41,189.00 $58,586.00
Health Insurance
50154 Health Insurance 5,463.00 9,060.00 5,564.75 2,790.00 8,370.00 10,174.00
Health Insurance Totals $5,463.00 $9,060.00 $5,564.75 $2,790.00 $8,370.00 $10,174.00
Contractual Services
50210 Professional Services 11,700.00 6,000.00 6,058.40 4,050.00 .00 8,500.00
Comments
Level Comment
Department Contract with County Surveyor to review surveys and review the surveyor tech.'s work. The survey tech has been doing a great job and production is very high causing this to
be an higher item. This matches the Survey review fees
This is part of the account needs to match Grants and Retained Fees needs to add up to 163K
50290 Contractual Services 5,000.00 5,000.00 10,097.34 4,462.50 .00 5,000.00
Comments
Level Comment
Department This is for Jason Towne and any projects that Survey Technician is not qualified to accomplish or where he needs help from an RLS or to sign off on the work.
This is part of the account needs to match Grants and Retained Fees needs to add up to 163K
Contractual Services Totals $16,700.00 $11,000.00 $16,155.74 $8,512.50 $0.00 $13,500.00
Supplies and Expense
50332 Mileage 1,000.00 2,500.00 4,556.22 3,045.80 6,645.00 7,300.00
Comments
Level Comment
Department Mileage has increase in this item because we have a full-time survey technician. I added some overtime to reduce some of the mileage. By letting the Survey tech finish the
job on Thursday when he hits his hours and accumulate some overtime would cut down of revisiting the site for a couple hours then going to the next site and would increase
production for the next day.
50340 Operating Supplies 1,250.00 2,100.00 1,143.11 701.71 2,100.00 2,500.00
Comments
Level Comment
Department As the Survey Technician continues to work, tapes, rebar (four per section corner) over 100 section corners GPSed, equipment wear out and need to be replaced. Looking to
purchase signs and lights for safety.
Supplies and Expense Totals $2,250.00 $4,600.00 $5,699.33 $3,747.51 $8,745.00 $9,800.00
State Account 51721 - Public Land Survey System
Totals
$61,550.00 $86,796.00 $58,671.84 $28,974.10 $58,304.00 $92,060.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51731 - Tax Deed
Personal Services
50121 Full Time 42,497.00 42,896.00 31,251.61 16,904.68 42,896.00 43,815.00
Comments
Level Comment
Department 1/2 Pam, 1/2 Perri
50130 Funeral Leave .00 .00 355.08 237.37 .00 .00
50131 Sick Leave Pay .00 .00 983.78 411.15 .00 .00
50132 Vacation Pay .00 .00 2,677.41 1,275.13 .00 .00
50138 Holiday Pay .00 .00 979.64 491.16 .00 .00
50151 Fica/Medicare 3,251.00 3,282.00 2,823.38 1,527.49 3,282.00 3,352.00
50152 Co. Share Retirement 2,784.00 2,895.00 2,637.10 1,431.35 2,895.00 2,958.00
50155 Life Insurance 50.00 29.00 24.44 13.96 29.00 29.00
50156 HRA 4,800.00 2,400.00 .00 .00 .00 .00
Personal Services Totals $53,382.00 $51,502.00 $41,732.44 $22,292.29 $49,102.00 $50,154.00
Health Insurance
50154 Health Insurance 16,995.00 9,513.00 12,018.52 6,886.54 13,773.00 12,530.00
Health Insurance Totals $16,995.00 $9,513.00 $12,018.52 $6,886.54 $13,773.00 $12,530.00
Contractual Services
50212 Legal Fees 3,000.00 3,000.00 554.98 371.00 .00 4,000.00
Comments
Level Comment
Department Legal fees related to Land Sales. John Carlson. Eviction notices, legal notices, Deed descriptions and recordings. All the fees come at the end of the year when the INREM
parcels go to court.
50250 Special Services 10,000.00 10,000.00 10,981.11 1,711.14 11,000.00 12,000.00
Comments
Level Comment
Department This is for locksmith, Utility fees for Washburn City hydrant, fire protection. Chain of Title as per State Statutes, Dumpsters, Clean out crew, Mowing, Lean Holders, INREM
Research.
Contractual Services Totals $13,000.00 $13,000.00 $11,536.09 $2,082.14 $11,000.00 $16,000.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51731 - Tax Deed
Supplies and Expense
50310 Office Supplies 1,200.00 1,200.00 19.43 12.99 1,200.00 800.00
Comments
Level Comment
Department Paper, notices.
50311 Postage 1,500.00 1,500.00 .00 .00 1,500.00 1,600.00
Comments
Level Comment
Department Notices sent out for all of the INREM parcels.
50320 Publication,Subscriptions & Dues 200.00 4,700.00 .00 .00 4,700.00 4,700.00
Comments
Level Comment
Department Notice in Paper of InREM parcels. Seems like 2020 is a good year for people paying taxes, plan this will continue in 2021 even-though the high unemployment.
50325 Registration Fees & Tuition 200.00 200.00 .00 .00 100.00 200.00
Comments
Level Comment
Department Covid has cut down on travel. See more online training.
50332 Mileage 150.00 150.00 .00 .00 50.00 150.00
Comments
Level Comment
Department Covid has cut this down dramatically, Surveyor is producing more mileage.
50335 Meals 200.00 100.00 .00 .00 10.00 100.00
50336 Lodging 175.00 100.00 .00 .00 10.00 100.00
Supplies and Expense Totals $3,625.00 $7,950.00 $19.43 $12.99 $7,570.00 $7,650.00
Fixed charges
50591 Filing Fee 550.00 200.00 179.51 120.00 360.00 320.00
Comments
Level Comment
Department Fees related to filing the Deed in the ROD office.
Fixed charges Totals $550.00 $200.00 $179.51 $120.00 $360.00 $320.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51731 - Tax Deed
Capital Outlay
50810 Capital Equipment .00 .00 .00 .00 .00 700.00
Comments
Level Comment
Department Screen to work remote. Would like to get Pam a printer for home desk so she can print at home when working remote. Printing would be minimal but would save time to
print on demand. She needs if for printing deeds, surveys to mark it up with markers, pen and pencil. Would like her to have screens at home.
https://www.dell.com/en-us/shop/alienware-25-gaming-monitor-aw2521hfl/apd/210-awdy/monitors-monitor-accessories
Capital Outlay Totals $0.00 $0.00 $0.00 $0.00 $0.00 $700.00
State Account 51731 - Tax Deed Totals $87,552.00 $82,165.00 $65,485.99 $31,393.96 $81,805.00 $87,354.00
State Account 51741 - Land Records
Personal Services
50111 Department Head 68,924.00 71,880.00 52,326.15 27,297.87 71,880.00 73,210.00
50121 Full Time 42,948.00 44,861.00 34,062.77 18,314.85 44,861.00 45,883.00
Comments
Level Comment
Department Carmen
50131 Sick Leave Pay .00 .00 34.18 22.85 .00 .00
50132 Vacation Pay .00 .00 1,179.50 .00 .00 .00
50138 Holiday Pay .00 .00 2,667.07 1,337.19 .00 .00
50151 Fica/Medicare 8,558.00 8,931.00 6,762.22 3,574.07 8,931.00 9,111.00
50152 Co. Share Retirement 7,327.00 7,880.00 6,612.60 3,517.87 7,880.00 8,039.00
50155 Life Insurance 18.00 19.00 16.53 8.87 19.00 26.00
50156 HRA 9,600.00 9,600.00 .00 .00 .00 .00
Personal Services Totals $137,375.00 $143,171.00 $103,661.02 $54,073.57 $133,571.00 $136,269.00
Health Insurance
50154 Health Insurance 35,441.00 38,051.00 43,723.04 24,663.61 54,779.00 50,119.00
Health Insurance Totals $35,441.00 $38,051.00 $43,723.04 $24,663.61 $54,779.00 $50,119.00
Run by Scott Galetka on 08/04/2020 10:05:59 AM Page 9 of 16
Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51741 - Land Records
Contractual Services
50210 Professional Services 5,000.00 9,400.00 404.70 270.54 .00 9,400.00
Comments
Level Comment
Department This is for help with server and maintenance for North Point Geographics along with updates to addressing application. Will start working with Forestry to start an application
for park reservations if we have some additional funds. This year 2020 we had a lot of Covid19 expenses and Northpoint helped us out , this is whey some of the expense is
not seen in this account.
Looking at working with forestry $5k for automated reservations for parks.
50211 Remonumentation Program 9,000.00 5,000.00 4,412.91 2,875.00 6,000.00 10,725.00
Comments
Level Comment
Department Looking at the historic data, there will be a large set of tie sheets due to be submitted before the end of the year.
50225 Telephone 2,500.00 2,500.00 3,024.71 1,388.42 .00 3,300.00
Comments
Level Comment
Department Data plans for GPS, Drone, Field Data collection.
50240 Repair & Maintenance 800.00 1,200.00 .00 .00 1,200.00 1,200.00
50290 Contractual Services 750.00 1,000.00 .00 .00 1,000.00 1,000.00
Contractual Services Totals $18,050.00 $19,100.00 $7,842.32 $4,533.96 $8,200.00 $25,625.00
Supplies and Expense
50310 Office Supplies 1,600.00 1,600.00 5,491.62 3,590.75 3,700.00 3,000.00
Comments
Level Comment
Department GPS, Drone Batteries. Plotter Paper.
50311 Postage 500.00 500.00 231.27 166.60 300.00 300.00
50313 Printing & Duplication 1,000.00 250.00 .00 .00 250.00 250.00
Comments
Level Comment
Department Print County map
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51741 - Land Records
Supplies and Expense
50314 Maps & Plats Printing 3,500.00 2,000.00 .00 .00 2,000.00 22,000.00
Comments
Level Comment
Department Development and printing county maps
We will need to print a 2021 Plat Book, we are printing only 1,000 books. Printing will range between 15-20 per book. Plan is to make it much smaller and less content. We
have 200 books left and should make it till the end of the year after printing 1,650.
50320 Publication,Subscriptions & Dues 800.00 400.00 707.17 472.74 472.00 800.00
Comments
Level Comment
Department Reference materials, Training material and books.
50325 Registration Fees & Tuition 3,700.00 2,500.00 3,356.80 1,945.00 .00 2,500.00
Comments
Level Comment
Department Depending if we have in-person meeting in the near future due to covid19 we may doing more remote. Dues would be the same, ESRI, WLIA, MN/LIS/GIS, WI land
surveyors.
50332 Mileage 3,700.00 3,500.00 625.47 418.12 2,000.00 3,000.00
Comments
Level Comment
Department This will be cut down for now because of restriction of meetings, we will see an increase in field work.
50332-911 Mileage-911 500.00 .00 .00 .00 .00 .00
50335 Meals 800.00 800.00 417.90 279.36 350.00 500.00
Comments
Level Comment
Department The WLIA Annual meeting is planned for 2021, most will stay close to home and participate remotely.
50336 Lodging 3,000.00 2,000.00 2,006.00 1,341.00 1,400.00 1,500.00
Comments
Level Comment
Department Again, most of our staff do not want to travel, we will see in the future.
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51741 - Land Records
Supplies and Expense
50340 Operating Supplies 1,000.00 500.00 928.25 620.53 620.00 1,000.00
Comments
Level Comment
Department This is for cables, mini SD cards, portable hard drives.
50390 Other Supplies and Expense 1,500.00 1,400.00 2,772.23 300.00 3,000.00 3,000.00
Comments
Level Comment
Department Survey monuments, fence posts and signs to place at the section corner. The Survey tech has been using a lot of materials, great guide we are getting a lot PLSS corners
completed.
50392 Mapping Expenses 500.00 .00 .00 .00 .00 .00
50397 Software Maintenance 30,000.00 30,000.00 40,236.37 26,897.74 30,000.00 32,500.00
Comments
Level Comment
Department ArcGIS Enterprise 27,500 (20 GIS users, 2 servers, ArcGIS Online, self hosted interactive mapping)
Pix4D $1,400
Carlson Software $2,500
Pictometry $2,200
Cost of three year contract of Enterprise has gone up, asked about longer contract, they do not do that.
Supplies and Expense Totals $52,100.00 $45,450.00 $56,773.08 $36,031.84 $44,092.00 $70,350.00
Capital Outlay
50810 Capital Equipment 1.00 1,000.00 .00 .00 .00 5,650.00
Comments
Level Comment
Department Plotter is getting end of life and needs to cycle though multiple startups, will not scan to the network. It is near 10 years old. There is some thought to stop printing and
contract out and do drop shipping, if we can get a reliable drop ship. Printing costs will go up also. Will need to get a Smart TV because we are moving toward VD and the
current tv may not work. https://www.walmart.com/ip/SAMSUNG-70-Class-4K-UHD-2160p-LED-Smart-TV-with-HDR-UN70NU6900FXZA/762900316?
wmlspartner=wlpa&selectedSellerId=0&
Capital Outlay Totals $1.00 $1,000.00 $0.00 $0.00 $0.00 $5,650.00
State Account 51741 - Land Records Totals $242,967.00 $246,772.00 $211,999.46 $119,302.98 $240,642.00 $288,013.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51742 - WLIP Grant
Personal Services
50121 Full Time .00 .00 10,276.40 5,093.24 13,750.00 17,113.00
Comments
Level Comment
Department 1/2 ROD position H. Doubek
This is part of the account needs to match Grants and Retained Fees needs to add up to 163K
50122 Part Time .00 16,093.00 3,055.47 2,042.56 .00 .00
50123 Temporary Employee 3,373.00 8,640.00 .00 .00 8,640.00 8,640.00
Comments
Level Comment
Department Intern 2021
50131 Sick Leave Pay .00 .00 225.96 76.59 .00 .00
50138 Holiday Pay .00 .00 286.41 127.64 .00 .00
50151 Fica/Medicare 259.00 1,892.00 1,058.96 561.45 1,052.00 1,309.00
50152 Co. Share Retirement .00 .00 934.46 495.44 1,033.00 1,155.00
50155 Life Insurance 5.00 .00 .00 .00 .00 .00
50156 HRA 2,400.00 .00 .00 .00 .00 .00
Personal Services Totals $6,037.00 $26,625.00 $15,837.66 $8,396.92 $24,475.00 $28,217.00
Health Insurance
50154 Health Insurance 8,438.00 .00 .00 .00 .00 .00
Health Insurance Totals $8,438.00 $0.00 $0.00 $0.00 $0.00 $0.00
Contractual Services
50290 Contractual Services 72,534.00 71,000.00 32,433.50 14,127.58 71,000.00 55,000.00
Comments
Level Comment
Department This is our Premier contract, reduced it by 20k to purchase Drone replacement equipment.
We need to upgrade our parcel data (Panda Consultants) so we can edit in ArcPro, ArcMap will be discontinue with tech support and upgrades so parcel data will need to be
upgraded.
This is part of the account needs to match Grants and Retained Fees needs to add up to 163K
Contractual Services Totals $72,534.00 $71,000.00 $32,433.50 $14,127.58 $71,000.00 $55,000.00
Supplies and Expense
50348 Educational Supplies .00 500.00 .00 .00 500.00 500.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 51742 - WLIP Grant
Supplies and Expense
50397 Software Maintenance 1,000.00 1,000.00 .00 .00 .00 .00
Supplies and Expense Totals $1,000.00 $1,500.00 $0.00 $0.00 $500.00 $500.00
Capital Outlay
50810 Capital Equipment 27,075.00 4,500.00 .00 .00 .00 20,000.00
Comments
Level Comment
Department Replacement Drone, our M200 has a lot of hours on it and the trainer will need a replacement. Will need upgrades to fly in 2021 because of new regulations FAA will
implement. https://www.dji.com/matrice600-pro
This is part of the account needs to match Grants and Retained Fees needs to add up to 163K
Capital Outlay Totals $27,075.00 $4,500.00 $0.00 $0.00 $0.00 $20,000.00
State Account 51742 - WLIP Grant Totals $115,084.00 $103,625.00 $48,271.16 $22,524.50 $95,975.00 $103,717.00
State Account 52511 - COVID-19
Personal Services
50111 Department Head .00 .00 6,361.28 4,252.47 .00 .00
50121 Full Time .00 .00 2,050.88 1,371.00 .00 .00
50151 Fica/Medicare .00 .00 577.19 385.85 .00 .00
50152 Co. Share Retirement .00 .00 567.81 379.58 .00 .00
50155 Life Insurance .00 .00 2.11 1.41 .00 .00
Personal Services Totals $0.00 $0.00 $9,559.27 $6,390.31 $0.00 $0.00
Health Insurance
50154 Health Insurance .00 .00 3,945.80 2,637.74 .00 .00
Health Insurance Totals $0.00 $0.00 $3,945.80 $2,637.74 $0.00 $0.00
Contractual Services
50225 Telephone .00 .00 136.76 .00 .00 .00
Contractual Services Totals $0.00 $0.00 $136.76 $0.00 $0.00 $0.00
Supplies and Expense
50310 Office Supplies .00 .00 1,522.68 500.46 .00 .00
50340 Operating Supplies .00 .00 27.85 18.62 .00 .00
50397 Software Maintenance .00 .00 5,767.02 3,855.21 .00 .00
Supplies and Expense Totals $0.00 $0.00 $7,317.55 $4,374.29 $0.00 $0.00
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 13 - Land Records
State Account 52511 - COVID-19
Capital Outlay
50810 Capital Equipment .00 .00 818.60 547.23 .00 .00
Capital Outlay Totals $0.00 $0.00 $818.60 $547.23 $0.00 $0.00
State Account 52511 - COVID-19 Totals $0.00 $0.00 $21,777.98 $13,949.57 $0.00 $0.00
Department 13 - Land Records Totals $582,112.00 $596,373.00 $465,919.52 $248,871.49 $545,873.00 $651,113.00
EXPENSE TOTALS $582,112.00 $596,373.00 $465,919.52 $248,871.49 $545,873.00 $651,113.00
Fund 100 - General Totals
REVENUE TOTALS $225,000.00 $209,000.00 $304,303.49 $196,103.80 $399,062.00 $234,000.00
EXPENSE TOTALS $582,112.00 $596,373.00 $465,919.52 $248,871.49 $545,873.00 $651,113.00
Fund 100 - General Totals ($357,112.00)($387,373.00)($161,616.03)($52,767.69)($146,811.00)($417,113.00)
Fund 430 - Capital Projects Fund
REVENUE
Department 13 - Land Records
Misc Revenues
Donations/contributions from private organizations or individual
48530-002 LIDAR/Aerial Imagery Partner Donations .00 20,000.00 .00 .00 .00 .00
Donations/contributions from private organizations or
individual Totals
$0.00 $20,000.00 $0.00 $0.00 $0.00 $0.00
Misc Revenues Totals $0.00 $20,000.00 $0.00 $0.00 $0.00 $0.00
Department 13 - Land Records Totals $0.00 $20,000.00 $0.00 $0.00 $0.00 $0.00
REVENUE TOTALS $0.00 $20,000.00 $0.00 $0.00 $0.00 $0.00
EXPENSE
Department 13 - Land Records
State Account 57100 - Capital Expenditures
Capital Outlay
50820 Capital Improvements .00 60,000.00 90,472.13 60,480.00 60,480.00 66,784.00
Comments
Level Comment
Department This is the second half of the 2020 Spring aerial flight. And project for Domain update for IT.
Capital Outlay Totals $0.00 $60,000.00 $90,472.13 $60,480.00 $60,480.00 $66,784.00
State Account 57100 - Capital Expenditures Totals $0.00 $60,000.00 $90,472.13 $60,480.00 $60,480.00 $66,784.00
Department 13 - Land Records Totals $0.00 $60,000.00 $90,472.13 $60,480.00 $60,480.00 $66,784.00
EXPENSE TOTALS $0.00 $60,000.00 $90,472.13 $60,480.00 $60,480.00 $66,784.00
Fund 430 - Capital Projects Fund Totals
Run by Scott Galetka on 08/04/2020 10:06:00 AM Page 15 of 16
Budget Worksheet Report
Budget Year 2021
Account Account Description
2019 Amended
Budget
2020 Amended
Budget
2020 Projected
Amount
2020 Actual
Amount
2020 Estimated
Amount 2021 Department
REVENUE TOTALS $0.00 $20,000.00 $0.00 $0.00 $0.00 $0.00
EXPENSE TOTALS $0.00 $60,000.00 $90,472.13 $60,480.00 $60,480.00 $66,784.00
Fund 430 - Capital Projects Fund Totals $0.00 ($40,000.00)($90,472.13)($60,480.00)($60,480.00)($66,784.00)
Net Grand Totals
REVENUE GRAND TOTALS $225,000.00 $229,000.00 $304,303.49 $196,103.80 $399,062.00 $234,000.00
EXPENSE GRAND TOTALS $582,112.00 $656,373.00 $556,391.65 $309,351.49 $606,353.00 $717,897.00
Net Grand Totals ($357,112.00)($427,373.00)($252,088.16)($113,247.69)($207,291.00)($483,897.00)
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Budget Worksheet Report
Budget Year 2021
Account Account Description
2017 Actual
Amount
2018 Actual
Amount
2019 Actual
Amount
2020 Adopted
Budget
2020 Estimated
Amount 2021 Department
Fund 100 - General
REVENUE
Department 07 - Administrator
Misc Revenues
Other miscellaneous revenues
48900 All Other Revenue 10,333.81 14,712.01 15,264.40 15,000.00 15,050.00 13,000.00
Other miscellaneous revenues Totals $10,333.81 $14,712.01 $15,264.40 $15,000.00 $15,050.00 $13,000.00
Misc Revenues Totals $10,333.81 $14,712.01 $15,264.40 $15,000.00 $15,050.00 $13,000.00
Department 07 - Administrator Totals $10,333.81 $14,712.01 $15,264.40 $15,000.00 $15,050.00 $13,000.00
REVENUE TOTALS $10,333.81 $14,712.01 $15,264.40 $15,000.00 $15,050.00 $13,000.00
EXPENSE
Department 07 - Administrator
State Account 51411 - Administrator
Personal Services
50111 Department Head 103,023.90 101,419.06 102,827.87 121,039.00 121,033.00 121,039.00
50121 Full Time 40,296.60 42,095.50 43,795.62 53,271.00 62,634.00 64,417.00
50122 Part Time .00 .00 3,431.28 7,530.00 14,000.00 17,658.00
50123 Temporary Employee .00 6,566.35 849.43 .00 .00 .00
50131 Sick Leave Pay 1,703.50 850.85 4,643.78 .00 .00 .00
50132 Vacation Pay 8,258.70 13,666.78 10,319.35 .00 .00 .00
50135 Overtime 524.60 932.78 1,690.66 .00 .00 .00
50138 Holiday Pay 6,794.70 6,994.46 7,208.24 .00 .00 .00
50151 Fica/Medicare 11,354.67 12,139.06 12,200.98 13,911.00 15,122.00 15,538.00
50152 Co. Share Retirement 10,908.85 11,064.36 11,098.04 11,766.00 12,397.00 12,518.00
50155 Life Insurance 71.16 111.19 134.24 138.00 138.00 138.00
50156 HRA 9,600.00 9,600.00 9,600.00 9,600.00 .00 .00
Personal Services Totals $192,536.68 $205,440.39 $207,799.49 $217,255.00 $225,324.00 $231,308.00
Health Insurance
50154 Health Insurance 40,576.16 41,659.17 45,360.56 48,923.00 55,092.00 50,119.00
Health Insurance Totals $40,576.16 $41,659.17 $45,360.56 $48,923.00 $55,092.00 $50,119.00
Contractual Services
50212 Legal Fees 1,323.00 651.00 4,591.70 750.00 1,000.00 750.00
50225 Telephone 1,468.44 1,577.16 1,663.86 1,440.00 1,440.00 1,470.00
50290 Contractual Services 11,572.00 8,418.60 12,608.92 13,935.00 .00 18,144.00
Contractual Services Totals $14,363.44 $10,646.76 $18,864.48 $16,125.00 $2,440.00 $20,364.00
Supplies and Expense
50310 Office Supplies 330.59 262.08 213.32 350.00 350.00 500.00
Run by Mark Abeles-Allison on 08/07/2020 13:31:44 PM Page 1 of 2
Budget Worksheet Report
Budget Year 2021
Account Account Description
2017 Actual
Amount
2018 Actual
Amount
2019 Actual
Amount
2020 Adopted
Budget
2020 Estimated
Amount 2021 Department
Fund 100 - General
EXPENSE
Department 07 - Administrator
State Account 51411 - Administrator
Supplies and Expense
50311 Postage 214.81 182.27 159.22 250.00 200.00 225.00
50313 Printing & Duplication 560.79 172.28 628.30 400.00 400.00 400.00
50315 Advertising 178.18 226.62 537.09 1,200.00 800.00 800.00
50320 Publication,Subscriptions & Dues 1,550.97 1,677.29 1,647.32 1,500.00 600.00 1,500.00
50325 Registration Fees & Tuition 574.50 320.00 1,089.00 1,000.00 500.00 750.00
50332 Mileage 1,519.47 1,549.26 1,639.62 1,500.00 800.00 1,500.00
50335 Meals 154.46 72.55 115.94 200.00 100.00 200.00
50336 Lodging 299.00 406.00 713.70 750.00 600.00 600.00
Supplies and Expense Totals $5,382.77 $4,868.35 $6,743.51 $7,150.00 $4,350.00 $6,475.00
State Account 51411 - Administrator Totals $252,859.05 $262,614.67 $278,768.04 $289,453.00 $287,206.00 $308,266.00
Department 07 - Administrator Totals $252,859.05 $262,614.67 $278,768.04 $289,453.00 $287,206.00 $308,266.00
EXPENSE TOTALS $252,859.05 $262,614.67 $278,768.04 $289,453.00 $287,206.00 $308,266.00
Fund 100 - General Totals
REVENUE TOTALS $10,333.81 $14,712.01 $15,264.40 $15,000.00 $15,050.00 $13,000.00
EXPENSE TOTALS $252,859.05 $262,614.67 $278,768.04 $289,453.00 $287,206.00 $308,266.00
Fund 100 - General Totals ($242,525.24)($247,902.66)($263,503.64)($274,453.00)($272,156.00)($295,266.00)
Net Grand Totals
REVENUE GRAND TOTALS $10,333.81 $14,712.01 $15,264.40 $15,000.00 $15,050.00 $13,000.00
EXPENSE GRAND TOTALS $252,859.05 $262,614.67 $278,768.04 $289,453.00 $287,206.00 $308,266.00
Net Grand Totals ($242,525.24)($247,902.66)($263,503.64)($274,453.00)($272,156.00)($295,266.00)
Run by Mark Abeles-Allison on 08/07/2020 13:31:44 PM Page 2 of 2
Budget Worksheet Report
Budget Year 2021
2020 CAPITAL IMPROVEMENT REQUEST
Department: _______Highway___________________
Item/Project: _APX-1500 Radios_____
Cost: If the request is a project, include detail on the cost of each portion of the project. (Example:
Storage Building, include cost for materials, labor, permits, advertising etc.:
Item Cost
APX-1500 Digital Radio System $299,019
Total Project Cost: _$299,019__________________
Project Description: Provide detail/rationale on the need for this item/project.
The current radio system in use by the Highway Department uses old technology and doesn’t provide
adequate coverage. Migrating to new digital radios will allow us to utilize the WISCOM Communications
System like Public Safety Response Teams. The WISCOM System incorporates six communications
towers along with others in adjacent counties as compared with the three we now use. This provides
for better coverage for all our communications allowing for more efficient operations and added
employee and public safety.
The current lack of coverage has adversely impacted our operations. The Department had an accident
on CTH-B with one of our crew members being electrocuted. The current radio system could not be
used to contact emergency responders due to lack of coverage. Luckily our crew member survived this
accident and is recovering. Our crews often find themselves working on State and County roads during
inclement weather and can end up in situations were radio communications are in dire need. Having
the expanded coverage will add to our ability to maintain communications and provide additional safety.
DSC Communications provided a quote to migrate our system to WISCOM along with three financing
options.
• Option 1 – Outright purchase for all radios, accessories, and installation. $299,019.00
• Option 2 – 3-Year Lease Term financed at 3.15% with annual payments of $106,458.90
• Option 3 – 5-Year Lease Term financed at 3.19% with annual payments of $65,950.50
Our Department investigated various approaches to obtain new radios including hardware options and
phased migration. The proposed request although requiring a larger initial investment, will provide the
best and most reliable system. This specific proposal requests the following items:
100-APX-1500 Mobile Radios, 4-APX-1500 Base Stations, 4-APX-1500 Handheld radios.
Savings the County would realize from this investment would come from reduced maintenance and
replacement costs for the older radios and towers. Over the last three years we have spent $21,869. An
additional benefit this would create by utilizing the WISCOM System is this would free up our current
frequencies that are presently in demand.
BUDGET SUMMARY AND HIGHLIGHTS:
A proposed budget of
Staffing continues at 3.5 FTE. There are different shifts for the two Cleaners. The Full-Time
Cleaner’s shift is from1:30 pm to 10:00pm. The Part-Time Cleaner’s regular shift is from 5:00
am to 9:00 am, but due to the COVID 19 crisis 3 hours have been added to her schedule to make
it 5:00 am to 12:00 pm. This time is being spent doing extra sanitizing. The
Courthouse/Annex/Sheriff’s Department common areas are currently being cleaned/sanitized
twice daily making the workplace safer for both employees as well as the public. The current
increase in hours is also been included in the proposed budget for 2021. The full time cleaner
has also been responsible for extra sanitizing. The Maintenance Supervisor and Maintenance
Person’s shift is from 6:00 am to 2:30 pm. In addition, there is a part time 12 hour a week car
washing position. There is also a young adult who works every day accompanied by his job
coach from 1:30 – 2:30. He is paid for 3 hours a week and volunteers 2 hours a week. He
sweeps and mops stairwells, cleans entry door glass, and cleans and sanitizes handrails and
doorknobs.
FUNCTION:
The function of the Maintenance/Custodial department is to conduct grounds keeping, general
maintenance, and cleaning for the Courthouse, Annex building, Sheriff’s Department, Jail and
miscellaneous county buildings and grounds.
MAIN RESPONSIBILITIES:
The responsibilities of the maintenance/custodial department are very diverse. Primarily, the
general cleanliness of the offices and grounds is the main function of the department. In
addition, the department ensures that there is proper lighting both inside the county office areas
and around the buildings, maintain the heating and cooling systems of the county buildings,
provide cleaning and washing of county fleet vehicles, and ensure that the courthouse security
and fire alarm systems are in proper working order.
Seasonal responsibilities include the mowing of the lawn around the Courthouse and Annex
buildings and the planting and maintenance of the flower beds, shrubs, and trees surrounding the
courthouse buildings in the summer season. During the winter, the daunting task of keeping
walkways and parking areas clear of snow and ice is a continuous challenge.
FY 2020 ACCOMPLISHMENTS:
❖ LED lighting conversion is continuing to be done in both the Courthouse and Annex
buildings. Some outside building lights and parking lot lights are in the process of being
upgraded to LED. The lights in the Highway Departments office areas and the shop parts
area were also converted to LED. An Energy Intern was hired for the summer months
again this year. The same intern has been with us for the last 3 years. He graduated from
Northland College with a degree in chemistry, but partly due to his experience doing
LED conversions for the County he has decided to try to become an electrician. His
wages are supported with matching funding from Focus on Energy.
❖ Electric bills have been showing significant savings due to the County’s participation
with the solar farm in Ashland as well as the new solar panels on site at the Jail.
❖ Many smaller ADA projects were completed this year.
✓ Parking lot signs were replaced and raised to proper heights.
✓ An accessible restroom in the basement was accomplished simply by installing
signage and utilizing the breakroom restroom.
✓ Door closures have all been adjusted to meet proper closing times.
✓ All water lines and drains on the restroom sinks have been insulated.
❖ A new fire alarm panel was installed in the Courthouse.
❖ A new roof top air conditioner was installed that services the DA/Judge/Economic
Support offices.
❖ A new min split air conditioner was installed that services both the Land Records offices
as well as the main Forestry office.
❖ Many window screens were replaced mostly on the original 1894 brownstone section.
❖ This year’s woodwork and furniture restoration have been put on hold for now.
❖ Have been putting in a lot of time with the Jail construction project. Mostly consulting
with contractors about different things that come up that are not shown in the blueprints,
things that were maybe added or taken out over the years.
❖ The water heater for the Jail kitchen took its last breaths and had to be replaced recently.
❖ The early snowstorms at the end of 2019 brought on some snow removal challenges that
were certainly above the norm. The big storm caused the closure of the
Courthouse/annex for the first time in a few decades. Many, many truckloads of snow
had to be hauled away by the Highway Department.
❖ Covid 19 added quite a bit work to the whole Maintenance Department and continues to
do so.
FY 2021 GOALS:
❖ Continue the restoration of the Courthouse woodwork. Focusing on windowsills in the
offices.
❖ Continue to expand the LED lighting project. The majority is done. Finish converting or
replacing some miscellaneous fixtures.
❖ Continue focus on quality cleaning.
❖ Continue to focus on keeping grounds looking nice.
❖ Continue to maintain safe access to/from county facilities.
❖ Continue to focus on workplace safety and security.
❖ Continue to improve on workplace environmental control and conditions.
❖ Continue to improve in all aspects of Maintenance’s responsibilities.
❖ Continue to have some of the old wood furniture restored so it can be used in County offices.
❖ Replace sections of sidewalk that need it around both buildings. Includes some at the
Courtroom entrance and some at the Sheriff’s Office entrance.
❖ Replace EOC Room carpet.
❖ Replace the mini split air conditioners that supply the Jail Pod upper and lower levels.
❖ Replace the mini split air conditioner that supplies the Dispatch Center.
❖ Replace the water heater that supplies half of the Jail.
❖ Replace the door and door frame on the outside entrance of the EOC Room.
❖ Replace the door and frame on the Courthouse garage service door.
❖ Replace the mini split air conditioner that supplies the Child Support Offices and Forestry
Administrators office.
❖ Have Courthouse and Annex floors polished.
❖ Replace failing and obsolete HVAC controllers in the Jail/Sheriff’s Department.
❖ Continue to have the part time cleaner work those extra hours into 2021 to ensure that
employees and the public are safe and feel safe when coming into all County buildings,
knowing the County is putting the extra effort towards maintaining their wellbeing.
PERFORMANCE INDICATORS:
The County Maintenance Department is dedicated to the safety of citizens visiting the
courthouse complex. The department will continue its tradition of minimal injuries due to
inadequately maintained walkways and citizen accessible areas.
Many comments from the public and people from other agencies on how nice and well kept the
building and grounds look.
Decreased concerns from employees due to temperature fluctuations that may be uncomfortable
for office working conditions.
Zero cases of Covid 19 reported by both employees and the public that have been deemed to
originate from any County buildings.
Craig Parks
Supervisor
Jeff Lightner
Maintenance
Frances Johnson
Cleaning Person
Rachel Garz
Cleaning Person
Michael Flonnes
Maintenance
Assistant
James Kangas
Maintenance
Assistant
2021 CIP Equipment
✓ $2150 John Deere Mower Deck
✓ $2500 Stryker Rescue Chair
2021 CIP Projects
✓ $5,000 Courthouse Woodwork Restoration
✓ $3,000 LED Lighting
✓ $1,500 Furniture Restoration
✓ $6,000 EOC Room Carpeting
✓ $7,000 Jail Pod Mini Split Upper Level
✓ $7,000 Jail Pod Mini Split Lower Level
✓ $12,000 Dispatch Mini Split
✓ $15,700 Jail Water Heater
✓ $3,000 EOC Room Outside Entrance Door
✓ $3,000 Courthouse Garage Service Door
✓ $13,500 Child Support/Forestry Mini Split
✓ $6,883 Courthouse Main Floor Polishing
✓ $3,250 Courthouse Downstairs/DHS Floor Polishing
✓ $1,425 Annex/Health Department Floor Polishing
✓ $4,350 Sidewalk by Courtroom
✓ $14,500 Sheriff’s Department Entrance
✓ $4,475 Sidewalks Along 2nd Avenue
✓ $4,000 Misc. Sidewalk Mostly Trip Hazards
✓ $????? Jail ALC HVAC Controllers – 22
✓ $19,000 Courthouse Front Steps
Bayfield County
Maintenance Department
Bayfield County Courthouse
117 East 5th Street, Washburn, WI 54891
Craig Parks, Maintenance Supervisor
Telephone: (715) 373-6184
E-mail: cparks@bayfieldcounty.org
An EEO/AA employer, University of Wisconsin-Extension provides equal opportunities in employment and programming,
including Title IX and Americans with Disabilities Act (ADA) requirements.
UW Madison Extension
Bayfield County
117 E. 5th Street
Courthouse, PO Box 218
Washburn, WI 54891
Phone: 715-373-3290
Dial 711 for Wisconsin Relay
Bayfield.Extension.wisc.edu
August 7, 2020
To: Bayfield County Executive Committee:
Re: Request for support of WHEDA RAWHI Application with Bayfield County as Lead Applicant
For the last 1.5 years, a group of community leaders and agencies across the Cheq Bay Region have been meeting
as a part of the Cheq Bay Regional Housing Coalition to work on solutions to regional housing issues. In January
2019, the Coalition collaborated with the NWRPC to receive a CBDG grant that covers the cost of a Regional
Housing Survey (to be completed by Jan 2020) and Regional Housing Study (to be completed by April 2020). This
collaboration has built regional momentum and has put the Coalition in a good position to submit an application
to be selected as a “Pilot Community” as a part of the WHEDA’s new Rural Affordable Workforce Housing
Initiative.
Lack of workforce housing is a significant issue in the region. At the August 2020 Coalition meeting, the group
agreed to submit an application as a “Pilot Community”, and a committee was formed to carry out the task. Being
selected as a “Pilot Community” will help the Coalition take the next step, moving from the research phase of our
collective housing efforts, to the implementation strategy phase.
Details on the WHEDA’s Rural Affordable Workforce Housing Initiative are available here:
https://www.wheda.com/about-wheda/rural-workforce-housing
About this initiative: “...Applications are sought from communities enthusiastic about this novel approach. Each
community will define its boundaries, identify a trusted local convener and a pilot design team composed of eight
to 10 local leaders. Through a series of pilot design sessions, the pilot design team will frame focus areas, identify
priorities, brainstorm ideas and test potential solutions. Local teams will work in partnership with community
members, practitioners and other stakeholders at each step; gathering diverse insights, experiences and co-
creating ideas. Through the pilot design process, communities and WHEDA will develop locally driven solutions
with the potential to serve rural communities across the state.”
Important Notes:
• For the purposes of the thisthis application, we are defining our area as Lake Superior Communities from
Odanah to Cornucopia and inland neighbors in Cable and Iron River. These communities have expressed
interest in working together on workforce housing issues.
• As of 8/7/20, the designated committee of the housing Coalition is assembling “Pilot Team” members.
Ideally the “Pilot Team” will be made up of reps from both Ashland and Bayfield Counties, the Nations of
Bad River and Red Cliff, and agencies/non-profit/private sector, as befits our expanded definition of
“Community”.
2
An EEO/AA employer, University of Wisconsin-Extension provides equal opportunities in employment and programming,
including Title IX and Americans with Disabilities Act (ADA) requirements.
• There is no specific housing development project in mind for this application. Part of the process with
WHEDA will be to support analysis of data and the identification of opportunities for specific workforce
housing projects.
• Kellie Pederson, UW-Madison Extension Community Development Educator in Bayfield County is
designated as the formal “Convener” and will be providing backbone support for the application/pilot
process
Over the next 4-weeks, the Pilot Team members will be working together to submit an application for this
initiative.
You can find the Application here:
https://www.wheda.com/globalassets/documents/workforce-housing/rawhi-application.pdf
And the application instructions here:
https://www.wheda.com/globalassets/documents/workforce-housing/rawhi-application-instructions.pd
The application is due by August 31.
Because of this quick turnaround, Pilot Team members will be meeting Mondays at 8:30am-9:45am for the month
of August via zoom.
The Pilot Team is requesting that Bayfield County would be willing to be designated as the “Applicant” of the
pilot project, on behalf of the group. The Applicant role is primarily administrative and serves as an important
point of contact on behalf of the project in WHEDA communications.
Thank you for your consideration of this request.
Submitted by:
Kellie Pederson
Community Development Educator
UW-Madison Division of Extension
On behalf of Pilot Committee Team Members supporting this request to the Bayfield County Executive
Committee: Karen Novachek, Washburn City Council, Bayfield County Housing Authority Board;
Heidi Zimmer, Zimmer Development; Dave Popelka, Randy Bestul, Mayor Deb Lewis, Mayor Gordon Ringberg,
Cole Rabska, BCEDC,
Jeff Silbert, Bayfield County Board
The Community of Washburn’s Outdoor Charter
(Adapted from the Duluth Children’s Outdoor Charter)
The region surrounding the community of Washburn is blessed with a wide variety of wilderness access
which can be utilized to instill in our youth an appreciation for being physically active while developing a
stronger connection the Natural World. This access provides a unique opportunity for a coordinated pro-
gram to deliver placed-based outdoor learning. Research shows that youth programs which provide struc-
tured outdoor learning experiences improve participants connection to the natural world, enhance their
health and well being, develop critical thinking and problem solving skills and provide a foundation to con-
fidently exploring the natural world.
The Community of Washburn supports this charter an believes that through a coordinated effort of local
organizations that area youth should experience the natural world in multiple ways such as:
Paddle a canoe/kayak on lakes and rivers
Cross country and Downhill skiing
Preparing a meal over an open fire
Sailing on Lake Superior
Fishing on a lake or river
Camp and sleep under the stars
Growing and harvesting something to eat
Biking and hiking local trails
Vision: All local children should have the opportunity to:
• Develop a connection with nature that inspires a sense of caring and conservation
• Experience a variety of both structured and unstructured outdoor experiences
• Master the skills necessary to safety and confidently access and enjoy wilderness areas
• Learn about the regions unique ecosystem, natural history and cultural heritage
Principles: to achieve this vision our community must promote:
• Access– all children should have learning opportunities to introduce outdoor learning.
• Discovery- Youth should have both structured and unstructured opportunities to learn about
nature through outdoor play and exploration.
• Connections– Families, organizations and decision-makers in Washburn will be aware of the
personal and social benefits of connecting children and nature. Collaboration and community
involvement will increase opportunities for youth to actively participate in outdoor learning.
• Stewardship– Youth will develop a connection to the natural world and understand the intricate
balance between human develop and protecting the natural world. They will have opportunities
to practice stewardship through community service.
Bayfield County’s Outdoor Charter
(Adapted from the Duluth Children’s Outdoor Charter)
The region encompassed and surrounding Bayfield County is blessed with a wide variety of wilderness ac-
cess which can be uƟlized to insƟll in our youth an appreciaƟon for being physically acƟve while developing
a stronger connecƟon the Natural World. This access provides a unique opportunity for a coordinated pro-
gram to deliver placed-based outdoor learning. Research shows that youth programs which provide struc-
tured outdoor learning experiences improve parƟcipants connecƟon to the natural world, enhance their
health and well being, develop criƟcal thinking and problem solving skills and provide a foundaƟon to con-
fidently exploring the natural world.
Bayfield County supports this charter an believes that through a coordinated effort of local organizaƟons
that area youth should experience the natural world in mulƟple ways such as:
Paddle a canoe/kayak on lakes and rivers
Cross country and Downhill skiing
Preparing a meal over an open fire
Sailing on Lake Superior
Fishing on a lake or river
Camp and sleep under the stars
Growing and harvesƟng something to eat
Biking and hiking local trails
Vision: All local children should have the opportunity to:
Develop a connecƟon with nature that inspires a sense of caring and conservaƟon
Experience a variety of both structured and unstructured outdoor experiences
Master the skills necessary to safety and confidently access and enjoy wilderness areas
Learn about the regions unique ecosystem, natural history and cultural heritage
Principles: to achieve this vision our community must promote:
Access– all children should have learning opportuniƟes to introduce outdoor learning.
Discovery‐ Youth should have both structured and unstructured opportuniƟes to learn about
nature through outdoor play and exploraƟon.
ConnecƟons– Families, organizaƟons and decision-makers in Bayfield County will be aware of the
personal and social benefits of connecƟng children and nature. CollaboraƟon and community
involvement will increase opportuniƟes for youth to acƟvely parƟcipate in outdoor learning.
Stewardship– Youth will develop a connecƟon to the natural world and understand the intricate
balance between human develop and protecƟng the natural world. They will have opportuniƟes
to pracƟce stewardship through community service.
DRAFT DRAFT DRAFT DRAFT DRAFT
NOT FOR DISTRIBUTION
August 7, 2020
TO: WCA
Wisconsin counties face a number of challenges related to Confined Animal
Feeding Operations (CAFOs).
Bayfield County has taken a leading role in adopting new strategies protecting
water and air quality and health as it relates to CAFOs. Bayfield County invested
tremendous time and effort into this effort and is proud of the results including
three new pieces of local legislation including:
• Large-Scale Concentrated Animal Feeding Operation Ordinance
• South Fish Creek (SFC) Watershed Animal Waste Storage and Management
Ordinance
• Human Health Hazard Ordinance
Bayfield County has shared this information with others upon request. Recently, it
has come to our attention that WCAs Corporate Counsel has recommended against
local actions as they may lead to litigation.
At a recent county meeting attended by WCA it was noted that the Bayfield
ordinance is vulnerable to litigation and the ordinance probably would not
“survive a legal challenge in court”. In addition, it was inaccurately noted that
Bayfield County is in active litigation with the DNR and DATCP.
We all agree that avoiding litigation is in everyone’s interest. We do take some
offense at disparaging and in some cases inaccurate comments about local efforts
to protect natural resources. All counties look to WCA to fight for County
interests and prioritize efforts that help protect community goods such as water and
health.
WCA is a leader for counties across the state. We all look to WCA for advice,
guidance and assistance. We ask that WCA re-examine its position on CAFO
legislation and work to strengthen counties response to potential threats by CAFOs
to our health and natural resources.
In Summary, Wisconsin counties face numerous challenges related to the
regulation of CAFOs. The state preemption provided by the Livestock Siting Law
complicates an already tense situation. There are a handful of local legislative
remedies that allow local governing bodies to exercise some control to protect
public health and safety. Bayfield County believes all counties in Wisconsin
deserve and need an official policy statement from the Wisconsin Counties
Association about efforts counties can take in addressing CAFOs, operational
ordinances like Bayfield County’s and DATCP’s authority to prohibit bonds and
cap application fees.
Beginning
Balance
Account 1/1/2020 January February March April May June July August September October November December
Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
No. 2 Account $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00
Bremer Checking $594,341.62 $19,639.40 $232,995.29 $461,548.51 $511,798.49 $459,357.57 $1,095,439.29 $1,859,247.00
Bremer Money Market $3,370,953.61 $3,561,706.84 $6,476,667.40 $3,082,454.68 $3,242,492.18 $2,769,205.14 $2,545,196.87 $9,054,502.80
Bremer Investment Trust $1,395,578.41 $1,213,530.41 $1,104,934.02 $1,106,363.00 $953,111.07 $327,541.57 $7,338.75 $34.12
H.R.A. / Flex Benefits $1,463,416.30 $1,579,259.09 $1,554,142.44 $1,499,898.72 $1,484,440.49 $1,224,732.64 $1,223,393.18 $1,223,192.57
Jail Assessment $25,623.86 $27,202.64 $28,591.67 $30,113.09 $31,891.35 $33,249.87 $34,156.97 $22,466.55
# 85.21 $98,849.44 $99,003.99 $99,146.94 $99,275.91 $99,371.27 $99,425.07 $99,453.72 $99,477.16
Credit Card Acct. (clerk)$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Credit Card Acct. (taxes)$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Co Rehab. Fund $148,142.95 $148,602.31 $149,041.62 $149,235.25 $149,578.59 $149,659.50 $149,702.64 $149,987.91
L.G.I.P.$21,242.42 $21,754.83 $21,784.55 $4,021,812.51 $4,023,697.83 $7,025,372.72 $7,026,216.36 $7,027,043.62
OTHER INVESTMENTS $12,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $10,000,000.00 $10,000,000.00 $10,000,000.00
N.L. Debt Service Fund 380 $8,013.57 $445,743.09 $446,117.32 $446,697.64 $447,126.71 $447,368.77 $41,151.46 $41,161.15
N.L. Collateral Pledge (250K)$250,000.00 $250,394.37 $250,755.90 $251,082.09 $251,323.27 $251,459.33 $251,531.80 $251,591.07
N.L. Collateral Pledge (75.032K)$75,032.00 $75,151.31 $75,259.82 $75,357.72 $75,430.10 $75,470.94 $75,492.69 $75,510.48
Ending Monthly Balance $19,452,296.18 $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $0.00 $0.00 $0.00 $0.00 $0.00
2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18
2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86
2017 Balances $20,923,479.36 $24,882,039.31 $23,116,826.95 $22,990,456.96 $22,628,007.19 $23,528,937.74 $32,965,824.56 $23,697,897.80 $20,311,997.35 $19,979,973.63 $19,908,168.56 $19,187,234.41
2016 Balances $19,614,812.17 $22,687,249.11 $23,710,009.04 $22,854,702.81 $22,938,784.63 $23,125,197.77 $32,235,685.99 $23,825,526.13 $21,521,323.85 $21,550,842.27 $21,050,046.46 $20,077,235.25
2015 Balances $17,667,630.09 $21,186,444.09 $22,263,556.87 $21,030,287.90 $20,901,022.81 $20,768,338.22 $33,140,667.23 $20,567,555.45 $20,979,539.97 $19,538,852.72 $19,732,588.28 $19,558,422.50
2014 Balances $15,353,101.08 $18,902,722.81 $19,639,536.71 $19,840,176.31 $18,716,226.11 $18,824,505.68 $28,878,016.44 $19,645,475.42 $19,605,134.87 $19,144,107.69 $18,337,111.23 $17,001,367.41
$209,000.00 Promissory Note $11,567.46 $10,709.42 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
(I.R. Incubator Bldg-June 2003)
$200,000.00 Invest. Agreement $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00
(I.R. Incubator Bldg.-June 2003)
$240,019.64 World Class Loan $156,272.76 $155,286.77 $154,316.07 $153,256.80 $152,235.35 $151,209.72 $151,209.72 $88,498.93
(Bayfield- Nov. 2009)(Forgave $61,415.58)
$500,000.00 Loan to Northern $500,000.00 $492,189.55 $484,362.11 $476,517.65 $468,656.13 $460,777.51 $452,881.75 $444,968.82Lights (November 2019)
Totals $867,840.22 $858,185.74 $838,678.18 $829,774.45 $820,891.48 $811,987.23 $804,091.47 $733,467.75 $0.00 $0.00 $0.00 $0.00 $0.00
County Loans
(Short Term Loans)-$1,650,000.00 -$1,650,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TREASURER'S REPORT 2020
End Of Month Account Balances 2020
Notes / Agreements - (Principal Balance)