HomeMy WebLinkAboutExecutive Committee - Agenda - 1/14/2021K:\Executive Committee\2021 EXECUTIVE COMMITTEE\AGENDA\January 14, 2021\Exec
Comm Notice Agenda 2021-01-14 Amended.doc
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Human Resource Director
Paige Terry, Clerk III
BAYFIELD COUNTY
EXECUTIVE COMMITTEE MEETING
Brett T. Rondeau, Chair Mary Dougherty
Fred Strand Dennis Pocernich
Jeff Silbert, Vice Chair Larry Fickbohm
*** AMENDED AGENDA ***
Dear Committee Members:
This letter is written to inform you of the Bayfield County Executive Committee
Meeting scheduled for 4:00pm Thursday, January 14, 2021. Due to the
Pandemic this meeting will be held remote only. Supervisors and the public will
be able to participate in the Meeting via voice either by using the internet link
or phone number below.
Microsoft Teams meeting
Join on your computer or mobile app
Click here to join the meeting
Or call in (audio only)
+1 715-318-2087,,827116769# United States, Eau Claire
Phone Conference ID: 827 116 769#
Find a local number | Reset PIN
Learn More | Meeting options
Contact Bayfield County at 715-373-6181 if you have access questions or
email Markaa@bayfieldcounty.org if during the meeting.
K:\Executive Committee\2021 EXECUTIVE COMMITTEE\AGENDA\January 14, 2021\Exec
Comm Notice Agenda 2021-01-14 Amended.doc
Any person wishing to attend who, because of a disability, requires special accommodations, should
contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting
time, so appropriate arrangements can be made.
Notice is hereby given that in the event the standing committee does not have a quorum the County
Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-
3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the
meeting to gather information about a subject over which they have decision-making responsibility.
This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v.
Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such,
although the County Board will not take any formal action at this meeting.
1) Call to Order:
2) Public Comment
3) Approval of Minutes of December 10, 2020
4) Elected Official Introduction. County Clerk, Register of Deeds, County Treasurer
5) Public Health COVID-19 Report
6) Discussion Regarding Mass Fatality Plan and MOU
7) Discussion and Possible Action Regarding the adjustment of Title 2, Chapter 4 “Property
Assessed Clean Energy Financing” in the Bayfield County Code of Ordinances to be
changed to Title 2, Chapter 5.
8) Discussion and Possible Action Regarding 2020 budget adjustments
i) Maintenance Projects
ii) Sheriff/Jail Project
iii) Highway Budget
iv) Extension Budget
v) Zoning Budget
vi) 2020 Internal Service Funds
9) Discussion and Possible Action Regarding CDBG-CV Program recommendations to full
board.
a) Public Hearing
b) Bayfield County Resolution No. 2021-02, Resolution to Adopt a Citizen Participation
Plan
c) Bayfield County Resolution No. 2021-03, Policy to Prohibit the Use of Excessive Force
and the Barring of Entrances/Exits for Non-Violent Civil Rights Demonstrations
d) Residential Anti-Displacement and Relocation Assistance Plan
e) Bayfield County Resolution No. 2021-04, Authorizing Resolution to Submit a
Community Development Block Grant (CDBG) Application
K:\Executive Committee\2021 EXECUTIVE COMMITTEE\AGENDA\January 14, 2021\Exec
Comm Notice Agenda 2021-01-14 Amended.doc
10) Discussion and Possible Action Regarding Electric Vehicle Charging Station
11) Discussion and Possible Action Regarding Northwest Regional Planning Agreement
12) Discussion and Possible Action Regarding Budget 2022 Letter
13) Reports:
a) Rural EMS
b) Financial Report, end of December 2020
c) Treasurer’s Report, end of December 2020
d) Census 2020 Status Report
e) Superior Days
f) Martin Luther King Day Training Day
g) EIGP Energy Grant Application Update
h) Tribal County Relations, Joint Meeting Discussion in November
i) Northern Lights Update
14) The Committee may entertain a motion to move in and out of Closed Session pursuant to
§19.85(1)(c,g), to consider employment, promotion, compensation or performance evaluation
data of any public employee over which the governmental body has jurisdiction or exercises
responsibility and to confer with legal counsel for the governmental body who is rendering
oral or written advice concerning strategy to be adopted by the body with respect to litigation
in which it is or is likely to become involved.
a) County Admin Evaluation
b) Current Litigation Review (Delta Dump Site, Sheriff’s Office Case) and closed cases.
15) Adjourn
January 14, Executive Committee Narrative
Item 4: Our new elected officials in the Clerk (Lynn Divine), Treasurer (Jenna Galligan) and Register of
Deeds (Dan Hefner) Offices will attend to introductions and share how their first two weeks in office
have gone.
Item 5. The Health Department is invited for a COVID update presentation regarding testing, vaccine and
related topics.
Item 6. Attached in the packet is a copy of the County Mass Fatality Plan. Jan Victorson and Tom Renz
have been discussing a variety of options as it relates to this. We want to make a short presentation on
the topic to the Exec Committee and discuss preparedness plans.
Item 7. Paige Terry, Bayfield County Deputy Clerk, noted a mis-coding of one of the recent ordinances
adopted last year. We need to change the coding from Title 4 to Title 5. Paige will elaborate. No
content change, the Executive Committee can make this numerical correction.
Item 8. We are working on year end budget adjustments. We have not yet finalized these but wanted
the Exec Committee to be aware of this and answer any questions prior to forwarding onto the full
board in January or February. The budget is complicated by COVID increasing some areas and
decreasing others:
• General Fund
o Zoning Budget: Expenditures are currently are slightly over budgeted amounts for the
department due to legal and mileage expenses. The year was extremely busy for
Zoning, any overage will be more than balanced by revenues over budget. As of today,
January 8, expenditures are at 101% of budget while revenues are at 134% of budget!
o Extension Budget: At the last meeting the Committee approved committing to the
Hazelnut Trial at the Business Park. These is some cost to this including plants, fencing,
labor and materials. Total cost over the three year of phased plantings is estimated at
$10,000. In preliminary discussions with Mary Pardee I have proposed using available
balances in the Extension Budget in the amount of $10k and transferring those to the
292 Fund (non-lapsing Extension Special Project Fund) to be tapped over the next three
years. This will ensure funding for the project is set aside. This will be discussed at the
Extension Meeting. As of 12/8/21 there were sufficient remaining funds in the overall
Extension budget to make this happen.
o Administrator Budget: The Admin budget is currently at 99%, we anticipate going
slightly over budget by year end due to staff changes. We will have an update at the
meeting.
• Capital Improvement Fund; Jail Project
o A budget adjustment will be required for 2020 carrying over funds from 2019 when this
project was budgeted. Total expensed year to date 2020 is $693,553. This is $529,053
over what was budgeted in 2020. However, the 2019 budget had $690k unspent, this
was to be rolled over into 2020. A 2019 financial snapshot is shown below.
• Highway Budget: The Highway Budget is slightly over in expenditures. They are bringing in year
end bills and will prepare a budget amendment in February. As of Jan 8 the Highway
Department is at 102% ($174k over) for expenditures and 100% (+25k) of revenues. Additional
expenses and revenues are anticipated that will be attributed to 2020. Major overage
categories are in the County Highway N maintenance area.
• Internal Service Funds
o Squad Budget is currently 112% of budget ( $27k over). Revenues are 110% over ($22k)
Year end figures. $5k loss.
o Motor Pool expenditures are currently at 96% of expenditures and due to low vehicle
usage, revenues are at 84%, down $40k from last year. $22k loss.
o Copier Fund expenditures are at 48% and revenues at 29% due to our move to digital
scanning. Copier fund is showing at $5k loss.
REVENUES: while our key focus is on Expenditures major drops in revenues are of concern. At this point
all departments are on schedule. We do have three departments that are very low from a revenue
percentage standpoint Land Conservation (43%), District Attorney (51%) and Child Support (69%) all of
these departments have informed us that State revenues are on the way this month.
Item 9: Attached are action items to be considered at the County Board meeting on January 26 in
regard to the Community Development Block Grant. A public hearing is scheduled for 6pm to gather
input. A copy of the notice is included here. Four other items will be before the Board for
consideration:
• Relocation Plan:
• Citizen Participation Plan Resolution
• Authorization to Submit Grant Resolution:
• Excessive Force Resolution: I have reviewed this with the Sheriff.
Item 10. The County is working with BART for a local spot for an electric vehicle charging station. We
have proposed a location at the Triangle Parking. This would allow future county electric vehicles to
charge as well. Cost of the install and maintenance would be borne by BART. BART will have an electric
bus and they need a midway location on their route for charging as needed.
Item 11. An updated NWRP Revolving Loan Agreement for the Housing program is needed for the next
three years. Northwest Regional Planning operates this program for an admin fee. The allowance just
went up from 15% to 17% of the funding. NWRP is requesting 17%. Authorization to sign is requested.
Item 12. The Budget 2022 letter
Item 13. Report:
a. Our Communities are very fortunate to have a very high-quality rural EMS serving us. Several
Towns in Ashland County are currently not served by a dedicated EMS service due to volunteer
shortages. This has ripple effects across the region. It highlights the larger picture of
encouraging and recruiting volunteers to participate. Bayfield County adopted policies that
encourage employee participation. We will continue to share this with Towns and local
businesses helping to spread the workload. We are exploring a variety of incentives including
tax credits and educational incentives. Assembly Bill 469 introduced in 2019 provides some
benefit to rural providers is attached, it did not pass.
b. End of year 2020 financials are in the packet.
c. The end of year Treasurer’s report is in the packet. It shows a $500k gain over this same time
last year with just under $20 million in the bank. This includes bond issue dollars of $1.65.
d. We will have Census Report in the dropbox before the meeting.
e. Superior Days as we know it is not going to happen this year. We are looking at a much smaller
local effort, Bayfield and Ashland Counties, virtually speaking with legislators on specific topics.
Some topics raised include: Tribal Land Repatriation and Rural EMS.
f. We are planning a county wide training day on Monday, January 18. The Courthouse will be
closed for department specific and county wide training. A copy of the draft plan is attached in
the packet.
g. The Energy Grant addressing the Jail Generator is underway, I will have a report at the meeting.
h. The Tribal County Relations Committee is working on a joint resolution regarding Tribal Land
Repatriation. If available before the meeting a draft will be placed in the dropbox before the
meeting.
1
Minutes of the
Bayfield County Executive Committee Meeting
4:00pm, December 10, 2020
Meeting was held Remotely, with phone and/or video access for members and
the public.
Members Present: Brett Rondeau, Jeff Silbert, Dennis Pocernich, Fred Strand, Mary
Dougherty, Larry Fickbohm
Members Excused:
Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Human
Resources Director, Sara Wartman-Health Officer, Gwen Goodrich, Jason Fischbach, Jeremy
Oswald, Kathleen Haiden, Marty Milanowski, Mary Pardee, Tom Renz, Mary Pardee, Mitch
Bartick
Meeting Called to Order at 4:00pm by Rondeau.
Public Comment: None Received
Motion Pocernich, Fickbohm to approve minutes of the September 29, 2020 Executive
Committee meeting. Motion Carried (6-0).
Health Report: COVID update and Vaccine Plans: Sara Wartman provided a COVID
update. There are 2 public health orders in place. All Bayfield County schools are virtual.
Some schools continue to hold sports practices. Positive cases are averaging about 10-15
cases per day. Positive rate is 12-16% of tests. Currently 3 outbreaks in the county.
Vaccine distribution planning is ongoing. Suggestion from Silbert to possibly develop a
regional COVID response committee.
Business Park Land Lease for Hazelnut Trials and financial investment: Jason
Fischbach reported on the hazelnut “Go First” program and proposal to utilize 3 acres of
land at the Bayfield County Business Park as a planting site for an 8-15 year period of
time.
Abeles-Allison explained that UW Extension surplus funds could be allocated toward the
estimated $5,000 per year expense for the project.
Motion Silbert, Fickbohm to approve a use agreement for the use of 3 acres at the
Business Park and that Abeles-Allison work out the details of the agreement. Motion
Carried (6-0)
2
Coroner Report: Coroner Tom Renz reported that there are 106 deaths in Bayfield
County year to date. Records for the coroner’s office have been reorganized
electronically and are stored on the County’s secured storage system.
Coroner Fee Schedule for 2021: Fees can be raised 2% per year. Recommendation is to
increase fees by 2% for 2021.
Motion Pocernich, Silbert to raise coroner fees by 2% for 2021. Motion Carried (6-0)
Renz reported that Emergency Management has been supplying the Coroner’s staff with
PPE, which reduces the expense.
Xcel Energy Staging Site for the Second Circuit Electric Line, Bayfield County
Business Park, Lease Agreement: Abeles-Allison reported that Xcel Energy has
requested to utilize/lease 12 acres of land at the Business Park for approximately 2 years
as a staging site for equipment and materials. Zoning has approved the conditional use
permit for up to 3 years. The result will be some improvements on the land including
roads and culverts.
Motion Strand, Pocernich to authorize Abeles-Allison to negotiate a lease agreement
with Xcel Energy for the use of 12 acres at the Bayfield County Business Park. Motion
Carried (6-0)
Association of Counties, Leadership Training: Abeles-Allison reported that two staff
will be invited to participate in the 12-week course, at a cost of about $800 per person.
Andy Runice and Brenda Bratley have been identified as participants.
Motion Silbert, Dougherty to authorize 2 employee to participate in the NACO
Leadership training at a cost of approximately $1,645.Motion Carried (6-0)
2021 Wage Adjustment funding for 2021: 2021 Budget includes a 1% wage
adjustment. County Board authorized a 1.56% wage adjustment. Abeles-Allison
explained that to ensure that sufficient funds are available if needed, the committee
authorize that $35,000 of contingency be designated/set aside to cover the additional cost
of the approved wage adjustment. The funds will not be moved out of contingency until
the end of the year when exact needs are known.
3
Pocernich stated that the Personnel Committee recently took action to reclassify certain
positions to different grades, specifically Jailers and Jail Corporals. The topic will need to
be revisited at the next Personnel Committee to clarify the intentions of the committee.
Motion Silbert, Dougherty to designate/set aside $35,000 of contingency funds to be used
for the additional cost of wages in 2021 if needed. Motion Carried (6-0)
World Class:
Motion Rondeau, Silbert to increase the buydown for World Class from $60,150 to
$61,415.85. Motion Carried (6-0)
Routes to Recovery Grant Program: Ten entities in Bayfield County relinquished their
remaining funding to Bayfield County. Bayfield County was able to use the funds to
assist Northern Lights with the purchase of a piece of sanitizing equipment. The cost of
the equipment
Motion Silbert, Pocernich to authorize supplemental Routes to Recovery funds from
Townships be used for the purchase of floor scrubber and sanitizing equipment for
Northern Lights Healthcare. Motion Carried (6-0).
Capital Planning and Northern Lights Future Planning: No current action taken on
this item at this time.
2021 Energy Innovations Grant Program Application:
Motion Pocernich, Silbert to authorize a letter of support for the Energy Innovations
Grant Program application and nominate Larry Fickbohm as representative for Bayfield
County. Motion Carried (6-0)
a. Reports:
a. Broadband Grant Review: Broadband is being expanded throughout the county to areas
that are not traditionally serviced by the major providers.
b. Courthouse Stair Repair Project: Removal of the courthouse main entry stairs due to
deterioration. Estimates are being obtained. Planned for bid letting in the Spring of 2021.
c. South Fish Creek Ordinance Resubmittal, Land Conservation:
d. Chronic Wasting Disease Report, Land Conservation: Collections sites underway.
e. Jail Project Report: Received final approval on the project this past week. There are a few
small checklist items prior to final payment.
f. Budget letter regarding 2021 budget:
g. November Financial Report: General Fund is at about 85% of budget for the general
fund. Expenses are at 80% for the general fund. DHS at 83% revenue, 66% of expenses.
Highway at 91% revenue, 92% expenses.
h. November Treasurer Report: Balance of about $21million, up about 750,000 from this
4
time in 2020. Large payment was just receive regarding a forestry parcel.
Committee was asked if they would support a small token of appreciation for employees
in lieu of the annual holiday luncheon. Ideas were discussed.
Unsure if there will be a County Board meeting in December. If necessary, it will be
December 22 or December 29.
Tribal-County relations and County Development and Land Sales Committee will be
having discussion regarding parcels.
Meeting adjourned at 6:00pm. Respectfully submitted by Kris Kavajecz.
Ashland and Bayfield Counties MASS FATALITY PLAN Page 1
May 2018
Ashland and Bayfield Counties
MASS FATALITY PLAN
LEAD COORDINATING AGENCIES: Ashland County Coroner
Bayfield County Coroner
SUPPORT AGENCIES – Ashland County: Law Enforcement Agencies
Fire Departments
EMS Services
Emergency Management
Human Services
Bad River Human Services
Bad River Public Health
SUPPORT AGENCIES – Bayfield County: Law Enforcement Agencies
Fire Departments
EMS Services
Emergency Management
Human Services
Public Health
Red Cliff Human Services
Red Cliff Public Health
OTHER SUPPORT AGENCIES: Funeral Homes
American Red Cross
Local hospitals
D-FIRST
WI FSRT
DMORT
I. INTRODUCTION
The responsibility for the immediate response to a mass fatality incident falls upon local organizations
and communities.
Management of the dead is one of the most difficult aspects of disaster response. Disasters, whether
caused by health, accident, transportation, criminal/intentional or natural events, frequently overwhelm
local systems that care for the deceased.
Acronyms and terms used throughout the document are defined in Attachment A-1 Acronyms and A-2
Definition of Terms.
II. PURPOSE
A mass fatality incident is an emergency management term used to identify an incident involving more
dead bodies and/or body parts than can be located, identified and processed for final disposition by
available response resources. The number of deaths from such an incident would overwhelm the
capability of the coroner and local mortuary service providers.
The purpose of this joint Mass Fatality Plan is to develop an effective, safe and humane response to a
mass fatality incident. This plan applies to Ashland and Bayfield counties and their local jurisdictions
Ashland and Bayfield Counties MASS FATALITY PLAN Page 2
May 2018
including Bad River Band of Lake Superior Chippewa and Red Cliff Band of Lake Superior Chippewa.
This plan addresses, but is not limited to:
A. Recovery and careful handling of bodies including:
o Mobilization of additional resources as required
o Determination of cause and manner of death
o Collection of forensic evidence
o Notification of next of kin
o Emergency disposition of bodies due to infectious disease
o Autopsy of remains as required
o Release of bodies for final disposition
o Completion of legal death-related documents
B. Communication with local, state, tribal and federal agencies as applicable
C. Establishment of and communications with family assistance center if applicable
This plan is meant to be flexible and scalable – implemented dependent upon the size, complexity
and type of incident encountered by responding personnel. This plan provides functional information
organized as attachments that may be used as guidance and/or “just-in-time” training to assure timely
implementation of the plan.
This plan will be incorporated into the county Emergency Operations Plans (EOP) as an appendix to
Annex H – the Health and Medical Plan – as well as emergency response plans/individual agency
plans for other disciplines that will be involved in the response.
III. SITUATION AND ASSUMPTIONS
A. Rescue of the living will take precedence over the recovery and identification of the dead.
B. Coroners are responsible for dead bodies under Wisconsin Statute s: 59, 69, 979
C. The county coroner will be notified of any incident which results in fatalities.
D. The location and circumstances of a mass fatality event will dictate the response requirements.
E. ICS (Incident Command System) will be established by initial response agencies.
F. The way dead bodies/human remains are managed will have a significant impact on the wellbeing
of surviving family members and the community.
G. Public perception of how the scene is managed and the dead are treated will be an important
consideration.
H. Families of the injured and dead may arrive at the scene.
I. A reception center for family members of the injured and dead should be activated as soon as
possible.
IV. CONCEPT OF OPERATIONS
A. PREPAREDNESS
1. Develop plan
2. Identify partner/supporting agencies and organizations
3. Coroner’s department will maintain a minimum inventory of supplies.
4. Develop resource mobilization information
5. Determine the number of fatalities that would overwhelm local resources:
a. An acute event:
i. Eight to ten fatalities may overwhelm resources
ii. As few as two contaminated bodies could overwhelm local resources
Ashland and Bayfield Counties MASS FATALITY PLAN Page 3
May 2018
iii. These numbers are variable depending upon time and place of event, type
of injuries, need to autopsy, and other circumstances surrounding the event
causing fatalities
b. A pandemic event:
i. May not be confined to a specific site; impact may be felt over large
area/region.
ii. May continue over an extended period of time.
iii. May require varying body handling requirements dependent upon the
disease or situation.
iv. May require different facilities and/or organizational structures
6. Agencies plan and participate in exercises to periodically test the plan.
B. RESPONSE
1. Levels of activation have been defined to correspond to those outlined in the WEM Emergency
Response Plan.
• Suggestions are included for appropriate actions and staffing.
• Actual actions and staffing will be determined by the coroner at the time of activation
based on the situation.
1. LEVEL 5: READINESS/AVAILABLE; no action needed.
2, LEVEL 4: NORMAL OPERATIONS
a. Within normal operational capabilities.
b. All departments will follow their normal operational guidelines.
3. LEVEL 3: LIMITED INCIDENT (5 to 10 fatalities)
a. Coroner may notify internal and neighboring staff.
b. Coroner may notify Emergency Management and Public Health.
c. Partial activation of the EOC may begin in support.
d. The Fatalities Branch may be established under the Incident Commander.
o Director assigned.
o Unit leaders assigned as needed.
o Family Assistance Center considered/established as necessary.
e. Coroner may activate additional local resources as necessary.
f. County/local State of Emergency may be declared.
g. Regional Director notified; may respond as state liaison.
4. LEVEL 2: MAJOR INCIDENT (10 to 20 fatalities)
a. Coroner will notify Emergency Management and Public Health.
b. Coroner will notify regional coroner/medical examiner personnel and request
additional resources as necessary.
c. EOC may be activated in support of incident.
d. Coroner will establish communication with the EOC as necessary.
e. Public Health will activate notification of appropriate staff.
f. The Fatalities Branch is established under the Incident Commander.
o Director assigned
o Unit leaders assigned as needed
o Family Assistance Center established as needed.
g. County/local state of emergency is declared.
h. State resources may be requested.
Ashland and Bayfield Counties MASS FATALITY PLAN Page 4
May 2018
5. LEVEL 1: CATASTROPHIC INCIDENT (20 plus fatalities)
a. Coroner will notify Emergency Management and Public Health.
b. Coroner will notify regional coroner/medical examiner personnel and request
additional resources as necessary.
c. EOC fully activated in support of incident
d. Coroner will establish communication with the EOC.
e. Public Health will activate appropriate staff.
f. Full Fatalities Branch is established.
o Director assigned
o Unit leaders assigned
o Family Assistance Center established
g. County/local state of emergency is declared.
h. State and federal resources may be requested.
6. An initial response checklist outlining tasks related to a multiple agency response is
included as Attachment B.
7. An ICS chart diagraming the Incident Command structure with the Mass Fatality
Branch established is included as Attachment C.
8. The county coroner/deputy coroner may request a coroner from another jurisdiction to
conduct routine death investigation that are not part of the incident and/or to assist with
the management of the incident.
C. RECOVERY
1. A plan for demobilization of personnel and resources is essential. Demobilization
includes, but is not limited to:
a. Accountability of all personnel
b. Ensuring that all assignments have been completed
c. Documentation completed, Forms filed with the appropriate authority.
d. Return of all supplies and equipment.
e. Completion of post-incident reports including any medical or psychological
follow-up for personnel.
2. Each discipline involved in the response is to identify issues that need to be addressed
as they return to normal operations.
a. Personnel may be affected by the incident for days and months.
b. Plans should be in place to address:
1) The physical and mental health needs of personnel involved in the
incident.
2) Equipment inventory and repair.
3) Supplies inventory and replacement.
V. FUNCTIONS
A. The response to an incident with an overwhelming number or type of fatalities will involve the
following unique functions within the ICS:
1. FATALITY BRANCH
2. BODY RECOVERY UNIT
3. BODY EXAMINATION SERVICES UNIT
4. FAMILY SUPPORT UNIT
5. INFORMATION MANAGEMENT UNIT
Ashland and Bayfield Counties MASS FATALITY PLAN Page 5
May 2018
B. FATALITY BRANCH DIRECTOR
1. Assign Unit Leaders as needed.
2. Determine the type of identification necessary for unit members (name tags,vests, etc.)
working within the Fatality Branch if not already established by IC.
3. Assign person(s) to maintain Accountability/staff documentation including:
a. Name and assignment
b. Sign in – sign out time
c. Hours worked per shift
d. When unit member leaves from/returns to work site
4. Provide a briefing/situational awareness to unit leaders so they are fully aware of the
nature of and action plan related to the incident. Briefings will be scheduled as follows:
a. At the beginning of each shift
b. Following any new information revealed during the IC briefing
5 Identify required resources to Logistics to ensure personal needs of personnel are
attended to. These needs include, but are not limited to:
a. Decontamination/washing area
b. Food
c. Water
d. Bathroom facilities
e. Rehabilitation areas – Warming / Cooling
f. Medical stations / first aid
g. Mental Health resources
h. Communication with family
C. BODY RECOVERY UNIT
1. This unit is responsible for the following functions:
a. Protecting human remains
b. Maintaining the chain of evidence
c. Collecting and maintaining the personal belongings of the deceased
d. Documentation
2. PREPARATION – Taking the necessary time to prepare for each recovery mission is
essential and will make recovery missions more effective and efficient. Considerations
include:
a. Identify location of recovery – address, cross streets, etc.
b. Determine route to recovery site
c. Address any safety/security concerns
d. Brief team concerning specifics of recovery mission
e. Ensure team has sufficient equipment and supplies
f. Ensure vehicles are fueled and ready for mission
g. Ensure team is adequately staffed to accomplish recovery
h. Review other incident-specific factors
3. RECOVERY – Once human remains are located:
a. A field or recovery number is assigned by the scribe
b. Photographs and/or video of the human remains and surrounding area are
taken
c. Human remains are placed in body bags
d. Field or recovery number is placed on body bag
e. A chaplain, if present, may say a prayer
f. Human remains are placed into transport vehicle
Ashland and Bayfield Counties MASS FATALITY PLAN Page 6
May 2018
g. Human remains are transported to transfer site or temporary morgue
4. POST RECOVERY – Once the recovery is complete:
a. Ensure all paperwork is complete
b. Resupply any equipment or materials as needed
c. Ensure recovery personnel are adequately rested and nourished before next
recovery mission
d. Address any issues that may have developed on previous recovery mission
e. Replace recovery personnel as necessary
5. Detailed information related to Body Recovery Unit and methods and procedures are
included as Attachment D.
D. BODY EXAMINATION UNIT
1. The Body Examination Unit usually works at the morgue or the temporary morgue.
2. Services provided by the Body Examination Unit may include:
a. Triage
b. Anthropology
c. Odontology
d. Fingerprinting
e. Photography
f. Radiology
g. Pathology
h. Toxicology
i. DNA Analysis
j. Evidence
k. Personal Effects
l Intake
m. Admitting
3. Access shall be restricted only to authorized persons.
4. Bodies and body parts shall be tracked through the various examination stations by
individuals assigned as trackers.
5. Various stations examine contents of body bags and personal effects and document
findings.
6. Examiners establish the list using numbers, not names, of all bodies and body parts
that are identified.
7. All documentation will be forwarded to the Information Management Unit.
8. D-FIRST (Dane Fatality Incident Response Support Team), if available, has the
capacity to transport up to 40 bodies to Madison for autopsy.
E. FAMILY SUPPORT UNIT
1. The Family Support Unit sets up a Family Assistance Center to provide information and
privacy for family members of those persons who are missing or have died in the
incident.
2. Additional guidance is provided in Attachment ??F?? – Family Support Unit. (under
development)
F. INFORMATION MANAGEMENT UNIT
1. The Information Management Unit is responsible for all documentation. This includes
recording and storage of ante-mortem and post-mortem information.
2. All records and data are kept secure and confidential. .
3. All records and data collected become the property of the local coroner.
Ashland and Bayfield Counties MASS FATALITY PLAN Page 7
May 2018
4. No information is released by this unit to any person or agency without proper
authorization from the local coroner.
5. Permits and certificates required for the release, transit and final disposition of remains
will be obtained and recorded. (Licensed funeral directors, or others designated by the
local coroner, coordinate this function with the state and local vital records offices.
VI. AGENCY RESPONSIBILITIES
A. Coroner
1. Assess the scene and request additional resources as necessary.
2. Maintain communications and coordination with agencies on scene
3. Establish the Fatalities Branch with all needed personnel
4. Advise County/Tribal Human Services if Family Assistance Center (FAC) needed.
5. Plan for conveyance and processing of fatalities at the hospital as a result of
the incident.
B, Law Enforcement
1. Establish and maintain a secure perimeter.
2. Staff controlled access points.
a. Do not allow family members into the scene while recovery operations are
underway.
b. Confirm appropriate identification for access to secure areas.
3. Investigate the scene to determine any criminal activity related to events.
4. Provide onsite response capability.
5. Protect response personnel and volunteers.
6. Preserve evidence and protect the deceased.
7. Protect the public from potential physical dangers.
8. Investigate any harassment or attempts to defraud victims’ families or loved ones.
9. Escort vehicles transporting human remains or evidence.
10. Maintain communications and coordination with Coroner’s Office.
11. Enforce any emergency orders.
12. Assist with body recovery as willing and as directed.
C. FIRE
1. Establish ICS.
2. Establish communications and coordination with other responding agencies including
the coroner.
3. Rescue living victims.
4. Assist with body recovery as willing and as directed.
D. EMS
1. Report to IC.
2. Identify radio frequency for communications.
3. Provide personnel and transport ambulance on scene to provide treatment and
transport to injured workers.
4. Provide triage, treatment and transport to injured.
3. Maintain communications and coordination with hospital as necessary.
E. Public Health
1. Coordinate comprehensive public health services, including administration of vaccines.
2. Maintain communications and coordination with the Coroner’s Office, Emergency
Management and Human Services.
3. Provide liaison to DHS resources as requested – Radiation, Environmental Health,
Ashland and Bayfield Counties MASS FATALITY PLAN Page 8
May 2018
Communicable Disease Sections, etc.
4. Investigate and coordinate deaths reported as being caused by disease or infection.
5. Develop public health messaging content and coordinate delivery with the Joint
Information Center and/or Public Information Officer.
F. Human Services
1. Operate and manage a Family Assistance Center (FAC). Services performed by the
Family Assistance Center include:
a. Provide information services
b. Assess social service needs of those impacted
c. Provide counseling services
d. Coordinate with the American Red Cross (Safe and Well System).
2. Coordinate mental health services for community and responder personnel as needed.
3. In mass transportation related events, the National Transportation Safety
Administration (NTSB) and the airline are responsible for staffing and assistance in
establishing and managing a Family Assistance Center.
G. Emergency Management
1. Advise the county administrator, county board chair and other appropriate local
officials.
2. Activate the county EOC as needed.
3. Maintain communications with and coordination among all supporting and assisting
agencies.
4. Coordinate the jurisdiction-wide effort to support all agencies during mass fatality
events.
5. Respond to resource requests by activating local, regional or state resources.
6. Prepare emergency declarations as needed.
7. Provide liaison with WEM.
H. Hospitals
1. Notify the local coroner of all fatalities at the hospital known to be a result of the
incident.
2. The coroner is responsible for conveyance and processing of bodies at the hospital
that are part of the incident
I. American Red Cross
1. Provide food services at the scene or at facilities established to support or augment the
relief effort
2. Distribute comfort kits, emergency clothing or similar items needed by persons involved
in the incident
3. Provide health and mental health services at the scene or at other facilities or
locations.
4. Ensure that blood and blood products are available if needed by disaster victims.
5. Assist survivors and/or family members in completing required documents.
6. Conduct or support appropriate debriefing sessions for Red Cross personnel and, if
required, for first responders or other individuals or groups who participate in response
activities.
7. Aviation Disasters – The NTSB has designated the Red Cross as the organization
responsible for family care and mental health whenever it invokes the Federal Family
Assistance Plan of aviation disasters.
J. Volunteers
1. Volunteers and additional staff may be required to ensure an effective response by:
Ashland and Bayfield Counties MASS FATALITY PLAN Page 9
May 2018
a. Registering volunteers
b. Assigning registered volunteers
c. Managing unregistered volunteers
d. Providing orientation for all volunteers
e. Providing “Just- in- time” training for assigned functions
2. Volunteers will only be requested through the PIO with IC approval.
3. Organizations that may assist in identifying or managing volunteers include:
a. American Red Cross
b. WEAVR
c. WDNR Incident Management Team (IMT)
d. Volunteer Organizations Active in Disaster (VOAD)
e. Local and regional organizations/agencies trained in volunteer management
VII. LOGISTICS
A. Logistical issues may include
1. Facilities
2. Transportation
3. Staff
4. Human Remains
5. Equipment
6. Supplies
7. Communication
8. Information Management
9. Staff/Volunteer Processing
B. Local and regional resources specific to a multiple fatality incident, points of contact and
mobilization information are included as Attachment E.
1. Coroners
2. Funeral Homes
3. Facilities
C. State and federal resources specific to a multiple fatality incident, points of contact and
supporting information are included as Attachment F.
1. D-FIRST (Dane Fatality Incident Response Support Team)
2. D-MORT (Disaster Mortuary Operations Response Team)
3. FSRT (Fatality Search and Rescue Team – National Guard)
D. Detailed information related to Family Assistance Center development and implementation is
under development and will be included with this plan.
E. Additional detailed information related to Temporary Morgue Operations is under development
and will be included with this plan.
COMMUNITY DEVELOPMENT BLOCK GRANT
PUBLIC HEARING NOTICE
BAYFIELD COUNTY
BAYFIELD COUNTY COURTHOUSE
BAYFIELD COUNTY BOARD ROOM
117 E 5TH STREET
WASHBURN, WI 54891
JANUARY 26, 2021, 6:00PM
The Board of Supervisors of the County of Bayfield will conduct a public hearing regarding its proposed
applications for Community Development Block Grant – Coronavirus Program (CDBG-CV) funds. The
three proposed applications for CDBG-CV funding include rental assistance, business assistance, and
nursing home air system improvements. The public is invited to attend to learn about the CDBG
program, to help identify additional community development needs, and to comment on the activities
proposed to be included in the CDBG applications.
Due to the Pandemic this will be a REMOTE meeting. Participants may call in or connect via video
conference with the information below. If you have any problems email Markaa@bayfieldcounty.org.
This will be monitored during the hearing so that a direct call could be placed if necessary. The link to
the virtual hearing is available on the Bayfield County Web site News Flash Section,
www.bayfieldcounty.org
Residents of the County of Bayfield are encouraged to participate especially residents with low to
moderate incomes.
Microsoft Teams meeting
Join on your computer or mobile app
Click here to join the meeting
Or call in (audio only)
+1 715-318-2087,,521922249# United States, Eau Claire
Phone Conference ID: 521 922 249#
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Learn More | Meeting options
The agenda for the public hearing is:
1. Identification of total potential funds
2. Eligible CDBG activities
3. Presentation of identified community development needs
4. Identification of any community development needs by public
5. Presentation of activities proposed for CDBG applications, including potential residential
displacement.
6. Citizen input regarding proposed and other CDBG activities
Persons needing additional accommodations or assistance should contact Mark Abeles-Allison, County
Administrator, via telephone at 715-373-6181 or via email markaa@bayfieldcounty.org or Lynn M.
Divine, County Clerk, at 715-373-3230 or lynn.divine@bayfieldcounty.wi.gov
Resolution to Adopt a Citizen Participation Plan
WHEREAS, the County of Bayfield has applied for a Community Development Block Grant (CDBG);
and
WHEREAS, the State of Wisconsin Department of Administration (DOA) and the U.S. Department
of Housing and Urban Development (HUD) require recipients of Community Development Block
Grant (CDBG) monies to have in place a Citizen Participation Plan; and
WHEREAS, the Citizen Participation Plan shall encourage citizen participation (especially by persons
of low to moderate income), provide citizens reasonable and timely access to local meetings and
information, provide for technical assistance, provide for public hearings, provide for complaint
procedures, and accommodate non-English speaking residents; and
WHEREAS, the County of Bayfield has prepared and publicly reviewed a Citizen Participation Plan;
NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled
this 26th day of January 2021, does hereby officially adopt the Citizen Participation Plan.
By Action of the:
Bayfield County Board of Supervisors
____________________________________________
Dennis M. Pocernich, Chair
STATE OF WISCONSIN )
) ss.
COUNTY OF BAYFIELD )
I, Lynn M. Divine, Bayfield County Clerk, hereby
certify that the foregoing is a true and correct copy of
Resolution No. 2021-02, Volume 29, adopted by the
Bayfield County Board of Supervisors at their meeting held
on the 26th day of
January 2021.
_________________________________________________ Lynn M. Divine, Bayfield County Clerk
Resolution
No. 2021-02
Policy to Prohibit the Use of Excessive Force and the
Barring of Entrances/Exits for Non-Violent Civil
Rights Demonstrations
WHEREAS, Section 104 (L)(1) of Title I of the Housing and Community Development Act of 1974 as
amended (42 U.S.C. 69 §5304) prohibits the State from expending or obligating any Community
Development Block Grant funds to any unit of general local government that does not have or adopt a
policy prohibiting the use of excessive force by local law enforcement agencies within its jurisdiction
against any individuals engaged in nonviolent civil rights demonstrations; and a policy of enforcing
State and local laws against physically barring entrance to or exit from a facility or location which is the
subject of such nonviolent civil rights demonstration within its jurisdiction; and
WHEREAS, it is in the interest of the Bayfield County to pursue Community Development Block Grant
Funds and to adopt policy that complies with Section 104 (L)(1) of Title I of the Housing and
Community Development Act of 1974 as amended (42 USC 69 §5304);
NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled
this 26th day of January 2021;
It is policy of the Bayfield County Sheriff’s Office to prohibit the use of excessive force by law
enforcement agencies within the County’s jurisdiction against any individuals engaged in
nonviolent civil rights demonstrations.
It is policy of the Bayfield County Sheriff’s Office to enforce applicable State and local laws
against physically barring entrance to or exit from a facility or location which is the subject of
such non-violent civil rights demonstration within Bayfield County’s jurisdiction.
The officials and employees of the County shall assist the orderly prevention of all excessive
force within the County of Bayfield by implementing the authority and enforcement procedures
set forth in Title I of the Housing and Community Development Act of 1974.
The Bayfield County Sheriff’s Office has implemented this Resolution by adopting the attached
Policy 427, addressing First Amendment Assemblies.
By Action of the:
Bayfield County Board of Supervisors
____________________________________________
Dennis M. Pocernich, Chair
Resolution
No. 2021-03
STATE OF WISCONSIN )
) ss.
COUNTY OF BAYFIELD )
I, Lynn M. Divine, Bayfield County Clerk, hereby
certify that the foregoing is a true and correct copy of
Resolution No. 2021-03, Volume 29, adopted by the
Bayfield County Board of Supervisors at their meeting held
on the 26th day of
January 2021.
_________________________________________________ Lynn M. Divine, Bayfield County Clerk
Division of Energy, Housing and Community Resources
Community Development Block Grant – Anti-Displacement and Relocation Assistance Plan
Page 1
v2017.01.26
Residential Anti-Displacement and Relocation Assistance Plan
WISCONSIN RESIDENTIAL ANTIDISPLACEMENT AND
RELOCATION ASSISTANCE PLAN
FOR CDBG PROGRAMS
This Residential Anti-Displacement and Relocation Assistance Plan (RARAP) is prepared by
the COUNTY OF BAYFIELD in accordance with the Housing and Community Development
Act of 1974, as amended; and HUD regulations at 24 CFR 42.325 and is applicable to our
CDBG1 projects.
Minimize Displacement
Consistent with the goals and objectives of activities assisted under the Act, the COUNTY OF
BAYFIELD will take the following steps to minimize the direct and indirect displacement of
persons from their homes: (The steps provided below are examples only, each jurisdiction must
determine the actions it will take based on local needs and priorities. Include in this plan the
actions the local jurisdiction will take.)
Stage rehabilitation of apartment units to allow tenants to remain in the
building/complex during and after the rehabilitation, working with empty units first.
Arrange for facilities to house persons who must be relocated temporarily during
rehabilitation.
Direct residents to counseling centers to provide homeowners and tenants with
information on assistance available to help them remain in their neighborhood in the
face of revitalization pressures.
(continued on the next page)
1 CDBG programs include: Entitlement Community Development Block Grant (CDBG) Program, State
CDBG Program, CDBG Small Cities Program, Section 108 Loan Guarantee Program, CDBG Special
Purpose Grants Program, and the Neighborhood Stabilization Program (NSP).
Division of Energy, Housing and Community Resources
Community Development Block Grant – SAMPLE Anti-Displacement and Relocation Assistance Plan
Page 2 v2017.01.26
Where feasible, give priority to rehabilitation of housing, as opposed to demolition, to
avoid displacement.
If feasible, demolish or convert only dwelling units that are not occupied or vacant
occupiable dwelling units (especially those units which are “lower-income dwelling
units” as defined in 24 CFR 42.305).
Target only those properties deemed essential to the need or success of the project.
Coordinate and work with other Units of General Local Government to support
workforce housing efforts.
Relocation Assistance to Displaced Persons
The COUNTY OF BAYFIELD will provide relocation assistance for lower-income tenants who, in
connection with an activity assisted under the CDBG Program, move permanently or move personal
property from real property as a direct result of the demolition of any dwelling unit or the conversion
of a lower-income dwelling unit in accordance with the requirements of 24 CFR 42.350. A displaced
person who is not a lower-income tenant, will be provided relocation assistance in accordance with the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and
implementing regulations at 49 CFR Part 24.
One-for-One Replacement of Lower-Income Dwelling Units
The COUNTY OF BAYFIELD will replace all occupied and vacant occupiable lower-income
dwelling units demolished or converted to a use other than lower-income housing in connection with
a project assisted with funds provided under the CDBG Program in accordance with 24 CFR 42.375.
Before entering into a contract committing the COUNTY OF BAYFIELD to provide funds for a
project that will directly result in demolition or conversion of lower-income dwelling units, the
COUNTY OF BAYFIELD will make public by publishing in the official newspaper of the county
and submit to HUD [the State, under the State CDBG Program] the following information in writing:
1. A description of the proposed assisted project;
2. The address, number of bedrooms, and location on a map of lower-income dwelling units
that will be demolished or converted to a use other than as lower-income dwelling units as
a result of an assisted project;
3. A time schedule for the commencement and completion of the demolition or conversion;
4. To the extent known, the address, number of lower-income dwelling units by size
(number of bedrooms) and location on a map of the replacement lower-income housing
that has been or will be provided. NOTE: See also 24 CFR 42.375(d).
5. The source of funding and a time schedule for the provision of the replacement dwelling
units;
6. The basis for concluding that each replacement dwelling unit will remain a lower-
income dwelling unit for at least 10 years from the date of initial occupancy; and
Division of Energy, Housing and Community Resources
Community Development Block Grant – SAMPLE Anti-Displacement and Relocation Assistance Plan
Page 3 v2017.01.26
7. Information demonstrating that any proposed replacement of lower-income dwelling
units with smaller dwelling units (e.g., a 2-bedroom unit with two 1-bedroom unit), or any
proposed replacement of efficiency or single-room occupancy (SRO) units with units of a
different size, is appropriate and consistent with the housing needs and priorities
identified in the HUD-approved Consolidated Plan and 24 CFR 42.375(b).
To the extent that the specific location of the replacement dwelling units and other data in items
4 through 7 are not available at the time of the general submission, the COUNTY OF
BAYFIELD will identify the general location of such dwelling units on a map and complete the
disclosure and submission requirements as soon as the specific data is available.
Replacement not Required Based on Unit Availability
Under 24 CFR 42.375(d), the COUNTY OF BAYIELD may submit a request to HUD (or to the
State, if funded by the State) for a determination that the one-for-one replacement requirement
does not apply based on objective data that there is an adequate supply of vacant lower-income
dwelling units in standard condition available on a non-discriminatory basis within the area.
Contacts
The COUNTY ADMINISTRATORS OFFICE AT 715-373-6181 is responsible for tracking the
replacement of lower-income dwelling units and ensuring that they are provided within the
required period.
The COUNTY ADMINISTRATORS OFFICE AT 715-373-6181 is responsible for providing
relocation payments and other relocation assistance to any lower-income person displaced by the
demolition of any dwelling unit or the conversion of lower-income dwelling units to another use.
Adopted by the COUNTY OF BAYFIELD Board on: ____________________ (date adopted).
_________________________________________ CHAIRMAN___________
Signature of Authorized Official Title of Authorized Official
DENNIS POCERNICH_______________________________________
PRINTED NAME of Authorized Official
Authorizing Resolution to Submit a Community
Development Block Grant (CDBG) Application
WHEREAS, Federal monies are available under the Community Development Block Grant (CDBG)
program, administered by the Wisconsin Department of Administration (DOA) Division of Energy,
Housing and Community Resources (DEHCR) for the purpose of the provision or development of
Rental Assistance, Business Assistance, and Nursing Home Air System Improvements activities; and
WHEREAS, after public meeting and due consideration, the Bayfield County Board of Supervisors has
recommended that an application be submitted to DOA for the following project: Rental Assistance,
Business Assistance, and Nursing Home Air System Improvements – CDBG CV; and
WHEREAS, it is necessary for the County Board to approve the preparation and filing of an application
for the County to receive funds from this program; and
WHEREAS, the County Board has reviewed the need for the proposed project(s) and the benefit(s) to
be gained there from;
NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled
this 26th day of January 2021, does hereby approve and authorize the preparation and filing of an
application for the abovenamed project; and that the Board Chair is hereby authorized to sign all
necessary documents on behalf of the County; and that authority is hereby granted to the Executive
Committee to take the necessary steps to prepare and file the application for funds under this program in
accordance with this resolution.
By Action of the:
Bayfield County Board of Supervisors
____________________________________________
Dennis M. Pocernich, Chair
STATE OF WISCONSIN )
) ss.
COUNTY OF BAYFIELD )
I, Lynn M. Divine, Bayfield County Clerk, hereby
certify that the foregoing is a true and correct copy of
Resolution No. 2021-04, Volume 29, adopted by the
Bayfield County Board of Supervisors at their meeting held
on the 26th day of
January 2021.
_________________________________________________ Lynn M. Divine, Bayfield County Clerk
Resolution
No. 2021-04
phone: 715.635.2197 | fax: 715.635.7262 | 1400 South River Street, Spooner, WI 54801 | www.nwrpc.com | info@nwrpc.com
January 7, 2021
Mark Abeles-Allison
Bayfield County
P.O. Box 878
Washburn, WI 54891
Dear Mr. Abeles-Allison:
The current CDBG RLF housing administration contract between NWRPC and Bayfield
County expired on December 31, 2020. As a result, enclosed is an updated three year
contract proposal.
Minor changes to the fee schedule have been made since the previous contract execution in
2017. HQS initial increased $25, HQS interim and final increased $20, and asbestos and
lead increased $20, limited lead increased $25, risk assessment increased $20, and the
allowable administration fee increased to 17% as allowed by the Department of
Administration, Division of Energy, Housing and Community Resources.
If you have any questions, do not hesitate to contact me by email at sjohnson@nwrpc.com
or phone at 715-635-2197. Please return a signed copy to my attention and a fully
executed copy will be returned to you for your records.
Sincerely,
Sheldon Johnson
Enclosure
Serving communities within and counties of
ASHLAND, BAYFIELD, BURNETT,
DOUGLAS, IRON, PRICE, RUSK, SAWYER,
TAYLOR, & WASHBURN
And the Tribal Nations of
BAD RIVER, LAC COURTE ORIELLES, LAC DU
FLAMBEAU, RED CLIFF, & ST. CROIX
phone: 715.635.2197 | fax: 715.635.7262 | 1400 South River Street, Spooner, WI 54801 | www.nwrpc.com | info@nwrpc.com
AGREEMENT
BETWEEN THE
NORTHWEST REGIONAL PLANNING COMMISSION
AND BAYFIELD COUNTY
WHEREAS, The Northwest Regional Planning Commission is a legally constituted
regional planning agency created pursuant to the statutes of the State of Wisconsin and its
own adopted by-laws; and
WHEREAS, Further pursuant to the statutes of the State of Wisconsin and the
Commission's by-laws, the Commission has been granted the power to enter into contracts
with any local unit of government within the region for the purpose of providing technical
assistance on planning and development matters; and
WHEREAS, During the performance of this agreement, no person shall on the grounds
of race, color, religion, national origin, sex, age, disability, low income or Limited English
Proficiency (LEP), as provided by the Civil Rights Act of 1964, the Civil Rights Restoration Act
of 1987 (P.L. 100.259), and the U.S. Department of Transportation implementing regulations
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity in the execution of this agreement. The
Commission’s services will also be performed in accordance with the Northwest Regional
Planning Commission Title VI Plan adopted on August 26, 2020; and
WHEREAS, Bayfield County is a local unit of government within the region; and
WHEREAS, Bayfield County has requested technical assistance from the Commission
as outlined in the Scope of Services.
NOW, THEREFORE BE IT RESOLVED, that the Northwest Regional Planning
Commission and Bayfield County agree as follows:
This Agreement entered into on the day of , 2021, by the
Northwest Regional Planning Commission, party of the first part, hereinafter referred to as
the "Commission", and Bayfield County, Wisconsin, party of the second part, hereinafter
referred to as the "County."
In consideration of mutual covenants and agreements hereinafter set forth, the parties hereto,
legally intending to be bound hereby, do covenant and agree for themselves and their
respective successors and assigns, as follows:
Serving communities within and counties of
ASHLAND, BAYFIELD, BURNETT,
DOUGLAS, IRON, PRICE, RUSK, SAWYER,
TAYLOR, & WASHBURN
And the Tribal Nations of
BAD RIVER, LAC COURTE ORIELLES, LAC DU
FLAMBEAU, RED CLIFF, & ST. CROIX
phone: 715.635.2197 | fax: 715.635.7262 | 1400 South River Street, Spooner, WI 54801 | www.nwrpc.com |
info@nwrpc.com
SCOPE OF SERVICES:
The Commission will provide technical assistance services in the administration of Bayfield
County housing rehabilitation revolving loan fund utilizing the approved Division of Energy,
Housing, and Community Resources Implementation Handbook, Housing Procedures Manual
and other rules and regulations. Activities associated with the Revolving Loan Fund
Administration include:
1. conduct client intake and application;
2. advertise availability of funds for low to moderate income families in local publications
(when applicable);
3. verify client (income, ownership) eligibility;
4. maintain individual project files;
5. maintain financial management files;
6. maintain environmental review records;
7. comply with State and Federal rules regarding lead based paint;
8. consult with the Wisconsin Historical Society (when necessary);
9. comply with conflict of interest regulations;
10. obtain Housing Committee approval and loan commitment for each project;
11. maintain minutes and rehab reports from all housing committee meetings;
12. prepare technical specification and project scope of work;
13. record real estate mortgages in County’s name;
14. coordinate housing quality standard (HQS) inspections, asbestos testing, lead-based
paint clearance, and homebuyer education;
15. prepare payment requests to enable the County to pay contractors when work is
completed;
16. prepare revolving loan fund annual activity reports; and
17. provide reports to appropriate County committees.
COST:
This agreement shall commence on January 1, 2021 and end on December 31, 2023. The
County will pay the Commission a 17 percent administration fee from the CDBG RLF Housing
Administration Fund based on each approved and completed rehabilitation or down
payment/closing cost projects.
IN WITNESS THEREOF, we the undersigned agree to the terms of this Agreement.
Thomas Mackie, Chairman Dennis Pocernich, Chairman
Northwest Regional Planning Commission Bayfield County
Witness Witness
Date Date
phone: 715.635.2197 | fax: 715.635.7262 | 1400 South River Street, Spooner, WI 54801 | www.nwrpc.com |
info@nwrpc.com
Bayfield County
CDBG Housing Rehabilitation Project Fees
CY 2021-2023
Fixed Loan Processing Fees (included in the client CDBG loan amount)
Individual Project Fees Vendor Approximate Amount
Title Search Fee Abstract/Title Company 75.00-125.00
Housing Quality Standard
(HQS) – Initial NWRPC 350.00
HQS – Interim Payment
Request (if necessary) NWRPC 295.00
HQS – Final Project
Completion NWRPC 295.00
Mortgage Recording Fee Register of Deeds 30.00
Asbestos, Lead-Based Paint, and Risk Assessment Project Fees (no cost to the
home-owner as this is granted through the housing rehabilitation funds)
Not all projects will require asbestos, lead, or risk assessment related activities. Lead and Risk
Assessments, when required, performed on homes pre-dating 1978.
Individual Project Fees Vendor Approximate Amount
Asbestos Material
Collection and Report
Documentation
NWRPC Asbestos Certified
Inspector 195.00
Asbestos Sample EMSL Analytical $11 to $18 per sample
Lead Clearance Inspection
and Report Documentation NWRPC Lead Certified Staff 195.00
Lead Clearance Sample EMSL Analytical $11 to $18 per sample
Limited Lead Assessment NWRPC Risk Assessor 300.00
Lead Risk Assessment NWRPC Risk Assessor 495.00
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Human Resources Director
Paige Terry, Clerk
December 16, 2020
To: Department Heads
From: Mark Abeles-Allison
Regarding: Planning for 2022 Budget
The 2021 Budget Process was more difficult than expected this year. Economic conditions
decreased revenue streams. The County responded by reducing proposed expenditures and
injecting $250,000 in fund balances into the operating budget.
With the 2021 budget in place it gives us time to begin thinking about the 2022 budget and
the implications continued revenue reductions will have.
Please consider what your department options are for potential future expenditure/levy
reductions.
Here are the questions I am looking for responses on:
1. If the county needed to reduce expenditures by 2%, 5% or 7%. How would you
respond? Please be as detailed as possible and present options for each of the three
scenarios. Please describe anticipated impacts on service delivery this would have.
2. What revenue enhancing options does your department have? Please be as specific
as possible.
3. Please describe the relationship between expenditures and levy in your department.
After you develop responses please share with your Committee.
Please submit responses by March 31, 2021. Thank you!
LRB-4281/1
EKL:wlj
2019 - 2020 LEGISLATURE
2019 ASSEMBLY BILL 469
September 23, 2019 - Introduced by Representatives PRONSCHINSKE, PETRYK,
TUSLER, DITTRICH, HEBL, HORLACHER, JAMES, KERKMAN, KITCHENS, OLDENBURG,
PLUMER, RODRIGUEZ, SORTWELL, STUCK, THIESFELDT, TRANEL and VANDERMEER,
cosponsored by Senators JACQUE, L. TAYLOR and SCHACHTNER. Referred to
Committee on Ways and Means.
AN ACT to create 71.07 (8m) and 71.10 (4) (ha) of the statutes; relating to: a
nonrefundable volunteer fire fighters and emergency responders tax credit.
Analysis by the Legislative Reference Bureau
This bill creates a nonrefundable income tax credit for volunteer fire fighters,
emergency medical responders, and emergency medical services practitioners
(responders). The credit is equal to $100. An individual is eligible to claim the credit
if the individual is in good standing with the department for which he or she serves
and has served as a responder for at least five years. An individual who has served
as a responder in more than one department may combine the time served in those
departments when determining whether the five-year threshold is met. Because the
credit is nonrefundable, it may be claimed only up to the amount of a taxpayer's tax
liability.
For further information see the state fiscal estimate, which will be printed as
an appendix to this bill.
The people of the state of Wisconsin, represented in senate and assembly, do
enact as follows:
SECTION 1. 71.07 (8m) of the statutes is created to read:
71.07 (8m) EMERGENCY RESPONDER CREDIT. (a) Definitions. In this subsection:
1
2
3
4
- 2 -2019 - 2020 Legislature LRB-4281/1
EKL:wlj
SECTION 1 ASSEMBLY BILL 469
1. “Claimant" means an emergency responder who files a claim under this
subsection.
2. “Emergency responder” means an individual who serves in this state as a
volunteer emergency medical responder, as defined in s. 256.01 (4p); a volunteer fire
fighter; or a volunteer emergency medical services practitioner, as defined in s.
256.01 (5).
(b) Filing claims. Subject to the limitations provided in this subsection, for
taxable years beginning after December 31, 2018, a claimant may claim as a credit
against the tax imposed under s. 71.02, up to the amount of those taxes, an amount
equal to $100.
(c) Limitations. 1. No claimant may claim the credit under this subsection
unless the claimant is in good standing with the department for which he or she
serves and has served as an emergency responder for at least 5 years, including the
taxable year for which the claim is made. A claimant who has served as an
emergency responder in more than one department in this state may include the time
spent serving in other departments when determining whether the 5-year threshold
is met.
2. No credit may be claimed under this subsection by a part-year resident or
a nonresident of this state.
3. No credit may be allowed under this subsection unless it is claimed within
the period specified in s. 71.75 (2).
4. No credit may be allowed under this subsection for a taxable year covering
a period of less than 12 months, except for a taxable year closed by reason of the death
of the taxpayer.
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- 3 -2019 - 2020 Legislature LRB-4281/1
EKL:wlj
SECTION 1 ASSEMBLY BILL 469
(d) Administration. Subsection (9e) (d), to the extent that it applies to the credit
under that subsection, applies to the credit under this subsection.
SECTION 2. 71.10 (4) (ha) of the statutes is created to read:
71.10 (4) (ha) Emergency responder credit under s. 71.07 (8m).
(END)
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
REVENUE
Department 00 - General Fund 8,933,569.00 2,299.00 8,935,868.00 180,756.08 .00 7,602,085.30 1,333,782.70 85 8,138,981.55
Department 02 - Clerk of Courts 263,175.00 621.00 263,796.00 13,300.25 .00 250,221.13 13,574.87 95 266,496.79
Department 04 - Criminal Justice 166,457.00 2,841.00 169,298.00 1,295.00 .00 135,119.19 34,178.81 80 125,965.88
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 5,750.00 138.00 5,888.00 1,574.40 .00 7,753.97 (1,865.97)132 5,201.54
Department 07 - Administrator 15,000.00 55.00 15,055.00 15,000.00 .00 30,215.00 (15,160.00)201 15,264.40
Department 08 - District Attorney 28,000.00 1,012.00 29,012.00 771.10 .00 14,927.59 14,084.41 51 26,526.35
Department 09 - Child Support 222,187.00 .00 222,187.00 154.00 .00 153,636.39 68,550.61 69 217,996.34
Department 10 - County Clerk 11,438.00 38,772.00 50,210.00 8,395.89 .00 58,458.45 (8,248.45)116 11,962.00
Department 12 - Treasurer 643,936.00 .00 643,936.00 19,950.05 .00 629,203.05 14,732.95 98 696,930.17
Department 13 - Land Records 209,000.00 5,610.00 214,610.00 165,247.71 .00 462,969.78 (248,359.78)216 279,857.18
Department 14 - Court House 500.00 23,336.00 23,836.00 17,906.12 .00 37,010.96 (13,174.96)155 4,691.61
Department 15 - Register of Deeds 175,000.00 .00 175,000.00 27,427.76 .00 214,638.34 (39,638.34)123 183,350.17
Department 17 - Sheriff 447,282.00 1,617.00 448,899.00 21,830.54 .00 338,229.42 110,669.58 75 575,299.89
Department 18 - Emergency Management 136,678.00 13,357.00 150,035.00 4,151.44 .00 145,960.70 4,074.30 97 101,009.80
Department 19 - Veteran's Services 11,450.00 .00 11,450.00 1,546.24 .00 25,136.24 (13,686.24)220 10,674.42
Department 20 - Health 580,832.00 377,738.00 958,570.00 69,076.59 .00 679,500.17 279,069.83 71 552,670.50
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 173,210.00 3,393.00 176,603.00 1,122.90 .00 62,477.52 114,125.48 35 178,853.19
Department 25 - UW Extension 3,660.00 280.00 3,940.00 .00 .00 3,940.03 (.03)100 3,067.00
Department 26 - Zoning 214,800.00 .00 214,800.00 20,572.00 .00 287,921.67 (73,121.67)134 253,948.98
Department 28 - Land Conservation 384,529.00 70,588.00 455,117.00 15,492.56 .00 197,187.46 257,929.54 43 543,575.84
Department 31 - Information Services 44,550.00 74,477.00 119,027.00 27,559.29 .00 120,016.09 (989.09)101 14,244.00
Department 34 - Forestry 4,105,333.00 14,036.00 4,119,369.00 447,314.22 .00 4,418,420.10 (299,051.10)107 4,868,204.58
Department 77 - Agricultural Station 21,476.00 .00 21,476.00 .00 .00 1,950.00 19,526.00 9 .00
REVENUE TOTALS $16,797,812.00 $630,170.00 $17,427,982.00 $1,060,444.14 $0.00 $15,876,978.55 $1,551,003.45 91%$17,074,772.18
EXPENSE
Department 00 - General Fund 2,427,642.00 31,366.00 2,459,008.00 17,808.92 .00 2,279,025.74 179,982.26 93 4,637,107.18
Department 01 - County Board 99,603.00 .00 99,603.00 15,489.35 .00 80,393.91 19,209.09 81 76,969.81
Department 02 - Clerk of Courts 490,165.00 621.00 490,786.00 51,288.65 .00 444,490.62 46,295.38 91 450,059.18
Department 04 - Criminal Justice 350,860.00 2,841.00 353,701.00 32,008.35 .00 284,390.88 69,310.12 80 306,310.84
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 30,901.00 138.00 31,039.00 3,652.23 .00 22,591.94 8,447.06 73 30,891.69
Department 07 - Administrator 289,453.00 15,162.00 304,615.00 32,374.77 .00 302,134.97 2,480.03 99 278,768.04
Department 08 - District Attorney 186,403.00 1,012.00 187,415.00 18,447.16 .00 180,417.45 6,997.55 96 174,511.96
Department 09 - Child Support 253,121.00 .00 253,121.00 24,499.42 .00 231,748.86 21,372.14 92 237,099.63
Department 10 - County Clerk 406,441.00 38,772.00 445,213.00 52,573.46 .00 424,240.09 20,972.91 95 369,065.47
Department 12 - Treasurer 182,329.00 .00 182,329.00 16,602.02 .00 158,031.11 24,297.89 87 177,671.54
Department 13 - Land Records 596,373.00 5,610.00 601,983.00 67,628.44 .00 561,702.23 40,280.77 93 534,976.96
Run by Paige Terry on 01/05/2021 11:30:47 AM Page 1 of 4
Financial Report Through 12/31/2020
Through 12/31/20
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 14 - Court House 474,687.00 24,963.00 499,650.00 46,916.46 .00 450,038.99 49,611.01 90 472,361.26
Department 15 - Register of Deeds 180,572.00 .00 180,572.00 16,636.09 .00 172,471.69 8,100.31 96 171,154.55
Department 17 - Sheriff 4,925,661.00 (51,483.00)4,874,178.00 477,471.43 .00 4,533,447.02 340,730.98 93 4,763,696.44
Department 18 - Emergency Management 318,492.00 13,357.00 331,849.00 19,011.18 .00 259,300.41 72,548.59 78 308,976.69
Department 19 - Veteran's Services 133,556.00 .00 133,556.00 12,526.41 .00 127,840.93 5,715.07 96 118,899.28
Department 20 - Health 1,026,407.00 377,738.00 1,404,145.00 118,119.00 .00 1,058,668.68 345,476.32 75 1,006,189.54
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 414,923.00 3,393.00 418,316.00 19,944.13 .00 262,435.34 155,880.66 63 397,143.61
Department 25 - UW Extension 291,970.00 280.00 292,250.00 11,451.32 .00 271,208.68 21,041.32 93 280,965.37
Department 26 - Zoning 472,976.00 .00 472,976.00 51,435.67 .00 476,334.52 (3,358.52)101 442,145.74
Department 28 - Land Conservation 571,201.00 70,588.00 641,789.00 48,866.81 .00 489,013.53 152,775.47 76 583,129.35
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 568,812.00 79,477.00 648,289.00 51,641.39 .00 605,123.16 43,165.84 93 487,076.98
Department 34 - Forestry 2,101,014.00 14,036.00 2,115,050.00 172,959.25 .00 1,645,232.67 469,817.33 78 2,017,507.85
Department 77 - Agricultural Station 4,250.00 .00 4,250.00 .00 .00 280.00 3,970.00 7 50.00
EXPENSE TOTALS $16,797,812.00 $627,871.00 $17,425,683.00 $1,379,351.91 $0.00 $15,320,563.42 $2,105,119.58 88%$18,322,728.96
Fund 100 - General Totals
REVENUE TOTALS 16,797,812.00 630,170.00 17,427,982.00 1,060,444.14 .00 15,876,978.55 1,551,003.45 91%17,074,772.18
EXPENSE TOTALS 16,797,812.00 627,871.00 17,425,683.00 1,379,351.91 .00 15,320,563.42 2,105,119.58 88%18,322,728.96
Fund 100 - General Totals $0.00 $2,299.00 $2,299.00 ($318,907.77)$0.00 $556,415.13 ($554,116.13)($1,247,956.78)
Fund 235 - Human Services
REVENUE
Department 50 - Human Services 7,373,277.00 40,775.00 7,414,052.00 414,396.27 .00 6,539,807.19 874,244.81 88 6,511,246.16
REVENUE TOTALS $7,373,277.00 $40,775.00 $7,414,052.00 $414,396.27 $0.00 $6,539,807.19 $874,244.81 88%$6,511,246.16
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 2,333.92 (2,333.92)+++643,152.65
Department 51 - Regional Crisis Initiative 118,800.00 .00 118,800.00 16,368.84 .00 103,432.89 15,367.11 87 108,196.99
Department 52 - AMSO 615,287.00 .00 615,287.00 71,377.68 .00 636,423.36 (21,136.36)103 605,657.92
Department 53 - Family Services 3,248,996.00 775.00 3,249,771.00 190,401.65 .00 2,061,208.39 1,188,562.61 63 2,173,368.44
Department 54 - Economic Support 540,987.00 .00 540,987.00 41,517.05 .00 399,319.10 141,667.90 74 375,254.06
Department 55 - Aging and Disabilities 706,017.00 .00 706,017.00 139,120.69 .00 633,957.93 72,059.07 90 593,486.70
Department 56 - GWAAR 684,022.00 40,000.00 724,022.00 57,442.09 .00 538,144.83 185,877.17 74 581,896.70
Department 58 - ADRC-Bayfield Co (11,564.00).00 (11,564.00)10,200.97 .00 108,391.79 (119,955.79)-937 146,453.07
Department 59 - ADRC-North 1,470,732.00 .00 1,470,732.00 226,547.96 .00 1,200,703.64 270,028.36 82 1,278,944.42
EXPENSE TOTALS $7,373,277.00 $40,775.00 $7,414,052.00 $752,976.93 $0.00 $5,683,915.85 $1,730,136.15 77%$6,506,410.95
Fund 235 - Human Services Totals
REVENUE TOTALS 7,373,277.00 40,775.00 7,414,052.00 414,396.27 .00 6,539,807.19 874,244.81 88%6,511,246.16
Run by Paige Terry on 01/05/2021 11:30:47 AM Page 2 of 4
Financial Report Through 12/31/2020
Through 12/31/20
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
EXPENSE TOTALS 7,373,277.00 40,775.00 7,414,052.00 752,976.93 .00 5,683,915.85 1,730,136.15 77%6,506,410.95
Fund 235 - Human Services Totals $0.00 $0.00 $0.00 ($338,580.66)$0.00 $855,891.34 ($855,891.34)$4,835.21
Fund 430 - Capital Projects Fund
REVENUE
Department 00 - General Fund 67,000.00 .00 67,000.00 .00 .00 .00 67,000.00 0 83,694.36
Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 .00
Department 14 - Court House .00 118,342.00 118,342.00 28,639.75 .00 117,004.45 1,337.55 99 .00
Department 17 - Sheriff 750.00 76,900.00 77,650.00 5,270.00 .00 5,270.00 72,380.00 7 1,389.00
Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++1,495.03
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00
Department 34 - Forestry 338,400.00 319,000.00 657,400.00 .00 .00 314,970.80 342,429.20 48 .00
Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects 730,299.00 83,304.00 813,603.00 .00 .00 783,399.00 30,204.00 96 1,688,489.00
Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00
REVENUE TOTALS $1,156,449.00 $597,546.00 $1,753,995.00 $33,909.75 $0.00 $1,220,644.25 $533,350.75 70%$1,775,067.39
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++305,265.90
Department 01 - County Board .00 .00 .00 .00 .00 246.82 (246.82)+++163,968.61
Department 02 - Clerk of Courts 14,000.00 .00 14,000.00 .00 .00 943.64 13,056.36 7 13,538.97
Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner .00 .00 .00 .00 .00 .00 .00 +++1,500.00
Department 07 - Administrator .00 15,360.00 15,360.00 .00 .00 15,359.20 .80 100 .00
Department 08 - District Attorney 9,335.00 .00 9,335.00 .00 .00 7,812.55 1,522.45 84 .00
Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++499.99
Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00
Department 12 - Treasurer .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records 60,000.00 .00 60,000.00 .00 .00 60,480.00 (480.00)101 .00
Department 14 - Court House 69,500.00 .00 69,500.00 (18,900.00).00 126,703.06 (57,203.06)182 80,584.18
Department 15 - Register of Deeds 11,400.00 .00 11,400.00 .00 .00 8,320.30 3,079.70 73 8,041.54
Department 17 - Sheriff 34,500.00 130,000.00 164,500.00 15,847.73 .00 693,553.35 (529,053.35)422 82,385.89
Department 18 - Emergency Management 34,900.00 .00 34,900.00 .00 .00 10,740.00 24,160.00 31 40,521.73
Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 20 - Health 22,801.00 .00 22,801.00 .00 .00 .00 22,801.00 0 22,451.99
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 81,200.00 .00 81,200.00 .00 .00 1,241.13 79,958.87 2 58,603.40
Department 25 - UW Extension .00 .00 .00 .00 .00 .00 .00 +++546.00
Department 26 - Zoning 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 2,801.60
Run by Paige Terry on 01/05/2021 11:30:47 AM Page 3 of 4
Financial Report Through 12/31/2020
Through 12/31/20
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 430 - Capital Projects Fund
EXPENSE
Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00
Department 28 - Land Conservation .00 .00 .00 .00 .00 .00 .00 +++.00
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 144,713.00 14,844.00 159,557.00 32,923.64 .00 114,285.45 45,271.55 72 51,570.27
Department 34 - Forestry 415,100.00 319,000.00 734,100.00 240.00 .00 6,681.79 727,418.21 1 175,460.45
Department 52 - AMSO 257,000.00 .00 257,000.00 2,000.00 .00 105,070.03 151,929.97 41 2,488.00
Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00
Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects .00 .00 .00 .00 .00 .00 .00 +++.00
Department 71 - Highway Dept .00 .00 .00 .00 .00 244.00 (244.00)+++5,061.06
EXPENSE TOTALS $1,156,449.00 $479,204.00 $1,635,653.00 $32,111.37 $0.00 $1,151,681.32 $483,971.68 70%$1,015,289.58
Fund 430 - Capital Projects Fund Totals
REVENUE TOTALS 1,156,449.00 597,546.00 1,753,995.00 33,909.75 .00 1,220,644.25 533,350.75 70%1,775,067.39
EXPENSE TOTALS 1,156,449.00 479,204.00 1,635,653.00 32,111.37 .00 1,151,681.32 483,971.68 70%1,015,289.58
Fund 430 - Capital Projects Fund Totals $0.00 $118,342.00 $118,342.00 $1,798.38 $0.00 $68,962.93 $49,379.07 $759,777.81
Fund 710 - Highway
REVENUE
Department 71 - Highway Dept 6,859,866.00 122,940.00 6,982,806.00 1,850.25 .00 7,008,744.63 (25,938.63)100 6,543,413.12
REVENUE TOTALS $6,859,866.00 $122,940.00 $6,982,806.00 $1,850.25 $0.00 $7,008,744.63 ($25,938.63)100%$6,543,413.12
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 71 - Highway Dept 6,859,866.00 (30,137.00)6,829,729.00 420,688.19 .00 6,979,307.11 (149,578.11)102 6,873,292.05
EXPENSE TOTALS $6,859,866.00 ($30,137.00)$6,829,729.00 $420,688.19 $0.00 $6,979,307.11 ($149,578.11)102%$6,873,292.05
Fund 710 - Highway Totals
REVENUE TOTALS 6,859,866.00 122,940.00 6,982,806.00 1,850.25 .00 7,008,744.63 (25,938.63)100%6,543,413.12
EXPENSE TOTALS 6,859,866.00 (30,137.00)6,829,729.00 420,688.19 .00 6,979,307.11 (149,578.11)102%6,873,292.05
Fund 710 - Highway Totals $0.00 $153,077.00 $153,077.00 ($418,837.94)$0.00 $29,437.52 $123,639.48 ($329,878.93)
Grand Totals
REVENUE TOTALS 32,187,404.00 1,391,431.00 33,578,835.00 1,510,600.41 .00 30,646,174.62 2,932,660.38 91%31,904,498.85
EXPENSE TOTALS 32,187,404.00 1,117,713.00 33,305,117.00 2,585,128.40 .00 29,135,467.70 4,169,649.30 87%32,717,721.54
Grand Totals $0.00 $273,718.00 $273,718.00 ($1,074,527.99)$0.00 $1,510,706.92 ($1,236,988.92)($813,222.69)
Run by Paige Terry on 01/05/2021 11:30:47 AM Page 4 of 4
Financial Report Through 12/31/2020
Through 12/31/20
Prior Fiscal Year Activity Included
Summary Listing
Beginning
Balance
Account 1/1/2020 January February March April May June July August September October November December
Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
No. 2 Account $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00
Bremer Checking $594,341.62 $19,639.40 $232,995.29 $461,548.51 $511,798.49 $459,357.57 $1,095,439.29 $1,859,247.00 $275,576.12 $430,939.43 $572,291.47 $540,873.54 $462,342.76
Bremer Money Market $3,370,953.61 $3,561,706.84 $6,476,667.40 $3,082,454.68 $3,242,492.18 $2,769,205.14 $2,545,196.87 $9,054,502.80 $2,305,323.71 $1,256,520.01 $1,256,817.97 $1,006,942.27 $106,995.63
Bremer Investment Trust $1,395,578.41 $1,213,530.41 $1,104,934.02 $1,106,363.00 $953,111.07 $327,541.57 $7,338.75 $34.12 $0.00 $0.00 $0.00 $0.00 $0.00
H.R.A. / Flex Benefits $1,463,416.30 $1,579,259.09 $1,554,142.44 $1,499,898.72 $1,484,440.49 $1,224,732.64 $1,223,393.18 $1,223,192.57 $1,214,217.49 $1,146,706.21 $1,134,399.99 $1,128,217.83 $1,113,235.02
Jail Assessment $25,623.86 $27,202.64 $28,591.67 $30,113.09 $31,891.35 $33,249.87 $34,156.97 $22,466.55 $20,797.51 $22,151.13 $23,590.52 $24,842.23 $19,165.89
# 85.21 $98,849.44 $99,003.99 $99,146.94 $99,275.91 $99,371.27 $99,425.07 $99,453.72 $99,477.16 $99,496.45 $99,512.70 $99,525.46 $99,535.30 $99,542.17
Credit Card Acct. (clerk)$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Credit Card Acct. (taxes)$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Co Rehab. Fund $148,142.95 $148,602.31 $149,041.62 $149,235.25 $149,578.59 $149,659.50 $149,702.64 $149,987.91 $150,016.99 $150,041.49 $150,060.73 $150,075.57 $140,871.93
L.G.I.P.$21,242.42 $21,754.83 $21,784.55 $4,021,812.51 $4,023,697.83 $7,025,372.72 $7,026,216.36 $7,027,043.62 $4,027,889.36 $4,028,526.79 $4,028,941.01 $3,029,294.59 $3,029,681.19
OTHER INVESTMENTS $12,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $10,000,000.00 $10,000,000.00 $10,000,000.00 $12,000,000.00 $13,000,000.00 $14,650,000.00 $14,650,000.00 $14,650,000.00
N.L. Debt Service Fund 380 $8,013.57 $445,743.09 $446,117.32 $446,697.64 $447,126.71 $447,368.77 $41,151.46 $41,161.15 $41,169.13 $41,175.85 $41,181.13 $41,185.20 $5,316.80
N.L. Collateral Pledge (250K)$250,000.00 $250,394.37 $250,755.90 $251,082.09 $251,323.27 $251,459.33 $251,531.80 $251,591.07 $251,639.87 $251,680.96 $251,713.23 $251,738.12 $251,755.50
N.L. Collateral Pledge (75.032K)$75,032.00 $75,151.31 $75,259.82 $75,357.72 $75,430.10 $75,470.94 $75,492.69 $75,510.48 $75,525.13 $75,537.46 $75,547.14 $75,554.62 $75,559.83
Ending Monthly Balance $19,452,296.18 $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $20,462,753.76 $20,503,894.03 $22,285,170.65 $20,999,361.27 $19,955,568.72
2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18
2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86
2017 Balances $20,923,479.36 $24,882,039.31 $23,116,826.95 $22,990,456.96 $22,628,007.19 $23,528,937.74 $32,965,824.56 $23,697,897.80 $20,311,997.35 $19,979,973.63 $19,908,168.56 $19,187,234.41
2016 Balances $19,614,812.17 $22,687,249.11 $23,710,009.04 $22,854,702.81 $22,938,784.63 $23,125,197.77 $32,235,685.99 $23,825,526.13 $21,521,323.85 $21,550,842.27 $21,050,046.46 $20,077,235.25
2015 Balances $17,667,630.09 $21,186,444.09 $22,263,556.87 $21,030,287.90 $20,901,022.81 $20,768,338.22 $33,140,667.23 $20,567,555.45 $20,979,539.97 $19,538,852.72 $19,732,588.28 $19,558,422.50
2014 Balances $15,353,101.08 $18,902,722.81 $19,639,536.71 $19,840,176.31 $18,716,226.11 $18,824,505.68 $28,878,016.44 $19,645,475.42 $19,605,134.87 $19,144,107.69 $18,337,111.23 $17,001,367.41
$209,000.00 Promissory Note $11,567.46 $10,709.42 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
(I.R. Incubator Bldg-June 2003)
$200,000.00 Invest. Agreement $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00
(I.R. Incubator Bldg.-June 2003)
$240,019.64 World Class Loan $156,272.76 $155,286.77 $154,316.07 $153,256.80 $152,235.35 $151,209.72 $151,209.72 $88,498.93 $87,854.43 $87,255.74 $86,666.59 $86,098.71 $85,493.07
(Bayfield- Nov. 2009)(Forgave $61,415.58)$500,000.00 Loan to Northern $500,000.00 $492,189.55 $484,362.11 $476,517.65 $468,656.13 $460,777.51 $452,881.75 $444,968.82 $437,038.68 $429,091.29 $421,126.61 $413,144.61 $405,145.25Lights (November 2019)
Totals $867,840.22 $858,185.74 $838,678.18 $829,774.45 $820,891.48 $811,987.23 $804,091.47 $733,467.75 $724,893.11 $716,347.03 $707,793.20 $699,243.32 $690,638.32
County Loans
(Short Term Loans)-$1,650,000.00 -$1,650,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$1,650,000.00 -$1,650,000.00 -$1,650,000.00
TREASURER'S REPORT 2020
End Of Month Account Balances 2020
Notes / Agreements - (Principal Balance)
BAYFIELD COUNTY IN-SERVICE
MARTIN LUTHER KING Jr. DAY
MONDAY, JANUARY 18, 2021
DEPARTMENT-SPECIFIC TRAINING OUTLINE
County offices will be closed to the public.
8:00-9:30am Department Specific Training. Departments should plan to have all-staff meetings
within their departments to cover the following and additional items you may want to add. Please plan
ahead to make this time as effective as possible. Consider assigning topic areas below to staff now, to
help prepare and present on MLK Day.
Review of Department Mission/Vision: Mission statements describe why a department exists and its
overall goal. It is an expression of a department’s desires and intent that communicates purpose and
direction to staff, customers, vendors, and other stakeholders. A mission statement also creates a sense
of identity for employees. Has your mission/vision changed during COVID?
1) Review of Emergency Evacuation Procedures for Fires.
a. Identify your departmental meeting location outside of the building and importance for all
employees to report to that location.
b. Review where fire extinguishers and fire alarms are located.
c. Review if there are any department/office specific responsibilities before leaving the
building. Example: check the meeting room, restroom, lobby, or responsibility to monitor
the exit/entrance door so an unknowing citizen does not enter the building etc..
d. Assist co-workers from other depts, citizens, contractors etc that may not be familiar with
evacuation procedures for your area.
e. Review that elevators should not be used and how to evacuate a disabled person.
f. Close doors when leaving your office
g. DO NOT assume it is a drill. GET OUT of the building.
2) Review of Tornado Procedures.
a. Based on your location, identify where an employee should go in case of a tornado and what
to do if not able to get to the lowest level of the building.
b. Review of tornado procedure if working out in the field when a tornado or bad weather hits.
3) Review of County/Department Lock-Down/Active Shooter Procedures (Sheriff’s Office will cover in
more detail in a separate session).
a. Call 9-1-1 for emergencies. Do not call a specific staff person.
b. Do not go out to investigate potential gunshots. Lock door and call 9-1-1.
c. Review any other departmental specific procedures you may have for these scenarios.
4) Civil Rights Review-Departmental Specific:
a. Federal civil rights laws prohibit discrimination of MEMBERS, APPLICANTS, ENROLLEES,
AND BENFICIARIES in any programs and activities. Those laws prohibit discrimination on
the basis of race, color, national origin, sex, age, disability.
b. County Equal Opportunity Coordinator (EOC) -Mark Abeles-Allison and Limited English
Proficiency Coordinator (LEP)-Jeanine Spuhler. What language resources do you have in
your department?
c. Review resources available for interacting with a deaf citizen.
d. Review resources available for interacting with a blind citizen.
e. Review resources available for non-speaking citizen and citizens that do not use English as
their primary language.
f. Review what to do if a Civil Rights Concern is identified by a citizen. Who is it reported to,
what form(s) are needed, is any other notification required?
5) Review of Procedures for Reporting and Documenting Worker’s Compensation Claims:
a. Report injuries immediately. Late reporting can jeopardize the legitimacy of the claim and
can cause penalties for late reporting.
b. Who to report injuries to.
c. Emphasize reporting all injuries, even if medical attention is not anticipated. Why?,,,,injuries
can develop into something more severe. Reporting can also help identify trends and
prevent future injuries.
d. Review where injury report forms can be accessed (In the department and on the Common
Drive/Forms folder).
e. Review how to fill out the reports. Be as specific as possible. Include:
i. Where (specific address is possible)
ii. When: time and date of the injury
iii. What happened. Be as specific as possible about what happened. Examples: Type of
footwear worn if a fall/slip. Weather conditions, what the person was doing at the
time (carrying something, lifting, pulling etc). Be specific as to the body part injured,
right/left, upper/lower, specific digit etc…
iv. Witnesses: obtain witness statements if applicable
v. Photos: get photos of accident location if possible and if applicable.
vi. Accident Reports: if a vehicle accident, include police report
6) Policy Reminders: https://www.bayfieldcounty.wi.gov/583/Personnel-Human-Resources
a. Most current policy manual always on the county web site.
b. Review of recently revised policies:
i. Revised Vacation Schedule
ii. 5-days of Carry-over vacation regardless of longevity
iii. Maternity/Paternity policy
iv. No use of vacation or comp time during the last 2 weeks of employment.
c. Parking-reminder that employees should avoid parking between the Courthouse and Annex
Building. This parking is reserved for visitors to the courthouse complex. Park in the Triangle
Lot, Sheriff or Jail Lots, or on the streets surrounding the buildings. Overnight parking
should always be in the Triangle Lot.
7) Departmental Topics
a. Review of what to do if an incident occurs while out in the field.
i. Vehicle accidents: Provide medical care first, report accident to authorities and the
county. Complete accident report. Etc…
ii. Vehicle break-down…..what to do?
iii. Encounter with an animal…what to do?
iv. Encounter with a potentially violent citizen…what to do?
b. Review of Department Attendance Expectations (Sick, Vaca, Comp, OT)
i. Department procedure for calling in.
ii. Expectations for approving overtime or flexing schedules.
iii. Medical release needed if off work for 3 or more consecutive days. If needing
intermittent time off related to a medical condition or to provide care for a family
member, contact HR.
iv. If Intermittent or extended leave is required for a medical reason (employee’s or
employee family member), complete a FMLA Request
c. Review Sand Creek Resources.
d. What can we (Bayfield County and/or the Department) do to help you be more successful in
your position?
e. Ideas/Suggestions from staff on how county services could/should change in a post-
pandemic world. Are there lessons we have learned and/or processes that have been
implemented that should be continued post-pandemic. If yes, what?
f. Review 2021 Department Focus Areas.