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Notice Agenda 2023-01-12 MAA.doc
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
www.Bayfieldcounty.wi.gov
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Human Resource Director
Paige Terry, Clerk III
BAYFIELD COUNTY
EXECUTIVE COMMITTEE MEETING
Brett T. Rondeau, Chair Mary Dougherty
Fred Strand Dennis Pocernich
Jeff Silbert Jeremy Oswald, Vice-Chair
*** AGENDA ***
Dear Committee Members:
This letter is written to inform you of the Bayfield County Executive Committee
Meeting scheduled for 4:00pm Thursday, January 12, 2023 in the Bayfield
County Board Room. This meeting will be held in-person and remotely.
Supervisors and the public will be able to participate in the Meeting in person
or via voice either by using the internet link or phone number below.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 257 169 189 099
Passcode: ZDfazb
Download Teams | Join on the web
Or call in (audio only)
+1 715-318-2087,,336136815# United States, Eau Claire
Phone Conference ID: 336 136 815#
Find a local number | Reset PIN
Learn More | Meeting options
Contact Bayfield County at 715-373-6181 if you have access questions or
email Mark.Abeles-Allison@bayfieldcounty.wi.gov if during the meeting.
K:\Executive Committee\2023 EXECUTIVE COMMITTEE\01 January 12 2023\Exec Comm
Notice Agenda 2023-01-12 MAA.doc
Any person wishing to attend who, because of a disability, requires special accommodations, should
contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting
time, so appropriate arrangements can be made.
Notice is hereby given that in the event the standing committee does not have a quorum the County
Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-
3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the
meeting to gather information about a subject over which they have decision-making responsibility.
This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v.
Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such,
although the County Board will not take any formal action at this meeting.
1) Call to Order
2) Bayfield County Elected Official Introductions:
a) Tony Williams, Bayfield County Sheriff
b) Deidre Zifko, Bayfield County Clerk of Court / Register in Probate
c) Tom Renz, Bayfield County Coroner
3) Approval of Minutes of December 8, 2022
4) Public Comment, 3 minutes per person, up to 15 minutes total
5) Discussion and Possible Action Regarding Coroner On Call Pay
6) Discussion and Possible Action Regarding LATCF Project Prioritization
7) Discussion and Possible Action Regarding Joint Dispatch Consolidation and Next Gen 911
GIS grant applications.
8) Discussion and Possible Action Regarding County Carbon Offset Reserve Plan
9) Discussion and Possible Action Regarding New DNR Secretary Resolution
10) Discussion and Possible Action Regarding Town of Mason Bridge Aid Request
11) Discussion and Possible Action Regarding Sheriff’s Office NextGen 911 Grant Budget
Amendment
12) Discussion and Possible Action, Bayfield County Resolution No. 2023-xx; Joint BART
Charter Amendment Resolution, including Price County.
13) Discussion and Possible Action, Bayfield County Resolution No. 2023-xx; Supporting and
Authorizing Matching Funds for Bayfield County “RAISE” Grant Project on County
Highways A & N
K:\Executive Committee\2023 EXECUTIVE COMMITTEE\01 January 12 2023\Exec Comm
Notice Agenda 2023-01-12 MAA.doc
14) Discussion and Possible Action regarding Resolution for two Energy Innovation Grant
Projects (EIGP) in 2023 for an Electric Vehicle Charging Plan and Highway Portal solar,
battery and EV charging facilities.
15) Reports:
a) Financial Report, end of December 2022
b) Treasurer’s Report, end of December 2022
c) ARPA Project Review
d) Health Infrastructure Project Report
16) Closed Session: The Committee may entertain a motion to move in and out of Closed
Session pursuant to §19.85(1)(e), deliberate or negotiate the purchasing of public properties,
the investing of public funds, or conducting other specified public business, whenever
competitive or bargaining reasons require a closed session.
a) Discussion and Possible Action, December 8, 2022 Minutes
b) Discussion and Possible Action Regarding Cinnaire Housing Development Agreement
and Option
c) Discussion and Possible Action Regarding County-Wide EMS Agreement
17) Adjourn
January 12, 2022
Executive Committee Narrative
Item 2: The newly elected officials of Bayfield County will be present to introduce themselves.
The standing committee for both the Clerk of Court and Coroner is the Executive Committee.
Item 5. During the budget process in 2022 we heard a request for supplemental on call pay for
coroners. Tom has requested an increase from $75 to $125 per call. Calls can take up to 5 hours
in some cases. The 2023 budget increased from $7500 in 2022 to $9000 in 2023. The actual in
2022, to date is $6,650. The $9000 budget (with similar call volumes) equates to about $100 per
call. I spoke to Tom about this, and he is comfortable with the increase at $100 per call.
Item 6: The LATCF program provides counties with significant federal properties assistance for
county projects. Bayfield County will receive $1,040,000 in total over two years. These are
one-time funds. The attached memo was reviewed at the last meeting. Attached please find an
updated letter. I have removed the Pigeon Lake proposal, added a court security officer
protective glass project and increased sheriff radio/camera equipment funds. If approved this
would go onto the county board for authorization.
Item 7. Bayfield County applied for two 911 grants. One was for consolidation of dispatch, the
second was for NextGen 911 GIS (video, text) using the State’s Esinet system. Response letters
are in the packet.
The consolidation grant was rejected however, there is a bolded sentence that says funding will
be provided if we complete a study and both entities agree to proceed. We are clarifying this
with them now.
If the county can proceed with the consolidation with the state grant funds ($750k) then county
board action, supporting the consolidation and taking formal action would be required.
Estimated timeline of the project is 18-24 months.
The NG 911 GIS grant was to get our 911 mapping database to meet state requirements. Our
grant application was funded but at less than 50% of the requested funding, ($71k v. $165k
requested). We are trying to determine if they are ok with us proceeding with a portion of the
project with those funds and reapplying again next year for the remainder. If so authorization to
proceed will be required. Flash: Scott just reported that the state is comfortable with us
proceeding and completing a portion of the project.
Item 8: An updated County Carbon Offset Reserve Proposal is being finalized and will be
distributed early in the week.
Item 9. Attached is a resolution congratulating the new DNR Secretary, Adam Payne. A new
secretary of veterans affairs is anticipated also with the retirement of Secretary Kovall, but has
yet to be announced.
Item 10. The Village of Mason submitted a Bridge Aid request, approved by the Highway
Committee but missed in the budget process. We do have sufficient funds to meet this request.
Total funds requested is $11,620.47.
Item 11. The Sheriff’s Office approved a transfer of funds from accounts, this is associated with
NG 911 grant funds in 2022. Executive Committee action is required per the Clerk’s Office.
Item 12. Bay Area Rural Transit has requested that we approve a Charter amendment adding
Price County to the Commission. Attached is a resolution that would go on to the full board if
approved by Executive.
Item 13. Bayfield County plans to apply for a USDOT RAISE grant again in 2023 for County
Highway A and N. Proposed contribution is 15% or approximately $2.56 million of the $17
million project. Work will go from US 2 to State Highway 27 in Barnes, along County Highway
A and N.
Item 14. Bayfield County proposes to apply for two Wisconsin PSC, Energy Innovation Grants
in 2023. We are working on final details now. One project is for a countywide EV Charging
Plan addressing business, technical and logistical planning issues in anticipation of increased
local and visitor demands. Estimated project cost, $30,000.
The second project is to create solar, battery and EV charging at Bayfield County’s five outlying
highway portals. Estimated project cost, $750k.
Formal resolutions will be available early in the week as project estimates are made. No cost
share on these grants is required but the more cost share the more attractive the projects are. In
addition we strive to make projects that cash flow.
Item 15: Reports as follows:
a. The attached Year-end financial report shows overall expenditures at $30.97 million
(82% of budget) up $2.1 million over last year. Overall revenues are at $34.5 million
(90% of budgeted), up just under $3 million over last year. I will go into detail at the
department level at the meeting.
b. The attached year end treasurer’s report shows year end balances of $27 million, up $4.7
over last year.
c. ARPA projects continue. We anticipate finishing the largest project, Courthouse/Annex
HVAC this Spring.
d. Bayfield County received state ARPA funds for Health Department improvements and
capacity building. We are working on new plans. I will have conceptual drawing
outlining possible scenarios at the meeting.
1
Minutes of the
Bayfield County Executive Committee Meeting
4:00pm, December 8, 2022
Meeting was held Remotely through Microsoft Teams and in person in the
Bayfield County Board Room, Washburn, WI
Members Present: Fred Strand, Dennis Pocernich, Brett Rondeau, Jeff Silbert, Jeremy Oswald
(4:20)
Members Excused: Mary Dougherty
Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Human
Resources Director, Jason Bodine-Forest Administrator, Bill Bailey, Paul Houck-IT Director,
Meagan Quaderer-Emergency Management Director, Madeline Rekemeyer, Stacy Banker,
Charly Ray, Marty Milanowski, Kim Mattson, Scott Galetka-Land Records Administrator, Bill
Bussey
Called to order at 4:00 p.m. by Rondeau.
Approval of Minutes of November 10, 2022: Motion Strand, Silbert to approve minutes of the
November 10, 2022 Executive Committee meeting. Motion carried (4-0)
Public Comment:
Bill Bussey shared comments supporting Carbon Credits program.
Presentation and Report, 911 Joint Dispatch Presentation, Stacy Banker, Mission Critical
Partners: MCP was hired to conduct a feasibility study for a consolidated dispatch with Ashland
and Bayfield Counties. Banker reviewed result of the feasibility report. The report is retained on
file. County expects to hear a determination on the 911 grant in December. Abeles-Allison stated
that Bayfield County is currently operating under recommended staffing level of 2 dispatchers on
duty and providing EMD services.
Bridge Aid to Town of Kelly and Town of Pilsen: Both resolutions for bridge aid have been
recommended by the Highway Commissioner. There are sufficient funds available in the bridge
aid fund. It was noted that the Town of Pilsen resolution authorizes use of Contingency Funds to
assist the Town of Pilsen prior to approval by the County Board for access to Bridge Aid funds.
Motion Pocernich, Strand to approve both bridge aid resolutions as presented and forward to
the county board for approval. Motion Carried (5-0)
Coroner Budget Amendment Resolution : Coroner department have experienced higher than
anticipated autopsies in 2022. The budget amendment will cover these additional expenses.
2
Motion Pocernich, Silbert to forward the coroner budget resolution to the County Board for
approval. Motion Carried (5-0)
2022 Year End Squad Car Fund Budget Amendment – Sheriff’s Office Resolution
Motion Pocernich to approve the Squad Car Fund budget amendment in the amount of $73,613
and forward to the county board for approval. Motion Carried (5-0)
County Carbon Offset Reserve (CCOR) and Forestry Carbon Offset Reserve (FCOR)
Draft Proposals : Bodine reported that the project is still in the verification phase. Once that is
completed, the county will begin receiving payments. This is anticipated to be 3-4 months out.
Abeles-Allison reviewed Fund Distribution Conceptualization plans for consideration. Five
focus areas were identified for fund utilization: County Facility Upgrades, Workforce Housing,
Recreation, Forest Consolidation, Forest Management. Abeles-Allison recommends treating
revenues as one-time funding rather than ongoing revenues because the funding is uncertain on
an annual basis. Funds would be placed into a dedicated fund, not the general fund, not to be
used for general operational expenses.
Several comments were received including: funding should also consider private properties and
agricultural endeavors.
LATCF Project Prioritization: Bayfield County will receive Local Assistance and Tribal
Consistency Funds in the amount of $1.04 million. Abeles-Allison reported that he solicited
ideas from departments for use of these funds. Two major projects recommended include:
Replacement of Cable Highway Garage and replacing the previous Grandview Highway Garage
for outreach office space and storage for multiple departments. Additional projects proposed:
Fair Exhibitor Fee Waiver for 2023, Department relocation/upgrade expenses for the Annex
Building, Pigeon Lake Camp Condition/Feasibility Report and Sheriff’s office mobile/portable
radio upgrade.
Recommendation was made to add the Pigeon Lake Camp discussion to the County Board
Agenda to determine the Board’s interest in pursuing this study.
Comment was shared to consider adding UW Youth Program storage to the Grandview garage
replacement building.
UW / UMN Research at Business Park: Reviewed a request for additional 5 years lease for 1
acre parcel for poplar trial at no cost.
Motion Silbert, Strand to authorize the County Administrator to work with Corporation Counsel
to develop an agreement authorizing a 5-year lease to UW for the poplar trial at no cost. Motion
Carried (5-0)
3
a. Reports:
a. Financial Report, end of November 2022: Revenues and Expenditures overall looking
good, no concerns.
b. Treasurer’s Report, end of November 2022: A couple of accounts have been added to
the Treasurer Report: LATCF Funds and Opioid Funds. Balances at $29.2 million.
Interest rates for CD’s have increased dramatically.
c. Child Care Facility Updates: Contribution was made to EverGrow Learning Facility. St
Louis School is in negotiation with Washburn School for lease of space for childcare.
Motion Pocernich, Strand to move into Closed Session pursuant to §19.85(1) (c) Considering
employment, promotion, compensation or performance evaluation data of any public employee
over which the governmental body has jurisdiction or exercises responsibility: November 10, 2022
Closed Session Minutes, Administrator Evaluation. Motion Carried (5-0) Entered closed session
at 5:56pm.
Motion Pocernich, Silbert to return to open session. Motion Carried (5-0). Returned to open
session at 6:02pm.
Meeting adjourned at 6:02p.m.
Respectfully submitted by Kristine Kavajecz.
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Human Resources Director
Paige Terry, Clerk III
January 6, 2023
To: Executive Committee
From: Mark Abeles-Allison
Re: LATCF Funding
Local Assistance and Tribal Consistency Funds in the amount of $1.04 million will be available
to the county over the next two years. Half of these funds are received already. The other half
will be received in 2023 according to the US Treasury. These funds can be used for a wide
variety of needs. We reached out to all departments and received feedback.
Based on feedback and considering that these are one-time funds, I would propose two major
projects and three smaller projects:
1. Cable Highway Garage: This building is in poor condition from a structural perspective.
Attached please find report. The proposal is to remove the existing building and replace
on the same parcel, increasing the size to accommodate two equipment operators
operating out of this shop in the future.
2. Grand View Garage: Like the Cable building this structure is in poor condition
structurally (See attached report). This building is currently used by the Sheriff’s Office
to store equipment including boats, snowmobiles, ATVs, Response Vehicle, etc. At
present Zoning, Veterans and Child Support also have outreach offices in southern
Bayfield County. We would like to consider consolidating these into this building as
well, sharing one office. Attached is a sketch from Andy Runice on what the building
spacing could look like. Engineering study attached here too.
I recommend on focusing on these two major projects and estimate they will take up 80% of
funds. These projects will be permanent structures for the county for decades to come. A
quality and long-lasting construction. After authorization the next steps would be a needs
assessment, design and engineering followed by demolition and construction.
Based on input and capital improvement needs I would recommend three smaller, one-time
projects:
a. Fair Exhibitor Fee Waiver in 2023: The Fair wants to encourage more exhibitors.
A one year “free exhibitor” pass to the Bayfield County Fair is proposed for 2023.
Estimated cost $7000.
b. In 2022 Bayfield County received a health infrastructure grant for Health
Department Capacity Improvements. This will be used for office remodel,
conversion, expansions. This project will impact other offices, namely Veterans,
Emergency Management and Criminal Justice. These improvements will
coincide and compliment the health project but are not funded under this project.
I recommend allocating $80k to these components. Work to include office
renovation, additional doors and walls, etc.
c. Courtroom. Court Security Officer Station Protective Glass: $14,200
d. Sheriff Mobile/Portable Radio/Camera Upgrade: $50k total.
e. Joint Dispatch Implementation Study, $11,000
Menomonie | Madison | Green Bay
604 Wilson Avenue
Menomonie, WI 54751
800-472-7372
715-235-9081
www.cedarcorp.com
engineers | architects | planners | environmental specialists
land surveyors | landscape architects | interior designers
December 7, 2022
Meagan Quaderer, Director
P.O. Box 423
117 E. 6th Street
Courthouse Annex
Washburn, WI 54891
RE: 54640 Raymond Ave., Grand View, WI
Building Assessment
Dear Meagan:
On November 8,2022 I visited the structure at the subject address to evaluate the existing building condition.
The existing structure is a one-story building constructed in 1941 that is utilized as an Emergency Management
Vehicle Storage. My assessment is of the general condition of the building. The inspection was initiated by
Bob Anderson, Bayfield Highway Commissioner.
OBSERVATIONS:
The existing building consists of masonry walls that are approximately 18-feet tall, wood roof trusses
approximately 4-foot on center with a metal roofing and concrete floor. The building is 40-feet wide by 42-
feet long. There are two overhead doors on the west wall that are approximately 15-feet wide by 12.5-feet tall.
The north and south walls have three windows and one man-door. The windows have been boarded. The east
wall has 2 windows that also have been boarded.
The west wall consists of three vertical pilasters that are adjacent and in between the overhead doors. There
appears to be a reinforced concrete header beam over the overhead doors. The remaining wall consists of
masonry. The masonry on this wall appears to be in poor condition with deterioration noted on the exterior
and interior of the masonry. The masonry is exhibiting surface deterioration on the exterior and the interior is
showing efflorescence. There is some cracking at the corners of the wall. The north and south ends of the wall
are deteriorating and show a large vertical crack at the south end. The reinforced concrete header beam
appears in fair condition. The concrete bollards adjacent to the overhead doors are in fair condition.
The south wall is masonry with three windows and a man-door. There is step cracking above and below all of
the windows. The lower five courses of masonry are cracked, showing deterioration and are spalling at the
masonry / slab interface. There is extensive surface deterioration at the west corner including multiple units
missing the exterior face of the block. There is also surface deterioration at the east corner for the full height.
The threshold of the man-door is cracked and it was noted that the door does not operate normally in the winter
months due to frost heaving. This wall is in very poor condition.
The east wall is masonry with two windows. There is step cracking above and below all of the windows and at
the corners. This wall is in poor condition.
The north wall is masonry with three windows and a man-door. There is step cracking above and below all of
the windows. The upper four courses of masonry are cracked, showing deterioration and are spalling. There is
also cracking and spalling of the masonry on the east corner of this wall. This wall is in poor condition.
CONCLUSIONS:
The existing walls of the structure are showing step cracking, spalling and masonry deterioration. The
southwest corner of the structure is the most severe. The masonry of this building is in very poor condition.
The southwest corner of the building is deteriorated to the extent that it is allowing moisture to enter the wall
during rain and snow events. This will lead to eventual failure of the masonry in this corner and will spread to
the adjacent wall sections.
The masonry is most likely beyond the point of repair in the southwest corner of the building. This entire
section would need to be replaced. The remainder of the building is in need of extensive masonry repair.
If you have any questions or comments, please call me at (715) 235-9081. Thank you.
Sincerely,
CEDAR CORPORATION
Troy L. Peterson, P.E.
Senior Engineer
PHOTOGRAPH LOG
Client Name: Bayfield Co. Highway
Dept.
Site Location: Grand View WI EMS Facility Project No.
B6852-001
Photo No.
1
Date:
11/8/22
Direction Photo
Taken:
East
Description:
West Wall
Photo No.
2
Date:
11/8/22
Direction Photo
Taken:
North
Description:
South Wall
PHOTOGRAPH LOG
Client Name: Bayfield Co. Highway
Dept.
Site Location: Grand View WI EMS Facility Project No.
B6852-001
Photo No.
3
Date:
11/8/22
Direction Photo
Taken:
West
Description:
East Wall
Photo No.
4
Date:
11/8/22
Direction Photo
Taken:
South
Description:
North Wall
PHOTOGRAPH LOG
Client Name: Bayfield Co. Site Location: Grand View WI EMS Facility Project No.
B6852-001
Photo No.
5
Date:
11/8/22
Direction Photo
Taken:
Description:
North Wall – West Corner
Advanced Cracking and
Spalling of the Masonry
Photo No.
6
Date:
11/8/22
Direction Photo
Taken:
East
Description:
West Wall Deterioration of
Masonry.
PHOTOGRAPH LOG
Client Name: Bayfield Co. Highway
Dept.
Site Location: Grand View WI EMS Facility Project No.
B6852-001
Photo No.
7
Date:
11/8/22
Direction Photo
Taken:
Description:
West Wall – Center
Pilaster
Photo No.
8
Date:
11/8/22
Direction Photo
Taken:
Description:
West Wall – South
Pilaster Deterioration
PHOTOGRAPH LOG
Client Name: Bayfield Co. Highway
Dept.
Site Location: Grand View WI EMS Facility Project No.
B6852-001
Photo No.
9
Date:
11/8/22
Direction Photo
Taken:
Description:
West Wall – South
Pilaster Deterioration
Photo No.
10
Date:
11/8/22
Direction Photo
Taken:
Description:
South Wall – West Corner
Deterioration
PHOTOGRAPH LOG
Client Name: Bayfield Co. Highway
Dept.
Site Location: Grand View WI EMS Facility Project No.
B6852-001
Photo No.
11
Date:
11/8/22
Direction Photo
Taken:
Description:
South Man-Door
Threshold Crack
Photo No.
12
Date:
11/8/22
Direction Photo
Taken:
Description:
West Wall – Interior
Cracking
PHOTOGRAPH LOG
Client Name: Bayfield Co. Highway
Dept.
Site Location: Grand View WI EMS Facility Project No.
B6852-001
Photo No.
13
Date:
11/8/22
Direction Photo
Taken:
Description:
East Wall - Interior
Photo No.
14
Date:
11/8/22
Direction Photo
Taken:
Description:
West Wall - Interior
Your Mission Matters
Ashland and Bayfield Counties
Consolidation Feasibility Study
December 2022
Improving emergency response outcomes
Project Team
MCP Core Team
•Coty Cooper, Client Manager
•Stacy Banker, Project Manager
•Steve Haberman, Technical SME
•Robert Horne, GIS SME
Ashland County Core Team
•Dan Grady, County Administrator
•Brian Zupke, Ashland County Sheriff Chief Deputy
•Ashlee Larson, Communications Director
•Taylor Foley, Information Technology
•Dorothy Tank, Ashland County EMA Director
•Brittany Goudos-Weisbecker, Ashland County GIS
Bayfield County Core Team
•Mark Abeles-Allison, Bayfield County Administrator
•Paul Susienka, Bayfield County Sheriff
•Andy Runice, Bayfield County Sheriff Chief Deputy
•Meagan Quaderer, Bayfield County EMA Director
•Paul Houck, Bayfield County IT
•Scott Galetka, Bayfield County Land Records
Your Mission Matters
Why We Are Here
Ashland and Bayfield Counties hired MCP to conduct a comprehensive
analysis needed to advise stakeholders whether a consolidation model
is feasible to pursue and determine if it would result in the following
advantages:
•Increased staffing levels, ensuring that at least two dispatchers/call
takers are always on duty.
•Improved efficiency by reducing call transfers between the two
counties.
•Improved technological response/support by having one system
platform between the two counties.
•Potential for savings by having one system serving the two counties.
•Provide emergency medical dispatch (EMD) in both counties.
MCP also provided targeted grant recommendations for geographic
information systems (GIS), technologies, and facilities consolidation
impact costs.
Your Mission Matters
What does
Success
Look
Like?
Improve public safety services provided to citizens and field responders
Streamline processes when requesting field responders by reducing transfers
Expand emergency medical dispatch (EMD) to Bayfield County
Improve PSAP staffing
Reduce duplicate systems and streamline costs
Increase resources and accessibility
Improve situational awareness and mutual aid response
Improve or eliminate disparate procedures and workflows
Combine money, equipment, personnel, and expertise, which may result in the
best service they can afford
Improve uniformity of operations through joint training and regular
communications
Allow every agency to have a voice in consolidation planning
PSAP Assessment and Strategic Planning
Phase 1
Phase 2
Phase 3
Project Initiation
✓Project initiation meeting
✓Pre-on-site virtual tours
✓On-site project initiation
meeting
✓Updated project schedule
✓Coordinate bi-weekly remote
project progress calls
Grant Recommendations
✓Recommendations specifically
related to grant support
Data Discovery and Benchmarking
✓Data gathering checklists and upload links
✓Data gathering review call
✓Completion of on-site data discovery schedule
Phase 4
Data Analysis
✓Client preliminary findings briefing via
video conference platform
✓Review of draft report outline via video
conference platform
Phase 5
Delivery and Presentation
✓Draft Consolidation Feasibility
Study
✓Final Consolidation Feasibility
study
✓One in-person presentation to
key stakeholders
Scope of Work Focus Areas
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance
and Performance
Management
Leadership and
Planning
Technology and
Systems in Use
Facilities Future Direction
Your Mission Matters
Combined
Demographics
Population of
32,247 with more
than one million
visitors annually
2,523 square
miles
9 law enforcement
agencies
36 fire and
emergency
medical services
(EMS) agencies
32,864 911 calls
annually
75,850 10-digit
emergency/non-
emergency calls
annually
40,046 law
enforcement, fire,
and EMS
incidents annually
Governance and Organizational Structure
Governance and Organizational Structure Findings
•While they operate independently administratively, the Ashland and Bayfield PSAPs fall
under their respective law enforcement agency’s hierarchy.
•The PSAPs are overseen by a director (Ashland) or team leader (Bayfield) that reports
to a chief deputy, who reports to the sheriff of their respective agency.
•There continues to be hesitancy by staff and stakeholders toward the idea of a
consolidated PSAP; however, stakeholders that participated in the meetings and
interviews showed a desire to improve emergency response for the constituents and
field responders in the counties.
•Currently, the PSAPs serve nine law enforcement agencies and 36 fire/EMS/first
responder agencies.
Section 3.1
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance and
Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Operations, Policies, and Procedures
Operations Findings
•Combined, the PSAPs handle 108,714 emergency and non-emergency calls (13 calls
an hour on average) and approximately 40,046 law enforcement, fire, and EMS
incidents (five incidents an hour on average) annually.
•Ancillary duties that impact the ability to focus on one or two clearly defined PSAP
functions include walkup window duties, records management support, triaging
administrative phone lines, and warrants/courts support.
•Staff reported some inefficiencies with workflows and little uniformity between PSAPs
and agencies.
•Both PSAPs utilize scripted T-CPR instructions, as required by the State; however,
ACSO is the only PSAP utilizing pre-determined protocols for all EMS incidents.
•There are no joint meetings—dedicated to PSAP operations—that occur regularly
between field responders in the region.
•Ashland has its own procedures and Bayfield procedures fall generally under the
Sheriff’s Office.
Section 3.2
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance and
Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Ashland Bayfield Total
911 –wireline and
wireless combined
26,865 5,999 32,864
10-digit 59,986 15,864 75,850
Total 86,851 21,863 108,714
Ashland Bayfield Total
Law Enforcement 18,317 15,834 34,151
Fire and EMS 3,580 2,315 5,895
Total 21,897 18,149 40,046
Workload
Ancillary Duties
Duties/Functions Ashland Bayfield
911 call processing ✓✓
Law enforcement/fire/EMS dispatch ✓✓
Video and alarm monitoring ✓✓
National Crime Information Center (NCIC), Law Enforcement Agencies Data System (LEADS), and Department
of Motor Vehicles (DMV) queries, entries, and updates
✓✓
Process time system requests and inquiries for corrections and law enforcement (criminal history requests,
administrative messages to other agencies)
✓✓
Administrative call handling ✓✓
Walkup window ✓
Warrants and affidavits; warrant hit requests/confirmations/detainers/locates (enter, update, clear, and house
hard copies); affidavits for missing persons, stolen vehicles, stolen property, stolen firearms
✓✓
Firearm checks ✓✓
Orders of protection ✓✓
Other administrative and records support duties ✓✓
Early warning system ✓✓
Personnel and Workforce Management
Personnel and Workforce Findings
•The PSAPs have a minimum of one telecommunicator on duty 24 x 7; however,
Ashland tries to staff two telecommunicators from 6:00 a.m. to 2:00 a.m., depending on
the day of the week.
•Ashland has an authorized strength of six full-time and three part-time
telecommunicators. Bayfield has an authorized strength of five full-time and three part-
time telecommunicators.
•Both PSAPs have vacancies and experience high turnover rates—44% annually for
Ashland and 29% annually for Bayfield, which combined is above the national average
of 29%.
•Qualified applicant pools are low in the region.
Section 3.3
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance and
Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Training
Training Findings
•Both PSAPs predominately utilize on-the-job training (OJT) for new hires through
structured training programs.
•Ashland’s new hire training program is approximately five weeks plus shadowing for the
first six months, while Bayfield’s new hire training is approximately 12 weeks.
•Ashland has lost three new hires during training in the past three years, while Bayfield
has lost one.
•DMA uses 911 funds to support outside training and continuing education for PSAPs
throughout the state.
Section 3.4
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance and
Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Quality Assurance and Performance Management
QA and Performance Management Findings
•Neither of the PSAPs have a formal QA program—only reviewing calls when a
complaint is received and an investigation is necessary.
•The PSAPs do not have established performance benchmarks or key performance
indicators (KPIs).
Section 3.5
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance
and Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Leadership and Planning
Leadership and Planning Findings
•Both PSAPs lack financial, strategic, and continuity of operations (COOP) planning;
however, they are divisions of departments and counties that do conduct financial and
strategic planning.
•Combined, the PSAPs have operating expenses of approximately $1.37 million.
•The largest expense for both PSAPs is salaries and benefits, which is approximately
79.9% of the combined budgets. This is consistent with PSAPs across the country, as
PSAPs are service organizations.
•There is no joint operational planning between the two PSAPs.
Section 3.6
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance and
Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Technology and Systems in Use
Technology Findings
•Both counties share a common computer aided dispatch (CAD), records management
system (RMS), and jail management system (JMS) system hosted at Bayfield.
•There is CAD interoperability between both PSAPs.
•The PSAPs utilize different CHE and radio console equipment.
•There is existing leased network connectivity between both PSAPs, which supports
CAD and has additional capacity to support radio.
•Both counties operate on separate radio systems that will need to be maintained.
Section 3.7
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance and
Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Facilities
Facilities Findings
•The PSAPs are housed within their respective law enforcement facility.
•There is limited room for expansion within any existing facility; however, Bayfield can
accommodate two additional workstations.
•The PSAPs are supported by generators and individual uninterruptible power supply
(UPS) units.
Section 3.8
Governance and
Organizational
Structure
Operations, Policies,
and Procedures
Personnel and
Workforce
Management
Training
Quality Assurance and
Performance
Management
Leadership and
Planning
Technology and
Systems in Use Facilities
Your Mission Matters
Case for Change
Section 4.1
Reduce 911 call
transfers
Maintain minimum
staffing of two or more
on duty at all times
Reduce staffing
shortages
Expand the
workspace in the
PSAP
Eliminate duplicative
support services
Provide EMD to all
callers in Bayfield and
Ashland counties
Eliminate cost
duplication to operate
the two disparate
PSAPs
Eliminate workforce
competition between
the PSAPs
More consistent and
effective service
delivery
Greater opportunities
for interagency
response, backup,
situational awareness,
and data sharing
Operational and
capital cost savings
Decrease the number
of points of infiltration
for cybersecurity risks
Your Mission Matters
Governance Options
Section 4.2
Intergovernmental
Board of Directors
County
Department
Your Mission Matters
Governance Structure
–Independent Board
•Independent of law enforcement
•Authority to determine the funding strategy, organizational structure, hiring policies, and to
approve significant changes in operational procedures
•Less vulnerable to wide swings in focus and priorities when elected or appointed officials change
•Field Services Advisory Board (FSAB) advises Director on issues related to technologies and operations
•Board would consist of members from county administration, sheriff’s departments, and county board members
Your Mission Matters
Governance Structure
–County Department
•Independent department head
•Creates a neutral department that is not
under law enforcement
•May have an oversight board consisting of
stakeholders from each county
•Field Services Advisory Board (FSAB)
advises Director on issues related to
technologies and operations
Your Mission Matters
Projected Budget
Metric Cost
Personnel Costs: Including actual reported costs for
telecommunicator, administrative and management salaries;
overtime and benefits (numbers represent proposed staffing):
Wages and 60% benefits for one director and 14 full-time
telecommunicators.
$1,198,770
Overhead and Other Costs –10% $119,877
Gross Operating Expenses $1,318,647
Your Mission Matters
Cost Sharing
FAIR EQUITABLE SCALABLE
Your Mission Matters
Activity-Based Cost Sharing
Activity-Based Calculation
Total Personnel Costs, Including Benefits $1,198,770
Overhead Costs (recurring) $119,877
Total Gross Budget $1,318,647
Total Calls for Service 40,046
Cost per Call $32.93
Activity Cost Calculation per Agency
Agency Incidents Dispatched Percentage of Total Incidents
Dispatched
Total Cost per Agency
Ashland 21,897 54.68%$721,031
Bayfield 18,149 45.32%$597,616
Your Mission Matters
Resource-Based Cost Sharing
Cost per Full-time Employee Calculation
Total Personnel Costs, Including Benefits $1,198,770
Overhead and Other Costs $119,877
Total Gross Budget $1,318,647
Cost per FTE (15 FTEs)$87,910
Full-time Employee Cost per Agency
Agency Full-time Employees Total Cost per Agency
ACSO 8 $703,278
BCSO 7 $615,369
Funding
Phase 1 -
PSAP Consolidation Planning
Year 1
Phase 2 -
Full Integration of Joint PSAP
Operations
Years 2
Your Mission Matters
Next Steps
Identify funding
sources (grant)
Build
consensus
Develop
implementation
plan
Execute plan
Open Discussion
www.MissionCriticalPartners.com
Thank You.
Questions, comments?
www.MissionCriticalPartners.com
Your Mission Matters
Stacybanker@missioncriticalpartners.com
State of Wisconsin / DEPARTMENT OF MILITARY AFFAIRS
PO BOX 14587 MADISON 53708-0587
_____________ OFFICE OF EMERGENCY COMMUNICATIONS TELEPHONE 608 888-5501
1
December 15, 2022
Bayfield County
Mark Abeles-Allison, County Administrator
117 E 5th Street
Washburn, WI 54891
RE: NextGen9-1-1 GIS Grant Program
Dear Mark Abeles-Allison,
The Wisconsin Department of Military Affairs/Office of Emergency Communications (DMA/OEC) is pleased
to award Bayfield County state funding through the NG9-1-1 GIS Grant Program to provide
funding to county land information offices for data creation, preparation, and remediation activities
necessary for enabling Next Generation 9-1-1 (NG9-1-1). Before work on the grant project can begin, we
will need the following:
1. Thoroughly read each document within this award package.
1. The Signatory Official must sign and initial where indicated including the bottom of each page,
after each general and/or special condition, and the last page. Electronic signatures are acceptable.
2. The Signatory Official is responsible for ensuring that the agency agrees with the terms and
conditions of this grant award. If the agency or signatory official does not agree with the terms and
conditions, they may notify the program contact identified in the award package to decline the
award.
3. Maintain a copy of the signed award documents. Return the signed award documents via email
within thirty (30) days to interop@widma.gov.
Please feel free to reach out to the Grant Specialist, Grant Grywalsky, with any questions. We look forward
to a collaborative working relationship with Bayfield County.
Sincerely,
Grant Grywalsky
NextGen9-1-1 Grant Specialist
Office of Emergency Communications
WI Dept of Military Affairs
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS
Signing Official
Initials __________
Date __________
2
Re: NextGen9-1-1 GIS Grant Program
Grant Number: 2023-G103
The Office of Emergency Communications (OEC), Department of Military Affairs (DMA) hereby awards to
Bayfield County (hereinafter referred to as the Grantee), the amount of $71,107.00 for programs or
projects pursuant to § 256.35 (3s) (br), Stats., and DMA NGSP.1 NG9-1-1 GIS Grants Policy.
This grant may be used until June 30, 2024 for the projects consistent with the budget and general
conditions in Attachment A, subject to any grant assurances set forth in Attachment B, and the reporting
requirements outlined in Attachment C.
The Grantee shall administer the program or projects for which this grant is awarded in accordance with
the applicable rules, regulations, and conditions of the Department of Military Affairs. The submitted
application is hereby incorporated as reference into this award as Attachment D.
This grant shall become effective, and funds may be obligated (unless otherwise specified in Attachments A,
B and/or C) when the Grantee signs and returns a signed version of this grant award to the Department of
Military Affairs. Keep a copy of these documents for your records.
________________________________________ ___________________________
Erik Viel, Director Date
Office of Emergency Communications
Wisconsin Department of Military Affairs
The Grantee, Bayfield County hereby signifies its acceptance of the above-described grant on the terms and
conditions set forth above or incorporated by reference therein.
Grantee: Bayfield County
By: ______________________________________________
Mark Abeles-Allison
County Administrator
_________________________
Date
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
12/15/2022 | 12:42 PM CST
ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS
Signing Official
Initials __________
Date __________
3
Grantee: Bayfield County Grant Number: 2023-G103
Project Title: FY23 NG9-1-1 GIS Grant Program
Statute Reference: § 256.35 (3s) (br) and § 20.465 (3) (qm)
Grant Period from: Date of Award Signature to June 30, 2024
APPROVED BUDGET
Cost Category State & Match
Software $11,500.00
Contractual Services $30,000.00
NG9-1-1 Specific Training $0.00
Equipment Hardware $0.00
Supplemental Staff/Other Services $29,607.00
STATE (95%) TOTAL $67,551.65
MATCH (5%) TOTAL $3,555.35
TOTAL APPROVED BUDGET $71,107.00
Budget Note(s)
Your application budget contained ineligible items. The following items and amounts were removed from
your approved budget total:
1. The full-time position and associated fringe benefits were removed from the Supplement Staff Time
or Other Services category as overhead costs (-$94,468)
Please contact Jessica Jimenez if you have any questions about the changes to your budget.
Grant/Budget Modifications
Budget changes in excess of 10% of the total project budget, or a change to include a grant expense not
previously approved, requires a written modification request prior to any budget reallocations. Contact OEC
for a Modification Request Form.
Any changes in personnel involved with the grant including the main contact, the secondary contact and
the signing official need to be reported to grant administrative staff via email.
Name of Grant Specialist: Grant Grywalsky
Phone Number: 608-471-2155
Email: grant.grywalsky@widma.gov
Name of Program Manager: Jessica Jimenez
Phone Number: 608-888-5520
Email: Jessica.Jimenez@widma.gov
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS
Signing Official
Initials __________
Date __________
4
Award General Conditions
1. Supplantation: In appropriate circumstances, grant funds may be used to supplant local funds
authorized for a county land information office. However, grant funds must increase the amount of
funds for the county land information office that would otherwise be available from local resources.
County land information office base operating budgets shall not be reduced because of the award of
grant funds. Grantees that are suspected of supplanting local funds will be scrutinized more closely
and Department of Military Affairs (DMA) may require additional documentation to ensure base
budgets are not being reduced.
2. Training: All personnel who utilize equipment purchased with funds from this grant must receive
training either through the equipment vendor or other competent source specific to that piece of
equipment before it is put into service. The Grantee is required to maintain proper training records.
3. Fiscal Compliance: To be allowable under a grant program, costs must match the approved budget and
must be obligated (purchase order issued, class scheduled) during the grant performance period.
Payment must be made within 30 days of the grant period ending date and/or vendor invoicing.
Reimbursement for travel (i.e., mileage, meals, and lodging) is limited to applicable state rates and
timeframes. Taxes are not allowable.
4. Allowable Costs: Costs incurred shall be allowable and meet grant goals and objectives. No costs or
services shall be incurred outside of the approved grant performance period.
5. Programmatic Changes: Any changes to the grant require prior approval from DMA through a
modification submitted via email and approved by the DMA Grant Specialist. Changes requiring a
modification may include but are not limited to Budget, Scope of Project, Period of Performance,
Project Director, Fiscal Manager, and/or applicable Performance Measures.
6. Contracts and Procurement: Grantees shall use their own procurement procedures and regulations,
provided that the procurement conforms to applicable state law and procurement standards. Copies
of legal agreements shall be submitted to the DMA Grant Specialist as deemed necessary which may
include procurement solicitations, Contracts, Interdepartmental Agreements and Memorandums of
Understanding (MOU) among collaborating agencies.
7. Conflict of Interest: No staff member of the Grantee organization may use their position to obtain
financial gain or anything of substantial value for the private benefit of themselves or their immediate
family, or for an organization with which they are associated, such as a royalty, commission,
contingent fee, brokerage fee, consultant fee, or other benefit. Wis. Stat. § 19.59(1)(a).
8. Fiscal Control: The Grantee will use fiscal control and fund accounting procedures and will ensure
proper disbursement of, and accounting for, funds received and distributed under this program, per
Wis. Stat. § 16.41 (Agency and authority accounting; information; aid).
9. Disbursement: Grant funds will be disbursed in the form of reimbursement by DMA upon completion
of approved Program Report(s), Fiscal Report(s), Project Closeout, and satisfaction of Special
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS
Signing Official
Initials __________
Date __________
5
Conditions. The Final Closeout Report is considered your Request for Reimbursement and must
include copies of paid detailed invoices/receipts, necessary supporting documentation and a
completed Request for Reimbursement Form signed by the Signatory Official for your agency. If the
grant project included supplemental staffing, proof of payroll/general ledger must be submitted at
grant closeout.
10. Program Income: All income generated as a direct result of a grant-funded project shall be deemed
program income. Program income must be used for the purpose and under the conditions applicable
to the award. Program income should be used as earned and accounted for in your reimbursement
request.
11. Copyright, Acknowledgement, and Publications: The Grantee will comply with all copyright and
materials acknowledgement requirements as addressed in the projects’ grant guidelines. The
Wisconsin Department of Military Affairs reserves a royalty-free, nonexclusive, and irrevocable license
to reproduce, publish or otherwise use, and to authorize others to use, for DMA purposes: the
copyright in any work developed under this grant; and any rights of copyright to which the Grantee or
a contractor purchases ownership with grant support. The content of any grant-funded publication or
product may be reprinted in whole or in part, with credit to the DMA acknowledged. When issuing
statements, press releases, and other documents describing projects or programs funded in whole or
in part with grant funds, the Grantee shall clearly acknowledge the receipt of grant funds in a
statement.
12. Grant Compliance: Grantee must comply with the Grant Announcement used to announce the
funding opportunity and this Grant Award Document. The Grantee must cooperate with the DMA
Grant Specialist.
13. Grant Reporting: The Grantee shall ensure that all grant reporting will be timely on a schedule
established by the DMA. Grant reporting information provided to the DMA staff shall accurately assess
the completeness of grant goals, activities, benchmarks and target dates.
14. Cooperation with Evaluation or Audit: The Grantee shall cooperate with the performance of any
evaluation or audit of the program by the DMA or by their contractors.
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
ATTACHMENT B – GRANT ASSURANCES
6
Signing Official
Initials __________
Date __________
1. Wisconsin State Statute and Standards Compliance
The Grantee agrees to comply with the requirements outlined in the statewide emergency services number
statute (Wis. Stat. 256.35) and DMA NGSP.1 NG9-1-1 GIS Grants Policy. All awards funded under this Grant
Announcement must comply with evolving state and national standards pertaining to NextGen9-1-1
systems as those standards are finalized and released statewide or at the national level.
2. Grant Administration Training
The Grantee shall make every effort to participate in any applicable grant program conference calls or
administrative trainings supplied by DMA. Grantees must participate in scheduled grant training events,
allow a programmatic or financial site visit (if applicable), and accept technical assistance from DMA.
3. Audit Requirements
a. The Grantee agrees to comply with all applicable Wisconsin State Purchases Law pursuant to Wis.
Stat. Chapter 16; purchasing rules and regulations.
b. The Grantee is prohibited from transferring funds between programs (i.e., NG9-1-1 Program,
Homeland Security, Emergency Management Program, Wisconsin Land Information Program, etc.)
c. The Grantee agrees to fully cooperate with compliance audits including periodic programmatic,
fiscal monitoring, records review and site visits conducted by DMA. Grantees agree to submit timely and
accurate Program Evaluation Reports to DMA as required and to participate in DMA sponsored surveys and
all other required reports related to any DMA administered grant program. DMA reserves the right to deny
payment to any approved programs for failure to comply with this provision.
4. Matching Funds
This grant award requires a 5% local match. Matching funds must be an allowable expense under the grant
program and must come from a non-state or federal grant funding source. By accepting this grant award,
the Grantee is certifying that it has the funding available to cover the total cost of the project prior to
receiving reimbursement by DMA. The 95% state reimbursement will be a one-time payment at the close
out of the grant project when all funds for the project have been expended.
5. Payment Methodology and Withholding Grant Funds
DMA shall only remit funds to Grantees upon receipt of a Grant Reimbursement Request Form at the close
out of the grant period, signed by the Signatory Official, and including the required supporting
documentation. The Grantee fully understands that DMA has the right to withhold, suspend or terminate
grant funds to any recipient that fails to conform to the requirements (general/special conditions,
reporting) outlined in this award package. If the Grantee is deemed to be out of compliance with the
applicable DMA grants policy or any grant conditions or requirements that would make the Grantee
ineligible to receive grant funding, current grant funds may be held or de-obligated, and the approval of
future grant funds may be impacted.
6. Non-Appropriation
All awards are subject to the availability of appropriated state funds and to any modifications or additional
requirements that may be imposed by law.
7. Maintenance of Records
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
ATTACHMENT B – GRANT ASSURANCES
Signing Official
Initials __________
Date __________
7
All grant documents including but not limited to invoices, purchase orders, packing slips, equipment make,
model and serial numbers, must be maintained by the Grantee for a minimum of three (3) years after DMA
closeout date.
8. Property acquired with grant funds
DMA requires that property acquired with grant funds be tagged and tracked detailing the description of
the property, serial or identification number, source of property, name of owner, acquisition date, cost,
location, and condition. Title to property acquired in whole or part with grant funds shall vest in the
Grantee, subject to divestment at the option of DMA, where its use for 9-1-1 purposes is discontinued.
Grantees shall exercise due caution in the use, maintenance, protection and preservation of such property.
Grantees that accept grant funding are responsible for all sustainment costs after the end of the grant
period.
9. Equal Opportunity, Non-discrimination and Affirmative Action Program Requirements
It is the responsibility of all Grantees to ensure that their employment practices comply with Equal
Opportunity Requirements, s. 51.01 (5), Wis. Stats., s. 111.32 (13)(m), Wis. Stats., and Gubernatorial
Executive Orders governing the promotion of a diverse workforce, equal opportunity and the prevention of
sexual harassment and including where applicable, the requirement of Grantees to formulate, implement
and file an Equal Opportunity Plan with DMA.
In connection with the performance of work under this grant, the Grantee agrees not to discriminate
against any employee or applicant of employment because of age, race, religion, color, handicap, sex,
physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as
defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to,
the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff
or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. Except with respect to sexual orientation, the Grantee further agrees to take affirmative
action to ensure equal employment opportunities.
Pursuant to 2019 Wisconsin Executive Order 1, Grantee agrees it will hire only on the basis of merit and will
not discriminate against any persons performing a contract, subcontract or grant because of military or
veteran status, gender identity or expression, marital or familial status, genetic information or political
affiliation.
10. Ethical Standards/Prohibited Political Activity
It is the responsibility of all Grantees to comply with applicable provisions of Wis. Stats. Chapter 19,
Subchapter III – Code of Ethics for Public Officials and Employees and the provisions of the Hatch Act, which
limits the political activity of public employees.
11. Collection of Unallowable Costs
Payments made for costs determined to be unallowable by either the awarding agency, cognizant agency
for indirect costs, or pass-through entity, either as direct or indirect costs, must be refunded (including
interest) to the State of Wisconsin in accordance with instructions from the state agency that determined
the costs are unallowable unless state statute directs otherwise.
12. 9-1-1 Fee Diversion
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
ATTACHMENT B – GRANT ASSURANCES
Signing Official
Initials __________
Date __________
8
In accordance with the Federal Communications Commission (FCC) regulation on 9-1-1 fee diversion, the
Grantee agrees that as a taxing jurisdiction of the State of Wisconsin, the Grantee shall not use any portion
of funds received under this grant program for a purpose or function other than those approved by DMA
and designated by the FCC as acceptable under 47 CFR § 9.23.
Grantee agrees that, as a condition of receipt of the grant, the Grantee will return all grant funds if the
Grantee expends, at any time for the full duration of this grant, any portion of funds received under this
grant program for a purpose or function other than those approved by DMA and designated by the FCC as
acceptable under 47 CFR § 9.23.
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
ATTACHMENT C – REPORTING REQUIREMENTS AND CLOSEOUT
Signing Official
Initials __________
Date __________
9
Reporting Requirements
Grantee agrees to meet reasonable fiscal and administrative requirements to account for its grant funds in
accordance with state statute, administrative code, and as the Office of the Governor or DMA may require
including but not limited to submitting quarterly progress reports, final financial reports, and closeout
documentation. Templates for the quarterly reports will be made available at a later date.
Quarterly reports must be to DMA within thirty (30) days (with the exception of the closeout report) after
the close of each calendar quarter as follows:
Report 1 – Grant Period Start to March 31, 2023 Due: April 30, 2023
Report 2 – April 1, 2023 to June 30, 2023 Due: July 30, 2023
Report 3 – July 1, 2023 to September 30, 2023 Due: October 30, 2023
Report 4 – October 1, 2023 to December 31, 2023 Due: January 31, 2024
Report 5 – January 1, 2024 to March 31, 2024 Due: April 30, 2024
Report 6 – April 1, 2024 to June 30, 2024 Due: At Closeout
Failure to comply with this provision may result in the withholding of grant funds until the delinquent
report is received. If a Grantee closes out their project prior to the grant period end date, a final progress
report and closeout report is required within forty-five (45) days of the final expense and invoice.
Grant Closeout
After the project period of the grant has ended, the Grantee will need to submit all closeout documents
and complete closeout requirements within 60 days after the end of the grant. Extension requests must be
submitted a minimum of 30 days before the end date of the grant performance period and will be reviewed
by program staff on a case-by-case basis. Requests to extend the grant performance period are generally
discouraged. There is no guarantee of an extension request approval and extensions are contingent on
state fiscal year deadlines and state statutory requirements.
Unless requested in advance, grant reimbursement payment will be in the form of a check. If the Grantee
prefers electronic payment via ACH, please contact OEC for more information.
In order to closeout a grant, DMA requires submission of:
• Grant Reimbursement Request Form – expenditures on the Grant Reimbursement Form must have
been incurred within the approved period of performance listed on these award documents.
• Invoices and proof of payment for all grant funded items identified on the Grant Reimbursement
Request Form – proof of payment can be a copy of the check or a general ledger report with the
check number.
• A copy of the procurement information authorizing that type of purchase if not already submitted
to OEC.
• A final equipment inventory report – this report is required for any equipment purchased with a
single per unit cost in excess of $5,000 and should include serial numbers for equipment. A
template will be provided.
Upon completion of the closeout process, DMA will send a Closeout Letter to Grantees, advising the grant is
closed.
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
State of Wisconsin / DEPARTMENT OF MILITARY AFFAIRS
PO BOX 14587 MADISON 53708-0587
_____________ OFFICE OF EMERGENCY COMMUNICATIONS TELEPHONE 608 888-5501
10
As the duly authorized representative, I hereby certify that this award package was received and reviewed
by the appropriate members of this organization. I also acknowledge receipt of the Grant Award and any
attached Special Conditions, as well as receipt of the General Conditions. I understand that this grant is
awarded subject to compliance with all certifications and conditions described in this award package.
Bayfield County
Signature of Authorized Agent Date Agency
Mark Abeles-Allison 2023-G103
Name (printed) Grant Award Number
This grant award is effective from the date of the above signature. Substitute signing or stamping is not
accepted.
PLEASE SIGN DOCUMENTS, KEEP ONE COPY FOR RECORDS AND RETURN A SIGNED
SCANNED VERSION VIA EMAIL WITHIN THIRTY (30) DAYS TO:
Interop@widma.gov
Subject: Signed Grant Award Documents
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
NG9-1-1 GIS Grant Program
Application Form
Eligible applicants should complete this form and submit with the required documentation to
interop@wisconsin.gov by the deadline specified in the Grant Announcement. If you are experiencing issues
submitting your application, please call [608] 888-5501 for assistance.
Section 1: Applicant Information
A. Agency Name
B. Physical Address
C. Mailing Address
(Leave blank if same as above)
D. Main Point of Contact
Name:
Title:
Email:
Phone:
E. Secondary Point of Contact
(Must be different from above)
Name:
Title:
Email:
Phone:
F. Signatory Official
Name:
Title:
Email:
Phone:
Attachment D - Application
Bayfield County
117 E 5th Street, Washburn, WI 54891
Scott Galetka
Land Records Administrator / LIO
scott.galetka@bayfieldcounty.wi.gov
715-373-3425
Carmen Novak
GIS Technician
carmen.novak@bayfieldcounty.wi.gov
715-373-3426
Mark Abeles-Allison
Bayfield County Administrator
mark.abeles-allison@bayfieldcounty.wi.gov
715-373-6181
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
NG9-1-1 GIS Grant Program
Application Form
Section 2: Project Narrative
A. Provide a summary of the proposed project(s) to be funded during the grant period. In addition, the summary
should include information in the following areas:
▪ The proposed project(s) alignment with the county’s 2021 NG9-1-1 remediation report or Wisconsin NG9-1-1
GIS Implementation Plan. If you require a copy of the remediation report for your county or NG9-1-1 GIS
Implementation Plan, please contact OEC staff as soon as possible.
▪ Whether the proposed project(s) provides wide ranging benefits to or coordination with multiple counties
and/or statewide.
B. Provide a proposed timeline for your project(s), including proposed start date, anticipated purchasing process
and implementation schedule.
This $165,575 Next Generation 9-1-1 (NG9-1-1) project goal is to improve public safety and emergency response services to all citizens, visitors, and stakeholders in
Bayfield County by implementing NG9-1-1 system technology. To meet this goal, Bayfield County is focused on improving coordination among first responders and
jurisdictions, as well as the GIS authorities who maintain data. The requirements to meet NG9-1-1 standards are straightforward, yet extensive in terms of the data
creation, preparation, and remediation activities necessary for enabling NG9-1-1 and i3 call routing, which relies on GIS data. Correcting GIS data to reach 100% accuracy
for NG9-1-1 standards is a project goal; the 2020-21 NG9-1-1 GIS Recommendation Report will be the guiding document to implement the data improvements.
The new NG9-1-1 system will provide the updated infrastructure to allow for GIS data to be shared and used for 911 call routing and emergency response. This data
sharing allows dispatchers and first responders to access crucial information beyond the traditional 911 phone calls; text messaging, voice messaging, videos, photos, and
even social media platforms can be used to communicate an emergency to a Public Safety Answering Point (PSAP). NENA i3 call routing is the generally accepted
standard for NG9-1-1 systems; it allows GIS data to be used for routing 911 calls. This standard includes a model and schema for how GIS data is used on 911 networks.
Difficulties with the current Bayfield County PSAP/GIS interface and system include getting the GIS data standardized to meet NG9-1-1 models and schema,
synchronizing GIS data to match along authoritative boundaries, correcting gaps and overlaps, cleanup of the MSAG and ALI to match the GIS data, and having
supplemental staff to assist with these workflows. Additionally, the NG9-1-1 GIS Recommendation Report was done in 2020, but the department does not have software
to check data to measure progress on improvements. The budget items outlined for this project will solve issues associated with staffing, data validation, and data
remediation.
This project has three components: 1) Hiring supplemental GIS staff to implement the NG9-1-1 system, 2) Acquiring NG9-1-1 validation software, and 3) GIS data
remediation contract.
This project aligns with the State of Wisconsin Next Generation 9-1-1 Implementation Plan because, as stated in the plan, "GIS data is mission critical and utilized by the
functional elements of a NG9-1-1 system to spatially route 9-1-1 calls to the appropriate PSAP, validate the location of the caller, and accurately dispatch emergency
services."
One of the long-term benefits of this project is that it will prepare Bayfield and Ashland Counties for a merger of the PSAP/911 dispatch centers of both counties into a
single, joint, two-county PSAP. This consolidation is in preliminary stages and will improve the effectiveness and efficiency of public safety dispatching for both counties.
Additionally, the project will improve communications capabilities with neighboring counties: Ashland, Douglas, Sawyer and Washburn.
Bayfield County is the second largest county by area in the state, serving as the gateway to the Apostle Islands National Lakeshore, with over 50% public land. The region
is a major destination for both residents and visitors. Public safety and emergency services depend on an updated NG9-1-1 system that will allow for efficient coordination
among different response agencies, the PSAP, and GIS authorities. The implementation of NG9-1-1 in Bayfield County will result in wide-ranging benefits to local
residents, visitors, neighboring counties, and many more entities across the northern region of Wisconsin.
Bayfield County currently operates one PSAP for the entire county, located in Washburn, WI – the largest city and county seat. The population served in Bayfield County
is 16,220 across 29 municipalities (25 towns, three cities, and one village). Additionally, the Red Cliff Band of the Lake Superior Tribe of Chippewa Indian Reservation is
located within Bayfield County. In total, there are five law enforcement agencies, 10 EMS agencies, and 15 fire departments. Multiple agencies must coordinate across
jurisdictions and county boundaries; collaboration of emergency responders allows coverage across a vast area. In 2021 the Bayfield County Dispatch Center received
6,000 thousand emergency 9-1-1 calls, 15,964 non-emergency calls and 41 Text- to- 911 calls (Text- to- 911 was implemented in late 2021).
Project duration will require 18 months for completion from notice of grant award until the project is completed.
Assuming the performance period begins on January 1, 2023, the timetable for the project is as follows:
Jan. 1, 2023: Release RFQ’s for NG9-1-1 software and GIS Data Remediation
Jan. 1, 2023: Post job announcements for full-time and part-time GIS supplemental staff
Feb. 1, 2023: Release purchase orders for NG9-1-1 software and GIS Data Remediation
Mar. 1, 2023: Officially hire full-time and part-time GIS supplemental staff
Mar. 1, 2023 – June 30, 2024: Complete all activities associated with NG9-1-1 implementation
July 1, 2024: Project close out
All items or services procured as part of this project will be procured in compliance with Bayfield County
procurement policy.
All personnel hired or contracted with as part of this project will be hired in compliance with Bayfield County
personnel and hiring policy.
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
NG9-1-1 GIS Grant Program
Application Form
C. Describe any planned NG9-1-1 coordination between the applicant and the PSAPs within the applicant’s county,
including any specific plans for implementing NG9-1-1 at the PSAP(s) and how your grant project(s) will enable
NENA i3 call routing in your county.
Section 3: Proposed Project Budget
A. Provide a narrative for the proposed budget. The detail provided in the narrative must be sufficient so that
reviewers can interpret what each identified cost is and how costs were estimated or calculated in the budget
details in Section 3B based on the vendor quotes provided. The narrative should also identify the source of the local
match required. The budget may include multiple projects.
This project aligns with the Wisconsin Next Generation 9-1-1 Implementation Plan because as stated
in the plan, "GIS data is mission critical and utilized by the functional elements of a NG9-1-1 system
to spatially route 9-1-1 calls to the appropriate Public Safety Answering Point (PSAP), validate the
location of the caller, and accurately dispatch emergency services."
The goal in this NG9-1-1 project is to improve call routing, data, and coordination across all
municipalities in Bayfield County and surrounding counties. If Ashland and Bayfield counties combine
PSAPs, there will be increased coordination across all municipalities and jurisdictions to improve the
GIS data. Preliminary findings from a feasibility analysis have shown that combining Bayfield County
and Ashland County PSAPs is feasible, provided there is investment in current and new technologies.
The completion of the study is expected in December of 2022. While a combined PSAP may be an
option, Bayfield County is applying for the NG9-1-1 GIS Grant Program as a separate entity.
The outcome of the project will enable NENA i3 call routing on the NG9-1-1 system and increase
coordination between PSAPs and GIS authorities in each county.
The project total is $165,575. The amount requested from the Wisconsin Department of Military affairs with this
investment justification is $132,460. The remaining $33,115 will be paid from Bayfield County General Revenues.
The project has three components:
1) Supplemental Staffing $124,075
2) Validation Software $11,500
3) GIS Data Remediation $30,000
Supplemental staffing includes one full-time and one part-time GIS positions for 18 months for a total of $124,075.
- The full-time position is at a salary of $62,979.89 per year including benefits. For one year this breaks out as
Wages--$36,670.40; FICA--$2,805.29; Bayfield County share of retirement--$2,493.59; Health Insurance, $21,003.42
and Life Insurance--$7.20.
- The part-time position compensation is $19,737.84 for one year with $18,335.20 in Wages and FICA, $1,402.64.
Validation software used in the project will allow frequent review of data to highlight any errors and ensure the Bayfield
County PSAP meets NG9-1-1 standards. This would include DATAMARKs VEP (Validate, Edit, Provision) validator
tool subscription. The subscription will be for the term of the grant; 1 ½ years ($7,500 for year 1 and $3,750 for year 2)
and $250 for additional users for a total of $11,500.
GIS data remediation will be a one-time fee of $30,000. GIS data remediation has three components: 1) Correct critical
errors for NG9-1-1 call routing and location validation, 2) Migrate legacy street name elements to CLDXF street name
elements, and 3) Correct all non-critical errors.
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
NG9-1-1 GIS Grant Program
Application Form
B. Budget Details. Based on the narrative provided in Section 3A, enter the grant costs into the associated cost
categories below. The total in the last row should reflect the entire amount to be funded with both the state share
and any required local share/match. The state and local share is automatically calculated based on the required
percentage and total cost of the grant project(s). The budget may include multiple projects.
Cost Category Item(s) Description – List all proposed grant funded items Total Cost
Software
Contractual
Services
NG9-1-1 Specific
Training
Equipment
Hardware
Supplemental Staff
Time or Other
Services
State Share: of Total Local Share/Match: of Total Total:
Section 4: Grant Project Sustainability Plan
A. Provide a narrative for the proposed sustainment and maintenance of any grant-funded activities after the grant
period has ended. Applicants must demonstrate that any projects that extend beyond the grant period will be
sustained.
NOTE: Please reference Attachment A for the approved grant budget.
Bayfield County will implement a plan to maintain the GIS data and workflows to ensure high data
standards are continued after the grant period has ended (18 months). Software designed to check GIS
data may be helpful as well as periodic data checks to ensure standards are being met. County of Bayfield
GIS and PSAP officials will investigate procurement of such software. Functions performed by staff hired
for this investment will be integrated into the job functions of existing PSAP staff after the grant
performance period ends.
The Bayfield County PSAP works with the Land Records Department regarding the GIS NG9-1-1 buildout.
They will maintain a strong working relationship with NG 9-1-1 projects.
Training included with software.
GIS Data Remediation has three components:
1) Correct critical errors for NG9-1-1 call routing and location validation
2) Migrate legacy street name elements to CLDXF street name elements
3) Correct all non-critical errors
Bayfield County Land Records will collaborate with DATAMARK to correct any anomalies in the data.
GIS data remediation will be a one-time fee of $30,000.
DATAMARK’s VEP Validator Tool subscription allows for continual review of GIS data to ensure
NG9-1-1 standards are being met or accuracy levels are improving. It's a software solution for public
safety GIS data aggregation, preparation, analysis, and maintenance.
Cost is $7,500 for year 1 and $3,750 for year 2, plus $250 for additional users, totaling $11,500.
The subscription will be for 1 ½ years.
Supplemental staffing is for one full-time and one part-time GIS positions for 18 months.
The full-time position is at a salary of $62,979.89 per year including benefits. For one year this breaks out as Wages--$36,670.40;
FICA--$2,805.29; Bayfield County share of retirement--$2,493.59; Health Insurance, $21,003.42 and Life Insurance--$7.20.
The part-time position compensation is $19,737.84 for one year with $18,335.20 in Wages and FICA, $1,402.64.
$11,500.00
$30,000.00
$0.00
$124,075.00
$165,575.00$33,115.00$132,460.00
80%20%
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
NG9-1-1 GIS Grant Program
Application Form
B. Provide a narrative that demonstrates the Applicant’s regular operating budget will not decrease as a result of
receiving this grant award.
Section 5: Additional Applicant Data
Number of PSAPs supported by the County Land Information Office
Number of GIS personnel working on PSAP data in the county
Who is the main GIS point of contact for your county related to NG9-1-1
GIS data to support the PSAP? (Name, Title)
Section 6: Authorized Signature
Signatory Official Signature Date
These grant funds are not for operational purposes, they are for capacity building.
These grant funds will be managed under a separate line item in the County of Bayfield budget and
will not in any way be a part of the Bayfield County Dispatch Center or Land Records operating
budgets, so the budget will not be impacted at all by these grant funds.
The grant funds will be entirely dedicated to the NG9-1-1 project.
1
0.5
Scott Galetka, Land Records Administrator/LIO
10/25/2022
DocuSign Envelope ID: E9495696-D92D-4CB6-B037-0F1021C334ED
State of Wisconsin / DEPARTMENT OF MILITARY AFFAIRS
PO BOX 14587
MADISON 53708-0587
_____________
OFFICE OF EMERGENCY COMMUNICATIONS TELEPHONE 608 888-5501
December 16, 2022
Meagan Quaderer, Director of Emergency Management
Bayfield County Emergency Management
615 2nd Ave E
Washburn, WI 54891
RE: Grant Application Decision
Dear Meagan Quaderer,
Thank you for submitting your application for the PSAP Grant Program. We regret to inform you that the
Grant Evaluation Committee and the Wisconsin Department of Military Affairs were unable to approve
funding for your project at this time.
Consolidation projects funded under the Chapter DMA 2 PSAP grant program require a final consolidation
plan to be submitted with the application that details the technical and operational plans, as well as outlining
the final operational organization for the consolidated PSAP. In addition, letters of support from all agencies
involved are required in the application for all consolidation projects.
While the application included a county board resolution from each county in support of a feasibility study,
the application did not include a final consolidation plan or letters in support of the final consolidation.
DMA is interested in funding the proposed consolidation project once a final consolidation plan has
been developed and there is full support of the consolidation from the impacted PSAP agencies. DMA
will be reaching out to Bayfield County and Ashland County in early 2023 to discuss next steps.
Thank you again for taking the time to apply and we wish you success with your efforts. If you have any
questions regarding your grant application decision, please feel free to contact me at erik.viel@widma.gov
or 608-888-5500.
Sincerely,
Erik Viel
Director of Emergency Communications
cc: Andy Runice
Mark Abeles-Allison
DocuSign Envelope ID: 159225DF-F119-4D8F-B4EE-D5E1DF4D6B08
Congratulating New DNR Secretary Adam Payne
WHEREAS, Bayfield County has a strong working relationship with the Wisconsin DNR; and,
WHEREAS, the county forest and motorized trail programs rely on the DNR for assistance;
and,
WHEREAS, Local DNR staff collaborate with Planning and Zoning, Land Water Conservation,
and Land Records on coastal and water resource issues; and,
WHEREAS, the Wisconsin DNR has supported critical policy initiatives associated with
Chronic Wasting Disease, Artesian Well research and invasive species control;
NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors
assembled this 31st day of January 2023, welcome new DNR Secretary Adam Payne and pledges
to continue Bayfield County’s strong collaborative partnership with the Wisconsin Department
of Natural Resources.
By Action of the:
Bayfield County Board of Supervisors
____________________________________________
Dennis M. Pocernich, Chair
STATE OF WISCONSIN )
) ss.
COUNTY OF BAYFIELD )
I, Lynn M. Divine, Bayfield County Clerk, hereby
certify that the foregoing is a true and correct copy of
Resolution No. 2023-xx, Volume 29, adopted by the
Bayfield County Board of Supervisors at their meeting
held on the 31st day of January 2023.
_________________________________________
Lynn M. Divine, Bayfield County Clerk
Resolution
No. 2023-xx
Exhibit A
CITY OF ASHLAND,
ASHLAND COUNTY,
BAD RIVER RESERVATION,
BAYFIELD COUNTY,
CITY OF WASHBURN,
CITY OF BAYFIELD,
RED CLIFF RESERVATION, AND
PRICE COUNTY
WHEREAS, the Bay Area Rural Transportation Commission (hereinafter “BART”) is
a commission formed under Wisconsin Statutes Chapter 66;
WHEREAS, the Red Cliff and Bad River bands of Lake Superior Chippewas; the Cities
of Bayfield, Washburn, and Ashland; and the Counties of Bayfield and Ashland (hereinafter
“Members”) are the current members of the Commission;
WHEREAS, Price County has passed an ordinance accepting the Charter and its rights
and responsibilities and filed a certified copy of the ordinance with the BART Commission;
WHEREAS, Price County has designated a representative to the BART Commission
Board;
WHEREAS, Members executed a Charter on August 21, 1984 (Exhibit A);
WHEREAS, Article X of the Charter states it may be amended by a two-thirds vote of
the Board and upon ratification by a majority vote of the governing bodies of Members;
Members jointly resolve on _______________ as follows:
(1) Members approve the addition of Price County to the BART Commission.
(2) Price County shall have one Commissioner.
(3) A typographical error in Article VIII, Section 2, is also being corrected to require an
audit within five months of the close of each fiscal year.
(4) Accordingly, the attached amendment to the BART Charter (Exhibit B) is approved.
Price County shall file a certified copy of this ordinance with the BART Commission.
(5) By signing this joint resolution, Price County ratifies its ordinance accepting the Charter
and its rights and responsibilities by its representative’s endorsement.
Exhibit A
The joint resolution and amendment to the BART Charter attached as Exhibit B was passed
and approved by the County of Bayfield on the ________ day of ____________, 2022.
Signature
Print
Title:
Exhibit A
EXHIBIT A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
EXHIBIT B
Amendments to the BART Charter
Article II, Section 1 currently states the following:
Creators: The Red Cliff and Bad River Bands of Lake Superior Chippewas, the Cities of
Bayfield, Washburn and Ashland and the Counties of Bayfield and Ashland are the creating
municipalities and original members of this Commission.
Article II, Section 1 is amended to the following:
Members: The Red Cliff and Bad River Bands of Lake Superior Chippewas; the Cities of
Bayfield, Washburn and Ashland; and the Counties of Bayfield, Ashland, and Price are the
creating municipalities and original members of this Commission.
Article II, Section 5 currently states the following:
Number of Commissioners per member: The number of Commissioners representing each
municipality shall, as closely as possible, be equal to that municipality’s proportionate share of
the cost of operating the BART system with each member having at least one Commissioner.
Membership Commissioners shall consist of:
City of Ashland – 2
Ashland County – 1
Bad River Reservation – 1
Bayfield County – 1
City of Washburn – 1
City of Bayfield – 1
Red Cliff Reservation – 1
Each representative shall have 1 vote.
Article II, Section 5 is amended to the following:
Number of Commissioners per member: The number of Commissioners representing each
municipality shall, as closely as possible, be equal to that municipality’s proportionate share of
the cost of operating the BART system with each member having at least one Commissioner.
Membership Commissioners shall consist of:
City of Ashland – 2
Ashland County – 1
Bad River Reservation – 1
Bayfield County – 1
City of Washburn – 1
City of Bayfield – 1
Red Cliff Reservation – 1
Price County - 1
Each representative shall have 1 vote.
Article VI currently states the following:
Section 4 – Final Approval: Final approval of the budget shall be made by the Board. Upon
final approval of the budget, the Board shall certify it to each member municipality together
with a statement of the member’s share thereof, which shall be determined as follows:
1) Urban Service. Since the City of Ashland is considered by the state to be an urban area
(population = 5,000 +), it is eligible for Section 18 and State 85.20 Transit Assistance
Dollars. Since the type of service provide in Ashland is different than the rural service,
(slower speeds, more stops, requiring more labor & fuel per mile), the City of Ashland
purchase service based on the percentage of time the rural system spends in Ashland.
At the present service level, 34% of the transit service time occurs in Ashland and thus
the City purchases service at a price equal to 34% of the total system cost. Fares
collected for trips within the city will be applied toward the price of that service with
the balance of the cost coming from local and whatever state and federal dollars the
City can secure. If the present level of State and Federal Funding falls, the City of
Ashland retains the right to renegotiate.
2) Rural Service. Rural Service cost is relatively consistent throughout the system. The
cost of rural service shall be divided equally among the rural member communities.
Cash contributions from local units can be reduced by the provision of “in kind”
service or “soft” federal or state match items.
Article VI is amended to the following:
Section 4 – Final Approval: Final approval of the budget shall be made by the Board. Upon
final approval of the budget, the Board shall certify it to each member municipality together
with a statement of the member’s share thereof, which shall be determined as follows:
1) Expenses related to Ashland County and Bayfield County Services:
a. Urban Service. Since the City of Ashland is considered by the state to be an
urban area (population = 5,000 +), it is eligible for Section 18 and State 85.20
Transit Assistance Dollars. Since the type of service provide in Ashland is
different than the rural service, (slower speeds, more stops, requiring more labor
& fuel per mile), the City of Ashland purchase service based on the percentage
of time the rural system spends in Ashland. At the present service level, 34% of
the transit service time occurs in Ashland and thus the City purchases service at
a price equal to 34% of the total system cost related to Ashland County and
Bayfield County. Fares collected for trips within the city will be applied toward
the price of that service with the balance of the cost coming from local and
whatever state and federal dollars the City can secure. If the present level of
State and Federal Funding falls, the City of Ashland retains the right to
renegotiate.
b. Rural Service. Rural Service cost is relatively consistent throughout the system.
The cost of rural service shall be divided equally among the rural member
communities except for Price County. Cash contributions from local units can
be reduced by the provision of “in kind” service or “soft” federal or state match
items.
2) Expenses related to Price Services:
a. Price County shall the pay the cost of services provided for Price County.
Article VIII, Section 2 currently states the following:
Annual Audit: An annual audit shall be performed by the Wisconsin Department of
Transportation or by an independent certified public accountant hired by the Commission to
audit the accounting and budgetary records of the Commission. This shall be completed within
four (6) months after the close of each fiscal year. Certified copies of annual audits shall be
filed with the governing Board of each member municipality.
Article VIII, Section 2 is amended to the following:
Annual Audit: An annual audit shall be performed by the Wisconsin Department of
Transportation or by an independent certified public accountant hired by the Commission to
audit the accounting and budgetary records of the Commission. This shall be completed within
five months after the close of each fiscal year. Certified copies of annual audits shall be filed
with the governing Board of each member municipality.
Supporting and Authorizing Matching Funds for
Bayfield County “RAISE” Grant Project on County
Highways A & N
WHEREAS, Bayfield County maintains 172 miles of county highways; and,
WHEREAS, Forestry is a critical industry for Bayfield County; and,
WHEREAS, Bayfield County annually places road weight limit restrictions on county highways
during the spring break-up to protect roads which negatively impact the ability of the logging
industry to access and transport forest products; and,
WHEREAS, County Highways A and N provide access to thousands of acres of forestland that
supplies timber for forest products; and,
WHEREAS, County Highways A and N are used by local industry
WHEREAS, Bayfield County uses highways for multi modal purposes with County Highway A
designated as a bike route and County Highway N designated as an ATV route.
WHEREAS, funding for highways is important. Scarce resources make funding difficult.
Bayfield County has annually dedicated additional resources to highway projects but does not
have the ability to contribute to fund this entire project; and,
WHEREAS, over the past five years both the Bayfield County Board and the Citizens of
Bayfield County have ranked Highways as a top priority of the County during the annual budget
process and budget survey; and,
WHEREAS, maintenance and upkeep of roadways are of regional concern to support the forest
industry; and,
WHEREAS, alternate funding mechanisms are important to supplement the county’s ability to
properly maintain county roads; and,
WHEREAS, Bayfield County has proposed a “replace in kind” construction method to keep
costs to a minimum; and,
WHEREAS, the US Department of Transportation RAISE program offers matching funds for
economic development projects and in March of 2022 the Bayfield County Board authorized
submittal of an application to the RAISE grant program for reconstruction of County Highways
A and N to all season road standards; and,
WHEREAS, the estimated cost for the project is $17,075,238 million dollars encompassing
sixteen (16) miles of county highway reconstruction on County Highway N and conversion of
six (6) miles of County Highway N from A to Highway 27 making this entire route (US 2 to
State Highway 27) an All-Season Road; and,
Resolution
No. 2023-xx
WHEREAS, this improvement project would have a significant economic development impact
on Bayfield County Communities, businesses, bikers, ATV users and tourists in addition to
improving safety and reducing maintenance costs.
NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors
assembled this 31st day of January 2023, will commit and hereby encumbers 15% or $2,561,285
toward this project over a period of up to six years; and,
BE IT FURTHER RESOLVED, that Bayfield County has previously supported efforts at the
state level to raise additional funds for county highway reconstruction and that the Bayfield
County Board hereby petitions the Governor, the Assembly, and the Senate of the State of
Wisconsin to pursue supplemental funding for county highways in Wisconsin.
By Action of the:
Bayfield County Board of Supervisors
____________________________________________
Dennis M. Pocernich, Chair
STATE OF WISCONSIN )
) ss.
COUNTY OF BAYFIELD )
I, Lynn M. Divine, Bayfield County Clerk, hereby
certify that the foregoing is a true and correct copy of
Resolution No. 2023-xx, Volume 29, adopted by the
Bayfield County Board of Supervisors at their meeting
held on the 31st day of January 2023.
_________________________________________
Lynn M. Divine, Bayfield County Clerk
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
REVENUE
Department 00 - General Fund 9,707,545.00 55,043.00 9,762,588.00 169,791.03 .00 8,072,614.43 1,689,973.57 83 9,013,484.46
Department 02 - Clerk of Courts 277,595.00 .00 277,595.00 21,244.31 .00 302,049.80 (24,454.80)109 326,527.86
Department 04 - Criminal Justice 193,214.00 .00 193,214.00 4,189.00 .00 124,840.16 68,373.84 65 211,297.91
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 6,250.00 .00 6,250.00 761.00 .00 5,831.50 418.50 93 7,387.50
Department 07 - Administrator 15,000.00 .00 15,000.00 .00 .00 15,240.00 (240.00)102 15,100.00
Department 08 - District Attorney 26,500.00 .00 26,500.00 15.00 .00 15,161.24 11,338.76 57 39,998.17
Department 09 - Child Support 197,067.00 20,000.00 217,067.00 109.84 .00 155,500.05 61,566.95 72 174,387.71
Department 10 - County Clerk 53,690.00 .00 53,690.00 100.20 .00 20,206.72 33,483.28 38 37,058.84
Department 12 - Treasurer 330,482.00 .00 330,482.00 36,111.41 .00 357,917.32 (27,435.32)108 520,342.55
Department 13 - Land Records 276,000.00 32,360.00 308,360.00 4,813.28 .00 340,041.67 (31,681.67)110 336,307.34
Department 14 - Court House 300.00 .00 300.00 .00 .00 3,029.75 (2,729.75)1010 148.07
Department 15 - Register of Deeds 200,000.00 .00 200,000.00 14,145.30 .00 200,628.49 (628.49)100 274,062.56
Department 17 - Sheriff 296,750.00 12,000.00 308,750.00 32,869.84 .00 434,339.88 (125,589.88)141 306,789.99
Department 18 - Emergency Management 143,788.00 .00 143,788.00 3,760.50 .00 139,947.72 3,840.28 97 204,850.46
Department 19 - Veteran's Services 11,550.00 .00 11,550.00 300.00 .00 14,278.83 (2,728.83)124 15,777.22
Department 20 - Health 856,763.00 176,825.00 1,033,588.00 89,428.50 .00 792,697.72 240,890.28 77 953,157.19
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 163,850.00 .00 163,850.00 845.00 .00 182,488.20 (18,638.20)111 157,047.97
Department 25 - UW Extension 3,660.00 .00 3,660.00 .00 .00 3,660.00 .00 100 3,245.10
Department 26 - Zoning 253,200.00 .00 253,200.00 (350.00).00 302,222.94 (49,022.94)119 329,314.13
Department 28 - Land Conservation 380,063.00 32,973.00 413,036.00 51,536.94 .00 226,549.80 186,486.20 55 356,822.25
Department 31 - Information Services 51,400.00 .00 51,400.00 396.00 .00 59,368.93 (7,968.93)116 56,901.51
Department 34 - Forestry 3,894,156.00 82,500.00 3,976,656.00 189,152.67 .00 5,415,765.36 (1,439,109.36)136 4,733,953.48
Department 77 - Agricultural Station 22,500.00 .00 22,500.00 .00 .00 .00 22,500.00 0 33,560.00
REVENUE TOTALS $17,361,323.00 $411,701.00 $17,773,024.00 $619,219.82 $0.00 $17,184,380.51 $588,643.49 97%$18,107,522.27
EXPENSE
Department 00 - General Fund 3,102,701.00 32,582.00 3,135,283.00 101,440.25 .00 2,940,813.76 194,469.24 94 2,446,618.23
Department 01 - County Board 85,426.00 .00 85,426.00 8,727.96 .00 91,083.63 (5,657.63)107 94,459.86
Department 02 - Clerk of Courts 487,577.00 .00 487,577.00 55,008.31 .00 453,870.89 33,706.11 93 459,104.34
Department 04 - Criminal Justice 326,094.00 .00 326,094.00 41,782.30 .00 307,583.51 18,510.49 94 264,836.70
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 31,911.00 .00 31,911.00 4,160.88 .00 38,939.89 (7,028.89)122 29,738.38
Department 07 - Administrator 316,509.00 .00 316,509.00 33,933.88 .00 324,236.05 (7,727.05)102 318,069.36
Department 08 - District Attorney 178,946.00 .00 178,946.00 19,134.38 .00 185,967.52 (7,021.52)104 179,619.85
Department 09 - Child Support 246,887.00 30,000.00 276,887.00 24,580.01 .00 232,289.22 44,597.78 84 216,038.64
Department 10 - County Clerk 411,162.00 .00 411,162.00 38,259.69 .00 403,222.04 7,939.96 98 393,638.40
Department 12 - Treasurer 174,722.00 .00 174,722.00 15,809.03 .00 147,293.75 27,428.25 84 179,097.75
Department 13 - Land Records 634,287.00 32,360.00 666,647.00 86,672.22 .00 645,518.94 21,128.06 97 622,791.12
Run by Paige Terry on 01/05/2023 03:12:25 PM Page 1 of 5
Financial Report Through 12/31/2022
Through 12/31/22
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 14 - Court House 493,971.00 .00 493,971.00 56,541.03 .00 468,716.63 25,254.37 95 484,081.24
Department 15 - Register of Deeds 191,762.00 .00 191,762.00 18,327.42 .00 187,118.00 4,644.00 98 179,302.10
Department 17 - Sheriff 4,643,213.00 37,000.00 4,680,213.00 538,038.78 .00 4,435,345.52 244,867.48 95 4,525,936.65
Department 18 - Emergency Management 267,660.00 6,461.00 274,121.00 20,227.31 .00 275,097.09 (976.09)100 333,497.68
Department 19 - Veteran's Services 134,748.00 .00 134,748.00 17,507.44 .00 138,963.21 (4,215.21)103 114,966.33
Department 20 - Health 891,190.00 49,022.00 940,212.00 109,647.17 .00 1,019,838.13 (79,626.13)108 889,738.38
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 405,380.00 .00 405,380.00 26,191.83 .00 386,748.59 18,631.41 95 374,957.15
Department 25 - UW Extension 295,684.00 .00 295,684.00 95,691.13 .00 276,384.76 19,299.24 93 275,206.46
Department 26 - Zoning 530,970.00 .00 530,970.00 60,549.61 .00 511,898.49 19,071.51 96 496,649.69
Department 28 - Land Conservation 545,645.00 32,973.00 578,618.00 62,006.03 .00 560,940.78 17,677.22 97 559,115.25
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 598,716.00 .00 598,716.00 48,682.28 .00 529,073.46 69,642.54 88 526,917.08
Department 34 - Forestry 2,105,449.00 7,500.00 2,112,949.00 246,999.32 .00 1,735,257.82 377,691.18 82 2,128,194.06
Department 77 - Agricultural Station 22,500.00 .00 22,500.00 .00 .00 545.00 21,955.00 2 .00
EXPENSE TOTALS $17,123,110.00 $227,898.00 $17,351,008.00 $1,729,918.26 $0.00 $16,296,746.68 $1,054,261.32 94%$16,092,574.70
Fund 100 - General Totals
REVENUE TOTALS 17,361,323.00 411,701.00 17,773,024.00 619,219.82 .00 17,184,380.51 588,643.49 97%18,107,522.27
EXPENSE TOTALS 17,123,110.00 227,898.00 17,351,008.00 1,729,918.26 .00 16,296,746.68 1,054,261.32 94%16,092,574.70
Fund 100 - General Totals $238,213.00 $183,803.00 $422,016.00 ($1,110,698.44)$0.00 $887,633.83 ($465,617.83)$2,014,947.57
Fund 235 - Human Services
REVENUE
Department 50 - Human Services 5,300,785.00 914,023.00 6,214,808.00 251,366.48 .00 5,146,334.11 1,068,473.89 83 5,770,961.18
REVENUE TOTALS $5,300,785.00 $914,023.00 $6,214,808.00 $251,366.48 $0.00 $5,146,334.11 $1,068,473.89 83%$5,770,961.18
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 740.09 (740.09)+++725,331.48
Department 47 - Behavioral Health & Community 463,690.00 157,267.00 620,957.00 60,664.66 .00 547,531.59 73,425.41 88 419,480.95
Department 48 - Community Support Program (CSP)134,025.00 .00 134,025.00 13,950.49 .00 121,781.98 12,243.02 91 .00
Department 51 - Regional Crisis Initiative 59,400.00 88,521.00 147,921.00 9,583.33 .00 133,287.15 14,633.85 90 107,859.95
Department 52 - AMSO 620,919.00 .00 620,919.00 72,084.62 .00 607,907.50 13,011.50 98 630,684.09
Department 53 - Family Services 1,945,756.00 291,000.00 2,236,756.00 190,653.72 .00 1,610,662.87 626,093.13 72 1,796,476.74
Department 54 - Economic Support 417,024.00 .00 417,024.00 43,894.50 .00 357,043.59 59,980.41 86 387,690.57
Department 55 - Aging and Disabilities 720,867.00 249,561.00 970,428.00 166,082.25 .00 733,316.72 237,111.28 76 651,149.80
Department 56 - GWAAR 698,299.00 (50,000.00)648,299.00 48,831.71 .00 516,051.00 132,248.00 80 558,352.85
Department 58 - ADRC-Bayfield Co 122,959.00 13,000.00 135,959.00 10,488.34 .00 111,546.66 24,412.34 82 134,770.80
Department 59 - ADRC-North 117,846.00 120,640.00 238,486.00 25,313.80 .00 128,011.08 110,474.92 54 134,416.66
EXPENSE TOTALS $5,300,785.00 $869,989.00 $6,170,774.00 $641,547.42 $0.00 $4,867,880.23 $1,302,893.77 79%$5,546,213.89
Run by Paige Terry on 01/05/2023 03:12:25 PM Page 2 of 5
Financial Report Through 12/31/2022
Through 12/31/22
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 235 - Human Services Totals
REVENUE TOTALS 5,300,785.00 914,023.00 6,214,808.00 251,366.48 .00 5,146,334.11 1,068,473.89 83%5,770,961.18
EXPENSE TOTALS 5,300,785.00 869,989.00 6,170,774.00 641,547.42 .00 4,867,880.23 1,302,893.77 79%5,546,213.89
Fund 235 - Human Services Totals $0.00 $44,034.00 $44,034.00 ($390,180.94)$0.00 $278,453.88 ($234,419.88)$224,747.29
Fund 276 - American Rescue Plan 2021 Grant
REVENUE
Department 00 - General Fund 1,640,513.00 570,178.00 2,210,691.00 6,489.31 .00 2,617,690.38 (406,999.38)118 326,939.24
REVENUE TOTALS $1,640,513.00 $570,178.00 $2,210,691.00 $6,489.31 $0.00 $2,617,690.38 ($406,999.38)118%$326,939.24
EXPENSE
Department 00 - General Fund 698,868.00 .00 698,868.00 .00 .00 145,730.71 553,137.29 21 1,676.39
Department 14 - Court House 600,000.00 565,043.00 1,165,043.00 90,732.49 .00 190,284.01 974,758.99 16 49,871.00
Department 18 - Emergency Management .00 14,369.00 14,369.00 1,500.00 .00 60,648.70 (46,279.70)422 .00
Department 20 - Health 59,645.00 (41,000.00)18,645.00 .00 .00 2,671.87 15,973.13 14 26,351.14
Department 23 - Tourism 25,000.00 .00 25,000.00 .00 .00 2,500.00 22,500.00 10 .00
Department 31 - Information Services .00 31,766.00 31,766.00 .00 .00 31,766.00 .00 100 188,233.71
Department 34 - Forestry 60,000.00 .00 60,000.00 .00 .00 58,863.90 1,136.10 98 .00
Department 56 - GWAAR 197,000.00 .00 197,000.00 6,813.97 .00 58,486.47 138,513.53 30 1,535.00
EXPENSE TOTALS $1,640,513.00 $570,178.00 $2,210,691.00 $99,046.46 $0.00 $550,951.66 $1,659,739.34 25%$267,667.24
Fund 276 - American Rescue Plan 2021 Grant Totals
REVENUE TOTALS 1,640,513.00 570,178.00 2,210,691.00 6,489.31 .00 2,617,690.38 (406,999.38)118%326,939.24
EXPENSE TOTALS 1,640,513.00 570,178.00 2,210,691.00 99,046.46 .00 550,951.66 1,659,739.34 25%267,667.24
Fund 276 - American Rescue Plan 2021 Grant Totals $0.00 $0.00 $0.00 ($92,557.15)$0.00 $2,066,738.72 ($2,066,738.72)$59,272.00
Fund 430 - Capital Projects Fund
REVENUE
Department 00 - General Fund 815,159.00 37,500.00 852,659.00 .00 .00 37,350.00 815,309.00 4 .00
Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++38,782.00
Department 14 - Court House 273,714.00 .00 273,714.00 .00 .00 17,865.00 255,849.00 7 .00
Department 17 - Sheriff 2,500.00 .00 2,500.00 .00 .00 1,899.00 601.00 76 88,895.54
Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00
Department 34 - Forestry 547,000.00 60,000.00 607,000.00 .00 .00 1,518,133.00 (911,133.00)250 696.33
Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects 1,586,098.00 183,112.00 1,769,210.00 .00 .00 1,507,473.56 261,736.44 85 784,479.00
Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00
REVENUE TOTALS $3,224,471.00 $280,612.00 $3,505,083.00 $0.00 $0.00 $3,082,720.56 $422,362.44 88%$912,852.87
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 01 - County Board 1,000.00 .00 1,000.00 .00 .00 477.79 522.21 48 .00
Run by Paige Terry on 01/05/2023 03:12:25 PM Page 3 of 5
Financial Report Through 12/31/2022
Through 12/31/22
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 430 - Capital Projects Fund
EXPENSE
Department 02 - Clerk of Courts 5,000.00 .00 5,000.00 .00 .00 3,133.68 1,866.32 63 4,181.45
Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++19,500.00
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 07 - Administrator 12,000.00 .00 12,000.00 .00 .00 1,359.00 10,641.00 11 .00
Department 08 - District Attorney .00 .00 .00 .00 .00 .00 .00 +++.00
Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 10 - County Clerk 52,700.00 .00 52,700.00 3,450.25 .00 220,090.33 (167,390.33)418 371.27
Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00
Department 12 - Treasurer .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records 118,666.00 .00 118,666.00 .00 .00 93,975.00 24,691.00 79 69,137.30
Department 14 - Court House 1,038,747.00 8,420.00 1,047,167.00 32,700.00 .00 820,710.00 226,457.00 78 176,431.59
Department 15 - Register of Deeds 3,000.00 .00 3,000.00 .00 .00 2,355.00 645.00 78 .00
Department 17 - Sheriff 42,425.00 .00 42,425.00 .00 .00 35,636.94 6,788.06 84 184,900.91
Department 18 - Emergency Management 57,373.00 .00 57,373.00 .00 .00 20,590.00 36,783.00 36 39,985.93
Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 20 - Health 41,254.00 .00 41,254.00 2,393.23 .00 8,219.72 33,034.28 20 1,500.00
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 7,801.00 .00 7,801.00 .00 .00 3,811.10 3,989.90 49 129,989.42
Department 25 - UW Extension 1.00 2,712.00 2,713.00 .00 .00 2,711.65 1.35 100 .00
Department 26 - Zoning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00
Department 28 - Land Conservation .00 .00 .00 .00 .00 .00 .00 +++.00
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 141,500.00 48,906.00 190,406.00 .00 .00 97,164.34 93,241.66 51 157,356.19
Department 34 - Forestry 1,576,002.00 75,000.00 1,651,002.00 128,680.46 .00 221,765.80 1,429,236.20 13 22,297.26
Department 52 - AMSO 87,002.00 .00 87,002.00 14,173.52 .00 14,173.52 72,828.48 16 .00
Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00
Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects .00 48,074.00 48,074.00 .00 .00 .00 48,074.00 0 .00
Department 71 - Highway Dept 40,000.00 37,500.00 77,500.00 .00 .00 58,966.60 18,533.40 76 .00
EXPENSE TOTALS $3,224,471.00 $220,612.00 $3,445,083.00 $181,397.46 $0.00 $1,605,140.47 $1,839,942.53 47%$805,651.32
Fund 430 - Capital Projects Fund Totals
REVENUE TOTALS 3,224,471.00 280,612.00 3,505,083.00 .00 .00 3,082,720.56 422,362.44 88%912,852.87
EXPENSE TOTALS 3,224,471.00 220,612.00 3,445,083.00 181,397.46 .00 1,605,140.47 1,839,942.53 47%805,651.32
Run by Paige Terry on 01/05/2023 03:12:25 PM Page 4 of 5
Financial Report Through 12/31/2022
Through 12/31/22
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 430 - Capital Projects Fund Totals $0.00 $60,000.00 $60,000.00 ($181,397.46)$0.00 $1,477,580.09 ($1,417,580.09)$107,201.55
Fund 710 - Highway
REVENUE
Department 71 - Highway Dept 8,482,456.00 .00 8,482,456.00 1,340.58 .00 6,474,968.16 2,007,487.84 76 6,579,074.76
REVENUE TOTALS $8,482,456.00 $0.00 $8,482,456.00 $1,340.58 $0.00 $6,474,968.16 $2,007,487.84 76%$6,579,074.76
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 71 - Highway Dept 8,482,456.00 .00 8,482,456.00 419,535.84 .00 7,649,869.81 832,586.19 90 6,177,751.40
EXPENSE TOTALS $8,482,456.00 $0.00 $8,482,456.00 $419,535.84 $0.00 $7,649,869.81 $832,586.19 90%$6,177,751.40
Fund 710 - Highway Totals
REVENUE TOTALS 8,482,456.00 .00 8,482,456.00 1,340.58 .00 6,474,968.16 2,007,487.84 76%6,579,074.76
EXPENSE TOTALS 8,482,456.00 .00 8,482,456.00 419,535.84 .00 7,649,869.81 832,586.19 90%6,177,751.40
Fund 710 - Highway Totals $0.00 $0.00 $0.00 ($418,195.26)$0.00 ($1,174,901.65)$1,174,901.65 $401,323.36
Grand Totals
REVENUE TOTALS 36,009,548.00 2,176,514.00 38,186,062.00 878,416.19 .00 34,506,093.72 3,679,968.28 90%31,697,350.32
EXPENSE TOTALS 35,771,335.00 1,888,677.00 37,660,012.00 3,071,445.44 .00 30,970,588.85 6,689,423.15 82%28,889,858.55
Grand Totals $238,213.00 $287,837.00 $526,050.00 ($2,193,029.25)$0.00 $3,535,504.87 ($3,009,454.87)$2,807,491.77
Run by Paige Terry on 01/05/2023 03:12:25 PM Page 5 of 5
Financial Report Through 12/31/2022
Through 12/31/22
Prior Fiscal Year Activity Included
Summary Listing
Beginning
Balance
Account 1/1/2022 January February March April May June July August September October November December
Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
No. 2 Account $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00
Bremer Checking $539,632.21 $643,316.48 $1,501,213.96 $2,781,436.55 $1,925,879.96 $2,131,768.51 $3,119,732.13 $3,141,988.04 $1,803,174.02 $2,224,261.99 $2,874,875.77 $2,640,905.02 $1,255,868.18
Bremer Money Market $1,317,140.01 $1,317,199.05 $6,817,257.02 $6,317,314.87 $3,317,483.22 $3,317,579.81 $3,917,664.34 $10,167,895.91 $1,418,588.19 $2,170,252.93 $2,170,704.64 $1,671,834.60 $2,523,510.08
H.R.A. / Flex Benefits $1,026,998.92 $1,140,053.82 $1,125,519.75 $1,081,690.08 $1,069,890.93 $1,061,699.84 $1,039,366.93 $1,035,785.31 $974,588.66 $967,719.76 $956,288.94 $924,139.35 $880,612.59
Jail Assessment $28,346.56 $27,334.55 $29,978.24 $31,098.87 $33,036.94 $34,968.78 $36,910.05 $38,039.52 $39,222.56 $40,909.33 $42,559.31 $43,936.96 $44,766.65
# 85.21 $99,576.92 $99,579.46 $99,582.00 $99,584.29 $99,586.83 $99,589.28 $99,591.82 $99,597.55 $99,610.24 $99,632.21 $99,660.87 $99,712.75 $99,794.70
DHS CCOP Risk Reserve $7,267.85 $7,267.91 $7,267.98 $7,268.03 $7,268.09 $6,062.06 $6,062.12 $6,062.17 $6,062.22 $6,062.78 $6,063.53 $6,067.83 $6,072.82
Credit Card Acct. (clerk)$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Credit Card Acct. (taxes)$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $642.04
Co Rehab. Fund $173,219.63 $173,724.16 $181,888.58 $181,892.67 $181,897.30 $181,901.79 $182,106.42 $190,550.89 $190,574.78 $190,616.82 $190,671.65 $191,020.90 $138,321.62
L.G.I.P.$4,033,069.57 $4,033,276.56 $4,033,508.36 $4,033,778.28 $7,034,335.77 $7,035,899.49 $7,039,590.29 $7,045,247.71 $7,054,508.27 $7,067,388.02 $9,581,430.09 $7,598,927.84 $6,117,574.00
OTHER INVESTMENTS $14,650,000.00 $13,000,000.00 $13,000,000.00 $13,000,000.00 $13,000,000.00 $13,000,000.00 $13,000,000.00 $13,000,000.00 $13,000,000.00 $11,000,000.00 $11,000,000.00 $13,000,000.00 $13,000,000.00
N.L. Debt Service Fund 380 $3,785.62 $448,278.72 $448,287.94 $448,298.26 $448,309.68 $448,320.74 $28,160.91 $28,162.53 $28,166.12 $28,172.33 $28,180.43 $28,195.10 $3,896.36
N.L. Collateral Pledge (250K)$251,843.39 $251,849.81 $251,856.22 $251,862.02 $251,868.44 $251,874.65 $251,881.07 $251,895.56 $251,927.65 $251,983.21 $252,055.70 $252,186.91 $252,394.18
N.L. Collateral Pledge (75.032K)$75,586.21 $75,588.14 $75,590.06 $75,591.80 $75,593.73 $75,595.59 $75,597.52 $75,601.87 $75,611.50 $75,628.17 $75,649.93 $75,689.31 $75,751.52
American Recovery Act Funds $1,107,695.48 $1,092,034.64 $1,086,507.30 $1,008,238.65 $1,001,325.90 $995,549.90 $2,388,646.97 $2,334,593.53 $2,229,333.56 $2,228,240.69 $2,170,744.72 $2,127,533.80 $2,035,126.65
LATCF Program $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $521,464.55 $521,995.97
Community Dev. Block Grant $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00
Opioid Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $19,847.61 $19,847.61 $58,610.26
Ending Monthly Balance $23,315,364.37 $22,310,705.30 $28,659,659.41 $29,319,256.37 $28,447,678.79 $28,642,012.44 $31,186,512.57 $37,416,622.59 $27,172,569.77 $26,352,070.24 $29,469,935.19 $29,202,664.53 $27,016,138.62
2021 Balances $19,104,055.75 $23,981,112.94 $25,737,385.39 $25,376,587.35 $26,564,234.67 $26,751,199.48 $34,957,004.23 $25,798,555.65 $25,307,854.40 $26,107,310.73 $25,443,149.62 $23,315,364.37
2020 Balances $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $20,462,753.76 $20,503,894.03 $22,285,170.65 $20,999,361.27 $19,955,568.72
2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18
2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86
2017 Balances $20,923,479.36 $24,882,039.31 $23,116,826.95 $22,990,456.96 $22,628,007.19 $23,528,937.74 $32,965,824.56 $23,697,897.80 $20,311,997.35 $19,979,973.63 $19,908,168.56 $19,187,234.41
2016 Balances $19,614,812.17 $22,687,249.11 $23,710,009.04 $22,854,702.81 $22,938,784.63 $23,125,197.77 $32,235,685.99 $23,825,526.13 $21,521,323.85 $21,550,842.27 $21,050,046.46 $20,077,235.25
$200,000.00 Invest. Agreement $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00
(I.R. Incubator Bldg.-June 2003)
$240,019.64 World Class Loan $78,241.45 $77,648.40 $77,010.11 $69,631.70 $69,003.76 $69,003.76 $67,721.94 $67,072.34 $66,429.26 $65,783.44 $65,143.90 $64,474.78 $63,811.83
(Bayfield- Nov. 2009)
$500,000.00 Loan to Northern $307,784.95 $299,556.43 $291,310.02 $283,045.67 $274,763.34 $266,463.00 $258,144.61 $249,808.12 $241,453.50 $233,080.71 $224,689.71 $216,280.46 $207,852.92Lights (November 2019)
Totals $586,026.40 $577,204.83 $568,320.13 $552,677.37 $543,767.10 $535,466.76 $525,866.55 $516,880.46 $507,882.76 $498,864.15 $489,833.61 $480,755.24 $471,664.75
County Loans
(Short Term Loans)-$1,650,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$2,500,000.00 -$2,500,000.00 $0.00
TREASURER'S REPORT 2022
End Of Month Account Balances 2022
Notes / Agreements - (Principal Balance)