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Notice Agenda 2023-09-14.doc
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
www.Bayfieldcounty.wi.gov
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Human Resource Director
Paige Terry, Clerk III
BAYFIELD COUNTY
EXECUTIVE COMMITTEE MEETING
Brett T. Rondeau, Chair Mary Dougherty
Fred Strand Dennis Pocernich
Jeff Silbert Jeremy Oswald, Vice-Chair
*** AGENDA ***
Dear Committee Members:
This letter is written to inform you of the Bayfield County Executive Committee
Meeting scheduled for 4:00pm Thursday, September 14, 2023 in the Bayfield
County Board Room. This meeting will be held in-person and remotely.
Supervisors and the public will be able to participate in the Meeting in person
or via voice either by using the internet link or phone number below.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 280 195 627 280
Passcode: VyNiQA
Download Teams | Join on the web
Or call in (audio only)
+1 715-318-2087,,938063698# United States, Eau Claire
Phone Conference ID: 938 063 698#
Find a local number | Reset PIN
Learn More | Meeting options
______________________________________________________________________________
K:\Executive Committee\2023 EXECUTIVE COMMITTEE\09 September 14 2023\Exec Comm
Notice Agenda 2023-09-14.doc
Contact Bayfield County at 715-373-6181 if you have access questions or
email Mark.Abeles-Allison@bayfieldcounty.wi.gov if during the meeting.
Any person wishing to attend who, because of a disability, requires special accommodations, should
contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting
time, so appropriate arrangements can be made.
Notice is hereby given that in the event the standing committee does not have a quorum the County
Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-
3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the
meeting to gather information about a subject over which they have decision-making responsibility.
This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v.
Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such,
although the County Board will not take any formal action at this meeting.
1) Call to Order
2) Approval of Minutes of August 9, 2023
3) Public Comment, 3 minutes per person, up to 15 minutes total
4) Northern Lights Roof Assessment Presentation
5) Discussion and Possible Action Regarding Courthouse Tractor Purchase for Snow Removal
6) Discussion Regarding IT Policy Regarding Software Backups
7) Discussion and Possible Action Regarding Design Work for Additional Office Space at the
Courthouse and Sheriff’s Office.
8) Presentation of the 2024 Proposed Budget
a) Discussion and Possible Action Regarding Bonding Resolution and Referral to County
Board
b) Discussion and Possible Action Regarding 2024 Proposed EMS Funding Notice to
Agencies
c) Discussion and Possible Action Regarding 2024 Proposed Municipal Funding for WIFI
d) Discussion and Possible Action Regarding Budget 2024 Meetings
9) Discussion and Possible Action Regarding Child Care Grant Application
10) Discussion and Possible Action, Budget Amendment Resolution Regarding Squad and Fleet
Fund Transfer
K:\Executive Committee\2023 EXECUTIVE COMMITTEE\09 September 14 2023\Exec Comm
Notice Agenda 2023-09-14.doc
11) Discussion and Possible Action, Resolution Recognizing State Public Defender Kelli
Thompson for 12 Years in the Position
12) Reports:
a) Financial Reports end of August 2023
b) Treasurer’s Report, end of August 2023
c) Superior Days Issue ID
13) Closed Session: The Committee may entertain a motion to move in and out of Closed
Session pursuant to §19.85(1) (e) Deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public business,
whenever competitive or bargaining reasons require a closed session, specifically as it relates
to the county’s discussions and negotiations with the State and other taxing jurisdictions
surrounding allocation of state funds to make up the shortfall in tax collections following the
court’s decision impacting tribal lands; Land Sales at the Business Park and Business
Strategy at the County Facility operated by Northern Lights.
a) Discussion and Possible Action, August 9, 2023 Closed Session Minutes
b) Business Park Land Purchase Agreement
c) Northern Lights Business Strategy
d) Allocation of Tax Settlement Funds
14) Discussion and Possible Action Regarding Northern Lights Roof and Parking Lots Project
Funding
15) Adjourn
Executive Committee Narrative, September 14, 2023
Item 4: Troy Thompson with the Garland Company will be at the meeting to share his review of the
Northern Lights Roof. Attached is the August 24 report prepared after doing an inspection on the roof.
The recommendation is to address the entire roof in the next three years. Estimated cost is $1 million.
Garland oversaw the Multi-ply roof on the jail this past year. Life of the roof is 40 years.
Item 5. Heavier than normal snow falls have prompted courthouse maintenance to reconsider snow
removal equipment. We are planning on replacing the 12 year old, ¾ ton snow plow this year with a
2018 ¾ ton from the Sheriff’s Office. We are also looking at purchasing a tractor.
Craig Parks shared this list on reasons to consider this:
The new tractor would be useful in several different ways.
• It could act as a backup for the plow truck. Currently the only backups are the smaller John
Deere tractor/snowblower and the Highway Department Assistance.
• A tractor could also be used as a backup for the John Deere blower used to clean off sidewalks. It
is small enough to clean off most of our sidewalks.
• It will be useful for blowing snow that is plowed to the side by the plow truck. This will make for
fewer snowbanks that need to be hauled away by highway. It will also cause less damage to the
lawns, requiring less sod repairs in the spring.
• Some lots, especially the Jail parking lot, are better suited to have the snow blown away because
there is not any room to push it.
• Parking areas could be cleaned out at an earlier time if both the plow truck and the tractor are
cleaning up at the same time. The goal is to get lot plowing done by 7 am, this means plowing
starts between 3-4 am. It takes about 10 hours total to clear lots and walkways split amongst
three people. Many times, all the County vehicles need to be cleaned off and moved and then
plowed out. It could be noon or later until everything is done. We also keep the Hillside radio
tower, the VFW Hall, and sometimes we plow at the Forestry garage.
• It would be handy to have for days when it snows all day long and there are too many vehicles in
the way to plow, but they could be snow blown around, keeping daytime Courthouse access clear
and safer for all.
• It would be a valuable tool for other tasks as well including unloading heavier objects currently
lifted by hand, lessening the chance of injury.
• It would be great for landscaping. Right now, we get a load of dirt and shovel it by hand into a
garden cart and use a shovel to take it out of the cart to place it where it goes. It would save a
lot of time shoveling.
• Other departments could also use it if needed.
Item 6: Proposed modification / addition to Personnel Policies and Procedure. Proposal to add:
3. The IT Office shall be responsible for backing up former employees files and emails for a period of 36
months post-employment.
Item 7. Human Services and the Sheriff’s Office have requested the county consider development of
additional office space within existing areas. The Human Services space will accommodate additional
staff paid for by State funds. State funds however do not pay for office space.
Human Services has proposed developing space on the lower level of the courthouse by the elevator.
The training room space would be designed to accommodate up to six offices. The space across the hall
would be designed to accommodate an additional 2-3 offices. Diagrams and photos below.
FAMILY RECOVERY ROOM AREA
TRAINING LAB AREA
SHERIFF OFFICE WORK AREA / RED BLOB
This area located within the Sheriff’s Office is mainly storage. The Sheriff’s Office has proposed taking
half of the room and creating two new offices. With the remainder available for a conference area.
Detective/investigator staff may move here to allow staff to have their own office area.
Attached in the packet is a proposed design fee for these three office areas totaling $11,167. This
includes electrical, HVAC and construction planning.
Item 8. 2024 PROPOSED Budget Books will be delivered at the meeting.
a. Corp Counsel is preparing a bonding resolution for 2023/2024. Proposal is to consider $2.5
million in short term bonds, same amount as last year. This is usually considered at the
September Board meeting, prior to budget adoption. A copy will be placed in the dropbox this
weekend or early next week. Proposed breakdown: Highway, $1.65 million. Northern Lights,
Roof and Deferred Maint, $850k.
b. A modified EMS proposal is being proposed as part of the 2024 budget. The 2023 budget
included $180k for 9 EMS agencies. The 2024 budget proposes an extra $10k for each agency
with a potential stipulation that it is for staffing and must be matched by the local agency.
Recent discussions have also discussed health insurance assistance for staff. Continuing to
investigate this. The goal is successful retention and recruitment in this very competitive job
market. If approved by Executive the attached letter could be sent to Towns and EMS Agencies
to see how many would participate.
c. Bayfield County Communities have leveraged funds to develop broadband infrastructure across
the county. A large population is unable to acquire services. One way to address this is to
provide local free, password free Wi-Fi spots at town halls and other government facilities
throughout the county. This would make it so the distance to travel is much less for local
residents, ie: 2 miles instead of 15. The attached letter asks town, IF the county were to provide
some seed funds (up to $1,000 per install) would they make their building WIFI accessible to
residents outside their town halls or highway buildings for no cost to the public (and no
passwords). This letter would gauge town interest if the Committee wanted to pursue this.
Total one time budget estimate, $25k.
d. TENTATIVE SPECIAL BUDGET MEETINGS
• Thursday, September 14, 4pm Budget Presentation
• Thursday: Sept 21, 4pm
• Tuesday Sept 26: 4pm before board meeting
• Thursday Sept 28, 4pm
• Tuesday, October 3, 4pm
• Tuesday, October 10, 4pm
✓ Budget to newspaper: Tuesday, October 10
✓ Budget Publication Friday, October 13
✓ Budget Hearing, October 31.
✓ Possible Budget Adoption: Tuesday, October 31.
Item 9. There is a potential for Bayfield County to collaborate with St. Louis School and the Washburn
School District on a grant application for facility updates.
Item 10. The Squad fund is running a deficit. There is a chance that the fleet might be in the red also,
temporarily. Much higher equipment replacement costs are contributing to this. Adjustments will be
required by year end to avoid a negative balance. We would like to start discussions regarding this
matter. A draft resolution is in the packet, but we need to discuss in more detail.
Item 11. Attached is a resolution recognizing Kelli Thompson, State Public Defender for her work for our
region. She will be leaving office in October. Recommendation to county board to consider this
resolution.
Item 12. Reports, Financial and Treasurer are in the packet. Highlights include:
• Financial Report:
o General Fund Revenues: About $370k behind last year. (Forestry down $1.3 million)
o General Fund Expenditures: $2.7 million over last year. 70%. (transfers up $1.9 million)
NET – $800K
o HS Fund Revenues: $900 k over last year
o HS Fund Expenses: identical to last year, 54%, net +$1.6 million
o CIP Fund Revenues: $1 million over last year
o CIP Fund Expenditures: $1.1 million over last year. 101%, Net +$1.9 million
o Highway Revenues: $2.2 over last year
o Highway Expenses: $660k over last year, 60% net +$1.5 million
• Treasurer Report: Balances have dropped down to pre pandemic level, down $2.5 from last
year, still above 2024 balances as ARPA ($1 million) and LATCF ($1 million) funds remain in
accounts. HRA balances slowly decreasing also. Opioid funds growing slowly, $70k today
(expenditure planning underway in 2024). The $200k Iron River Incubator contribution is shown
as paid off.
• Superior Days Topics to consider
o Housing Educator, make it permanent, request state assistance.
o CWD Rapid Test
o County Supervision of lower risk offenders
Item 14: Northern Lights Roof costs are estimated at $1 million. Parking lot project costs are estimated
at $35K.
Contingency account balances as of September 1, 2023 are: $131k. after considering tractor, design fee
for offices and NL Parking Lot it brings balances down to $18k. See chart below.
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Minutes of the
Bayfield County Executive Committee Meeting
4:30pm, August 9, 2023
Meeting was held Remotely through Microsoft Teams and in person in the Bayfield County
Board Room, Washburn, WI
Members Present: Fred Strand, Dennis Pocernich, Brett Rondeau, Jeff Silbert, Mary
Dougherty, Jeremy Oswald
Members Excused:
Others Present: Mark Abeles-Allison-County Administrator, Kim Mattson, Marty Milanowski,
Craig Parks-Maintenance, Lynn Divine-County Clerk, Charly Ray, Gwen Daoust, Brandon
Miller, Nicole Solheim-Cinnaire, Kelly Westlund-Housing Specialist
Called to order at 4:41p.m. by Chairman Rondeau.
Motion Strand, Silbert to approve minutes of the July 13, 2023 Executive Committee meeting.
Motion Carried (6-0).
Public Comment: None
2024 Department Budget Overviews:
Maintenance 2024 Budget requests: Parks explained the request for the elevator controls upgrade
estimated at $118,000. A list of other proposed Capital requests was reviewed.
County Clerk 2024 Budget Request: Divine reported that 2024 will be a presidential election
year and several additional elections. Printing and publication costs are estimated to be $57,000
combined. The budget also reflects staffing modification related to the Clerk position and
removal of the Accountant and Bookkeeper positions.
Cinnaire Solution Housing Proposal and First Amendment and Option Agreement. Nicole
Solheim with Cinnaire: The next WHEDA grant/funding application for the Washburn Housing
development project is due in January 2024. Solheim shared several design options for
consideration and explained the timeline for the application, bidding and construction process.
Kelly Westlund shared new developments and funding opportunities that are being pursued
related to housing.
Committee members debated the pros and cons of the various development layout proposals
(single building, multiple buildings, single level, multiple level).
Motion Oswald, Pocernich to recommend extension of the Cinnaire Option Agreement with an
amendment to the agreement to include a 15-year right of first refusal to the county board for
consideration. Motion Carried (6-0)
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Strand exited the meeting at 5:45pm.
Department 2024 Budget Presentations:
Land Records does not have any major changes for the 2024 budget.
• Revenues for Land Sale are projected to be the same, people are very interested in
property. There may be a decrease in revenue due to new stipulations but as of now
people want property to build homes.
• Request for Capital improvement for additional products from the LIDAR flight that will
be delivered in the Fall of 2023. The first is a project to create a better hydro flow model
of Bayfield County and the other is a web mapping tool service to place the LiDAR
online for use by everyone that needs it in the county.
• Working on grant applications for additional work for Next Gen911 mapping to continue
the work needed to implement Next Gen 911.
Motor Pool: Revenues are down about $20,000 in 2023, as of end of July. Expenditures are
down slightly also. A similar budget will be proposed next year. Vehicle costs are increasing.
Considering purchasing the old Sheriff Recreation Truck for the Maintenance Department Plow
Truck. Delivery timelines on vehicles are still uncertain. Forestry trucks and fleet vehicles
ordered early this year have not been built yet.
County Fees for 2024 Budget, Including County Coroner Fee Adjustments: Abeles-Allison
suggested an annual review of all fee schedules in county offices. Recommendation is to increase
the Coroner Cremation fees by the allowable amount (CPI-U).
Motion Pocernich, Oswald to authorize increasing the Coroner Cremation Fees by the allowable
CPI-U. Motion Carried (5-0)
Committee asked for research on whether the Coroner position can be converted to a Medical
Examiner position.
2023 Highway Funds and Pigeon Lake Section of County Highway N: The 2023 budget was
prepared with additional funds in the amount of $840k for raising sections of County Highway
N. We paved all of N this year WITHOUT raising this section of highway. Final construction
documents showed that right of way would be required. As this borders national forest this
would / will take a long time.
We thought it was important to get the paving of the entire section of N done all at once.
Highway Dept is optimistic about the chance of getting funding to raise N to address possible
flooding if lake levels climb again.
This means that the supplemental funds transferred to Highway were NOT used as proposed.
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Highway is proposing that these funds instead be used for County Highway H pavement
preservation (chip seal).
Highway Committee will consider this proposal on August 2. Want to confirm this is ok with the
Executive Committee too.
Motion Pocernich, Silbert to authorize the highway department to use the $840,000 for County
Highway H improvements in place of raising County Highway N. Motion Carried(5-0).
TEA Grant Application at Business Park: Motion Silbert, Pocernich to approve the TEA
Grant application. Motion Carried (5-0)
New Broadband Grant Program: The state has announced a new broadband program with
federal funds. Ideas include: Ensuring municipal, fire and EMS facilities are connected,
Ensuring County facility connectivity, Home medical for health monitoring. Application is due
in November.
Resolution for NextGen 911 GIS Grant: Motion Silbert, Pocernich to approve the Resolution
supporting the NextGen911 Grant application and forward to the County Board for approval.
Motion Carried (5-0)
Reports:
a. Sheriff Office Protective Services Proposal and Upcoming WCA Seminar: The Sheriff’s
Office has discussed funding for jailers to move to protective status. This is allowed
under Act 4, but at employees cost on a voluntary basis. Benefits include earlier
retirement and pension supplements. WCA will be sponsoring a webinar related to
ACT4 in the coming months. The Sheriff’s Office will be including proposed wage
increases in their budget related to this topic.
b. Northern Lights Special Committee Update: Committee is working to prepare
recommendations to proceed.
c. Financial Reports end of July 2023: Many large projects are showing the year to date
expenditures verses the previous year expenditures are significantly higher.
d. Treasurer’s Report, end of July 2023: Currently receiving just over 5% interest. Iron
River Incubator payment has been received.
e. Joint Dispatch Board: The Director job description was approved. Plans are being made
to attempt to be operational before January 1, 2025.
Motion Pocernich, Oswald to move into Closed Session pursuant to §19.85(1) (e) Deliberating or
negotiating the purchasing of public properties, the investing of public funds, or conducting other
specified public business, whenever competitive or bargaining reasons require a closed session.
Discussion and Possible Action, July 13, 2023 Closed Session Minutes. Motion Carried (5-0 ).
Entered closed session at 6:07 pm.
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Motion Pocernich, Oswald to return to open session. Motion Carried (5-0). Returned to open
session at 6:08pm
Meeting adjourned at 6:08p.m.
Respectfully submitted by Kristine Kavajecz.
2023 Roof Inspection Report
Prepared For:
The Garland Company, Inc.
TABLE OF CONTENTS
Table of Contents……………………………………………..1
Inspection Report………………………………………..…2-4
Roof Type Map……………………………………………….5
Existing Condition Photos…………………………….…6-15
Roof Replacement Priority Map………………………..…16
Roof Replacement Budget………………………………..17
THE GARLAND COMPANY, INC.
HIGH PERFORMANCE BUILDING ENVELOPE SOLUTIONS
Troy Thompson
MN / WI Representative
Mobile: (612) 991-4651
E-Mail: tthompson@garlandind.com
August 24, 2023
Mr. Mark Abeles-Allison
Bayfield County Administrator
Bayfield County, WI
117 E 5th Street
Washburn, WI 54891
Re: Northern Lights Roof Evaluation
Dear Mark,
A comprehensive roof inspection, including core analysis, was completed to evaluate the
existing conditions and future needs for the Northern Lights facility. Our overall
assessment includes this inspection report, existing condition photos, roof maps, and
overall budgets for future roof replacement projects.
History / Past Roofing Standards
During our inspection many poor and failing roof practices were found throughout the
various roof areas. There have been numerous roof leaks throughout the facility as
pointed out by maintenance staff during my visit. A wide variety of repair standards
were also noted during the inspection.
Many examples of extremely poor workmanship were noted on past repairs & roof
replacement projects. The items of concern included incomplete details, incorrect
material selection and an overall lack of attention to detail. These deficiencies combined
with a lack of field supervision have resulted in marginal results and undoubtedly
ineffective use of county funds.
Roof Review – Northern Lights, Bayfield County, WI 2
Moving forward we highly recommend increasing design standards, contractor
installation standards and roof system manufacturer involvement. By increasing the
standards at all levels throughout the roof replacement process we can achieve much
higher quality results that will deliver the county roof system capable of achieving 40+
years in life expectancy. We can make recommendations based on past decades of
experiences. Fortunately, you have access to multiple quality contractors within a couple
hours of your facilities.
Existing Roof Systems
During our inspections the following roof styles were recorded:
• Single Ply – Mechanically Fastened (Durolast)
• Single Ply – Ballasted (EPDM)
The single ply roof systems, both ballasted or mechanically fastened, have leaked and
will be a concern moving forward for the county. By their vary name the single ply roof
systems are one sheet of varying material with numerous field seams typically 7’ or 10’
on center. The field seams are either glued or welded together in order to create a
watertight condition. Additional seams / patches are installed around the various HVAC,
plumbing, and electrical penetrations required to operate the building. From the first day
of installation all single ply roof systems require very diligent inspections and
preventative maintenance in order to achieve maximum life. Most single ply roof
systems have a historical life expectancy of between 15-20 years. Any roofs approaching
that age should be budgeted for eventual replacement.
Future Planning
First & foremost we highly recommend preventative maintenance throughout the county
facilities in attempt to maintain a watertight condition until roof replacements can begin.
Upon approval, we will assemble a detailed list of roof repairs in effort to cure the most
critical leak areas at each site. The repair list will include detailed maps showing the
location of each item, the scope of work for each repair item and an accompanying photo
of each repair.
On future roof replacement projects the design standards, quality of products, level of
original application and quality control standards all play a vital role in the life
expectancy of a roof system. Our goal is to assist the county to standardize its future
roof replacement projects. Included in this report is a “Roof Replacement Priority” map.
This map calls out the roof sections on each building that are most critical and require
replacement in the very near future.
Roof Review – Northern Lights, Bayfield County, WI 3
We have also included budgets for the Priority 1 roof areas as part of this report. Project
size, window of construction and when the project is publically bid can all play a vital
role in the overall cost of a project. On request we will assemble a more detailed annual
roof replacement budget upon a better understanding of annual allocations.
As always, we appreciate your partnership with Garland and look forward to the
opportunity to working together in the future.
Thank You
Troy Thompson
The Garland Company
612-991-4651
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SHEET NO.
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
SHEET TITLE:
Roof Asset
Review
Single Ply Ballasted
Multi-Ply Built Up
Single Ply Fastened
Standing Seam Metal
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Types
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Existing Roof Systems
2023 Roof Review
706 Bratley Drive
Washburn, WI 54891
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Existing roof leaks over the EPDM roof section.
Overview of the existing ballasted EPDM roof system.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Failure in the perimeter roof flashings.
Past coating repairs that have also failed.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Additional perimeter failures in the EPDM roof section.
Failures resulting in leaks around roof curbs.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Shrinkage of the EPDM roof membrane is pulling the perimeter
sheet metal copings from the wall surface.
Exposed wood blocking & direct leaks are the result of the
EPDM shrinkage.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Very poor roof design & installation has resulted in ponding
water in various areas.
Overview of the existing thermoset single ply membranes.
Ponding water exists throughout the roof sections.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Very poor design & details. The existing roof was simply wrapped up
& over expansion joint details. Improper technique.
Virtually no flashing heights exist on many roof curbs resulting
in leaks from rain, snow/slush.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Additional poor details. The existing roof system was not
detailed or installed properly or according to industry standards.
Existing HVAC equipment was not installed on roof curbs. Instead
insulation boards were installed to protect the roof. Again, improper
design & installation.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Overview of the existing PVC single ply roof system.
Extremely poor design / installation that does not allow for
proper drainage of water.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Improper design / installation of the insulation. Water does not
get to the internal roof drains.
Sub-standard perimeter detail that has no height & relies on
caulking for a watertight detail.
Company: Bayfield County – Northern Lights
Creator: The Garland Company
Date: 2023
Filename:Existing Conditions – Roof Inspection
Existing Condition Photos
Existing gas lines / solar lines must be raised in order to
accommodate the new roof system due to R-value requirements.
All interior drains were retrofited during the previous roof replacement. They
must be removed & new roof drains installed during the future re-roof.
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SHEET NO.
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
SHEET TITLE:
Roof Asset
Review
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Priority
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Roof Replacement Priority
2023 Roof Review
706 Bratley Drive
Washburn, WI 54891
PRIORITY 1 (year 0-3)
PRIORITY 3 (8+ years)
PRIORITY 2 (year 4-7)
Future Roof Replacement Budgets
PRIORITY BUILDING ROOF SECTIONS BUDGETS
1 Northern Lights Services All Roof Sections $900,000 - $1,100,000
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LX352OHSDC WEB QUOTE #2696209
Date:713112023 10:30 46 AM* Customer lnformation -
ANDERSON, BOB
BAYFIELD COUNTY HIGHWAY DEPT
bob.anderson@bayfieldcounty.wi.gov
715-373-6115 Quote Provided By
LULICH IMPLEMENT, INCORPORATED
Jackie Roguski
64850 US HWY. 63
MASON. Wt 54856
email: lulichim@cheqnet.net
phone: 7 157462477
* Custom Options *- Standard Features -
ffiK;h*t*.
DIESEL ENGINE
Kubota Direct lnjection
EPA Tier4 Complain
4 Cylinder Engine
Turbo Common Rail Electric Fuel
lnjection
Rear Differeniial Locl
12 FoMard Ranges
12 Reverse Ranges
Wet Disc Brakes
FLUID CAPACITY
Fuel Tank (ROPS) 8.5 gal.
Cooling System 4.5 qts.
Engine Oil 5.0 qts.
Transmission and 5.5 gal.
Hydraul ics
Front Axle 4.8 qts.
SELECTED TIRES,
ABR8791A & ABR8647
FRONT 23X8.'12 R14T GOODYEAR SST
REAR 14.17.5.R14T GOODYEAR SST
- - - EQUIPMENT IN STANDARD MACHINE - -
+ 34.9 Gross Eng. HP
+ 28.7 PTQ HP POWER TAKE OFF
1 2V - 480CCA
Duar Air creaner Erement lndependent with
Hydraulic Clutch
RearPTO-2Speed
EXHAUST EMIS$ION sAE std 1 3/8" six spline
GONTROL TypE 54o rpm @ 2670 Ens.
Diesel Pailiculate Filte, rPm
540 rpm @ 1 960 Eng.
HYDRAU LICS/H1Tg1179P,q11IN A E P'
open center ""^'' y:;;?;:i33'
Tandem Pumps GearType Eng.rpm4.1 gpm Power Steering
5.4 gpm Remolei3 Pt. Hitch qatrtrTV
9 5 spm rotal Hvd Flow Edu-r"nrENi
3.POINT HITCH & DRAWBAR 2POSICENIEFFOIdiNg
cat I &point Hitch Rops ceriiried cABAt Lift Points 2535 lbs.
24" Behind 1962 lbs. Retractable seatbelt
position contror 3-point varve Flip-up PTo shield
Safety Start Switchesr*NsMrssro* Ff,ill:fl-::""*
Gear Drive SwV Sign
LX3520HSDC Base Price:
(1) 54" OA BUCKET
82371-54' OA BUCKET
(1 ) LX2O CAB RR 1 ST POS LEVER - BASE KIT
87391-LX2O CAB RR 1 ST POS LEVER - BASE KIT
(1) DOUBLE ACTING VALVE SECTION
B73O4.DOUBLE ACTING VALVE SECTION
(1) LDRWGRL GUARD & 2-LEV- LX2O SERIES
LA545.LDR WGRL GUARD & 2-LEV- LX2O SERIES
(1) LX2O GRILLE GUARD (STD W/ 14545 LDR)
82327A-1X20 GRTLLE GUARD (SrD W 1A515 LDR)
(1) BOLT ON CUTTING EDGE
8237}E}OLT ON CUTTING EDGE
(1) REAR LED LIGHT KIT/CAB
87345-REAR LED LIGHT KITICAB
Configured Price:
Sourcewell Discount:
SUBTOTAL:
Dealer Assembly:
Freight Cost:
PDI:
KUBOTA LX297O 51" COM SNOWBLOWER
ENGINE BLOCK HEATER
BLUETOOTH RADIO
$37,336.00
$570.00
$654.00
$294.00
$5,012.00
$277.00
$214.00
$243.00
$44.600.00
($9,812.00)
$34.788.00
$166.83
$1,093.75
$400.00
$8,419.38
$250.00
$450.00
Total Unit Price: $45,567.96
Quantity Ordered: 1
Final Sales Price: $45,567.96
Final pricing will he hased upon pricing at tl're tEme of
fina[ delivery to Sourcewell rnembers.
Funchase Onder frfiust Reflect Final Sa8es Frice.
To order, plaee your Purchase Order directly with the quoiing
h.t-rc EfI iluo Bo* Sctuflru'r
-s ?g r. r's
tr"d{-Pilllqa. {$ ? by"}S
T?r,"t ?'rg $ t-tf .ljt'{ i-.1
'Some sories of products aro sold out for 2022. All equipment specifications are as complete as possible as of the date on lhe quoie. Addiilonal attachments, options, or
quote. All equipment as quoted is subject to availability. i\
@ 20'18 Kubota TEctorCorporailon. All rights reserved 3d
3i")Llf i tiL{I#EE e*t
Llliliil$ $ffi * l!4owis*txill{
{i[ ***]q{i - tr4*}Lt
{ttiigtf S{hider !f}I.$
A!*jN if&ftr,t$tF{$
Sakwe$$S-f{$$$
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*ei$i*iMi SI$EffiSSdr"
LX26,1OHSDC WEB QUOTE #2691638
Date. 7 I 17 12023 8:58:30 AM
- Customer lnformation -
ANDERSON, BOB
BAYFIELD COUNTY HIGHWAY DEPT
bob.anderson@bayfi eldcounty.wi.gov
7 15-373-61 15 Quote Provided By
LULICH IMPLEMENT, INCORPORATED
Jackie Roguski
64850 US HWY. 63
MASON, WI 54856
email: lulichim@cheqnet.net
phone:7 157462477
- Custom Options -- Standard Features -
LX Series LX2610HSDC
- - - EQUIPMENT IN STANDARD MACHINE - - -
ffiK;ir*t,"*-
DIESEL ENGINE
Model # Dl305
EPA Tier lV Engine
3 Cyl. 77.0 cu. ln.
+ 24.8 Gross Eng. HP
+ 19.5 PTO HP
12V - 43OCCA
Charging Output 60 Anrps
Dual Air Cleaner Element
HYDRAULICS
Open Center
Tandem Pumps Gear Type
3.7 gpm Power Steering
5.0 qpm Remote/3 Pt. Hitch
8.7 gpm Total Hyd. Flow
Cat llpoint Hitch
At Lift Poinis 2139 lbs.
24" Behind 1676 lbs.
Position Control 3-Point Valve
DRIVETRAIN
Hydrostatic Power Steering
Casl lron Front Axle
Bevel Gear 4WD
Tread Spacing, Nonadjustable
TRANSMISSION
Hydrostatic Drive
3 Foruvard Ranges
3 Reverse Ranges
Cruise Control
Wet Disc Brakes
Rear Differgntial Lock
FLUID CAPACITY
Fuel Tank 8.5 gal.
Cooling System 4.5 qts.
Crankcase 4.2 qts.
Transmlssion and 4.0 gal.
Hydraullcs
Front Axle 5.0 qls.
POWER TAKE OFF
Live lndependent Hydraulic PTO
RearPTO-1 Speed
SAE Std 1 3/8' Six Spline
540 rpnr @ 2398 Eng. rpnr
MidPTO-l Speed
2500 rpm @ 2500 Eng. rpm
SAFETY EQUIPMENT
ROPS Certified CAB
With Retractable Seatbelt
Flip-Up PTO Shield
Safety Start Switches
Electric Key Shut Off
Parking Brakes
SNIV Sign
FEATURES
Tilt Steering
Cruise Control
Deluxe Seat with Arm Rests
1 2V Outlet and Cup Holder
lntegrated Loader Valve & Joystick
Toolbox
t eft Side Step
Kubota-built Faciory-lnstalled Cab
with AC/Heater
L.,rc\ Qr"L ?Fut)"t\- tt9-' rt\o) Ftrus$lr'r';
*t ilt.&q* i\Ptyl} ""1], , t*" g\t^cx.
.\ rs)\ s
U"lt HqC\. )\rr,\e- L.\ -
+ Manufacturer Estimate
SELECTED TIRES
ABR8791A & ABR8647
FRONT 23X8.512 R14T GOODYEAR SST
REAR 14.17.5 R14T GOODYEAR SST
LX2610HSDC Base Price:
(1) 54" OA BUCKET
82371-54" OA BUCKET
(1 ) BASE KIT & FIRST LEVER 1 B5O SERIES
87316-BASE KIT & FIRST LfVfR / B5O SERIES
(1) DOUBLE ACTING VALVE SECTION
B73M-DOUBLE ACTING VALVE SECTION
(1)3RD FUNCTION VALVE KIT (CAB)
87369-3RD FUNCTION VALVE KIT {CAB)
(1 ) LOADER 1X261 0/1X331 0'/J/cRtLL GUARD
LAs3'LONDER 1X261 O/LX331O WGRILL GUARD
(1) DRIFT CUTTER KIT
L2'1 77.DRIFT CUTTER KJT
(1) K CONNECT fulODULE - LARGE FRAIVIE
1X2941-K CONNECT IVODULE. LARGE FRAME
(1 ) HOSE HOLDER KIT
LX2gs,AHOSE HOLDER KII
(1) 4 POINT HITCH AND SUBFRAME
LX294(X POINT HITCH AND SUBFMIT4E
(1) BOLT ON CUTTING EDGE
8237}BOI T O\ CL .-I\G EDGT
(1) REAR LED LIGHT KIT/CAB
87345-REAR LED LIGHT KIT/CAB
(1) HYD. CHUTE DEFLECTOR W/ELECTRIC
POWER
B17522-HM, CHI]TE DEFLECTOR WELECTR]C POWER
(1) 51" COMTVERCIAL SNOWBLO\ /ER
LX297O-51' CON4MERCIAL SNOWBLOIn,lER
Confioured Price:
Sourcewell Discount:
SUBTOTAL:
Dealer Assembly:
Freight Cost:
PDI:
ENGINE BLOCK HEATER
BLUETOOTH RADIO
$29,667.00
$57o.oo
$610.00
$294.00
$1,003.00
$4,840.00
$ 150.00
$888.00
$87.00
s1,686.00
$214.00
$243.00
$1,183.00
$5,651.00
$47,086.00
($10,3s8.92)
$36.727.08
$1,138.s0
$1,300.00
$400.00
$250.00
$450.00
Total Unit Price: $40,265.58
Quantity Ordered: 1
Final Sales Price: $40,265.58
Firea8 pnicing wiH he hased upon pricEng at the tinme of
Sinal clefliveny to $ourcewe8E mermbers.
Funahase Order !Must Reflect F[nal Sales PrEee"
JL-\e\ ]-d. u ttl.sss',
Tc Grder, place your frurchase Qrder directly with ths quoting
*Some series of producls arc sold out lor 2022. All equipment specificaiions are as complete as possible as of the date on the quote. Additional a$achments, options, or
quole. All equipment as quoled is subject to availabilily.
@) 2018 Kubota Tracior Corpctration. All rights reserved
l4\
JO
2023 6th Street West, Ashland, WI 54806 Phone: (715) 682-0330 www.csdesignengineering.com
September 6. 2023
Mark Abeles-Allison, ICMA
Bayfield County Administrator
117 E Fifth Street, Washburn, WI. 54891
(715)373-6181
mark.abeles-allison@bayfieldcounty.wi.gov
Dear Mark,
C&S Design & Engineering, Inc. is pleased to present the following proposal for design and engineering related
to the conversion of an existing training lab and the adjacent two storage rooms and an area across the hall consisting of four rooms, including the Family Recovery Room in the basement of the historic courthouse into
ideally 6 offices. In addition, also included in this scope of work is the renovation of the current sheriff’s office
in the annex across the street into possibly three offices and a meeting area. Depending on discussions during Pre-Design we can determine the scope of work for HVAC/Mechanical and help establish a per square foot
cost of work.
Compensation: C&S Design & Engineering, Inc. will provide the services outlined in this proposal per the
attached rate sheet and details. If additional work not included is requested these scopes of work can be
discussed and detailed or provided on an hourly basis. The estimated total fees for each phase are
summarized below. Further explanations of the deliverables for each phase follow on pages two and three and
contract details can be found in the Terms and Conditions.
a.Pre-Design/Feasibility/As-Builts/Schematic Design: $1,633.50
b.Design Development: $3,267
c.Mechanical Design and Engineering: $3,000
d.Construction Documents: $3,267
e.Bidding: TBD based on requested SOW
f.Construction Administration: TBD based on requested SOW
Timeline: In general, and at the time of this proposal, we are available to begin work on this project within two
weeks of receipt of a signed proposal. A more refined timeline can be completed as the project is underway. The timeline is to serve as a guideline for the project, but can be reasonably sped up or slowed down to meet
your needs.
Pending any questions you may have, if this proposal meets with your approval, please sign below, initial on
pages 2-5 and return via email as your confirmation of our agreement. We will also send over a version via
DocuSign for digital signature if preferred.
Sincerely,
Lauren E. Dahl, RA
Principal
Accepted Date
Authorized Signature
Attachments: Design Phase Descriptions and Deliverables, Terms and Conditions, Billable Rates Copies: File
9/6/2023
Phase Title Deliverables/Description
Total Thru
Design 88 -109 $9,801 -$12,801 Range dependent on need for MEP
________ Initials
1. The final design option selected from Schematic Design will be further developed and detailed.
2. The following drawings may be completed within this phase: Title Sheet, Floor Plan(s), Exterior
or Interior Elevations, Schedules and Structural plans or notes and an Architectural Site Plan (if
needed/req'd).
3. The goal of this phase is to create a set of documents suitable for initial budget pricing and
master plan.
4. Coordination as needed with the client to develop the design and create a comprehensive
package for the owner.
5. This phase relies heavily upon owner input and critical analysis of the floor and site plans. This
may take a few work sessions with a similar number of conference calls and/or online design
meetings.
6. The key to a successful Design Development effort is for all parties to analyze the options
based not only on today’s uses, but how they may be anticipated being utilized in the future and
to communicate and incorporate this information.
1. Review existing HVAC conditions.
2. Collect input from client(s), financial, circumstance and/or details of the project type.
3. Provide input regarding project feasibility and/or any code related concerns for the proposed
work.
4. Coordination as needed with the client to develop the design and create a plan moving
forward.
5. This scope will address and incorporate any basic municipal code, building code and/or other
codes implemented by the permitting jurisdiction.
6. Complete any stamped and sealed drawings or calculations required by the permitting
jurisdiction and to create a basic bid set.
1. Pending Client feedback and direction, Design Development drawings can be developed
further into a comprehensive set of Construction Documents.
2. These drawings will become more detailed and the following additional drawings may include:
Title Sheet, Floor plan(s), Roof plan, Exterior elevations, Building sections, Interior elevations, Wall
sections, Finish, door & window schedules , Details and schedules, Mechanical, Electrical,
Plumbing plans and details and Structural plans, calculations and details, Architectural site plan,
Sheet specifications, Permit application paperwork and, pending scope of work, responses to
building jurisdiction comments.
3. The goal of this phase is to create a set of documents appropriate for construction, final pricing
and permitting.
4. Provide coordination as required between Client, and engineers and/or any other consultants.
1. Collect input from client(s), financial, circumstance and/or details of the project type.
2. Provide input regarding project feasibility and/or any code related concerns for the proposed
work.
3. As-builts - verify and document any existing conditions to create a digital plan set. This can be
completed based on as-builts provided by the client and/or by verifying them on site.
4. Complete programming that is not just a listing of the number and size of spaces, but a written
and graphic depiction of how these spaces should be arranged and the characteristics each
should embody.
5. Schedule charrettes with the team to further discuss programming elements of the project.
6. Create and provide typically up to two design options including: Title Sheet, Draft Floor Plan(s)
and one Interior or Exterior Elevation
7. The goal of this phase is to create a set of documents suitable to illustrate a potential design
concept(s).
8. Coordination as needed with the client to develop the design and create a plan moving
forward.
Construction
Documents (CD)*31 $3,267.00
Design Development
(DD)*38 $3,267.00
Mechanical Design
and Engineering 21 $3,000.00
Bayfield County Courthouse and Annex Renovations
Phase Descriptions & Deliverables
Est. Hours**Est. Fee
Pre-Design (PD) and
Schematic Design
(SD)
19 $1,633.50
ADD SERVICES (as
requested)
Reimbursables per
the attached hourly
rates
NOTES:
________ Initials
1. Bidding and/or coordination as needed to establish final pricing and negotiate a final contract
for construction.
2. Send out bid invitation to a shortlist of qualified contractors.
3. Digital hosting of documents.
4. Completing bid invitation documents
5. Hosting pre-bid meetings (on-site or virtually)
6. Managing question and answer or addendums
7. Bid analysis
8. Contract negotiation and/or execution
TBD pending client needs & requests
Construction
Administration (CA)*
Hourly or Fixed Fee
TBD
TBD pending client needs & requests
TBD pending client needs & requests
*The scope of work for any of the phases can be further evaluated upon completion of Schematic Design or Design Development for a potential reduction in cost.
Bidding/Negotiation and/or Construction Administration are not required beyond final inspection and sign-off by the architect of record, but at least some scope of
work is recommended.
**These hours are an estimate based on the fee provided and can be increased if needed for additional design changes and/or scope of work. Hours will be tracked
and any unused hours will be passed along as a savings to the client, in addition, scope of work can be limited and an estimate on those hours and fee can be
provided.
1. Regular site visits for observation of construction quality and to ensure conformance to the
Construction Documents.
2. Solutions can be created and managed as any unanticipated problems arise.
3. Shop drawings, change orders and requests for information from the contractor may be
reviewed and addressed in the best interests of the client, project and the budget.
4. Pay applications, lien releases and/or reports can be reviewed and executed in accordance
with the project’s funding requirements.
5. A punch list can be created as the completion of construction approaches.
6. Assistance can be provided in obtaining a Certificate of Occupancy if needed.
7. For jurisdictions or funding requiring design professional sign-off, certifications can be made
and will be limited to information observed/information provided. This may require multiple site
visits during various phases of construction and/or limits to what can be certified.
TBD pending client needs & requests
Bidding/Negotiation*
Hourly or Fixed Fee TBD
_____ Initials
Terms & Conditions
Compensation Terms:
1. C&S Design & Engineering will provide the Services outlined within the descriptions for the fee described
under Compensation on page 1 of this Proposal.
2. Additional hours and/or services may be provided if requested per the attached billing rates.
3. Billings shall be distributed at the completion of each phase or at the end of the month, whichever comes
first.
4. The Owner is made aware that expenses incurred are often posted to C&S Design & Engineering, Inc.’s
account after monthly labor is incurred and as a result, invoices for a specific work order may extend beyond the completion of the activity by several billing cycles.
5. Owner is responsible for payments due and payable thirty (30) days from the date of C&S Design &
Engineering, Inc.’s invoice. Balances not received within 30 days of original billing may be subject to a 1.8%
per month late fee.
6. Billings shall be distributed electronically unless other arrangements are requested. 7. Acceptable methods of payment include cash, check, ACH bank draft, PayPal and/or credit cards. Please
note that any payments made in excess of $500.00 via credit card will be charged an additional 4% fee.
Owner Responsibilities: 1. The Owner shall provide all required information and shall render approvals and decisions expeditiously for
the orderly progress of C&S Design & Engineering, Inc.’s services.
2. Signed proposal with initialed attachments.
Exclusions: including, but not limited to (The following may be offered or included at the Owner’s direction as additional services as further described below)
1. A survey, Geotech report, T24 reports, commissioning, additional specialized engineering not outlined on
page one and/or procurement may be required. Depending on the scope, proposals can be requested and provided on your behalf and would be add services outside of the items described above.
2. Photo realism three-dimensional renderings
3. Cost analysis for construction beyond basic estimate per square foot cost.
4. Physical models 5. Building permit, Variance Applications and/or Building Department review fees and/or jurisdictional
meeting time except as described within this proposal.
6. Additional client, site or consultant meetings outside of those achieved within the hours indicated in the
deliverables.
7. Plumbing Engineering and detailed Electrical Engineering
Reimbursable Expenses:
Reimbursable Expenses are in addition to compensation for architectural design and include expenses incurred by
C&S Design & Engineering, Inc. and their consultants directly related to the Project, as identified by the following: 1. Reproductions, plots, standard form documents, postage, handling and delivery of Instruments of Service.
2. Other similar direct project-related expenditures, including State review, building permit and/or other filing
fees.
3. Mileage at the standard, published IRS rate. 4. Engineering and Consulting not described within this proposal. 5. Reimbursable Expenses will be billed at a rate of 1.10 times the actual amount expended for administrative
activities.
Additional Services: Additional Services may include regulatory approvals, 3D computer modeling/rendering and/or other
related services. All additional services will be executed upon the written notification of the Owner and are
billed at the attached hourly rates or an agreed upon fee.
Clarifications:
1. Unless noted otherwise, all references to Owner and Client within this document refer to the signee of this
contract and are deemed interchangeable.
2. The estimated fees established on page 1 are based on the estimated number of hours required to
complete the design tasks described. This is an estimate. It is possible that the hours required to complete
the work may be less than the hours included and this may be reflected as a credit on your final invoice. If
there are additional design changes requested beyond what has been included within the estimate or other
_____ Initials
unforeseen changes are made, the work may take more hours than estimated. If it is anticipated that more
hours are required to complete the work than originally estimated, this request will be made in writing to the
Client before proceeding.
3. The drawings produced under this agreement are the exclusive property of C&S Design & Engineering, Inc.
4. Extensive changes in the design and/or notice to proceed in excess of 120 days may result in additional
hours and/or rates.
5. While we strive to design within our client’s estimated budgets, C&S Design & Engineering has no control
over the cost of materials, labor rates, client driven design changes and/or other unknowns.
Other Terms and Conditions:
1. Unless superseded here, this agreement shall follow the terms and conditions of a standard AIA-B105-
2017, Standard Short Form of Agreement Between Owner and Architect agreement. A copy can be
provided upon your request. 2. This letter of Agreement shall be governed by the laws of the state in which the project is located.
3. Either party upon seven (7) days written notice may terminate this Agreement, should the other party fail
substantially to perform in accordance with its terms through no fault of the party initiating the termination.
4. In the event of termination not the fault of C&S Design & Engineering, Inc., C&S Design & Engineering, Inc. shall be compensated for all services performed to the termination date together with reimbursable charges
then due and all termination charges.
5. “Notice to Proceed” shall be defined as C&S Design & Engineering, Inc.’s receipt of this fully executed
Agreement. 6. In the performance of the services, C&S Design & Engineering, Inc. shall exercise the same degree of care,
skill and diligence as is ordinarily possessed and exercised by professional Architects currently providing
services under similar circumstances. No warranty expressed or implied is included in this proposal,
agreement or in any drawing, specification report opinion or other instrument of Service, with any form or media, produced in connection with the services.
7. As required by the construction lien law, claimant hereby notifies owner that persons or companies
performing, furnishing, or procuring labor, services, materials, plans, or specifications for the construction on owner's land may have lien rights on owner's land and buildings if not paid. Those entitled to lien rights,
in addition to the undersigned claimant, are those who contract directly with the owner or those who give
the owner notice within 60 days after they first perform, furnish, or procure labor, services, materials, plans
or specifications for the construction. Accordingly, owner probably will receive notices from those who perform, furnish, or procure labor, services, materials, plans, or specifications for the construction, and
should give a copy of each notice received to the mortgage lender, if any. Claimant agrees to cooperate with
the owner and the owner's lender, if any, to see that all potential lien claimants are duly paid.
_____ Initials
DRAFT LETTER TO BE CONSIDERED BY EXEC COMMITTEE
To: EMS Agencies, Municipalities and the Red Cliff Tribe
Re: EMS Funding in 2024
From: Bayfield County
Date: September 14, 2023
Thank you for the essential work you do providing Emergency Medical Services to
Bayfield County Communities.
After a 12-month study committee in 2021-2022 Bayfield County established a
County Wide EMS unit. The County also allocated $20,000 to each EMS agency
in the County. The intent of both was to assist agencies in their response. Counties
are allowed to exceed the levy cap for County Wide EMS activities. This cost is
spread across all taxpayers in Bayfield County.
Bayfield County is considering supplementing this amount in 2024 with funds
focused on staffing. Specifically, the county is discussing an additional $10,000
per agency, to be matched by local jurisdictions for staffing.
The County has received inquiries about the stability of these funds and whether
they will be available for just one year or for the ongoing future. If successful at
assisting with agency recruitment and retention, the county would strive to
continue this funding source.
The County is requesting your input on this. If provided would you EMS agency
utilize these funds and provide a match for supplemental staffing?
Please share any responses you may have by Monday, September 25, 2023.
DRAFT LETTER TO BE CONSIDERED BY EXEC COMMITTEE
To: Bayfield County Municipalities and the Red Cliff Tribe
Re: One Time Public WIFI Infrastructure Funding
From: Bayfield County
Date: September 14, 2023
The State of Wisconsin has prioritized the deployment of broadband. Bayfield
Communities throughout Bayfield County have encouraged and supported internet
investments.
Tremendous progress has been made over the last decade in infrastructure
installations.
Bayfield County has a high percentage of vulnerable populations unable to secure
broadband access at their homes.
In very rural areas, public wifi with no passwords, available in parking lots at
municipal buildings (Town Halls, Highway Garages, Fire Stations, etc) can provide
important access closer to resident’s homes.
Bayfield County wants to encourage broadband access for all.
The County is considering a county wide program that would pay the capital cost,
up to $1000 per municipality/Tribe for new, outdoor WIFI services (with no
passwords) for residents and visitors alike. This is a one-time payment for service
extension, it is not for monthly service fees or upgrades.
The County is considering including this in its 2024 budget. If your community
would be interested in participating, please respond by October 2.
Squad and Fleet Transfer
2023 Budget Amendment
WHEREAS, Market supply, production and supply chain issues have impacted the cost of vehicles
greatly; and,
WHEREAS, Both the County Squad and Fleet Funds are running deficits in 2023 due to dramatic and
sudden cost increases; and,
WHEREAS, it will take several years for the funds to recover; and,
WHEREAS, Reimbursements from departments should continue at actual reimbursement costs; and,
WHEREAS, this one time injection will assist the fund get in a positive cash position sooner;
NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled
this 14th day of November 2023, does hereby approve the transfer of $100,000 to the Sheriff’s Squad
Fund in 2023; and,
BE IT FURTHER RESOLVED, that the Bayfield County Board of Supervisors does hereby approve
the transfer of $100,000 to the Fleet Fund in 2023; and,
BE IT FURTHER RESOLVED, that the Bayfield County Board of Supervisors approves budget
amendments to the following line items:
Increase Revenue:
Fund Balance Applied 100-00-49301 by $200,000
Transfer from Other Funds 720-72-49201 by $100,000
Transfer from Other Funds 760-76-49201 by $100,000
Total Revenue: $400,000
Increase Expenses:
Repair & Maintenance 720-72-51415-50350 by $100,000
Repair & Maintenance 760-76-52120-50350 by $100,000
Transfer to 720 100-00-59720-50998 by $100,000
Transfer to 760 100-00-59760-50998 by $100,000
Total Expenses: $400,000
Resolution
No. 2023-xx
By Action of the:
Bayfield County Board of Supervisors
____________________________________________
Dennis M. Pocernich, Chair
STATE OF WISCONSIN )
) ss.
COUNTY OF BAYFIELD )
I, Lynn M. Divine, Bayfield County Clerk, hereby
certify that the foregoing is a true and correct copy of
Resolution No. 2023-xx, Volume 29, adopted by the
Bayfield County Board of Supervisors at their meeting held
on the 14th day of November 2023.
___________________________________________
Lynn M. Divine, Bayfield County Clerk
Honoring Kelli Thompson,
Wisconsin State Public Defender
WHEREAS, Bayfield County recognizes State Public Defender, Kelli Thompson for her service to
Wisconsin as the State Public Defender over the past 12 years; and,
WHEREAS, Bayfield County appreciates Thompson’s progressive outlook and evidenced based
approach that created efficiencies and long term gains in criminal justice activities across the State; and,
WHEREAS, Thompson is known for her extraordinary efforts, including personally taking cases during
staffing shortages, to ensure that defendants in rural areas had legal representation; and
WHEREAS, Bayfield County knows that the work of Kelli Thompson will have a long and lasting
impact on the State of Wisconsin and its people;
NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled
this 14th day of November 2023, hereby extends its sincere appreciation for the time and effort put into
Kelli Thompson’s role as State Public Defender.
By Action of the:
Bayfield County Board of Supervisors
.
Dennis M. Pocernich, Chair
STATE OF WISCONSIN )
) ss.
COUNTY OF BAYFIELD )
I, Lynn M. Divine, Bayfield County Clerk, hereby certify that
the foregoing is a true and correct copy of Resolution No. 2023-xx,
Volume 29, adopted by the Bayfield County Board of Supervisors at
their meeting held on the 14th day of November 2023.
_________________________________________________ Lynn M. Divine, Bayfield County Clerk
Resolution
No. 2023-xx
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 01 - County Board 55,100.00 .00 55,100.00 4,546.15 .00 37,442.12 17,657.88 68 37,135.35
Department 02 - Clerk of Courts 358,582.00 .00 358,582.00 27,858.10 .00 245,179.23 113,402.77 68 226,531.15
Department 04 - Criminal Justice 175,782.00 .00 175,782.00 13,762.84 .00 113,460.21 62,321.79 65 105,418.55
Department 06 - Coroner 16,894.00 .00 16,894.00 1,092.48 .00 10,033.72 6,860.28 59 8,314.50
Department 07 - Administrator 330,224.00 .00 330,224.00 35,808.47 .00 219,919.07 110,304.93 67 191,472.96
Department 08 - District Attorney 198,850.00 .00 198,850.00 15,571.57 .00 127,003.94 71,846.06 64 113,392.43
Department 09 - Child Support 259,540.00 .00 259,540.00 18,715.46 .00 152,542.00 106,998.00 59 133,058.12
Department 10 - County Clerk 393,580.00 .00 393,580.00 27,331.23 .00 248,331.08 145,248.92 63 232,433.69
Department 12 - Treasurer 144,768.00 .00 144,768.00 10,562.58 .00 88,174.71 56,593.29 61 84,171.97
Department 13 - Land Records 464,661.00 13,940.00 478,601.00 39,040.70 .00 292,213.56 186,387.44 61 254,951.33
Department 14 - Court House 292,051.00 .00 292,051.00 22,710.40 .00 185,460.49 106,590.51 64 171,921.52
Department 15 - Register of Deeds 169,378.00 .00 169,378.00 13,186.48 .00 109,135.16 60,242.84 64 104,436.62
Department 17 - Sheriff 4,029,571.00 97,107.00 4,126,678.00 324,789.98 .00 2,604,055.23 1,522,622.77 63 2,263,035.05
Department 18 - Emergency Management 122,657.00 7,830.00 130,487.00 8,499.90 .00 77,070.12 53,416.88 59 72,778.92
Department 19 - Veteran's Services 153,546.00 .00 153,546.00 12,128.90 .00 99,144.54 54,401.46 65 67,770.54
Department 20 - Health 776,234.00 (19,427.00)756,807.00 71,203.93 .00 546,865.65 209,941.35 72 532,498.23
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 212,889.00 8,134.00 221,023.00 26,978.73 .00 141,166.81 79,856.19 64 127,859.49
Department 25 - UW Extension 102,623.00 .00 102,623.00 6,486.24 .00 54,354.28 48,268.72 53 57,122.19
Department 26 - Zoning 519,257.00 .00 519,257.00 40,418.45 .00 315,596.43 203,660.57 61 260,645.44
Department 28 - Land Conservation 442,281.00 .00 442,281.00 38,127.59 .00 279,347.55 162,933.45 63 239,831.84
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 441,400.00 .00 441,400.00 34,485.26 .00 275,099.95 166,300.05 62 202,838.00
Department 34 - Forestry 1,053,325.00 .00 1,053,325.00 78,238.09 .00 609,725.92 443,599.08 58 614,852.12
EXPENSE TOTALS $10,713,193.00 $107,584.00 $10,820,777.00 $871,543.53 $0.00 $6,831,321.77 $3,989,455.23 63%$6,102,470.01
Fund 100 - General Totals
EXPENSE TOTALS 10,713,193.00 107,584.00 10,820,777.00 871,543.53 .00 6,831,321.77 3,989,455.23 63%6,102,470.01
Fund 100 - General Totals ($10,713,193.00)($107,584.00)($10,820,777.00)($871,543.53)$0.00 ($6,831,321.77)($3,989,455.23)($6,102,470.01)
Fund 235 - Human Services
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 77.02 (77.02)+++740.09
Department 47 - Behavioral Health & Community 362,369.00 .00 362,369.00 26,100.75 .00 210,151.79 152,217.21 58 162,233.65
Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++248.05
Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++.00
Department 52 - AMSO 686,596.00 .00 686,596.00 45,675.16 .00 407,409.40 279,186.60 59 358,702.59
Department 53 - Family Services 588,212.00 .00 588,212.00 33,319.05 .00 293,133.05 295,078.95 50 346,011.39
Department 54 - Economic Support 413,921.00 .00 413,921.00 30,576.41 .00 263,924.57 149,996.43 64 220,607.81
Run by Paige Terry on 08/31/2023 10:02:25 AM Page 1 of 2
Personnel Financial Through August 31, 2023
Through 08/31/23
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 235 - Human Services
EXPENSE
Department 55 - Aging and Disabilities 529,585.00 .00 529,585.00 26,442.27 .00 234,471.24 295,113.76 44 183,063.23
Department 56 - GWAAR 277,123.00 .00 277,123.00 23,262.44 .00 179,803.67 97,319.33 65 153,708.68
Department 58 - ADRC-Bayfield Co 125,529.00 .00 125,529.00 9,932.40 .00 74,175.15 51,353.85 59 70,536.86
Department 59 - ADRC-North 122,927.00 .00 122,927.00 9,707.13 .00 78,840.48 44,086.52 64 74,703.94
EXPENSE TOTALS $3,106,262.00 $0.00 $3,106,262.00 $205,015.61 $0.00 $1,741,986.37 $1,364,275.63 56%$1,570,556.29
Fund 235 - Human Services Totals
EXPENSE TOTALS 3,106,262.00 .00 3,106,262.00 205,015.61 .00 1,741,986.37 1,364,275.63 56%1,570,556.29
Fund 235 - Human Services Totals ($3,106,262.00)$0.00 ($3,106,262.00)($205,015.61)$0.00 ($1,741,986.37)($1,364,275.63)($1,570,556.29)
Fund 276 - American Rescue Plan 2021 Grant
EXPENSE
Department 20 - Health .00 .00 .00 970.15 .00 970.15 (970.15)+++2,671.87
Department 23 - Tourism .00 .00 .00 .00 .00 965.21 (965.21)+++.00
Department 56 - GWAAR 64,077.00 .00 64,077.00 4,960.31 .00 40,482.98 23,594.02 63 37,682.41
EXPENSE TOTALS $64,077.00 $0.00 $64,077.00 $5,930.46 $0.00 $42,418.34 $21,658.66 66%$40,354.28
Fund 276 - American Rescue Plan 2021 Grant Totals
EXPENSE TOTALS 64,077.00 .00 64,077.00 5,930.46 .00 42,418.34 21,658.66 66%40,354.28
Fund 276 - American Rescue Plan 2021 Grant Totals ($64,077.00)$0.00 ($64,077.00)($5,930.46)$0.00 ($42,418.34)($21,658.66)($40,354.28)
Fund 710 - Highway
EXPENSE
Department 71 - Highway Dept 2,444,155.00 .00 2,444,155.00 176,447.29 .00 1,520,466.18 923,688.82 62 1,524,893.99
EXPENSE TOTALS $2,444,155.00 $0.00 $2,444,155.00 $176,447.29 $0.00 $1,520,466.18 $923,688.82 62%$1,524,893.99
Fund 710 - Highway Totals
EXPENSE TOTALS 2,444,155.00 .00 2,444,155.00 176,447.29 .00 1,520,466.18 923,688.82 62%1,524,893.99
Fund 710 - Highway Totals ($2,444,155.00)$0.00 ($2,444,155.00)($176,447.29)$0.00 ($1,520,466.18)($923,688.82)($1,524,893.99)
Grand Totals
EXPENSE TOTALS 16,327,687.00 107,584.00 16,435,271.00 1,258,936.89 .00 10,136,192.66 6,299,078.34 62%9,238,274.57
Grand Totals ($16,327,687.00)($107,584.00)($16,435,271.00)($1,258,936.89)$0.00 ($10,136,192.66)($6,299,078.34)($9,238,274.57)
Run by Paige Terry on 08/31/2023 10:02:25 AM Page 2 of 2
Personnel Financial Through August 31, 2023
Through 08/31/23
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
REVENUE
Department 00 - General Fund 11,565,134.00 283,435.00 11,848,569.00 10,453.65 .00 7,063,890.31 4,784,678.69 60 6,916,991.11
Department 02 - Clerk of Courts 303,945.00 .00 303,945.00 66,547.83 .00 186,953.36 116,991.64 62 224,484.67
Department 04 - Criminal Justice 193,181.00 .00 193,181.00 22,274.50 .00 73,278.05 119,902.95 38 80,690.38
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 8,100.00 .00 8,100.00 255.00 .00 6,732.50 1,367.50 83 4,045.00
Department 07 - Administrator 15,060.00 .00 15,060.00 1,000.00 .00 16,250.00 (1,190.00)108 15,220.00
Department 08 - District Attorney 32,603.00 .00 32,603.00 1,798.70 .00 35,426.84 (2,823.84)109 14,049.32
Department 09 - Child Support 277,112.00 .00 277,112.00 38.48 .00 119,661.80 157,450.20 43 107,677.75
Department 10 - County Clerk 31,900.00 .00 31,900.00 2,927.39 .00 33,206.44 (1,306.44)104 19,744.52
Department 12 - Treasurer 544,610.00 .00 544,610.00 105,098.99 .00 460,059.98 84,550.02 84 172,597.72
Department 13 - Land Records 308,500.00 .00 308,500.00 48,574.57 .00 244,047.60 64,452.40 79 308,959.13
Department 14 - Court House .00 .00 .00 .00 .00 5,385.00 (5,385.00)+++200.00
Department 15 - Register of Deeds 226,000.00 .00 226,000.00 14,146.30 .00 100,860.66 125,139.34 45 121,609.64
Department 17 - Sheriff 406,483.00 29,132.00 435,615.00 30,841.20 .00 277,304.76 158,310.24 64 270,904.87
Department 18 - Emergency Management 137,505.00 7,830.00 145,335.00 560.50 .00 138,223.90 7,111.10 95 120,721.22
Department 19 - Veteran's Services 26,453.00 .00 26,453.00 110.00 .00 25,198.00 1,255.00 95 9,860.44
Department 20 - Health 943,462.00 69,256.00 1,012,718.00 61,852.50 .00 555,172.93 457,545.07 55 539,390.85
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 165,350.00 8,134.00 173,484.00 3,164.57 .00 61,385.71 112,098.29 35 62,156.76
Department 25 - UW Extension 3,660.00 .00 3,660.00 .00 .00 1,830.00 1,830.00 50 3,660.00
Department 26 - Zoning 307,500.00 .00 307,500.00 60,980.35 .00 202,031.55 105,468.45 66 196,058.38
Department 28 - Land Conservation 396,928.00 .00 396,928.00 20,993.09 .00 233,219.84 163,708.16 59 129,676.51
Department 31 - Information Services 78,620.00 .00 78,620.00 43,104.00 .00 68,878.49 9,741.51 88 57,808.72
Department 34 - Forestry 4,030,952.00 .00 4,030,952.00 376,076.36 .00 2,685,768.55 1,345,183.45 67 4,067,530.15
Department 77 - Agricultural Station 36,500.00 .00 36,500.00 .00 .00 479,913.00 (443,413.00)1315 .00
REVENUE TOTALS $20,039,558.00 $397,787.00 $20,437,345.00 $870,797.98 $0.00 $13,074,679.27 $7,362,665.73 64%$13,444,037.14
EXPENSE
Department 00 - General Fund 4,512,585.00 103,000.00 4,615,585.00 64,648.76 .00 4,530,224.34 85,360.66 98 2,686,557.58
Department 01 - County Board 89,506.00 .00 89,506.00 5,957.96 .00 56,390.23 33,115.77 63 55,931.93
Department 02 - Clerk of Courts 481,482.00 .00 481,482.00 36,575.75 .00 330,630.90 150,851.10 69 291,832.57
Department 04 - Criminal Justice 313,095.00 .00 313,095.00 26,915.57 .00 210,824.21 102,270.79 67 198,173.45
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 32,724.00 .00 32,724.00 3,108.48 .00 26,758.08 5,965.92 82 15,570.17
Department 07 - Administrator 360,797.00 12,000.00 372,797.00 35,996.05 .00 253,195.45 119,601.55 68 216,815.27
Department 08 - District Attorney 212,755.00 .00 212,755.00 15,880.43 .00 132,660.10 80,094.90 62 122,811.82
Department 09 - Child Support 301,760.00 .00 301,760.00 21,088.31 .00 188,024.30 113,735.70 62 150,949.55
Department 10 - County Clerk 428,730.00 .00 428,730.00 27,460.64 .00 281,059.91 147,670.09 66 270,535.64
Department 12 - Treasurer 164,304.00 .00 164,304.00 11,038.46 .00 97,292.13 67,011.87 59 96,951.79
Department 13 - Land Records 687,432.00 13,940.00 701,372.00 51,563.91 .00 404,038.18 297,333.82 58 385,988.21
Run by Paige Terry on 09/01/2023 09:31:44 AM Page 1 of 5
Financial Report Through 8/31/2023
Through 08/31/23
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 14 - Court House 553,679.00 .00 553,679.00 49,617.92 .00 347,939.88 205,739.12 63 298,431.40
Department 15 - Register of Deeds 190,896.00 .00 190,896.00 13,322.44 .00 127,898.57 62,997.43 67 122,888.70
Department 17 - Sheriff 4,828,336.00 97,107.00 4,925,443.00 375,470.76 .00 3,168,419.73 1,757,023.27 64 2,825,433.78
Department 18 - Emergency Management 301,618.00 22,683.00 324,301.00 13,894.20 .00 246,945.13 77,355.87 76 205,141.71
Department 19 - Veteran's Services 172,424.00 .00 172,424.00 14,904.67 .00 125,434.01 46,989.99 73 83,189.10
Department 20 - Health 934,768.00 (21,528.00)913,240.00 80,623.57 .00 657,900.19 255,339.81 72 662,003.34
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 427,419.00 8,134.00 435,553.00 105,516.21 .00 299,244.96 136,308.04 69 287,043.54
Department 25 - UW Extension 357,558.00 .00 357,558.00 9,080.33 .00 178,216.51 179,341.49 50 154,474.45
Department 26 - Zoning 650,704.00 .00 650,704.00 46,279.92 .00 381,013.28 269,690.72 59 310,179.58
Department 28 - Land Conservation 610,843.00 .00 610,843.00 67,409.10 .00 370,295.13 240,547.87 61 375,882.26
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 735,720.00 .00 735,720.00 97,272.74 .00 502,821.09 232,898.91 68 373,361.58
Department 34 - Forestry 2,273,368.00 .00 2,273,368.00 127,665.90 .00 956,537.24 1,316,830.76 42 982,423.21
Department 77 - Agricultural Station 14,000.00 .00 14,000.00 .00 .00 7,500.00 6,500.00 54 500.00
EXPENSE TOTALS $19,636,503.00 $235,336.00 $19,871,839.00 $1,301,292.08 $0.00 $13,881,263.55 $5,990,575.45 70%$11,173,070.63
Fund 100 - General Totals
REVENUE TOTALS 20,039,558.00 397,787.00 20,437,345.00 870,797.98 .00 13,074,679.27 7,362,665.73 64%13,444,037.14
EXPENSE TOTALS 19,636,503.00 235,336.00 19,871,839.00 1,301,292.08 .00 13,881,263.55 5,990,575.45 70%11,173,070.63
Fund 100 - General Totals $403,055.00 $162,451.00 $565,506.00 ($430,494.10)$0.00 ($806,584.28)$1,372,090.28 $2,270,966.51
Fund 235 - Human Services
REVENUE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 50 - Human Services 5,958,383.00 .00 5,958,383.00 279,155.81 .00 4,558,642.96 1,399,740.04 77 3,619,353.57
REVENUE TOTALS $5,958,383.00 $0.00 $5,958,383.00 $279,155.81 $0.00 $4,558,642.96 $1,399,740.04 77%$3,619,353.57
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 77.02 (77.02)+++740.09
Department 47 - Behavioral Health & Community 629,069.00 .00 629,069.00 79,739.76 .00 475,282.01 153,786.99 76 320,760.64
Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++54,247.02
Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++92,546.83
Department 52 - AMSO 725,596.00 .00 725,596.00 47,940.70 .00 433,926.98 291,669.02 60 382,669.52
Department 53 - Family Services 1,702,597.00 .00 1,702,597.00 112,837.06 .00 787,176.16 915,420.84 46 979,502.49
Department 54 - Economic Support 438,355.00 .00 438,355.00 32,074.40 .00 268,956.64 169,398.36 61 221,857.45
Department 55 - Aging and Disabilities 818,852.00 .00 818,852.00 43,628.04 .00 405,379.24 413,472.76 50 386,771.39
Department 56 - GWAAR 764,263.00 .00 764,263.00 42,600.04 .00 370,550.90 393,712.10 48 337,699.77
Department 58 - ADRC-Bayfield Co 133,429.00 .00 133,429.00 10,546.59 .00 77,425.20 56,003.80 58 71,781.85
Department 59 - ADRC-North 125,327.00 .00 125,327.00 9,883.33 .00 79,873.05 45,453.95 64 74,890.49
EXPENSE TOTALS $5,337,488.00 $0.00 $5,337,488.00 $379,249.92 $0.00 $2,898,647.20 $2,438,840.80 54%$2,923,467.54
Run by Paige Terry on 09/01/2023 09:31:44 AM Page 2 of 5
Financial Report Through 8/31/2023
Through 08/31/23
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 235 - Human Services Totals
REVENUE TOTALS 5,958,383.00 .00 5,958,383.00 279,155.81 .00 4,558,642.96 1,399,740.04 77%3,619,353.57
EXPENSE TOTALS 5,337,488.00 .00 5,337,488.00 379,249.92 .00 2,898,647.20 2,438,840.80 54%2,923,467.54
Fund 235 - Human Services Totals $620,895.00 $0.00 $620,895.00 ($100,094.11)$0.00 $1,659,995.76 ($1,039,100.76)$695,886.03
Fund 276 - American Rescue Plan 2021 Grant
REVENUE
Department 00 - General Fund 879,877.00 .00 879,877.00 4,826.62 .00 38,271.12 841,605.88 4 2,567,679.40
REVENUE TOTALS $879,877.00 $0.00 $879,877.00 $4,826.62 $0.00 $38,271.12 $841,605.88 4%$2,567,679.40
EXPENSE
Department 00 - General Fund 365,800.00 .00 365,800.00 .00 .00 58,519.61 307,280.39 16 145,730.71
Department 14 - Court House 450,000.00 .00 450,000.00 52,230.72 .00 767,055.24 (317,055.24)170 46,011.77
Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++15,618.94
Department 20 - Health .00 .00 .00 970.15 .00 970.15 (970.15)+++2,671.87
Department 23 - Tourism .00 .00 .00 .00 .00 11,539.34 (11,539.34)+++.00
Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++31,766.00
Department 34 - Forestry .00 .00 .00 .00 .00 .00 .00 +++56,709.97
Department 56 - GWAAR 64,077.00 .00 64,077.00 4,960.31 .00 40,482.98 23,594.02 63 37,710.51
EXPENSE TOTALS $879,877.00 $0.00 $879,877.00 $58,161.18 $0.00 $878,567.32 $1,309.68 100%$336,219.77
Fund 276 - American Rescue Plan 2021 Grant Totals
REVENUE TOTALS 879,877.00 .00 879,877.00 4,826.62 .00 38,271.12 841,605.88 4%2,567,679.40
EXPENSE TOTALS 879,877.00 .00 879,877.00 58,161.18 .00 878,567.32 1,309.68 100%336,219.77
Fund 276 - American Rescue Plan 2021 Grant Totals $0.00 $0.00 $0.00 ($53,334.56)$0.00 ($840,296.20)$840,296.20 $2,231,459.63
Fund 430 - Capital Projects Fund
REVENUE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00
Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00
Department 14 - Court House .00 .00 .00 .00 .00 19,273.37 (19,273.37)+++.00
Department 17 - Sheriff 2,095.00 .00 2,095.00 .00 .00 22,880.00 (20,785.00)1092 3,429.00
Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00
Department 34 - Forestry .00 2,380,380.00 2,380,380.00 .00 .00 2,285,379.40 95,000.60 96 1,518,133.00
Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects 1,669,364.00 (211,620.00)1,457,744.00 .00 .00 1,669,364.00 (211,620.00)115 1,429,761.56
Department 71 - Highway Dept 225,000.00 (450,000.00)(225,000.00).00 .00 .00 (225,000.00)0 .00
REVENUE TOTALS $1,896,459.00 $1,718,760.00 $3,615,219.00 $0.00 $0.00 $3,996,896.77 ($381,677.77)111%$2,951,323.56
Run by Paige Terry on 09/01/2023 09:31:44 AM Page 3 of 5
Financial Report Through 8/31/2023
Through 08/31/23
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 430 - Capital Projects Fund
EXPENSE
Department 00 - General Fund 700,000.00 (84,000.00)616,000.00 .00 .00 452.34 615,547.66 0 .00
Department 01 - County Board .00 .00 .00 .00 .00 863.71 (863.71)+++.00
Department 02 - Clerk of Courts .00 .00 .00 .00 .00 .00 .00 +++249.99
Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00
Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00
Department 06 - Coroner 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00
Department 07 - Administrator .00 .00 .00 .00 .00 865.40 (865.40)+++1,359.00
Department 08 - District Attorney .00 .00 .00 .00 .00 .00 .00 +++.00
Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 10 - County Clerk 800.00 .00 800.00 .00 .00 .00 800.00 0 216,640.08
Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00
Department 12 - Treasurer .00 .00 .00 .00 .00 .00 .00 +++.00
Department 13 - Land Records 108,665.00 .00 108,665.00 .00 .00 83,985.00 24,680.00 77 93,975.00
Department 14 - Court House 54,235.00 120,000.00 174,235.00 65,474.43 .00 348,566.60 (174,331.60)200 293,356.46
Department 15 - Register of Deeds .00 .00 .00 .00 .00 .00 .00 +++2,355.00
Department 17 - Sheriff 36,407.00 .00 36,407.00 .00 .00 38,013.99 (1,606.99)104 24,288.44
Department 18 - Emergency Management .00 .00 .00 .00 .00 2,791.40 (2,791.40)+++17,276.00
Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 20 - Health 15,350.00 .00 15,350.00 .00 .00 700.00 14,650.00 5 5,826.49
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 24,915.00 .00 24,915.00 .00 .00 3,305.00 21,610.00 13 2,634.50
Department 25 - UW Extension .00 .00 .00 .00 .00 .00 .00 +++.00
Department 26 - Zoning 2,650.00 .00 2,650.00 .00 .00 2,926.24 (276.24)110 .00
Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00
Department 28 - Land Conservation .00 .00 .00 .00 .00 .00 .00 +++.00
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 280,000.00 .00 280,000.00 .00 .00 55,158.34 224,841.66 20 97,164.34
Department 34 - Forestry 384,000.00 363,380.00 747,380.00 7,259.33 .00 1,551,894.01 (804,514.01)208 86,872.78
Department 52 - AMSO .00 .00 .00 .00 .00 .00 .00 +++.00
Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00
Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00
Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00
Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00
Department 70 - Capital Projects 62,937.00 .00 62,937.00 .00 .00 .00 62,937.00 0 .00
Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++58,966.60
EXPENSE TOTALS $1,671,459.00 $399,380.00 $2,070,839.00 $72,733.76 $0.00 $2,089,522.03 ($18,683.03)101%$900,964.68
Fund 430 - Capital Projects Fund Totals
Run by Paige Terry on 09/01/2023 09:31:44 AM Page 4 of 5
Financial Report Through 8/31/2023
Through 08/31/23
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
REVENUE TOTALS 1,896,459.00 1,718,760.00 3,615,219.00 .00 .00 3,996,896.77 (381,677.77)111%2,951,323.56
EXPENSE TOTALS 1,671,459.00 399,380.00 2,070,839.00 72,733.76 .00 2,089,522.03 (18,683.03)101%900,964.68
Fund 430 - Capital Projects Fund Totals $225,000.00 $1,319,380.00 $1,544,380.00 ($72,733.76)$0.00 $1,907,374.74 ($362,994.74)$2,050,358.88
Fund 710 - Highway
REVENUE
Department 71 - Highway Dept 10,218,352.00 1,170,000.00 11,388,352.00 536,357.63 .00 8,268,528.70 3,119,823.30 73 6,037,592.04
REVENUE TOTALS $10,218,352.00 $1,170,000.00 $11,388,352.00 $536,357.63 $0.00 $8,268,528.70 $3,119,823.30 73%$6,037,592.04
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 71 - Highway Dept 10,019,144.00 1,170,000.00 11,189,144.00 753,751.35 .00 6,764,555.49 4,424,588.51 60 6,099,684.75
EXPENSE TOTALS $10,019,144.00 $1,170,000.00 $11,189,144.00 $753,751.35 $0.00 $6,764,555.49 $4,424,588.51 60%$6,099,684.75
Fund 710 - Highway Totals
REVENUE TOTALS 10,218,352.00 1,170,000.00 11,388,352.00 536,357.63 .00 8,268,528.70 3,119,823.30 73%6,037,592.04
EXPENSE TOTALS 10,019,144.00 1,170,000.00 11,189,144.00 753,751.35 .00 6,764,555.49 4,424,588.51 60%6,099,684.75
Fund 710 - Highway Totals $199,208.00 $0.00 $199,208.00 ($217,393.72)$0.00 $1,503,973.21 ($1,304,765.21)($62,092.71)
Grand Totals
REVENUE TOTALS 38,992,629.00 3,286,547.00 42,279,176.00 1,691,138.04 .00 29,937,018.82 12,342,157.18 71%28,619,985.71
EXPENSE TOTALS 37,544,471.00 1,804,716.00 39,349,187.00 2,565,188.29 .00 26,512,555.59 12,836,631.41 67%21,433,407.37
Grand Totals $1,448,158.00 $1,481,831.00 $2,929,989.00 ($874,050.25)$0.00 $3,424,463.23 ($494,474.23)$7,186,578.34
Run by Paige Terry on 09/01/2023 09:31:44 AM Page 5 of 5
Financial Report Through 8/31/2023
Through 08/31/23
Prior Fiscal Year Activity Included
Summary Listing
Beginning
Balance
Account 1/1/2023 January February March April May June July August September October November December
Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
Bremer Checking $1,255,868.18 $1,734,333.72 $1,868,460.98 $1,831,756.21 $998,750.25 $1,247,154.25 $461,231.39 $1,684,383.77 $232,878.03
Bremer Money Market $2,523,510.08 $1,575,047.86 $7,576,840.37 $4,580,050.01 $4,583,172.79 $3,338,823.29 $1,096,049.56 $14,603,216.10 $7,133,209.59
HRA/Flex Benefits $880,612.59 $991,214.76 $959,421.23 $941,166.17 $867,026.49 $841,519.56 $833,104.16 $820,836.03 $813,917.25
Tax CC $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Co Rehab Fund $138,321.62 $138,479.65 $138,797.26 $138,903.62 $139,021.59 $139,192.99 $60,671.26 $60,866.10 $61,295.34
Jail Assessment $44,766.65 $45,920.11 $26,852.33 $28,017.58 $29,531.11 $24,620.54 $26,138.61 $27,324.14 $23,609.61
DOT 85.21 $99,794.70 $132,948.37 $133,039.54 $133,141.60 $133,254.68 $100,350.06 $103,777.60 $103,989.75 $104,210.55
DHS CCOP Risk Reserve $6,072.82 $6,077.98 $6,083.14 $6,087.81 $6,092.98 $6,077.98 $6,083.15 $6,088.15 $6,093.32
LGIP $6,117,574.00 $3,633,186.59 $3,646,341.94 $7,659,046.34 $7,689,097.68 $11,719,423.16 $11,761,619.96 $5,810,798.64 $5,844,694.42
OTHER INVESTMENTS $13,000,000.00 $13,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00
NL Debt Service Fund 380 $3,896.36 $442,757.67 $443,037.52 $443,377.38 $443,753.94 $444,301.04 $20,923.17 $20,966.16 $21,010.68
NL Collateral Pledge (250K)$252,394.18 $252,608.55 $252,823.09 $253,017.04 $253,231.93 $253,544.13 $254,082.48 $254,604.57 $255,306.30
NL Collateral Pledge (75K)$75,751.52 $75,815.86 $75,880.25 $75,938.46 $76,002.95 $76,096.66 $76,258.23 $76,414.93 $76,625.54
American Recovery Act Funds $2,035,126.65 $1,903,837.29 $1,769,340.84 $1,552,064.61 $1,446,121.87 $1,337,164.41 $1,187,697.91 $1,087,533.15 $1,034,198.59
LATCF Program $521,995.97 $523,792.27 $525,688.86 $527,520.44 $529,590.24 $531,678.92 $516,440.34 $1,040,098.42 $1,035,441.44
Community Dev. Block Grant $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00
Opioid Funds $58,610.26 $58,807.65 $59,020.59 $59,226.23 $59,458.61 $59,693.11 $57,553.83 $60,134.18 $70,559.08
Ending Monthly Balance $27,015,396.58 $24,515,929.33 $29,482,728.94 $30,230,414.50 $29,255,208.11 $28,120,741.10 $24,462,732.65 $33,658,355.09 $24,714,150.74 $0.00 $0.00 $0.00 $0.00
2022 Balances $22,310,705.30 $28,659,659.41 $29,319,256.37 $28,447,678.79 $28,642,012.44 $31,186,512.57 $37,416,622.59 $27,172,569.77 $26,352,070.24 $29,469,935.19 $29,202,664.53 $27,016,138.62
2021 Balances $19,104,055.75 $23,981,112.94 $25,737,385.39 $25,376,587.35 $26,564,234.67 $26,751,199.48 $34,957,004.23 $25,798,555.65 $25,307,854.40 $26,107,310.73 $25,443,149.62 $23,315,364.37
2020 Balances $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $20,462,753.76 $20,503,894.03 $22,285,170.65 $20,999,361.27 $19,955,568.72
2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18
2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86
2017 Balances $20,923,479.36 $24,882,039.31 $23,116,826.95 $22,990,456.96 $22,628,007.19 $23,528,937.74 $32,965,824.56 $23,697,897.80 $20,311,997.35 $19,979,973.63 $19,908,168.56 $19,187,234.41
$200,000.00 Invest. Agreement $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $0.00
(I.R. Incubator Bldg - June 2003)
$240,019.64 World Class Loan $63,811.83 $63,172.39 $62,495.44 $61,807.24 $61,158.73 $60,465.40 $59,794.26 $59,128.46 $58,435.45
(Bayfield - Nov 2009)$500,000.00 Loan to NL $207,852.92 $199,407.05 $190,942.81 $182,460.16 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00
(2019 eliminated - new Apr 2023)
Totals $471,664.75 $462,579.44 $453,438.25 $444,267.40 $761,158.73 $760,465.40 $759,794.26 $759,128.46 $558,435.45 $0.00 $0.00 $0.00 $0.00
County Loans
(Short Term Loans)-$2,500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TREASURER'S REPORT 2023
End Of Month Account Balances 2023
Notes / Agreements - (Principal Balance)