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HomeMy WebLinkAboutExecutive Committee - Agenda - 11/9/2023K:\Executive Committee\2023 EXECUTIVE COMMITTEE\11 November 9 2023\Exec Comm Notice Agenda 2023-11-09 AMENDED.doc Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 www.Bayfieldcounty.wi.gov Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resource Director Paige Terry, Clerk III BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING Brett T. Rondeau, Chair Mary Dougherty Fred Strand Dennis Pocernich Jeff Silbert Jeremy Oswald, Vice-Chair *** AMENDED AGENDA *** Amended 11/8/2023 Dear Committee Members: This letter is written to inform you of the Bayfield County Executive Committee Meeting scheduled for 4:00pm Thursday, November 9, 2023 in the Bayfield County Board Room. This meeting will be held in-person and remotely. Supervisors and the public will be able to participate in the Meeting in person or via voice either by using the internet link or phone number below. ______________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 221 518 852 78 Passcode: 9qqwW2 Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,429439322# United States, Eau Claire Phone Conference ID: 429 439 322# Find a local number | Reset PIN Learn More | Meeting options ______________________________________________________________________________ Contact Bayfield County at 715-373-6181 if you have access questions or email Mark.Abeles-Allison@bayfieldcounty.wi.gov if during the meeting. K:\Executive Committee\2023 EXECUTIVE COMMITTEE\11 November 9 2023\Exec Comm Notice Agenda 2023-11-09 AMENDED.doc Any person wishing to attend who, because of a disability, requires special accommodations, should contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. Notice is hereby given that in the event the standing committee does not have a quorum the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2- 3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. 1) Call to Order 2) Approval of Minutes of October 9, 2023 3) Public Comment, 3 minutes per person, up to 15 minutes total 4) Discussion and Possible Action Regarding Washburn Housing Development Plan, Cinnaire 5) Discussion and Possible Action Regarding Coroner / Medical Examiner Planning 6) Discussion and Possible Action Regarding Northern Light Roofing Bids 7) Discussion and Possible Action Regarding Middle Eau Claire Lake Dam Engineering Analysis Budget Amendment for Leak 8) Discussion and Possible Action regarding Middle Eau Claire Lake Dam Grant Resolution 9) Discussion and Possible Action Regarding Great Lakes Visitor Center Annual Funding 10) Discussion and Possible Action Regarding Closed Session Rules Ordinance 11) Discussion and Possible Action Regarding Re-Establishing Ad Hoc EMS Committee to Assist with EMS Study 12) Discussion and Possible Action Regarding NextGen911 and PSAP GIS Grant Acceptance 13) Discussion and Possible Action Regarding Budget Amendment Resolutions: a) Health Department b) Veteran Services c) Coroner d) ARPA, Courthouse Project e) Elevator Modernization Project f) Northern Lights Services, Interim Admin and Assessment g) Local Assistance and Tribal Consistency Funds (LATCF) K:\Executive Committee\2023 EXECUTIVE COMMITTEE\11 November 9 2023\Exec Comm Notice Agenda 2023-11-09 AMENDED.doc h) Squad Fund i) Capital Improvement Fund j) PSAP Consolidation 14) Reports: a) Financial Reports end of October 2023 b) Treasurer’s Report, end of October 2023 c) Superior Days d) Land Sales e) RAISE Grant f) Health Infrastructure Plans g) Microgrid Update h) State Broadband BEAD Grant 15) Closed Session: The Committee may entertain a motion to move in and out of Closed Session pursuant to §19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically as it relates to the county negotiations to sell land at the county business park and discussions regarding Northern Lights finances. Discussion and Possible Action Regarding: a) Discussion and Possible Action, August 9, 2023 Closed Session Minutes b) Business Park Land Purchase Agreement c) Northern Lights Business 16) Adjourn Executive Committee Narrative, November 9, 2023 Item 4: Nicole Solheim with Cinnaire Solutions, the housing developer for the Washburn project will attend the meeting to discuss their proposed design. They have settled on a modified four building proposal. Attached please find the design and the letter of explanation. Item 5. Tom Renz, Bayfield County Coroner will be present to discuss the Medical Examiner Position. Coroners are elected positions. Medical Examiners are appointed. Attached in the packet are the following items for review from Sawyer County that underwent this process in 2023. a. Resolution to eliminate the elective office of coroner. b. One page explanation document of the two positions and duties. c. Sawyer County established an emergency services department associated with their ambulance (County Wide) service. d. Here is a map from 2022 showing ME v Coroners across Wisconsin Item 6: Bids for Northern Lights Roofing are expected earlier in the Day on Thursday. We will have a bid tab at the meeting. One of the discussion items we are having with Northern lights is hot oil or cold oil. Cold oil is less smelly but also more costly. Four bidders attended the pre-bid meeting the week before last. Item 7. Attached is a cost estimate for investigative work at the Middle Eau Claire Dam for the ongoing seepage. The DNR has closed the lock structure until this can be repaired. Cost is just over $4000 to determine cause. If the County applies for DNR Grant Funding through the Dam program, this would be a reimbursable cost at 50%. Item 8. This resolution allows the County to apply for a Dam grant through the Wisconsin DNR. We would apply for repair work at the Middle Eau Claire Dam for the above seepage issues. Item 9. The NGLVC has gone through difficult times over the past several years and the pandemic. In the past public / county use of the facility was extensive. Historically we have levied $9,000 a year. We have had virtually no access in 2023 to date. Instead, the county has relied more on county infrastructure and meetings rooms at the courthouse. I would recommend a $2000 contribution to the Friends group for the Visitor Center and the remainder allocated to the new construction project in the annex that will provide additional meeting space in the lower level of the building. Item 10. Attached is a proposed updated ordinance regarding closed session attendance remotely. It includes the Dunn County language we discussed. Item 11. The 2024 budget includes an EMS study to make recommendations on how to proceed. We believe countywide buy in to this study is important and would like to recommend the re- establishment of the EMS Study Committee to help structure what this study will focus on and what the deliverables would be. Below is a list of committee members. Item 12. Bayfield County Emergency Management and Land Records wrote for two NextGEn911 Grants. The first grant was for a replacement CAD system totaling $1,213,270 with a 10% local match from both Ashland and Bayfield Counties. The second grant was for $128,634 with a 5%, Bayfield County local match for Land Records. We are requesting authorization to sign and approve these grant applications. Work will not begin until 2024 with an early 2025 completion date. Item 13. Year end budget amendments are listed below: a. Health department, new grants included, matching expenditures. b. Veterans: overage due to full time staffing c. Coroner: overage due to additional autopsy services d. Courthouse Construction Project, just moving dollars from previous years to 2023. e. Elevator: budgeted in 2024 but request for advance for order placement now for install in 2024. f. Northern Lights Services. Budget amendment of $80,000 for Northern Lights Interim Administrator and Assessment. g. LATCF: This is an accounting resolution to show the $500k highway expenditure originating in the 277 fund. h. Squad Fund: Allow for a short term borrowing to the Squad Fund from the General Fund in the amount of not to exceed $300k so that the Squad Fund does not have a negative balance at year end. Item 14: This ordinance amendment makes it allowable for board members to attend closed session meetings remotely. This was discussed and approved at the last County Board meeting. Item 15. Reports a. End of October Financial are attached showing expenditure levels at 79% overall and 69%, 68% and 83% respectively for the Highway, Human Services and General Funds. b. Treasurer Report, attached, we remained constant from the previous month but are down slightly over $5 million from this time last year. Part of this is due to the bonding revenues not being received in October. c. Superior Days Update will be provided. d. The County had four land sales, three of the four sold including the two houses in Washburn, one for $20k the other $50k. e. The Health Infrastructure project is almost ready for bidding. Here are the snapshots of the two areas, the health wing and lower level of the Sheriff Office. f. Microgrid testing is entering its final stages at the Courthouse and Jail, a short summary will be made at the meeting. 1 Minutes of the Bayfield County Executive Committee Meeting 4:00pm, October 5, 2023 Meeting was held Remotely through Microsoft Teams and in person in the Bayfield County Board Room, Washburn, WI Members Present: Dennis Pocernich, Brett Rondeau, Jeff Silbert, Mary Dougherty, Jeremy Oswald, Fred Strand Members Excused: Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Human Resources Director, Kim Mattson-Accountant, Ruth Hulstrom-Zoning Administrator, Lynn Divine-County Clerk, Marty Milanowski, Steve Sandstrom, Meagan Quaderer-Emergency Management Director, Franki Gross-Zoning Clerk, Kim Mattson-Finance Director, Madeline Rekemeyer, Charly Ray, Scott Galetka-Land Records Administrator, Gail Reha-Bookkeeper Called to order at 4:00p.m. by Chairman Rondeau. Public Comment: None Motion Pocernich, Silbert to approve minutes of the September 14, 21, 26, 2023 Executive Committee Meeting. Motion Carried (6-0 ) 2024 Budget a. Final Department Discussions Meagan Quaderer, Emergency Management provided information on an EMS Strategic Plan Study. The cost is estimated at $35,000. Ruth Hulstrom, Zoning Administrator provided information on the request for an increase of a PT to FT Support Staff position. Franki Gross explained the challenges in the office. Hulstrom reviewed the trend for application numbers. Both emphasized that they strive for the best service for citizens. The additional cost for a full-time position would be approximately $37,000. Scott Galetka, Land Records Administrator provided information on funding for a Culvert Inventory project. The data would also be available to the public. Question was asked what the department does with incidental information they obtain when using the drone as it would be a public records at that time. Galetka explained that most drone flights are on public property. Some private property may be flown in search and rescue operations and certain other circumstances. Some flights are observed in real time, not recorded. Some flights are infrared, so occur at night and the imagery will only depict “hot spots”. 2 It was noted that the Highway Department 5-year plan had a typo. A revised 5-year plan was reviewed. CTH B will be reconstructed in 2026 rather than 2025. The committee reviewed the most recently received PACER study, which indicates a ranking condition of roads. b. Items not included in the budget. Approximately $1.5 million in requests were not included in the proposed budget. Items that were excluded: Budget preparation software, MUNIS Accounting software c. Personnel Summary, p 49 Staffing budget is approximately $2million over the previous year. The detail included in the budget book related to requested new staff and recommendation of positions to be funded was reviewed. As the result of a market analysis, the wage schedule was adjusted in 2022 to remain competitive. Consensus of the committee was to support a full-time Clerk position in the Zoning Office. Discussion took place regarding the request for Recreation Officer. General support depending upon the overall budget final discussion. d. Fund Balance Summary, p 19 Fund balances in the Highway Fund will be spent down in 2024. $6.2 million in unspent/unassigned fund balance at the end of 2022 per the audit. A list of recommended assignments will be considered by the County Board prior to the end of 2023. e. Budget Changes Spreadsheet Remove $90k for Supplemental EMS funds. Add $35k for EMS Study. Increase Zoning Staffing to FT $25k. Increase Tourism FT staff from 37.5 to 40 hrs per week $4,737. FT Rec Forester for second half of the year $46,376. Reduce CIP WIFI $25k. UW extension misc costs $2,500. Cemetery Repairs for veteran graves $2,500. Short term bond $500k for nursing home improvements. There is $45,000 in Fund balance budgeted to balance the budget. It is not recommended to use fund balance for ongoing operational costs. There is a reduction in the “Highway work for departments” line item. There is a -$100,000 for anticipated attrition savings (negatives not normally budgeted). The WIFI support for town halls to enhance public WIFI access was discussed. Discussion regarding the pros and cons of funding an EMS Study. 3 NGLVC is reducing their public hours. Conference rooms are available for reservations for public entities. Executive Committee would need to give authorization to issue payment to the NGLVC. BCEDC requested a substantial increase. A 3% increase is included in the budget proposal. Brief discussion took place regarding Superior Days. Approving 2024 Budget and Levy and Recommendation to County Board October 31 meeting. Motion Pocernich, Silbert to approve the budget as presented with modifications and forward to the full county board for approval. Motion Carried (6-0) Meeting adjourned at 6:20 pm. Respectfully submitted by Kristine Kavajecz. DATE: November 9, 2023 TO: Bayfield County Executive Committee FROM: Nicole Solheim, Cinnaire Solutions RE: Bayfield County Housing Proposal Recommendation At the August Executive Committee meeting, we reviewed a few potential site plan options for the proposed housing development to be located at 901 E. Bayfield Street. The two options discussed at that time were a one-building approach with underground parking, and a four-building approach with individual entry townhome-style units and a separate community building. The development team has continued to review the feasibility and marketability of both options. We recommend moving forward with the four-building townhome style approach for several reasons, including the following: • Construction costs: The multiple building approach will have a higher construction cost per square foot due to higher infrastructure and exterior envelope costs. However, the one building approach has more overall SF due to corridors/common areas, and the additional significant expense of underground parking. Although costs will continue to fluctuate until we have final plans and hard bids, we have evaluated contractor feedback and real costs on current comparable projects, with an additional cushion for inflation. Based on this analysis, overall construction costs are very similar between the two options. The current funding gap is approximately $1 million, and will continue to shift with interest rates, tax credit pricing, final design/costs, and securing of additional sources. • Marketability: After discussing with individuals familiar with the local housing market, including the Housing Authority, the development team believes that individual-entry townhome style units will be more attractive to local residents and will have a more successful lease up than a single building design. Information from the recent Chequamegon Bay Regional Housing Report indicates that housing units with garages and single-level design are preferred and would be beneficial for seniors in particular. In order to be successful long term, this development must align with resident preferences and serve community needs. • Consistency with original vision: The single-story, multiple building approach is consistent with the original vision shared for the site. • WHEDA Scoring: There is no impact on WHEDA scoring between the two options. We currently project a score of 204, which is slightly above last year’s Rural scoring cutoff of 199. Current estimated construction costs reflect energy efficient features to achieve WI Green Built Home Gold Standard and Energy Star Multifamily New Construction Certification. Cost estimates for solar and additional sustainability features beyond those standards will be reviewed during the detailed design phase (following a WHEDA award) with our architect and contractor, as well as local solar experts, as we explore additional funding sources to support those features. Next steps: • January 26, 2024: WHEDA Application Due • May 2024: WHEDA Announcements • June – Dec 2024: Finalize plans, secure remain funding sources • Dec – Jan 2025: Construction bidding • April 2025: Close and start construction • Summer 2026: Completion and lease up CLUBHOUSE A B C D DWG LOCATION: S:\PROJECTS\30000 PROJ\30100-30199\30112 WASHBURN HOUSING DEVELOPMENT-WASHBURN WI\30112 PRODUCTION FILES\30112 CIVIL 3D\NON PRODUCTION DWGS\CONCEPTS-EXHIBITS\30112-CONCEPT-1.DWG SAVED BY: SCOTT.WERSAL N40 80 WASHBURN HOUSING DEVELOPMENT WASHBURN, WISCONSION NORTHERN LIGHTS SNNOOWWW S OW SSTOORRAGGEEAGSOR SSSSSNNNOOWWWW STTTOOOORRAAAAGGGEEEEEEROT SSNNOOWW S W SSTTOORRAAGETAAS RREEMMOVVE EREMEVVOOOEMEMEMEMEMEMEMMM BEERRMMEMRRBBB SSSSIIGGGNNNNNAAAAAGESAEGGNNAAGGGGGAN PPPPOOOOOTTTTEEEEENNNTTTTIIIIAAAALLLL T SOOOLLLAAARRRR AL PPPAAAAANNNNEEEEELLLLL A AAAAARRRREEEAAAEEAEAEAEEAEAEAEAEA PPOTENTIALPOTENTIALPOTENTIALPOTENTIALPOTENTIAL POTENTIAL OPP R ERERERERERERERERERERERSTOSTOSTOSTOSTOSTOSTOSTOSTOSTOTTTTTTTRMWATMWATRMWATERMWATERMWATERMWATERMWATERMWATERMWATERMWATERMWATERMWATETERMWATRMWAT AREAAREAAREAAREAAREAAREAAREAAREAAREAAREAER WWWWWWOOOOOOODDEEEDDDD AAAARRRRREEAAA A TTTTOOO RRREEEEEEMMMMMAAAAAIINNNN OUTDOOOORR O ROO PATIOOO RAISED D COMMMUNNIITTY TCOIMUOM GARDENSEASSNGN RESOLUTION 2022- ELIMINATE THE ELECTIVE OFFICE OF CORONER AND CREATE A MEDICAL EXAMINER POSITION WHEREAS, Article 6, Section 4 of the Wisconsin Constitution and Section 59.34 (1) (a) of the Wisconsin Statutes provide that counties may institute a Medical Examiner system to perform the statutory duties of Coroner; and WHEREAS, the current Sawyer County Coroner's term will expire on January 2, 2023; and WHEREAS, the establishment of a Medical Examiner position will provide the County with the opportunity to establish qualifications for appointment to the position; and NOW, THEREFORE, BE IT RESOLVED, by the Sawyer County Board of Supervisors that the elected office of Coroner is eliminated as of January 2, 2023 and a Medical Examiner system creating a position of Medical Examiner to best ensure the continuation of qualified and efficient services under Section 59.34 of the Wisconsin Statutes is instituted; and FURTHER RESOLVED, that the Medical Examiner and Deputy Medical Examiner compensation be adopted as attached; and FURTHER RESOLVED, that the County Clerk is directed to delete the word “Coroner” and replace with the words “Medical Examiner” in County Ordinances and County policies. Recommended for adoption by the Sawyer County Board of Supervisors at its meeting on _______, 2022, by this Sawyer County Public Safety Committee on ________________, 2022. Approved this ___ day of _______, 2022. Eliminating the Office of Coroner (Elected) and Creating a Medical Examiner Position (Appointed) The Wisconsin Constitution mandates an office of coroner or medical examiner in each of the 72 counties in the state. A County may choose to elect a coroner or appoint a medical examiner dependent upon county board action. Neither the coroner nor medical examiner needs to be a physician; however, a strong understanding of disease process, pathology, and investigative process is desirable. The current County Coroner's term will expire on January 2, 2023. The current coroner did not file to run for the position, and no registered write-in candidates are filed or known at this time. The coroner, medical examiner or their designee (deputy(s) is responsible for responding to death scenes that meet reportable criteria. They initiate an investigation, examine and photograph the deceased, and document the circumstances of death. Further, they determine the need for further investigation via autopsy or some other form of physical examination in a clinical setting. Examples of Duties/Services: - Initiate an investigation on all deaths reportable under Wis. Stat. Ch. 979 and contact the appropriate agencies for assistance. - Interact with next of kin of deceased, law enforcement personnel, attorneys, and physicians. - Interview witnesses. - Order autopsies. - Obtain lab samples for testing or screening by the Wisconsin State Laboratory of Hygiene or an independent laboratory. - Record facts, observations, and conclusions pertaining to the death scene. - Determine the cause and manner of death, as well as testify regarding such opinion if requested. - Sign death certificates, cremation permits, and any other required documents. - Complete reports of inquests and investigations. - Prepare a budget, develop department policies, and enforce existing standard operating policies. - Interact with funeral homes, hospitals, and other coroners/medical examiners throughout the state. Establishing an Emergency Services Department - Emergency Services will include Ambulance and Medical Examiner Operations - All but one current Coroner are employees of our Ambulance service. The skill sets and backgrounds of these programs are similar. - The Ambulance Director will also be the Medical Examiner. John Froemel current Coroner and Interim Ambulance and Emergency Management Director is being recommended to be appointed to the Ambulance Director and Medical Examiner position - The Emergency Management functions previously a stand alone position and then combined with the Ambulance Director position in 2022, will be moved to a new Emergency Management & Communications Center position within the Sheriff’s Department. Position will be posted and filled. No net increase in employees. - The Ambulance Director/Medical Examiner position will also have Deputy Emergency Management duties. - An Assistant Ambulance Director will be designated from existing staff. - A Chief Deputy Medical Examiner will be appointed by the Medical Examiner. - All current Coroners will be designated Deputy Medical Examiners by the Medical Examiner. Emergency Services Ambulance Medical Examiner John Froemel Ambulance Director – Medical Examiner Deputy Emergency Management Assistant Ambulance Director Chief Deputy Medical Examiner Deputy Medical Examiners Paramedics/AEMT/EMT Phone: 715.234.7008 Fax: 715.234.1025 e-mail: info@cooperengineering.net 2600 College Drive, P.O. Box 230 Rice Lake, WI 54868-0230 October 25, 2023 Mr. Mark Abeles-Allison email: Mark.Abeles-Allison@bayfieldcounty.wi.gov Bayfield County Administrator 117 E 6th Street Washburn, WI 54891 Re: Middle Eau Claire Dam – Seepage Investigation Dear Mark, As you know, there continues to be seepage adjacent to the lock on the Middle Eau Claire Dam when the lock is operated, causing the DNR to require the lock to be closed. After a review on site with Jacob Druffner of the DNR and further study of original plans, it is our opinion that the lock outlet chamber is blocked which resulted from unknown construction well in the past. 2015 reconstruction efforts addressed a seepage pipe in the vicinity but did not address the lock outlet because it was not known to exist at that time. We propose to investigate the specific cause of this blockage by viewing with an underwater camera mounted on a flexible apparatus that will allow us to determine the problem. With that in mind, we will then be able to develop repair plans to reestablish the outlet and prevent the water from going where it is not supposed to go, which is beneath the downstream sidewalk. Our prosed fee for the investigation, reimbursables and report with findings is $4,170. Actual repair drawings and bidding documents would follow decisions made by Bayfield County. Please contact me with any questions you may have regarding this proposal. Sincerely, Steve Poethke, P.E. Structural Engineer G:\2023-proj\Proposals 2023\Middle Eau Claire Dam Seepage\231025 pro Abeles Allison Poethke MEC Dam.docx Authorizing Resolution for Participation in the Department of Natural Resources Municipal Dam Grant Program WHEREAS, Bayfield County owns the Middle Eau Claire Lake Dam and requests financial assistance under s. 31.385 and s. 227.11, Wis. Stats., and ch. NR 335, Wis. Adm. Code, for the purpose of dam repair; and, WHEREAS, the state share for such a project may not exceed 50 percent (50%) of the first $1,000,000.00 of total eligible project costs nor 25 percent (25%) of the next $2,000,000.00 of total eligible project costs; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November 2023, hereby authorizes the County Administrator to: • Submit an application to the DNR for financial aid under ch NR 335, Wis. Adm. Code; • Sign grant agreement documents; • Take all necessary action to complete the project associated with any grant agreement; and • Submit reimbursement claims along with necessary supporting documentation; and, BE IT FURTHER RESOLVED, that Bayfield County agrees to pay a share of the eligible costs which is equal to the total project minus the state share. By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. ___________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2023-xx Amendatory Ordinance No. 2023-xx An Ordinance Amending Sections 2-2-7, of the Code of Ordinances, Bayfield County, Wisconsin WHEREAS, Wisconsin Statutes §59.03(2) provides that, except as elsewhere specifically provided in the statutes, the board of any county is vested with all powers of a local, legislative and administrative character; and, WHEREAS, Wisconsin Statutes §59.02(2) permits the enactment of ordinances by the County Board of Supervisors; and, WHEREAS, Section 2-2-3, Code of Ordinances, Bayfield County, Wisconsin, authorizes County Board committees or individual supervisors to introduce proposed ordinances; and, WHEREAS, at the April 16, 2013 County Board meeting, the Bayfield County Board of Supervisors adopted Amendatory Ordinance No. 2013-06 which amended Section 2-2-7 of the Code of Ordinances which restricted meeting attendance in closed session to in-person attendance only; and, WHEREAS, the COVID-19 pandemic was an unprecedented event that led Bayfield County to explore other technological opportunities which allowed staff to work remotely; and, WHEREAS, the closed session attendance policy was suspended during the COVID-19 pandemic to allow board members to attend meetings remotely; and, WHEREAS, a number of other Wisconsin counties have adopted ordinance language that allows board members to attend meetings remotely; and, WHEREAS, it is deemed to be in the best interest of Bayfield County that the Code of Ordinances, Bayfield County, Wisconsin, be further modified and amended in the manner hereinafter set forth; and, WHEREAS, the proposed changes shall go into effect immediately; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, does hereby ordain as follows: AN ORDINANCE SECTIONS 2-2-7, OF THE CODE OF ORDINANCES, BAYFIELD COUNTY, WISCONSIN Section 1. Subsections (a) (2) of Section 2-2-7 [Governing Rules] of Chapter 2 [Rules of the Board of Supervisors] of Title 2 [Government and Administration] of the Code of Ordinances, Bayfield County, Wisconsin is hereby “amended” to read as follows, with additional language highlighted by double underlining (additions) and with deletion highlighted by the strike-through feature (deletions): Sec. 2-2-7 Governing Rules. (a) These rules, and all amendments and additions thereto which may hereafter be made, shall govern the Board until altered or repealed. (Revised 4-16-13) (1) Board members attending meetings remotely shall be considered part of the quorum and be allowed to vote in open session provided they are in attendance for an entire agenda item before they vote; (Revised 4-16-13) (2) Board members may not attend closed session portions of meetings remotely; (Revised 4-16-13) Board members may attend closed session portions of meetings remotely provided they ensure that their location is private, and others may not overhear the closed session discussion. (3) Board members attending remotely shall be entitled to compensation for participation provided they attend the entire meeting, however, they shall not be entitled to mileage reimbursement. (Revised 4-16-13) By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Amendatory Ordinance No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________________ Lynn M. Divine, Bayfield County Clerk State of Wisconsin / DEPARTMENT OF MILITARY AFFAIRS PO BOX 14587 MADISON 53708-0587 _____________ OFFICE OF EMERGENCY COMMUNICATIONS TELEPHONE 608 888-5501 October 30, 2023 Bayfield County Mark Abeles-Allison, County Administrator PO Box 423 Washburn, WI 54891 Re: Chapter DMA 2 PSAP Grant Program FY23 Supplemental Award Grant Number: 2023-P140 The Department of Military Affairs (DMA), Office of Emergency Communications (OEC) hereby awards to Bayfield County (hereinafter referred to as the Grantee), the supplemental amount of $1,213,270.89 for programs or projects pursuant to the 2019 Wisconsin Act 26 and Chapter DMA 2 of the Wisconsin Administrative Code. This supplemental grant may be used until June 30, 2024 for the projects consistent with the approved budget below, general conditions in Attachment A, subject to any grant assurances set forth in Attachment B, and the reporting requirements outlined in Attachment C of the original award documents. The Grantee shall administer the program or projects for which this grant is awarded in accordance with the applicable rules, regulations, and conditions of the Department of Military Affairs. The submitted application is hereby incorporated as reference into this supplemental award below. APPROVED BUDGET Budget Note(s) 1. NeoGov Training Subscription removed from Consolidation/Other Services category as overhead costs (-$9,219.50) Please contact Jessica Jimenez if you have any questions about the changes to your budget. The Grantee, Bayfield County hereby signifies its acceptance of the above-described supplemental grant on the terms and conditions set forth above or incorporated by reference therein. _______________________________________________ _________________________ Erik Viel, Director Date Office of Emergency Communications Wisconsin Department of Military Affairs Grantee: Bayfield County By: _________________________________________ Mark Abeles-Allison County Administrator _________________________ Date Cost Category State & Match Equipment Hardware $0.00 Software $0.00 Advanced Training $0.00 Consolidation or Other Services $1,213,270.89 STATE (84%) TOTAL $1,019,147.55 MATCH (16%) TOTAL $194,123.34 TOTAL APPROVED ADDITION $1,213,270.89 NEW TOTAL BUDGET $2,046,600.89 DocuSign Envelope ID: 8EFC1856-B718-4C32-8E64-662224862ACD 10/30/2023 | 3:45 PM CDT Do c u S i g n E n v e l o p e I D : 8 E F C 1 8 5 6 - B 7 1 8 - 4 C 3 2 - 8 E 6 4 - 6 6 2 2 2 4 8 6 2 A C D Do c u S i g n E n v e l o p e I D : 8 E F C 1 8 5 6 - B 7 1 8 - 4 C 3 2 - 8 E 6 4 - 6 6 2 2 2 4 8 6 2 A C D Do c u S i g n E n v e l o p e I D : 8 E F C 1 8 5 6 - B 7 1 8 - 4 C 3 2 - 8 E 6 4 - 6 6 2 2 2 4 8 6 2 A C D State of Wisconsin / DEPARTMENT OF MILITARY AFFAIRS PO BOX 14587 MADISON 53708-0587 _____________ OFFICE OF EMERGENCY COMMUNICATIONS TELEPHONE 608 888-5501 1 October 26, 2023 Bayfield County Mark Abeles-Allison, County Administrator 117 E 5th St. Washburn, WI 54891 RE: NextGen9-1-1 GIS Grant Program Dear Mark Abeles-Allison, The Wisconsin Department of Military Affairs/Office of Emergency Communications (DMA/OEC) is pleased to award Bayfield County state funding through the NG9-1-1 GIS Grant Program to provide funding to county land information offices for data creation, preparation, and remediation activities necessary for enabling Next Generation 9-1-1 (NG9-1-1). Before work on the grant project can begin, we will need the following: 1. Thoroughly read each document within this award package. 1. The Signatory Official must sign and initial where indicated including the bottom of each page, after each general and/or special condition, and the last page. Electronic signatures are acceptable. 2. The Signatory Official is responsible for ensuring that the agency agrees with the terms and conditions of this grant award. If the agency or signatory official does not agree with the terms and conditions, they may notify the program contact identified in the award package to decline the award. 3. Maintain a copy of the signed award documents. Return the signed award documents via email within thirty (30) days to interop@widma.gov. Please feel free to reach out to the Grant Specialist, Grant Grywalsky, with any questions. We look forward to a collaborative working relationship with Bayfield County. Sincerely, Grant Grywalsky NextGen9-1-1 Grant Specialist Office of Emergency Communications WI Dept of Military Affairs DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS 2 October 26, 2023 Bayfield County Mark Abeles-Allison, County Administrator 117 E 5th St. Washburn, WI 54891 Re: NextGen9-1-1 GIS Grant Program Grant Number: 2024-G102 The Department of Military Affairs (DMA), Office of Emergency Communications (OEC) hereby awards to Bayfield County (hereinafter referred to as the Grantee), the amount of $128,634.66 for programs or projects pursuant to § 256.35 (3s) (br), Stats., and DMA NGSP.1 NG9-1-1 GIS Grants Policy. This grant may be used until June 1, 2025 for the projects consistent with the budget and general conditions in Attachment A, subject to any grant assurances set forth in Attachment B, and the reporting requirements outlined in Attachment C. The Grantee shall administer the program or projects for which this grant is awarded in accordance with the applicable rules, regulations, and conditions of the Department of Military Affairs. The submitted application is hereby incorporated as reference into this award as Attachment D. This grant shall become effective, and funds may be obligated (unless otherwise specified in Attachments A, B and/or C) starting December 1, 2023 and after the Grantee signs and returns a signed version of this grant award to the Department of Military Affairs. Keep a copy of these documents for your records. ________________________________________ ___________________________ Erik Viel, Director Date Office of Emergency Communications Wisconsin Department of Military Affairs The Grantee, Bayfield County hereby signifies its acceptance of the above-described grant on the terms and conditions set forth above or incorporated by reference therein. Grantee: Bayfield County By: ______________________________________________ Mark Abeles-Allison County Administrator _________________________ Date DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB 10/30/2023 | 6:20 AM CDT ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS Signatory Official Initials __________ Date __________ 3 Grantee: Bayfield County Grant Number: 2024-G102 Project Title: FY24 NG9-1-1 GIS Grant Program Statute Reference: § 256.35 (3s) (bm) and § 20.465 (3) (qm) Grant Period from: December 1, 2023 to June 1, 2025 APPROVED BUDGET Cost Category State & Match Equipment Hardware & Software $13,940.00 NG9-1-1 Specific Training $0.00 Contractual Services $26,191.00 Supplemental Staff Time or Other Services $88,503.66 STATE (95%) TOTAL $122,202.93 MATCH (5%) TOTAL $6,431.73 TOTAL APPROVED BUDGET $128,634.66 Budget Note(s) 1. Decreased position from 18 months to 12 months. Removed from Supplemental Staff Time or Other Services category as portions of the grant period would be spent hiring the positions (-$44,251.84) Please contact Jessica Jimenez if you have any questions about the changes to your budget. Special Condition(s) The following must be addressed during the performance period: 1. Submit a final Position Description for the position(s) funded by this grant. Grant/Budget Modifications Budget changes in excess of 10% of the total project budget, or a change to include a grant expense not previously approved, requires a written modification request prior to any budget reallocations. In most circumstances, grant modifications cannot increase the award total. Contact OEC for a Modification Request Form. Any changes in personnel involved with the grant including the main contact, the secondary contact and the signatory official need to be reported to grant administrative staff via email. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS Signatory Official Initials __________ Date __________ 4 Name of Grant Specialist: Grant Grywalsky Phone Number: 608-471-2155 Email: grant.grywalsky@widma.gov Name of Program Manager: Jessica Jimenez Phone Number: 608-888-5520 Email: Jessica.Jimenez@widma.gov General OEC Email: Interop@widma.gov Award General Conditions 1. Supplantation: In appropriate circumstances, grant funds may be used to supplant local funds authorized for a county land information office. However, grant funds must increase the amount of funds for the county land information office that would otherwise be available from local resources. County land information office base operating budgets shall not be reduced because of the award of grant funds. Grantees that are suspected of supplanting local funds will be scrutinized more closely and Department of Military Affairs (DMA) may require additional documentation to ensure base budgets are not being reduced. 2. Training: All personnel who utilize equipment purchased with funds from this grant must receive training either through the equipment vendor or other competent source specific to that piece of equipment before it is put into service. The Grantee is required to maintain proper training records. 3. Fiscal Compliance: To be allowable under a grant program, costs must match the approved budget and must be obligated (purchase order issued, class scheduled) during the grant performance period. Payment must be made within 30 days of the grant period ending date and/or vendor invoicing. Reimbursement for travel (i.e., mileage, meals, and lodging) is limited to applicable state rates and timeframes. Taxes are not allowable. 4. Allowable Costs: Costs incurred shall be allowable and meet grant goals and objectives. No costs or services shall be incurred outside of the approved grant performance period. 5. Programmatic Changes: Any changes to the grant require prior approval from DMA through a modification submitted via email and approved by the DMA Grant Specialist. Changes requiring a modification may include but are not limited to Budget, Scope of Project, Period of Performance, main point of contact, secondary point of contact, signatory official, and/or applicable Performance Measures. 6. Contracts and Procurement: Grantees shall use their own procurement procedures and regulations, provided that the procurement conforms to applicable state law and procurement standards. Copies of legal agreements shall be submitted to the DMA Grant Specialist as deemed necessary which may include procurement solicitations, Contracts, or Interdepartmental Agreements and Memorandums of Understanding (MOU) among collaborating agencies. 7. Conflict of Interest: No staff member of the Grantee organization may use their position to obtain financial gain or anything of substantial value for the private benefit of themselves or their immediate DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB ATTACHMENT A – GRANT SUMMARY AND AWARD CONDITIONS Signatory Official Initials __________ Date __________ 5 family, or for an organization with which they are associated, such as a royalty, commission, contingent fee, brokerage fee, consultant fee, or other benefit. Wis. Stat. § 19.59(1)(a). 8. Fiscal Control: The Grantee will use fiscal control and fund accounting procedures and will ensure proper disbursement of, and accounting for, funds received and distributed under this program, per Wis. Stat. § 16.41 (Agency and authority accounting; information; aid). 9. Disbursement: Grant funds will be disbursed in the form of reimbursement by DMA upon completion of approved Program Report(s), Fiscal Report(s), Project Closeout, and satisfaction of Special Conditions. The Final Closeout Report is considered your Request for Reimbursement and must include copies of paid detailed invoices/receipts, necessary supporting documentation and a completed Request for Reimbursement Form signed by the Signatory Official for your agency. 10. Program Income: All income generated as a direct result of a grant-funded project shall be deemed program income. Program income must be used for the purpose and under the conditions applicable to the award. Program income should be used as earned and accounted for in your reimbursement request. 11. Copyright, Acknowledgement, and Publications: The Grantee will comply with all copyright and materials acknowledgement requirements as addressed in the projects’ grant guidelines. The Wisconsin Department of Military Affairs reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for DMA purposes: the copyright in any work developed under this grant; and any rights of copyright to which the Grantee or a contractor purchases ownership with grant support. The content of any grant-funded publication or product may be reprinted in whole or in part, with credit to the DMA acknowledged. When issuing statements, press releases, and other documents describing projects or programs funded in whole or in part with grant funds, the Grantee shall clearly acknowledge the receipt of grant funds in a statement. 12. Grant Compliance: Grantee must comply with the Grant Announcement used to announce the funding opportunity and this Grant Award Document. The Grantee must cooperate with the DMA Grant Specialist. 13. Grant Reporting: The Grantee shall ensure that all grant reporting will be timely on a schedule established by the DMA. Grant reporting information provided to the DMA staff shall accurately assess the completeness of grant goals, activities, benchmarks and target dates. 14. Cooperation with Evaluation or Audit: The Grantee shall cooperate with the performance of any evaluation or audit of the program by the State 911 Subcommittee, DMA or by their contractors. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB ATTACHMENT B – GRANT ASSURANCES 6 Signing Official Initials __________ Date __________ 1. Wisconsin State Statute and Standards Compliance The Grantee agrees to comply with the requirements outlined in the statewide emergency services number statute (Wis. Stat. 256.35) and DMA NGSP.1 NG9-1-1 GIS Grants Policy. All awards funded under this Grant Announcement must comply with evolving state and national standards pertaining to NextGen9-1-1 systems as those standards are finalized and released statewide or at the national level. Please be advised that if the Grantee is deemed to be out of compliance with statute (Wis. Stat. 256.35) and DMA NGSP.1 NG9-1-1 GIS Grants Policy or any grant conditions or requirements, current grant funds may be held or de- obligated, and the approval of future grant funds may be impacted. 2. Grant Administration Training The Grantee shall make every effort to participate in any applicable grant program conference calls or administrative trainings supplied by DMA. Grantees must participate in scheduled grant training events, allow a programmatic or financial site visit (if applicable), and accept technical assistance from DMA. 3. Audit Requirements a. The Grantee agrees to comply with all applicable Wisconsin State Purchases Law pursuant to Wis. Stat. Chapter 16; purchasing rules and regulations. b. The Grantee is prohibited from transferring funds between programs (i.e., NextGen9-1-1 Program, Homeland Security, Emergency Management Program Grant, etc.) c. The Grantee agrees to fully cooperate with compliance audits including periodic programmatic, fiscal monitoring, records review and site visits conducted by DMA. Grantees agree to submit timely and accurate Program Evaluation Reports to DMA as required and to participate in DMA sponsored surveys and all other required reports related to any DMA administered grant program. DMA reserves the right to deny payment to any approved programs for failure to comply with this provision. 4. Matching Funds This grant award requires a 5% local match. Matching funds must be an allowable expense under the grant program and must come from a non-state or federal grant funding source. By accepting this grant award, the Grantee is certifying that it has the funding available to cover the total cost of the project prior to receiving reimbursement by DMA. The 95% state reimbursement will be a one-time payment at the close out of the grant project when all funds for the project have been expended. 5. Payment Methodology and Withholding Grant Funds DMA shall only remit funds to Grantees upon receipt of a Grant Reimbursement Request Form at the close out of the grant period, signed by the Signatory Official, and including the required supporting documentation. The Grantee fully understands that DMA has the right to withhold, suspend or terminate grant funds to any recipient that fails to conform to the requirements (general/special conditions, reporting) outlined in this award package. If the Grantee is deemed to be out of compliance with the applicable DMA grants policy or any grant conditions or requirements that would make the Grantee ineligible to receive grant funding, current grant funds may be held or de-obligated, and the approval of future grant funds may be impacted. 6. Non-Appropriation All awards are subject to the availability of appropriated state funds and to any modifications or additional requirements that may be imposed by law. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB ATTACHMENT B – GRANT ASSURANCES Signatory Official Initials __________ Date __________ 7 7. Maintenance of Records All grant documents including but not limited to invoices, purchase orders, packing slips, equipment make, model and serial numbers, must be maintained by the Grantee for a minimum of four (4) years after DMA closeout date. 8. Property acquired with grant funds DMA requires that property acquired with grant funds be tagged and tracked detailing the description of the property, serial or identification number, source of property, name of owner, acquisition date, cost, location, and condition. Title to property acquired in whole or part with grant funds shall vest in the Grantee, subject to divestment at the option of DMA, where its use for 9-1-1 purposes is discontinued. Grantees shall exercise due caution in the use, maintenance, protection and preservation of such property. Grantees that accept grant funding are responsible for all sustainment costs after the end of the grant period. 9. Equal Opportunity, Non-discrimination and Affirmative Action Program Requirements It is the responsibility of all Grantees to ensure that their employment practices comply with Equal Opportunity Requirements, s. 51.01 (5), Wis. Stats., s. 111.32 (13)(m), Wis. Stats., and Gubernatorial Executive Orders governing the promotion of a diverse workforce, equal opportunity and the prevention of sexual harassment and including where applicable, the requirement of Grantees to formulate, implement and file an Equal Opportunity Plan with DMA. In connection with the performance of work under this grant, the Grantee agrees not to discriminate against any employee or applicant of employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the Grantee further agrees to take affirmative action to ensure equal employment opportunities. Pursuant to 2019 Wisconsin Executive Order 1, Grantee agrees it will hire only on the basis of merit and will not discriminate against any persons performing a contract, subcontract or grant because of military or veteran status, gender identity or expression, marital or familial status, genetic information or political affiliation. 10. Ethical Standards/Prohibited Political Activity It is the responsibility of all Grantees to comply with applicable provisions of Wis. Stats. Chapter 19, Subchapter III – Code of Ethics for Public Officials and Employees and the provisions of the Hatch Act, which limits the political activity of public employees. 11. Collection of Unallowable Costs Payments made for costs determined to be unallowable by either the awarding agency, cognizant agency for indirect costs, or pass-through entity, either as direct or indirect costs, must be refunded (including interest) to the State of Wisconsin in accordance with instructions from the state agency that determined the costs are unallowable unless state statute directs otherwise. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB ATTACHMENT B – GRANT ASSURANCES Signatory Official Initials __________ Date __________ 8 12. 9-1-1 Fee Diversion In accordance with the Federal Communications Commission (FCC) regulation on 9-1-1 fee diversion, the Grantee agrees that as a taxing jurisdiction of the State of Wisconsin, the Grantee shall not use any portion of funds received under this grant program for a purpose or function other than those approved by DMA and designated by the FCC as acceptable under 47 CFR § 9.23. Grantee agrees that, as a condition of receipt of the grant, the Grantee will return all grant funds if the Grantee expends, at any time for the full duration of this grant, any portion of funds received under this grant program for a purpose or function other than those approved by DMA and designated by the FCC as acceptable under 47 CFR § 9.23. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB ATTACHMENT C – REPORTING REQUIREMENTS AND CLOSEOUT Signatory Official Initials __________ Date __________ 9 Reporting Requirements Grantee agrees to meet reasonable fiscal and administrative requirements to account for its grant funds in accordance with state statute, administrative code, and as the Office of the Governor or DMA may require including but not limited to submitting quarterly progress reports, final financial reports, and closeout documentation. Templates for the quarterly reports will be made available at a later date. Quarterly reports must be sent to DMA by the end of the following month (with the exception of the closeout report) after the close of each calendar quarter as follows: Report 1 – Grant Period Start to March 31, 2024 Due: April 30, 2024 Report 2 – April 1, 2024 to June 30, 2024 Due: July 31, 2024 Report 3 – July 1, 2024 to September 30, 2024 Due: October 31, 2024 Report 4 – October 1, 2024 to December 31, 2024 Due: January 31, 2025 Report 5 – January 1, 2025 to March 31, 2025 Due: April 30, 2025 Report 6 – April 1, 2025 to June 1, 2025 Due: At Closeout Failure to comply with this provision may result in the withholding of grant funds until the delinquent report is received. If a Grantee closes out their project prior to the grant period end date, a final progress report and closeout report is required within forty-five (45) days of the final expense and invoice. Grant Closeout After the project period of the grant has ended, the Grantee will need to submit all closeout documents and complete closeout requirements within 60 days after the end of the grant. Extension requests must be submitted a minimum of 30 days before the end date of the grant performance period and will be reviewed by program staff on a case-by-case basis. Requests to extend the grant performance period are generally discouraged. There is no guarantee of an extension request approval and extensions are contingent on state fiscal year deadlines and state statutory requirements. Unless requested in advance, grant reimbursement payment will be in the form of a check. If the Grantee prefers electronic payment via ACH, please contact OEC for more information. In order to closeout a grant, DMA requires submission of: • Grant Reimbursement Request Form – expenditures on the Grant Reimbursement Form must have been incurred within the approved period of performance listed on these award documents. • Invoices and proof of payment for all grant funded items identified on the Grant Reimbursement Request Form – proof of payment can be a copy of the check or a general ledger report with the check number. • A copy of the procurement information authorizing that type of purchase if not already submitted to OEC. • A final equipment inventory report – this report is required for any equipment purchased with a single per unit cost in excess of $5,000 and should include serial numbers for equipment. A template will be provided. Upon completion of the closeout process, DMA will send a Closeout Letter to Grantees, advising the grant is closed. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB State of Wisconsin / DEPARTMENT OF MILITARY AFFAIRS PO BOX 14587 MADISON 53708-0587 _____________ OFFICE OF EMERGENCY COMMUNICATIONS TELEPHONE 608 888-5501 10 As the duly authorized representative, I hereby certify that this award package was received and reviewed by the appropriate members of this organization. I also acknowledge receipt of the Grant Award and any attached Special Conditions, as well as receipt of the General Conditions. I understand that this grant is awarded subject to compliance with all certifications and conditions described in this award package. Bayfield County Signature of Authorized Agent Date Agency Mark Abeles-Allison 2024-G102 Name (printed) Grant Award Number This grant award is effective starting December 1, 2023 and after the Grantee signs and returns a signed version of this grant award to the Department of Military Affairs. Substitute signing or stamping is not accepted. PLEASE SIGN DOCUMENTS, KEEP ONE COPY FOR RECORDS AND RETURN A SIGNED SCANNED VERSION VIA EMAIL WITHIN THIRTY (30) DAYS TO: Interop@widma.gov Subject: Signed Grant Award Documents DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB NG9-1-1 GIS Grant Program Application Form Eligible applicants should complete this form and submit with the required documentation to interop@widma.gov by the deadline specified in the Grant Announcement. If you are experiencing issues submitting your application, please call [608] 888-5501 for assistance. Section 1: Applicant Information A. Agency Name B. Physical Address C. Mailing Address (Leave blank if same as above) D. Main Point of Contact Name: Title: Email: Phone: E. Secondary Point of Contact (Must be different from above) Name: Title: Email: Phone: F. Signatory Official Name: Title: Email: Phone: Bayfield County 117 E 5th Street, Washburn, WI 54891 Scott Galetka Land Records Administrator / LIO scott.galetka@bayfieldcounty.wi.gov 715-373-3425 Carmen Novak GIS Technician carmen.novak@bayfieldcounty.wi.gov 715-373-3426 Mark Abeles-Allison Bayfield County Administrator mark.abeles-allison@bayfieldcounty.wi.gov 715-373-6181 Attachment D – Application DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB NG9-1-1 GIS Grant Program Application Form Section 2: Project Narrative A. Provide a summary of the proposed grant project(s) to be funded during the grant period. In addition, the summary should include information in the following areas:  The proposed project(s) alignment with a remediation report or the Wisconsin NG9-1-1 GIS Implementation Plan. If you require a copy of the 2020-21 remediation report for your county or NG9-1-1 GIS Implementation Plan, please contact OEC staff as soon as possible.  Whether the proposed project(s) provides wide ranging benefits to or coordination with multiple counties and/or statewide.  If applying for new GIS staffing, include an outline detailing the goals and milestones associated with the work that will be completed during the duration of the project period. (This will be used to track progress through Quarterly Reports) B. Provide a proposed timeline for your project(s), including proposed start/end date, anticipated purchasing process plan and implementation schedule. Timeline should not exceed June 1, 2025. Bayfield County’s $172,886.50 Next Generation 9-1-1 (NG9-1-1) project goal is to improve public safety and emergency response services for residents, visitors, and stakeholders through NG9-1-1 implementation. To meet this goal, Bayfield County is committed to 100% GIS data accuracy for NG9-1-1 standards as outlined by the National Emergency Number Association (NENA). Bayfield County will utilize data analysis reports from the 2023 NG9-1-1 GIS Grant Program remediation project, as well as recommendations from the Wisconsin NG9-1-1 GIS Implementation Report and the 2020-21 NG9-1-1 GIS Recommendation Report to accomplish this. Bayfield County is rural; it’s the second largest county by area in the state including 1,500 square miles of land, 966 inland lakes, and over 80 miles of Lake Superior shoreline. The county has a wealth of natural resources in addition to serving as the gateway to the Apostle Islands National Lakeshore. The region has a stable and growing population in addition to being a major destination for residents and visitors alike. Due to its rural nature, public safety and emergency services depend on an accurate 911 system that allows for coordination among response agencies. Public Service Answering Points (PSAP) are dependent on accurate GIS authorities for data, maps, and records. The implementation of NG9-1-1 in Bayfield County will result in quicker response and lives saved across northern Wisconsin. The new NG9-1-1 system will provide updated infrastructure allowing GIS data to be shared and used for 911 call routing and emergency response. This is critical for a solid foundation for emergency communications. This data sharing will allow dispatchers and first responders to access crucial information beyond the traditional 911 phone calls. Text messaging, voice messaging, videos, photos, and social media platforms can all be used to communicate an emergency to a PSAP. NENA i3 call routing is the generally accepted standard for NG9-1-1 systems; it allows GIS data to be used for routing 911 calls. This standard includes a model and schema for how GIS data is used on 911 networks. The requirements to meet NG9-1-1 standards are straightforward, yet wide-ranging. NG9-1-1 includes data creation, preparation, and remediation activities enabling NG9-1-1 and i3 call routing, dependent entirely on geospatial data. The NG9-1-1 standards and the accuracy of subsequent GIS datasets have a significant impact on multiple levels of operation including the GIS authorities who maintain data, 911 dispatchers who communicate based on data, first responders who take action based on data, and the community of residents and visitors who rely on public safety efforts and emergency response. Bayfield County currently operates a single PSAP for the entire county, located in Washburn, WI, the county seat and largest city. The population served in Bayfield County is growing and currently includes 16,220 people across 29 municipalities (25 towns, three cities, and one village) in addition to the Red Cliff Band of Lake Superior Chippewa Tribal Reservation. In total, there are five law enforcement agencies, 10 EMS agencies, and 15 fire departments in operation. Multiple agencies coordinate across jurisdictions, including county, state, and national forest boundaries facilitating the collaboration of emergency responders over 1,500 square miles of land area. In 2022 the Bayfield County Dispatch Center received 5,520 emergency voice calls, 17,052 non-emergency voice calls, and 21 text calls. This number is growing. Bayfield and Ashland counties are pursuing a single, joint, two-county consolidated PSAP center. This consolidation is in the planning stages with a January 1, 2025 “go live” date. This effort will improve the effectiveness and efficiency of public safety dispatching for both counties by increasing staffing in the PSAP. This unique collaboration presents an opportunity for both counties to improve public safety response across the region. The two-county approach will also create new challenges related to NG9-1-1 standards with multiple GIS authorities operating in one PSAP. Bayfield and Ashland counties are confident in their mission of establishing NG9-1-1 and improving GIS data to reach 100% accuracy. Bayfield and Ashland counties have an excellent working relationship. One key measure of this project will be the preparation of accurate GIS datasets from Bayfield and Ashland counties. Additionally, the project will improve Bayfield and Ashland counties’ communications capabilities with all neighboring counties in northern Wisconsin: Douglas, Washburn, Sawyer, Price, and Iron. The current Bayfield County GIS system faces several challenges related to successful implementation of NG9-1-1: having supplemental staff to assist with one-time workflow implementation, updating GIS data to be standardized to meet NG9-1-1 models and schema, synchronizing GIS data to match along authoritative boundaries, correcting gaps and overlaps, cleanup of the MSAG and ALI to match the GIS data. This project has three components: 1) Hiring supplemental GIS staff to improve the NG9-1-1 related data, 2) GIS data remediation contract, and 3) Acquiring NG9-1-1 validation software and ArcGIS Online credits. Supplemental GIS staffing is needed in order to successfully implement NG9-1-1 in Bayfield County; this includes one full-time position and one part-time position, both for the grant period of 18 months. New GIS staff will work 100% on NG9-1-1 data preparation, gathering, and creation; both office and field work is needed to accomplish this goal. There will be a focus on remediating gaps and overlaps along the county border in order to edge match with neighboring counties. The PSAP Boundary, Provisioning Boundary, and Emergency Services Boundary layers will need to be verified, specifically along the county border to match geometry with neighboring counties. Road centerline verification is also needed along county borders to match to match geometry with neighboring counties. Additionally, staff will utilize the validation software to continuously check GIS data, perform legacy database clean up, such as MSAG and ALI synchronization, and correct address discrepancies across all databases. The previous NG9-1-1 GIS Grant Program allowed for remediation of five required layers: Site Address Points, Road Centerlines, PSAP Boundary, Provisioning Boundary, and EMS Boundaries (fire, law enforcement, ambulance). As this is achieved, all five of the required GIS data layers will be aligned to NENA’s standard for NG9-1-1. This accomplishment will also fulfill task 1 of the Local Implementation Plan of the Wisconsin NG9-1-1 GIS Implementation Plan. Additional contractual services by DATAMARK include Address Comparison and Evaluation (ACE) in which multiple address databases are compared for consistency, Address Point Placement, and Access Point Placement. Validation software is needed for continual review of GIS data to ensure NG9-1-1 standards are being met and to measure progress on improvements. Bayfield County assigns up to 200 new addresses per year along with numerous road additions or naming modifications. The input of these new features will need to be monitored with an annual subscription to DATAMARK's VEP Editor software. Lastly, ArcGIS Online credits will be used for data collection conducted by staff as it pertains to edge matching along boundaries and the ongoing address and road sign inventories. The budget items outlined for this project will solve issues associated with staffing, data remediation, and data validation. Project duration will require 18 months for completion from notice of grant award until the project is completed. Assuming the performance period begins on December 1, 2023, the timetable for the project is as follows: - Dec. 1, 2023: Post job announcements for full-time and part-time GIS supplemental staff. - Dec. 1, 2023: Release RFQ for NG9-1-1 GIS data remediation services and software. - Jan. 1, 2024: Release purchase orders for NG9-1-1 GIS data remediation services and software. - Feb. 1, 2024: Officially hire full-time and part-time GIS supplemental staff. - Mar. 1, 2024 - May 31, 2025: Complete all activities outlined within this NG9-1-1 project, submit quarterly reports. - Jun. 1, 2025: Project close out. All personnel hired or contracted with as part of this project will be hired in compliance with Bayfield County personnel and hiring policy. All items or services procured as part of this project will be procured in compliance with Bayfield County procurement policy. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB NG9-1-1 GIS Grant Program Application Form C. Describe any planned NG9-1-1 coordination between the applicant and the PSAPs within the applicant’s county, including any specific plans for implementing NG9-1-1 at the PSAP(s) and how your grant project(s) will enable NENA i3 call routing in your county. Section 3: Proposed Project Budget A. Provide a narrative for the proposed budget. The detail provided in the narrative must be sufficient so that reviewers can interpret what each identified cost is and how costs were estimated or calculated in the budget details in Section 3B based on the vendor quotes provided. The narrative must also identify the source of the local match required. The budget may include multiple projects. Grant funds cannot be used for existing contracts or costs beyond the grant performance period. Bayfield County’s project aligns with the State of Wisconsin Next Generation 9-1-1 Implementation Plan by affirming that "GIS data is mission critical and utilized by the functional elements of a NG9-1-1 system to spatially route 911 calls to the appropriate PSAP, validate the location of the caller, and accurately dispatch emergency services.” The outcome of this project will enable NENA i3 call routing on the NG9-1-1 system and increase coordination between PSAPs and GIS authorities in Bayfield County. The goal of Bayfield County's NG9-1-1 project is to improve call routing, GIS data, and coordination across all municipalities in northern Wisconsin. Bayfield County aims for continual coordination between 9-1-1 and GIS personnel. When Bayfield and Ashland counties consolidate into a single joint PSAP, the coordination across all municipalities and jurisdictions and it's impact will be even more significant. While the PSAP consolidation is planned for 2025, Bayfield County is applying for this NG9-1-1 GIS Grant Program as a separate entity. The project total is $172,886.50. The amount requested from the Wisconsin Department of Military Affairs (DMA) with this investment justification is $164,242.17. The remaining $8,644.33 will be paid from the Bayfield County General Revenues. The project has three components:1) Supplemental GIS staffing -- $132,755.502) GIS data remediation -- $26,191 3) Validation software and ArcGIS Online credits -- $13,940 Supplemental GIS staffing is for one full-time position and one part-time position, each for 18 months. Figures are based on one year, multiplied by 1.5 to determine a projected staffing budget for 18 months. -The full-time position compensation is $67,598.63 for one year including benefits: Wages--$38,838.88, FICA--$2,971.17, Bayfield County share of retirement--$2,679.88, Health Insurance--$23,103.70, Life Insurance--$5.00. -The part-time position compensation is $20,905.03 for one year: Wages -- $19,419.44, FICA -- $1,485.59 GIS data remediation will be a one-time fee of $26,191. DATAMARK's contractual services include Address Comparison and Evaluation (ACE), Address Point Placement, and Access Point Placement. Validation software subscription and ArcGIS Online credits will be a combined fee of $13,940. Validation software used in the project will cost $12,500. It will allow frequent review of data to highlight any errors and ensure Bayfield County's GIS data is meeting NG9-1-1 standards. DATAMARK's VEP Validator Tool subscription allows for continual review of GIS data to ensure NG9-1-1 standards are being met or accuracy levels are improving. VEP is a software solution for public safety GIS data aggregation, preparation, analysis, and maintenance. ArcGIS Online credits will cost $1,440. Credits are used for data collection conducted by staff as it pertains to edge matching along boundaries and the ongoing address and road sign inventories. DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB NG9-1-1 GIS Grant Program Application Form B.Budget Details. Based on the narrative provided in Section 3A, enter the grant costs into the associated cost categories below. The total in the last row should reflect the entire amount to be funded with both the state share and any required local share/match. The state and local share is automatically calculated based on the required percentage and total cost of the grant project(s). The budget may include multiple projects. Cost Category Item(s) Description – List all proposed grant funded items Total Cost & Software Contractual Services NG9-1-1 Specific Training Equipment Hardware Supplemental Staff Time or Other Services State Share: 95% of Total Local Share/Match: 5% of Total Total: Section 4: Grant Project Sustainability Plan DATAMARK's VEP Editor Tool subscription will allow for continual review of GIS data to ensure NG9-1-1 standards are being met or accuracy levels are improving. VEP is a software solution for public safety GIS data aggregation, preparation, analysis, and maintenance. Cost is $12,500 for a 1-year subscription. ArcGIS Online credits will be a cost of $1,440. Credits are used for data collection as it pertains to edge matching along boundaries and the ongoing address and road sign inventories. $ 13,940.00 DATAMARK's Professional Services include: - Address Comparison and Evaluation (ACE) - Address Point Placement - Access Point Placement $ 26,191.00 Training included with software. $ 0.00 Supplemental staffing is for one full-time and one part-time GIS positions for 18 months. Figures below are based on one year, which was multiplied by 1.5 to reach a projected budget for 18 months. -The full-time position compensation is $67,598.63 for one year including benefits: Wages--$38, 838.88, FICA--$2,971.17, Bayfield County share of retirement--$2,679.88, Health Insurance--$23, 103.70, Life Insurance--$5.00. -The part-time position compensation is $20,905.03 for one year: Wages -- $19,419.44, FICA -- $1, 485.59 $ 132,755.50 $ 164,242.17 $ 8,644.33 $ 172,886.50 NOTE: Please reference Attachment A for the approved grant budget DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB NG9-1-1 GIS Grant Program Application Form A. Provide a narrative for the proposed sustainment and maintenance of any grant-funded activities after the grant period has ended. Applicants must demonstrate that any projects that extend beyond the grant period will be sustained. B. Provide a narrative that demonstrates the Applicant’s regular operating budget will not decrease as a result of receiving this grant award. Section 5: Additional Applicant Data Number of PSAPs supported by the County Land Information Office Number of GIS personnel working on PSAP data in the county Who is the main GIS point of contact for your county related to NG9-1-1 GIS data to support the PSAP? (Name, Title) Section 6: Authorized Signature Signatory Official Printed Name Date Signatory Official Signature Bayfield County will implement a plan to maintain the GIS data and workflows to ensure high data standards are continued after the grant period has ended (18 months). Software designed to validate GIS data may be helpful as well as periodic data checks to ensure standards are being met. Bayfield County GIS and PSAP officials will investigate procurement of such software. Furthermore, coordination with Ashland County regarding a GIS Workgroup for the PSAP consolidation will address planning for ongoing GIS data sustainment and maintenance. Functions performed by staff hired for this investment will be integrated into the job functions of existing PSAP staff after the grant performance period ends. The Bayfield County PSAP works with the Bayfield County Land Records Department regarding the GIS NG9-1-1 development. They will maintain a strong working relationship with NG9-1-1 projects. These grant funds are not for operational purposes, they are for capacity building. These grant funds will be managed under a separate line item in the Bayfield County budget and will not in any way be a part of the Bayfield County Dispatch Center or Bayfield County Land Records operating budgets. The budget will not be impacted at all by these grant funds. The grant funds will be entirely dedicated to the NG9-1-1 project. 1 0.5 Scott Galetka, Land Records Administrator / LIO Scott Galetka 08/15/2023 Signatory Official Printed Name Signatory Official Signature DocuSign Envelope ID: 3C882133-5668-45B8-9E33-A228594EABCB 2023 Health Department Budget Amendments WHEREAS, amendments to the 2023 Health Department budget are necessary due to increases/decreases in federal and state grant funding; and, WHEREAS, this will not affect the amount of tax levy requested by the department; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November 2023, amends the 2023 budget by $114,116 and authorizes the increase/decrease of the following revenue and expense accounts for 2023: ACCOUNT NUMBER DESCRIPTION ADJUSTMENTS Revenue Amendments 100-20-43550-004 Beach Monitoring Grant $ 6,091 100-20-48508 AODA/HYHE $ 10,000 100-20-43550-156 IMWI Grant $ 50,000 100-20-43550-024 THIS-WIC Grant $ 1,681 100-20-43550-811 ARPA Covid Grant $ 40,344 100-20-46510-002 PNCC Risk Assessment $ 6,000 Total Revenue Amendment $114,116 Expenditure Amendments 100-20-54120-50121 Full time $ 2,290 100-20-54120-50154 Health ins $ 771 100-20-54120-50325-005 Reg and Tuition – San $ 110 100-20-54120-50332 Mileage $ 186 100-20-54120-50336-005 Lodging – San $ 220 100-20-54120-50340 Operating supplies $ 2,514 100-20-54128-50121 Full Time $ 1,681 100-20-54156-50121 Full time $ 11,100 100-20-54156-50390 Other supplies $ 23,500 100-20-54156-50315 Advertising $ 13,000 100-20-54156-50391 Medical supplies $ 500 100-20-54156-50332 Mileage $ 1,900 100-20-54152-50121 Full time $ 6,169 100-20-54152-50290 Contractual services $ 900 100-20-54152-50315 Advertising $ 2,000 100-20-54152-50325-001 Reg & tuition dept head $ 4,725 100-20-54152-50332 Mileage $ 250 100-20-54152-50390 Other supplies $10,000 100-20-54152-50391 Medical supplies $15,000 100-20-54152-50810 Capital equipment $ 5,300 100-20-54114-50121 Full time $ 5,000 100-20-54114-50332-008 Mileage – PH educator $ 2,000 Resolution No. 2023-xx 100-20-54114-50340 Operating supplies $ 1,000 100-20-54127-50121 Full time $ 2,000 100-20-54101-50121 Full time $ 6,000 Total Expenditure Amendment $114,116 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk Request to Amend 2023 Veterans Budget WHEREAS, Bayfield County was awarded a $14,228 Veterans Service Office Supplemental Grant funded through the American Rescue Plan Act; and, WHEREAS, On August 9, 2023 the Bayfield County Personnel Committee voted to increase the Veteran Benefit Specialist position from part-time to full-time; and, WHEREAS, mileage expenses for Veterans needing transportation to Minneapolis was more than expected; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, hereby approves the following budget amendment to authorize revenues and expenditures necessary to balance the Veteran’s Services Department budget for 2023: Increase Revenue 100-19-43564-001 Grant by $14,228 Increase Expense 100-19-54703-50340-001 Grant Promo by $14,228 Increase Revenue 100-00-49301 Fund Balance Applied by $37,130 Increase Expense 100-19-54701-50121 Full Time by $15,440 Increase Expense 100-19-54701-50332 Mileage by $21,690 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2023-xx Request to Amend 2023 Coroner Budget WHEREAS, Autopsy expenses have increased resulting in the Coroner’s Office exceeding the 2023 budgeted expenses and revenues; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, approves the following budget amendment to authorize revenues and expenditures necessary to balance the Coroners Department budget for 2023: Increase Revenue: 100-00-49301 Fund Balance Applied by $5,500 100-06-46135 Death Certificate Fee by $ 500 Total Revenue: $6,000 Increase Expense: 100-06-51205-50250 Special Services by $6,000 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2023-xx Request to Amend 2023 American Rescue Plan (ARPA) Budget WHEREAS, the expenses below were allocated in 2021 and/or 2022 for the American Rescue Plan Act (ARPA) budget, but will be expensed in 2023; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, approves the following budget amendment to authorize revenues and expenditures necessary to balance the 2023 ARPA budget: Increase Revenue: 276-00-43333 by $515,968 Increase Expense: 276-14-57100-50820 by $450,000 276-20-54101-50121 by $ 6,000 276-23-55301-50315 by $ 25,000 276-00-55140-50720 by $ 34,968 Total Expense: $515,968 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2023-xx Request to Amend 2023 and 2024 Capital Improvement Fund Budgets for Elevator Improvement Project WHEREAS, Bayfield County has budgeted $118,400 for elevator controls in 2024; and, WHEREAS, the elevator company requires a 65% down payment; and, WHEREAS, there is a 4 month waiting period; and, WHEREAS, the total cost of the project is $117,774; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, approves the following budget amendment to authorize 65% down payment in 2023 and amends the 2024 budget by: 2023 Budget Amendment: Increase Revenue: 100-00-49301 Fund Balance by $74,603 430-70-49201 Transfer from Other funds by $74,603 Increase Expense: 100-00-59430-50998 Transfer to Capital Improvement by $74,603 430-14-57100-50820 Capital Improvements by $74,603 2024 Budget Amendment: Decrease Revenue: 430-00-49201 Transfer from Other Funds by $74,603 100-00-49301 Fund Balance by $74,603 Decrease Expense: 430-14-57100-50820 Capital Improvements by $74,603 100-00-59430-50998 Transfer to Capital Improvements by $74,603 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2023-xx Resolution No. 2023-xx Request to Authorize a Loan to Northern Lights Services to Conduct an Operational Assessment and Hire an Interim Administrator in 2023 WHEREAS, Bayfield County and Northern Lights Services work very closely together; and, WHEREAS, Bayfield County wants to support Northern Lights continued success and financial viability; and, WHEREAS, Northern Lights services has retained an interim administrator and has contracted for a facility assessment; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled this 14th day of November, 2023 approves a loan of $80,000 to Northern Lights to assist with the interim administrator and facility assessment; and, BE IT FURTHER RESOLVED, that the loan terms shall be the same as previous loans in place; and, BE IT FURTHER RESOLVED, that the funds shall come from the fund balance: (Account Numbers) By Action of the: Bayfield County Board of Supervisors ________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. Lynn M. Divine, Bayfield County Clerk _________________________________________________ Resolution No. 2023-xx Local Assistance and Tribal Consistency Funds (LATCF) AND Cable and Grand View Garages Budget Amendment No. 2 WHEREAS, Bayfield County will receive Local Assistance and Tribal Consistency Funds (LATCF) in the total of $1,042,929 between 2022 and 2023; and, WHEREAS, at the January 31, 2023 County Board meeting, the board approved the following projects; Allocations: Cable Garage $ 500,000 Grand View Garage $ 500,000 Court Room Security Glass $ 14,200 Joint Dispatch Study $ 11,000 Fair Exhibitor Fees $ 7,000 Total $1,038,000; and, WHEREAS, at the June 27, 2023 County Board meeting, the board approved Resolution No. 2023-73, a budget amendment to allocate LATCF funding; and, WHEREAS, the Cable garage is included in the 710 Highway fund bookkeeping; and, WHEREAS, an additional budget amendment is now needed to correct the numbers; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled this 14th day of November, 2023 approves the following budget amendment: Increase Revenues: 277-00-43334 by $ 500,000 Increase Expenditures: 277-00-57910-50998 by $ 500,000 By Action of the: Bayfield County Board of Supervisors ________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. Lynn M. Divine, Bayfield County Clerk _________________________________________________ Request For General Fund to Borrow to Squad Fund WHEREAS, Market supply and production have impacted the cost of vehicles greatly; and, WHEREAS, County Squad Fund is running a deficit in 2023 due to sudden cost increases and vehicle orders being fulfilled earlier than expected; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, authorizes the 100 fund borrowing $300,000 to the 760 fund to be repaid 1/5/24. By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2023-xx Request to Amend 2023 Capital Improvement Project Budget WHEREAS, Bayfield County received the Healthcare Infrastructure Grant in 2023 that was not budgeted; and, WHEREAS, the Sheriff’s Department received a grant from Memorial Medical Center to purchase AEDs; and, WHEREAS, the Forestry & Parks Department’s grants and budgets have run multi-year; and, WHEREAS, the Delta Landfill Project has not yet been reimbursed by FEMA, requiring funds to be borrowed from the General Fund to the Capital Improvement Fund until the FEMA reimbursement is received; and, WHEREAS, the 2022 budget included an additional HVAC project separate from the Courthouse HVAC renovation project that was not paid until 2023; and, WHEREAS, the Emergency Management Department acquired ten new tables for the Bayfield County Emergency Operations Center (EOC) located in the Annex Building; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, approves the following budget amendment to authorize revenues and expenditures to the 430 fund budget for 2023 Increase Revenue: 430-70-49301 by $ 103,598 430-17-48500 by $ 15,800 430-70-49301 by $ 2,800 430-14-43335 by $ 20,000 430-34-43260 by $ 600,000 430-34-43584-002 by $ 79,513 430-34-49201 by $ 682,500 430-70-49301 by $ 919,619 100-00-49301 by $ 682,500 Total Revenue: $3,106,330 Increase Expense: 430-14-57100-50350 by $ 17,842 430-14-57100-50820-101 by $ 85,756 430-17-57100-50810 by $ 15,800 430-18-57100-50310 by $ 2,800 430-14-57100-50820-150 by $ 20,000 430-34-56132-50252 by $ 600,000 430-34-57100-50252 by $1,681,632 100-00-59430-50998 by $ 682,500 Total Expense: $3,106,330 Resolution No. 2023-xx By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk PSAP Consolidation Budget Amendment WHEREAS, On July 31st, 2023, Bayfield County in conjunction with Ashland County, applied for the FY23 DMA Supplemental PSAP Grant; and, WHEREAS, Resolution 2023-81 approved the 2023 budget amendment for the first grant; and, WHEREAS, On October 30th, 2023, the Department of Military Affairs Office of Emergency Communications awarded Bayfield County funding for the additional total of $1,213,270.89 which brings the grant total for the PSAP Consolidation total project budget to $1,719,145 and total project budget to $2,046,600.89; and, WHEREAS, 16% ($327,456.14) of the Supplemental Award is required for a local match to be split ($163,728.07 each) between Ashland and Bayfield Counites; and, WHEREAS, Funds must be used by December 31st, 2024; and, WHEREAS, to meet the completion deadline, purchasing related to the PSAP grant must begin to ensure timely arrival of equipment; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 14th day of November, 2023, does hereby authorize that the 2024 Budget Be Amended as Follows: Increase Fund Balance Applied 100-00-49301 by $ 97,062 Increase Transfer to 242 100-00-59200-50998 by $ 97,062 Increase Grant Revenue 242-16-43520 by $1,019,148 Increase Ashland Co. Reimb. 242-16-47320 by $ 97,061 Increase Transfer from Other Funds 242-16-49201 by $ 97,062 Increase Equipment 242-16-52606-50810 by $1,179,051 Increase Contractual 242-16-52606-50290 by $ 34,220 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-xx, Volume 29, adopted by the Bayfield County Board of Supervisors at their meeting held on the 14th day of November 2023. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2023-xx Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General REVENUE Department 00 - General Fund 11,565,134.00 283,435.00 11,848,569.00 199,646.31 .00 7,764,762.81 4,083,806.19 66 7,361,415.21 Department 02 - Clerk of Courts 303,945.00 .00 303,945.00 17,555.16 .00 225,822.71 78,122.29 74 265,539.40 Department 04 - Criminal Justice 193,181.00 .00 193,181.00 3,595.00 .00 82,127.05 111,053.95 43 89,902.38 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 8,100.00 .00 8,100.00 450.00 .00 7,597.50 502.50 94 5,070.50 Department 07 - Administrator 15,060.00 .00 15,060.00 .00 .00 16,250.00 (1,190.00)108 15,240.00 Department 08 - District Attorney 32,603.00 .00 32,603.00 1,382.14 .00 36,835.03 (4,232.03)113 14,224.97 Department 09 - Child Support 277,112.00 .00 277,112.00 56,336.87 .00 176,044.21 101,067.79 64 155,350.21 Department 10 - County Clerk 31,900.00 .00 31,900.00 164.00 .00 33,746.44 (1,846.44)106 20,046.52 Department 12 - Treasurer 544,610.00 .00 544,610.00 86,341.63 .00 652,015.07 (107,405.07)120 252,436.31 Department 13 - Land Records 308,500.00 .00 308,500.00 9,129.14 .00 261,446.88 47,053.12 85 321,221.28 Department 14 - Court House .00 .00 .00 .00 .00 5,385.00 (5,385.00)+++3,029.75 Department 15 - Register of Deeds 226,000.00 .00 226,000.00 20,567.52 .00 141,782.11 84,217.89 63 164,922.13 Department 17 - Sheriff 406,483.00 29,132.00 435,615.00 112,501.49 .00 459,303.94 (23,688.94)105 365,964.02 Department 18 - Emergency Management 137,505.00 7,830.00 145,335.00 3,760.50 .00 155,923.46 (10,588.46)107 132,987.22 Department 19 - Veteran's Services 26,453.00 .00 26,453.00 60.00 .00 25,258.00 1,195.00 95 9,860.44 Department 20 - Health 943,462.00 179,256.00 1,122,718.00 53,760.69 .00 677,861.82 444,856.18 60 622,310.85 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 165,350.00 8,134.00 173,484.00 17,042.20 .00 214,249.65 (40,765.65)123 179,268.20 Department 25 - UW Extension 3,660.00 .00 3,660.00 .00 .00 3,660.00 .00 100 3,660.00 Department 26 - Zoning 307,500.00 .00 307,500.00 48,718.50 .00 278,364.05 29,135.95 91 267,863.94 Department 28 - Land Conservation 396,928.00 .00 396,928.00 51,651.21 .00 303,163.23 93,764.77 76 146,299.71 Department 31 - Information Services 78,620.00 .00 78,620.00 763.00 .00 69,977.49 8,642.51 89 58,696.93 Department 34 - Forestry 4,030,952.00 .00 4,030,952.00 454,903.27 .00 3,731,784.08 299,167.92 93 4,932,287.65 Department 77 - Agricultural Station 36,500.00 .00 36,500.00 .00 .00 479,913.00 (443,413.00)1315 .00 REVENUE TOTALS $20,039,558.00 $507,787.00 $20,547,345.00 $1,138,328.63 $0.00 $15,803,273.53 $4,744,071.47 77%$15,387,597.62 EXPENSE Department 00 - General Fund 4,512,585.00 103,000.00 4,615,585.00 6,210.43 .00 4,545,631.77 69,953.23 98 2,739,031.48 Department 01 - County Board 89,506.00 .00 89,506.00 9,075.79 .00 71,550.60 17,955.40 80 76,486.85 Department 02 - Clerk of Courts 481,482.00 .00 481,482.00 34,219.43 .00 399,744.29 81,737.71 83 357,236.49 Department 04 - Criminal Justice 313,095.00 .00 313,095.00 20,582.46 .00 268,773.03 44,321.97 86 243,026.81 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 32,724.00 .00 32,724.00 1,518.98 .00 32,480.23 243.77 99 26,245.59 Department 07 - Administrator 360,797.00 12,000.00 372,797.00 40,946.69 .00 335,913.95 36,883.05 90 266,206.42 Department 08 - District Attorney 212,755.00 .00 212,755.00 16,696.19 .00 166,464.28 46,290.72 78 152,600.81 Department 09 - Child Support 301,760.00 .00 301,760.00 20,482.25 .00 228,984.77 72,775.23 76 187,944.50 Department 10 - County Clerk 428,730.00 .00 428,730.00 16,293.77 .00 314,620.53 114,109.47 73 336,029.71 Department 12 - Treasurer 164,304.00 .00 164,304.00 11,060.74 .00 120,211.88 44,092.12 73 120,157.79 Department 13 - Land Records 687,432.00 13,940.00 701,372.00 47,852.17 .00 503,851.49 197,520.51 72 519,123.19 Run by Paige Terry on 11/02/2023 08:12:15 AM Page 1 of 5 Financial Report Through 10/31/2023 Through 10/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 14 - Court House 553,679.00 .00 553,679.00 51,581.58 .00 437,358.78 116,320.22 79 377,912.59 Department 15 - Register of Deeds 190,896.00 .00 190,896.00 13,706.67 .00 155,527.03 35,368.97 81 153,219.33 Department 17 - Sheriff 4,828,336.00 97,107.00 4,925,443.00 384,384.93 .00 3,958,409.42 967,033.58 80 3,529,954.31 Department 18 - Emergency Management 301,618.00 22,683.00 324,301.00 16,070.02 .00 276,740.49 47,560.51 85 242,069.96 Department 19 - Veteran's Services 172,424.00 .00 172,424.00 19,539.14 .00 168,380.23 4,043.77 98 108,645.54 Department 20 - Health 934,768.00 (21,528.00)913,240.00 110,134.10 .00 868,138.85 45,101.15 95 837,627.66 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 427,419.00 8,134.00 435,553.00 22,461.33 .00 359,183.42 76,369.58 82 343,070.38 Department 25 - UW Extension 357,558.00 .00 357,558.00 7,773.52 .00 195,906.20 161,651.80 55 172,753.00 Department 26 - Zoning 650,704.00 .00 650,704.00 42,633.34 .00 469,795.15 180,908.85 72 397,719.14 Department 28 - Land Conservation 610,843.00 .00 610,843.00 40,780.24 .00 496,274.49 114,568.51 81 465,560.02 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 735,720.00 .00 735,720.00 41,035.64 .00 587,236.76 148,483.24 80 443,730.48 Department 34 - Forestry 2,273,368.00 .00 2,273,368.00 127,244.22 .00 1,485,207.10 788,160.90 65 1,242,168.88 Department 77 - Agricultural Station 14,000.00 .00 14,000.00 3,701.05 .00 11,201.05 2,798.95 80 500.00 EXPENSE TOTALS $19,636,503.00 $235,336.00 $19,871,839.00 $1,105,984.68 $0.00 $16,457,585.79 $3,414,253.21 83%$13,339,020.93 Fund 100 - General Totals REVENUE TOTALS 20,039,558.00 507,787.00 20,547,345.00 1,138,328.63 .00 15,803,273.53 4,744,071.47 77%15,387,597.62 EXPENSE TOTALS 19,636,503.00 235,336.00 19,871,839.00 1,105,984.68 .00 16,457,585.79 3,414,253.21 83%13,339,020.93 Fund 100 - General Totals $403,055.00 $272,451.00 $675,506.00 $32,343.95 $0.00 ($654,312.26)$1,329,818.26 $2,048,576.69 Fund 235 - Human Services REVENUE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 50 - Human Services 5,958,383.00 .00 5,958,383.00 289,285.51 .00 5,540,873.40 417,509.60 93 4,629,441.10 REVENUE TOTALS $5,958,383.00 $0.00 $5,958,383.00 $289,285.51 $0.00 $5,540,873.40 $417,509.60 93%$4,629,441.10 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 77.02 (77.02)+++740.09 Department 47 - Behavioral Health & Community 629,069.00 .00 629,069.00 48,036.03 .00 587,682.13 41,386.87 93 408,044.60 Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++107,831.49 Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++114,120.49 Department 52 - AMSO 725,596.00 .00 725,596.00 55,927.97 .00 542,006.55 183,589.45 75 485,052.34 Department 53 - Family Services 1,702,597.00 .00 1,702,597.00 106,550.84 .00 993,035.78 709,561.22 58 1,240,825.35 Department 54 - Economic Support 438,355.00 .00 438,355.00 33,328.85 .00 335,062.18 103,292.82 76 282,934.38 Department 55 - Aging and Disabilities 818,852.00 .00 818,852.00 43,382.75 .00 486,856.45 331,995.55 59 500,648.01 Department 56 - GWAAR 764,263.00 .00 764,263.00 38,812.94 .00 469,185.57 295,077.43 61 431,102.84 Department 58 - ADRC-Bayfield Co 133,429.00 .00 133,429.00 10,263.73 .00 98,748.12 34,680.88 74 91,488.36 Department 59 - ADRC-North 125,327.00 .00 125,327.00 9,856.57 .00 100,030.02 25,296.98 80 61,524.41 EXPENSE TOTALS $5,337,488.00 $0.00 $5,337,488.00 $346,159.68 $0.00 $3,612,683.82 $1,724,804.18 68%$3,724,312.36 Run by Paige Terry on 11/02/2023 08:12:15 AM Page 2 of 5 Financial Report Through 10/31/2023 Through 10/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services Totals REVENUE TOTALS 5,958,383.00 .00 5,958,383.00 289,285.51 .00 5,540,873.40 417,509.60 93%4,629,441.10 EXPENSE TOTALS 5,337,488.00 .00 5,337,488.00 346,159.68 .00 3,612,683.82 1,724,804.18 68%3,724,312.36 Fund 235 - Human Services Totals $620,895.00 $0.00 $620,895.00 ($56,874.17)$0.00 $1,928,189.58 ($1,307,294.58)$905,128.74 Fund 276 - American Rescue Plan 2021 Grant REVENUE Department 00 - General Fund 879,877.00 .00 879,877.00 3,994.79 .00 46,886.24 832,990.76 5 2,576,172.25 REVENUE TOTALS $879,877.00 $0.00 $879,877.00 $3,994.79 $0.00 $46,886.24 $832,990.76 5%$2,576,172.25 EXPENSE Department 00 - General Fund 365,800.00 .00 365,800.00 150.50 .00 117,631.99 248,168.01 32 145,730.71 Department 14 - Court House 450,000.00 .00 450,000.00 .00 .00 829,442.92 (379,442.92)184 99,131.52 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++15,618.94 Department 20 - Health .00 .00 .00 2,151.49 .00 4,278.07 (4,278.07)+++2,671.87 Department 23 - Tourism .00 .00 .00 .00 .00 11,652.16 (11,652.16)+++2,500.00 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++31,766.00 Department 34 - Forestry .00 .00 .00 .00 .00 .00 .00 +++58,863.90 Department 56 - GWAAR 64,077.00 .00 64,077.00 4,400.87 .00 49,866.57 14,210.43 78 47,018.52 EXPENSE TOTALS $879,877.00 $0.00 $879,877.00 $6,702.86 $0.00 $1,012,871.71 ($132,994.71)115%$403,301.46 Fund 276 - American Rescue Plan 2021 Grant Totals REVENUE TOTALS 879,877.00 .00 879,877.00 3,994.79 .00 46,886.24 832,990.76 5%2,576,172.25 EXPENSE TOTALS 879,877.00 .00 879,877.00 6,702.86 .00 1,012,871.71 (132,994.71)115%403,301.46 Fund 276 - American Rescue Plan 2021 Grant Totals $0.00 $0.00 $0.00 ($2,708.07)$0.00 ($965,985.47)$965,985.47 $2,172,870.79 Fund 430 - Capital Projects Fund REVENUE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++37,350.00 Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00 Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++.00 Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00 Department 14 - Court House .00 .00 .00 .00 .00 19,273.37 (19,273.37)+++17,865.00 Department 17 - Sheriff 2,095.00 .00 2,095.00 .00 .00 35,455.00 (33,360.00)1692 3,429.00 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00 Department 34 - Forestry .00 2,380,380.00 2,380,380.00 79,513.00 .00 2,377,392.40 2,987.60 100 1,518,133.00 Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 70 - Capital Projects 1,669,364.00 (156,346.00)1,513,018.00 .00 .00 1,669,364.00 (156,346.00)110 1,429,761.56 Department 71 - Highway Dept 225,000.00 (225,000.00).00 .00 .00 .00 .00 +++.00 REVENUE TOTALS $1,896,459.00 $1,999,034.00 $3,895,493.00 $79,513.00 $0.00 $4,101,484.77 ($205,991.77)105%$3,006,538.56 Run by Paige Terry on 11/02/2023 08:12:15 AM Page 3 of 5 Financial Report Through 10/31/2023 Through 10/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 430 - Capital Projects Fund EXPENSE Department 00 - General Fund 700,000.00 (84,000.00)616,000.00 .00 .00 452.34 615,547.66 0 .00 Department 01 - County Board .00 .00 .00 .00 .00 863.71 (863.71)+++477.79 Department 02 - Clerk of Courts .00 .00 .00 .00 .00 .00 .00 +++3,133.68 Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00 Department 07 - Administrator .00 .00 .00 .00 .00 865.40 (865.40)+++1,359.00 Department 08 - District Attorney .00 .00 .00 .00 .00 .00 .00 +++.00 Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00 Department 10 - County Clerk 800.00 .00 800.00 .00 .00 .00 800.00 0 216,640.08 Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00 Department 12 - Treasurer .00 .00 .00 .00 .00 .00 .00 +++.00 Department 13 - Land Records 108,665.00 .00 108,665.00 .00 .00 83,985.00 24,680.00 77 93,975.00 Department 14 - Court House 54,235.00 156,607.00 210,842.00 44,605.06 .00 399,122.41 (188,280.41)189 607,279.82 Department 15 - Register of Deeds .00 .00 .00 .00 .00 .00 .00 +++2,355.00 Department 17 - Sheriff 36,407.00 2,792.00 39,199.00 7,055.98 .00 52,082.97 (12,883.97)133 36,329.94 Department 18 - Emergency Management .00 .00 .00 .00 .00 2,791.40 (2,791.40)+++20,590.00 Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 20 - Health 15,350.00 .00 15,350.00 .00 .00 700.00 14,650.00 5 5,826.49 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 24,915.00 .00 24,915.00 3,725.00 .00 12,805.86 12,109.14 51 3,811.10 Department 25 - UW Extension .00 .00 .00 .00 .00 .00 .00 +++2,402.30 Department 26 - Zoning 2,650.00 .00 2,650.00 .00 .00 2,926.24 (276.24)110 .00 Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00 Department 28 - Land Conservation .00 .00 .00 .00 .00 .00 .00 +++.00 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 280,000.00 .00 280,000.00 16,819.09 .00 75,359.81 204,640.19 27 97,164.34 Department 34 - Forestry 384,000.00 363,380.00 747,380.00 1,960.32 .00 1,576,106.41 (828,726.41)211 86,872.78 Department 52 - AMSO .00 8,375.00 8,375.00 .00 .00 .00 8,375.00 0 .00 Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00 Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00 Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00 Department 70 - Capital Projects 62,937.00 7,500.00 70,437.00 .00 .00 .00 70,437.00 0 .00 Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++58,966.60 EXPENSE TOTALS $1,671,459.00 $454,654.00 $2,126,113.00 $74,165.45 $0.00 $2,208,061.55 ($81,948.55)104%$1,237,183.92 Fund 430 - Capital Projects Fund Totals Run by Paige Terry on 11/02/2023 08:12:15 AM Page 4 of 5 Financial Report Through 10/31/2023 Through 10/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD REVENUE TOTALS 1,896,459.00 1,999,034.00 3,895,493.00 79,513.00 .00 4,101,484.77 (205,991.77)105%3,006,538.56 EXPENSE TOTALS 1,671,459.00 454,654.00 2,126,113.00 74,165.45 .00 2,208,061.55 (81,948.55)104%1,237,183.92 Fund 430 - Capital Projects Fund Totals $225,000.00 $1,544,380.00 $1,769,380.00 $5,347.55 $0.00 $1,893,423.22 ($124,043.22)$1,769,354.64 Fund 710 - Highway REVENUE Department 71 - Highway Dept 10,218,352.00 945,000.00 11,163,352.00 262,831.59 .00 8,912,226.32 2,251,125.68 80 6,471,970.59 REVENUE TOTALS $10,218,352.00 $945,000.00 $11,163,352.00 $262,831.59 $0.00 $8,912,226.32 $2,251,125.68 80%$6,471,970.59 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 71 - Highway Dept 10,019,144.00 945,000.00 10,964,144.00 412,546.39 .00 7,579,892.75 3,384,251.25 69 6,871,980.75 EXPENSE TOTALS $10,019,144.00 $945,000.00 $10,964,144.00 $412,546.39 $0.00 $7,579,892.75 $3,384,251.25 69%$6,871,980.75 Fund 710 - Highway Totals REVENUE TOTALS 10,218,352.00 945,000.00 11,163,352.00 262,831.59 .00 8,912,226.32 2,251,125.68 80%6,471,970.59 EXPENSE TOTALS 10,019,144.00 945,000.00 10,964,144.00 412,546.39 .00 7,579,892.75 3,384,251.25 69%6,871,980.75 Fund 710 - Highway Totals $199,208.00 $0.00 $199,208.00 ($149,714.80)$0.00 $1,332,333.57 ($1,133,125.57)($400,010.16) Grand Totals REVENUE TOTALS 38,992,629.00 3,451,821.00 42,444,450.00 1,773,953.52 .00 34,404,744.26 8,039,705.74 81%32,071,720.12 EXPENSE TOTALS 37,544,471.00 1,634,990.00 39,179,461.00 1,945,559.06 .00 30,871,095.62 8,308,365.38 79%25,575,799.42 Grand Totals $1,448,158.00 $1,816,831.00 $3,264,989.00 ($171,605.54)$0.00 $3,533,648.64 ($268,659.64)$6,495,920.70 Run by Paige Terry on 11/02/2023 08:12:15 AM Page 5 of 5 Financial Report Through 10/31/2023 Through 10/31/23 Prior Fiscal Year Activity Included Summary Listing Beginning Balance Account 1/1/2023 January February March April May June July August September October November December Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 Bremer Checking $1,255,868.18 $1,734,333.72 $1,868,460.98 $1,831,756.21 $998,750.25 $1,247,154.25 $461,231.39 $1,684,383.77 $232,878.03 $990,649.22 $1,314,484.69 Bremer Money Market $2,523,510.08 $1,575,047.86 $7,576,840.37 $4,580,050.01 $4,583,172.79 $3,338,823.29 $1,096,049.56 $14,603,216.10 $7,133,209.59 $5,990,399.30 $6,019,572.36 HRA/Flex Benefits $880,612.59 $991,214.76 $959,421.23 $941,166.17 $867,026.49 $841,519.56 $833,104.16 $820,836.03 $813,917.25 $804,679.85 $783,740.61 Tax CC $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 Co Rehab Fund $138,321.62 $138,479.65 $138,797.26 $138,903.62 $139,021.59 $139,192.99 $60,671.26 $60,866.10 $61,295.34 $39,424.87 $39,526.98 Jail Assessment $44,766.65 $45,920.11 $26,852.33 $28,017.58 $29,531.11 $24,620.54 $26,138.61 $27,324.14 $23,609.61 $25,143.29 $26,750.62 DOT 85.21 $99,794.70 $132,948.37 $133,039.54 $133,141.60 $133,254.68 $100,350.06 $103,777.60 $103,989.75 $104,210.55 $104,431.82 $104,646.41 DHS CCOP Risk Reserve $6,072.82 $6,077.98 $6,083.14 $6,087.81 $6,092.98 $6,077.98 $6,083.15 $6,088.15 $6,093.32 $6,098.49 $6,103.50 LGIP $6,117,574.00 $3,633,186.59 $3,646,341.94 $7,659,046.34 $7,689,097.68 $11,719,423.16 $11,761,619.96 $5,810,798.64 $5,844,694.42 $5,871,066.05 $5,896,878.62 OTHER INVESTMENTS $13,000,000.00 $13,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 NL Debt Service Fund 380 $3,896.36 $442,757.67 $443,037.52 $443,377.38 $443,753.94 $444,301.04 $20,923.17 $20,966.16 $21,010.68 $21,055.29 $21,098.56 NL Collateral Pledge (250K)$252,394.18 $252,608.55 $252,823.09 $253,017.04 $253,231.93 $253,544.13 $254,082.48 $254,604.57 $255,306.30 $256,206.17 $257,080.07 NL Collateral Pledge (75K)$75,751.52 $75,815.86 $75,880.25 $75,938.46 $76,002.95 $76,096.66 $76,258.23 $76,414.93 $76,625.54 $76,895.62 $77,157.91 American Recovery Act Funds $2,035,126.65 $1,903,837.29 $1,769,340.84 $1,552,064.61 $1,446,121.87 $1,337,164.41 $1,187,697.91 $1,087,533.15 $1,034,198.59 $1,009,725.09 $1,007,017.02 LATCF Program $521,995.97 $523,792.27 $525,688.86 $527,520.44 $529,590.24 $531,678.92 $516,440.34 $1,040,098.42 $1,035,441.44 $1,040,143.98 $544,717.05 Community Dev. Block Grant $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 Opioid Funds $58,610.26 $58,807.65 $59,020.59 $59,226.23 $59,458.61 $59,693.11 $57,553.83 $60,134.18 $70,559.08 $70,867.08 $71,178.65 Ending Monthly Balance $27,015,396.58 $24,515,929.33 $29,482,728.94 $30,230,414.50 $29,255,208.11 $28,120,741.10 $24,462,732.65 $33,658,355.09 $24,714,150.74 $24,307,887.12 $24,171,054.05 $0.00 $0.00 2022 Balances $22,310,705.30 $28,659,659.41 $29,319,256.37 $28,447,678.79 $28,642,012.44 $31,186,512.57 $37,416,622.59 $27,172,569.77 $26,352,070.24 $29,469,935.19 $29,202,664.53 $27,016,138.62 2021 Balances $19,104,055.75 $23,981,112.94 $25,737,385.39 $25,376,587.35 $26,564,234.67 $26,751,199.48 $34,957,004.23 $25,798,555.65 $25,307,854.40 $26,107,310.73 $25,443,149.62 $23,315,364.37 2020 Balances $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $20,462,753.76 $20,503,894.03 $22,285,170.65 $20,999,361.27 $19,955,568.72 2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18 2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86 2017 Balances $20,923,479.36 $24,882,039.31 $23,116,826.95 $22,990,456.96 $22,628,007.19 $23,528,937.74 $32,965,824.56 $23,697,897.80 $20,311,997.35 $19,979,973.63 $19,908,168.56 $19,187,234.41 $200,000.00 Invest. Agreement $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $0.00 $0.00 $0.00 (I.R. Incubator Bldg - June 2003) $240,019.64 World Class Loan $63,811.83 $63,172.39 $62,495.44 $61,807.24 $61,158.73 $60,465.40 $59,794.26 $59,128.46 $58,435.45 $0.00 $0.00 (Bayfield - Nov 2009)$500,000.00 Loan to NL $207,852.92 $199,407.05 $190,942.81 $182,460.16 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $492,189.55 $484,362.11 (2019 eliminated - new Apr 2023) Totals $471,664.75 $462,579.44 $453,438.25 $444,267.40 $761,158.73 $760,465.40 $759,794.26 $759,128.46 $558,435.45 $492,189.55 $484,362.11 $0.00 $0.00 County Loans (Short Term Loans)-$2,500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TREASURER'S REPORT 2023 End Of Month Account Balances 2023 Notes / Agreements - (Principal Balance)