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HomeMy WebLinkAboutExecutive Committee - Minutes - 11/9/20231 Minutes of the Bayfield County Executive Committee Meeting 4:00pm, November 9, 2023 Meeting was held Remotely through Microsoft Teams and in person in the Bayfield County Board Room, Washburn, WI Members Present: Dennis Pocernich, Jeff Silbert, Mary Dougherty, Jeremy Oswald, Fred Strand Members Excused: Brett Rondeau, Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Human Resources Director, Kim Mattson-Finance Manager, Tom Renz-Coroner, Gail Reha-Bookkeeper, Nicole Solheim-Cinnaire, Kelly Westlund, Kevin Johnson-CVSO, Meagan Quaderer-Emergency Management Director Called to order at 4:00p.m. by Vice-Chairman Oswald. Motion Strand, Silbert to approve minutes of the October 9, 2023 Executive Committee Meeting. Motion Carried ( 5-0 ) Public Comment: None Washburn Housing Development Plan, Cinnaire: Solheim share a proposal for 4 residential buildings and a clubhouse building development. The development would include 1-3 bedroom housing. Cinnaire believes the chances of WHEDA funding in the January round is more favorable. Motion Silbert, Dougherty to approve the Cinnaire Development Plan as presented and submit the grant application. Motion Carried (5-0) Coroner / Medical Examiner Planning: Coroners are elected positions. Medical Examiners are appointed. Sawyer County underwent this process earlier this year. Renz explained that the county can set qualifications for an appointed position. An elected position requires no experience or qualifications. Question from the committee regarding how an appointed position would be compensated. Motion Pocernich to draft a resolution for the Executive Committee to eliminate the Coroner position and create an appointed Medical Examiner position. Once approved by the Executive Committee, forward to the full county board for consideration. Motion Carried (5-0) 2 Veterans Services Budget Amendment: Johnson explained that the Specialist position was extended to FT from PT and mileage for transporting veterans to medical appointments is unexpectedly high. The department expects to be over budget by approximately $37,000. Motion Pocernich, Silbert to approve the resolution to amend the veterans services budget as presented and forward to the full county board for approval. Motion Carried (5-0) Northern Light Roofing Bids: A summary of bids received were reviewed. Three bids were received with Jackson & Associates as the lowest responsible bid. Handout was provided from The Garland Company with recommendation regarding the bids. Anticipated Spring construction. Motion Pocernich, Silbert to accept the bid from Jackson & Associates bid not to exceed $1,343,000 (if hot asphalt application recommended by Northern Lights) plus 5% bond and forward to the full county board for approval. Motion Carried. (5-0). If cold asphalt application recommended by Northern Lights, the board would need to discuss how to make up the difference in cost. Middle Eau Claire Lake Dam Engineering Analysis Budget Amendment for Leak: The DNR has closed the lock structure until the leak can be repaired. Cost is just over $4000 to determine the cause of the leak. If the County applies for DNR Grant Funding through the Dam program, this would be a reimbursable cost at 50%. Dam Repair Grant application is due in March. If the analysis can be conducted now, we would have the information to submit a grant application for repair work. Motion Pocernich, Strand to approve $4,170 for a Dam Engineering Analysis for the Middle Eau Claire Lake Dam. Monies to come from the existing budget. If insufficient, the request will come back to the Committee for fund balance authorization. Motion Carried (5-0) Middle Eau Claire Lake Dam Grant Resolution: Motion Strand, Pocernich to approve the Middle Eau Claire Lake Dam Grant Resolution and forward to the County Board for approval. Motion Carried (5-0) Great Lakes Visitor Center Annual Funding: Recommend a $2000 contribution to the Friends group for the Visitor Center rather than the $9000 budgeted because the center has eliminated or greatly reduced the ability for the county to utilize the center for county business. Motion Strand, Pocernich to eliminate the contribution to the Northern Great Lakes Visitor Center. Motion Carried (5-0) 3 Closed Session Rules Ordinance: This ordinance amendment makes it allowable for board members to attend closed session meetings remotely. This was discussed and approved at the last County Board meeting. Motion Pocernich, Dougherty to approve the resolution amending Ordinance 2.2-2-7 related to Closed Sessions as presented and forward to the full county board for approval. Abeles-Allison pointed out the clause that requires participants to attend the entire meeting to be eligible for the per diem. Motion Carried (5-0) Re-Establishing Ad Hoc EMS Committee to Assist with EMS Study: The 2024 budget includes an EMS study to make recommendations on how to proceed. Recommend the re- establishment of the EMS Ad Hoc Study Committee to help structure what this study will focus on and what the deliverables would be. Motion Silbert, Dougherty to re-establish the EMS Ad Hoc Study Committee to assist with the EMS Study. Motion Carried (5-0) Previous Ad Hoc Committee members will be contacted to inquire about interest in participating on the Ad Hoc Committee. NextGen911 and PSAP GIS Grant Acceptance: Bayfield County Emergency Management and Land Records wrote for two NextGEN911 Grants. The first grant was for a replacement CAD system totaling $1,213,270 with a 10% local match from both Ashland and Bayfield Counties. The second grant was for $128,634 with a 5% Bayfield County local match for Land Records. Land Records will be working on improving the GIS data between the counties. Motion Pocernich, Strand to accept the NextGen911 and PSAP GIS Grants. Motion Carried (5-0) Budget Amendment Resolutions: a. Health Department: b. Veteran Services: Discussed earlier in the meeting. c. Coroner d. ARPA, Courthouse Project e. Elevator Modernization Project f. Northern Lights Services, Interim Admin and Assessment g. Local Assistance and Tribal Consistency Funds (LATCF) h. Squad Fund i. Capital Improvement Fund 4 j. PSAP Consolidation Motion Pocernich, Dougherty to approve all budget amendment resolutions included in the meeting packet and forward to the county board for approval. Motion Carried (5-0) Reports: • Financial Reports end of October 2023: End of October Financial are attached showing expenditure levels at 79% overall and 69%, 68% and 83% respectively for the Highway, Human Services and General Funds. • Treasurer’s Report, end of October 2023: we remained constant from the previous month but are down slightly over $5 million from this time last year. Part of this is due to the bonding revenues not being received in October. • Superior Days: 2 issue identification meetings have taken place. Strand provided a summary of items that are being considered. • Land Sales: The County had four land sales, three of the four sold including the two houses in Washburn, one for $20k the other $50k. • RAISE Grant • Health Infrastructure Plans: The Health Infrastructure project is almost ready for bidding. The committee reviewed the proposed layout of the remodel. • Microgrid Update: Microgrid testing is entering its final stages at the Courthouse and Jail. • State Broadband BEAD Grant: Abeles-Allison explained that Norvado is considering whether to apply for federal grants. They are concerned about some of the requirements of the grants. Future discussion may occur on this topic. Motion Pocernich, Strand to enter Closed Session pursuant to §19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically as it relates to the county negotiations to sell land at the county business park and discussions regarding Northern Lights finances. Motion Carried (5-0 ). Entered closed session at 5:25pm. Motion Pocernich, Dougherty to return to open session. Motion Carried (5-0 ). Returned to open session at 5:33pm. Meeting adjourned at 5:33pm. Respectfully submitted by Kristine Kavajecz.