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HomeMy WebLinkAboutPersonnel Committee - Agenda - 10/1/2020 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Assistant Paige Terry, Clerk BAYFIELD COUNTY PERSONNEL COMMITTEE MEETING Brett Rondeau, Chair Fred Strand Tom Snilsberg, Vice Chair Dennis Pocernich Marty Milanowski ** AMENDED 9/28/20 ** Dear County Board Members: This letter is written to inform you of the Bayfield County Personnel Committee Meeting scheduled for 4:00pm Thursday, October 1, 2020. This meeting will be held in the County Board Room, Washburn WI, and is also available to access remotely. The public will be able to participate in the Meeting via voice either by using the internet link or phone number below. (A maximum of 25 members of the public will be allowed in-person.) Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access questions prior to the meeting. During the meeting if you have connection issues please email markaa@bayfieldcounty.org. Join Microsoft Teams Meeting +1 715-318-2087 (Toll) Conference ID: 423 303 055# Local numbers | Reset PIN | Learn more about Teams | Meeting options Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v.Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA 1. Call to order 2. Public Comment 3. Discussion and Possible Action Regarding Approval of Minutes of September 3, 2020 4. Discussion and Possible Action Regarding Courthouse HRA changes 5. Discussion and Possible action Regarding Offering Vision and Accident Insurances through ETF in 2021. 6. Discussion Regarding Temporary Emergency Leave Policy 7. COVID Workplace Updates; 8. Discussion and Possible Action Regarding Jailer Wages 9. The committee may enter in and out of closed session pursuant to Wisconsin Statutes: a. §19.85(1)(c,e) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: and deliberating or negotiating the purchase of public property, vesting of public funds or conducting other specified business whenever competitive or bargain reasons require a closed session. i. Approve Closed Session Minutes of September 3, 2020 ii. Consider written advice from legal counsel regarding employee grievance. 10. Reports a) Human Resources Report b) Personnel Financial Report for the month of September 2020 11. Adjourn Should you have any questions in the meantime, please do not hesitate to contact my office. Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator MAA/kak Enc. Any person planning to attend a Bayfield County meeting that has a disability requiring special accommodations should contact 373-6100, 24-hours before the scheduled meeting, so appropriate arrangements can be made. cc: Mr. Scott Fibert, Bayfield County Clerk Bayfield County Board of Supervisors The Daily Press, via email Personnel Committee Narrative, October 1, 2020, 4:00pm This will be an in-person and remote meeting in the County Board room. Item 4: Bayfield County has a Health Reimbursement Plan for courthouse employees. We would like to discuss making several changes. A. Allow employees to access balances now. In the past we have limited this to $2000 per year for dental / vision. We propose removing the limits. B. Continue to require that employees only access HRA funds after the current deductibles are met. Employees would need to be vested (5 years with the county) in order to access these funds. Item 5. We would like to discuss offering Vision and Accident insurances through the State ETF plan. Rates are very competitive. This is voluntary / employee paid. Materials are attached in the packet. Item 6: Bayfield County has a Temporary Emergency Leave program for use in “unforeseen emergencies and urgent situations”. Employees with no leave available can receive donated vacation leave from other employees in the event the employee has exhausted all available paid leave time. We would like to begin a discussion regarding parameters when this program can be used. Item 7: A general update on COVID’s impact on the workforce will be shared including work from home and illness updates. Item 8: The Personnel Committee will meet with representatives of WPPA Local 216 in closed session. Item 9. An HR Report and end of month Personnel Financial report will be shared at the meeting. Minutes of the Bayfield County Personnel Committee Meeting 4:00 PM, September 3, 2020 Meeting was Held Remotely through Microsoft Teams and in person at the Bayfield County Board Room, Washburn, WI Members Present: Dennis Pocernich, Tom Snilsberg, Fred Strand, Marty Milanowski, Brett Rondeau Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human Resources Director, Kim Mattson, Scott Galetka Meeting called to order at 4:00pm by Chairman Rondeau Public Comment: None received. Motion Milanowski, Snilsberg to approve minutes of the August 6, 2020 Personnel Committee meeting. Motion Carried (5-0 ) Personnel Policies; Bereavement Leave Clarification regarding Step-parents: Motion Milanowski, Snilsberg to remove step-grandchildren and add step-parent to the Funeral Leave policy. Motion Carried (5-0). 2021 Health Insurance and 2021/2022 Wellness Program: Motion Pocernich, Milanowski to approve continuation of the current Health Insurance and Wellness program into 2021. Motion Carried (5-0) 2021 Wages: Proposing a 0% wage scale indexing for 2021. Concern was expressed for employees at Step 11. COVID Workplace Updates; Contingency and School Year Planning: Update was provided on the recent memo that was distributed and the plan for flexibility for telecommuting to accommodate virtual schooling needs. Motion Pocernich, Milanowski to enter into closed session pursuant to Wisconsin Statutes: a. §19.85(1)(c,e) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: and deliberating or negotiating the purchase of public property, vesting of public funds or conducting other specified business whenever competitive or bargain reasons require a closed session. i. Approve Closed Session Minutes of August 6, 2020 ii. WPPA Negotiation Preparations and Negotiations with WPPA Local 216 iii. Considering performance evaluation data. Motion Carried. (5-0) Entered closed session at 4:25pm Motion Milanowski, Snilsberg to return to open session. Motion Carried. (5-0) Returned to open session at 4:55pm. WPPA representatives joined the meeting at 4:55pm. Rich Burghaus, Andy Mika, David Renz Jr, Chris Benton. Observers: Kellen McHale, Tony Budreau, Tristan Kern, Jared Jeffress, Dave Dawson, Matt Leino Introductions were made around the room. Abeles-Allison expressed appreciation for the work that the Sheriff’s Office does. Tumultuous times from a social and also economic aspect. County shared their initial proposal. WPPA asked for clarification on the requested 24-hour coverage: What is the county’s intent for scheduling, number of hours per year, rotation (5-2, 5-3 example) Shift length. WPPA explained that this would have an impact on their initial proposal. WPPA shared their initial proposal based on the current agreement, however, stated that this would change based on the county’s request to go to a 24-hour coverage schedule. Suggestion by both groups to adjourn for the night and exchange information about the 24-hour schedule in advance of the next negotiation session so that WPPA can adjust their proposal based on that information. WPPA representatives left the meeting at 5:25pm. Reports a) Human Resources Report was reviewed by Kavajecz b) Personnel Financial Report for the month of August 2020. Personnel expenses are currently about $182,000 over this time last year. Personnel expenses are falling within authorized budget at this time. Meeting adjourned at 5:27pm. Minutes respectfully submitted by Kristine Kavajecz Human Resources Report / Kris Kavajecz October 1, 2020 • Employment Activities o No retirements in September. (6 ytd in 2020) o Resignation of Allison Radke o Paige Terry has taken on additional hours in the County Clerk’s Office temporarily. The intent is to offer Full-Time Employment at the end of November if the arrangement works out between the County Clerk and County Administrator offices. • Continuing to conduct screenings with employees reporting illnesses and those with travel or event plans. Coordinated computer/phone needs with IT and departments when needed. • Three worker’s compensation claims in September (25 year-to date). No lost work time. • September Recruitment / New Hire Snapshot o AODA/Mental Health Social Worker: Accepted, then rescinded. Offered to another applicant. Pending acceptance. o PT Jailers: Kathleen Wilber and Thomas Williamson o PT Cooks: Alicia Cefalu o Substitute Meal Deliver Drivers: Advertising • Other Activities: • Held a second all-staff Teams meeting to review County Guidance related to COVID-19 and Back to School guidance. • Assisted with preparation of and participated in Department Head, Personnel and Executive Committee meetings. • Worked with Department Heads regarding employee productivity/performance concerns • Worked through several Leave of Absence/FMLA situations and arranged for staffing support as a result of the leaves. • Coordinated scheduling and communications regarding Termination Grievance Hearing. • Conducted 5 new-hire orientations. • Conducted three (3) interviews for various positions. • Participated in Cyber Audit related to Elections. • Addressed several benefit inquiries • Assisted with various 2021 budget related items.