HomeMy WebLinkAboutPersonnel Committee - Agenda - 8/6/2020
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Assistant
Paige Terry, Clerk
BAYFIELD COUNTY
PERSONNEL COMMITTEE MEETING
Brett Rondeau, Chair Fred Strand
Tom Snilsberg, Vice Chair Dennis Pocernich Marty Milanowski
Dear County Board Members:
This letter is written to inform you of the Bayfield County Personnel Committee
Meeting scheduled for 4:00pm Thursday, August 6, 2020. This meeting will be
held in the County Board Room, Washburn WI, and is also available to access
remotely. The public will be able to participate in the Meeting via voice either
by using the internet link or phone number below.
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Contact the Bayfield County at 715-373-6181 if you have access questions.
Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather
information about a subject over which they have decision-making responsibility. This constitutes a meeting of
the Bayfield County Board pursuant to State ex rel. Badke v.Greendale Village Bd., 173 Wis. 2d 553, 494
N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at
this meeting.
AGENDA
1. Call to order
2. Public Comment
3. Discussion and Possible Action Regarding Approval of Minutes of July 2, 2020
4. COVID Workplace Updates
5. COVID-19 Personnel Policies
a. Contingency Planning / Maintenance of Service / Rotating Schedules
b. Back to School Policy /
6. Discussion and Possible Action Regarding Personnel Policies
a. Expand Maternity/Paternity policy to include Regular Part-Time
Employees.
b. Allowing employees to access Income Continuation Insurance (ICI) when
eligible without exhausting available paid leave first.
c. Health Department On-Call Policy.
7. Reports
a) Human Resources Report
b) Personnel Financial Report for the month of June 2020
8. The committee may enter in and out of closed session pursuant to Wisconsin
Statutes:
a. §19.85(1)(c,e) to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility: and
deliberating or negotiating the purchase of public property, vesting of public
funds or conducting other specified business whenever competitive or
bargain reasons require a closed session.
i. Approve Closed Session Minutes of July 2, 2020
ii. WPPA Negotiation Preparations
iii. Employee specific compensation.
9. Adjourn
Should you have any questions in the meantime, please do not hesitate to contact my
office.
Sincerely,
Mark Abeles-Allison
Mark Abeles-Allison
Bayfield County Administrator
MAA/kak
Enc.
Any person planning to attend a Bayfield County meeting that has a disability requiring special
accommodations should contact 373-6100, 24-hours before the scheduled meeting, so
appropriate arrangements can be made.
cc: Mr. Scott Fibert, Bayfield County Clerk
Bayfield County Board of Supervisors
The Daily Press, via email
Personnel Committee Narrative, August 6, 2020, 4:00pm
This will be an in-person and remote meeting in the County Board room.
Item 4: Most all staff are working regularly in the courthouse. We do have some
staff that work primarily outdoors, ie: foresters, surveyor, etc. continuing to work
periodically from home.
County COVID preparedness falls into two groupings: Vacation travel and COVID
Exposure.
VACATION TRAVELS: In accordance with CDC and Public Health Standards,
employees returning from travel are isolating to prevent possible exposure to
their co-workers. Assessments are being done on a case by case basis based on
individual situations. This may mean working in a separate office away from
others, working in the field or working at home.
COVID-19 EXPOSURE: When an employee is notified by public health that they
have been in contact with a positive person the employee is self-isolated for 14
days. Accommodating these immediate notifications is challenging but is working
well.
The ultimate goal of self-isolation / self-quarantine is to continue to have work
getting done while minimizing potential exposure in the general workplace to
ensure continuation of services.
We have discussed the topic of rotating staff, in and out of the office to ensure we
have backup in case of a positive within an office. We plan to implement this on
an office by office or section by section basis, based on each office’s unique need,
office setting and potential exposure.
We will report on this monthly to personnel.
Item 5:
a. Expand Maternity/Paternity policy to include Regular Part-Time
Employees: The current policy only applies to Full-Time employees. The
proposal is to include pro-rated leave for Regular Part-Time employees.
A regular employee is one who works at least 50%. Recommended
effective date September 1, 2020.
Allowing employees to access Income Continuation Insurance, (ICI) also
known as short term disability, currently requires an employee to
exhaust all available paid leave (sick, vacation) first. Since the current
minimum ICI waiting period is 30 days (calendar days), an employee
already must use some paid leave time prior to qualifying for ICI. We
recommend that employees be allowed to use ICI without having
completely exhausted their leave. We would specify however that
employees not be allowed to supplement their ICI with sick or vacation.
Effective date September 1, 2020.
b. On-Call Pay for Health Department: There is currently a policy in
place for Human Services staff that are assigned on-call duties. We
would like to extend this provision to Health Department Staff that are
assigned on-call duties during the pandemic. It would be authorized for
one nursing and one sanitarian/health educator staff person at a time.
We propose to implement this for the period of March 19, 2020 until
the need for contact tracing is no longer required.
Item 7: An HR report will be distributed together with the June Personnel
Financial report before the meeting next week.
Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, July 2, 2020
Meeting was Held Remotely through Microsoft Teams and in person at the Bayfield
County Board Room, Washburn, WI
Members Present: Dennis Pocernich, Tom Snilsberg, Fred Strand, Marty Milanowski
Members Excused: Brett Rondeau
Others Present: Kristine Kavajecz-Human Resources Director, Sara Wartman-Health Director
(remotely)
Meeting called to order at 4:00pm by Vice-Chairman Snilsberg
Public Comment: None
Minutes of June 4, 2020: Motion Pocernich, Milanowski to approve minutes of the June 4,
2020 Personnel Committee meeting. Motion Carried (4-0)
Update of Courthouse Staffing: Kavajecz reported that the majority of employees are back to
work on-site. Very few exceptions apply.
Covid -19 Policies: Two documents were reviewed that outlined the currently policies and
procedures regarding precautions to be taken when working on-site, and protocols to follow
when travel occurs.
Health Department Staffing:
Sara Wartman joined the meeting remotely. She explained that the department has been
advertising for a .43FTE for quite some time. She is proposing that this position be increased to
Full-Time temporarily to attract applicants and also to provide redundancy in the department to
ensure that program deliverables are met while existing staff are tasked with COVID-related
duties. Funding is available both through the COVID allocation and through new grant funded
programs that the position would support. Wartman explained that a BSN/BAN educational
level is preferred over RN certification because the higher education provides a more broad
scope of concepts and administration, whereas the RN certification focuses on specific service
delivery.
Wartman explained that the WIC program is requiring that a Dietician be on staff. The position
is not permitted to be contracted. WIC recommends a 16-hour per week position, whereas the
department believes that 8 hours per week will be sufficient and could facilitate providing a
higher wage, making the position attractive as a supplemental job.
Motion Strand, Pocernich to authorize the lateral transfer of Mary Spoden from a PT LPN
position in WIC to a PT LPN position in the Public Health office. Motion Carried (4-0)
Motion Pocernich, Milanowski to authorize the vacant Part-Time Public Health Nurse position
to be increased to a Limited Term full-time Public Health Nurse Position for one year. At the end
of that year, the position shall be reduced to .43% time as originally requested. Motion Carried
(4-0)
Motion Pocernich, Strand to authorize the hiring of a part-time Dietician, working up to 8 hours
per week and with the ability to telecommute.
Motion Pocernich, Strand to amend the motion to include that the hourly wage for the Dietician
not exceed $40 per hour. Motion Carried (4-0) Motion Carried on the original motion as
amended (4-0).
Motion Strand, Milanowski to hire two temporary contact tracers now, to be training and
utilized if needed, with Human Resources to determine the appropriate rate.
Motion Carried (4-0) Discussion that funding for these position will be covered by COVID
funds.
Wartman exited the meeting at this time.
Human Resources Report: Handout was provided. Kavajecz reviewed recent promotions,
hires and current vacancies.
Personnel Financial Report: Nothing significant to note. Report was included in the meeting
packet.
Motion Pocernich, Milanowski to enter into closed session pursuant to Wisconsin Statutes:
a. §19.85(1)(c,e) to consider employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility: and deliberating or negotiating the purchase of
public property, vesting of public funds or conducting other specified business whenever
competitive or bargain reasons require a closed session.
i. Approve Closed Session Minutes of June 4, 2020
ii. WPPA Negotiation Preparations
iii. Employee specific compensation.
Motion Carried. Entered closed session at 5:10pm Kavajecz was allowed to remain in the
meeting.
Motion Strand, Pocernich to move into open session. Motion Carried. (4-0) Entered open
session at 5:13pm
Meeting adjourned at 5:13 pm.
Minutes respectfully submitted by Kristine Kavajecz