HomeMy WebLinkAboutPersonnel Committee - Agenda - 9/2/2021
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Assistant
Paige Terry, Clerk
BAYFIELD COUNTY
PERSONNEL COMMITTEE MEETING
Brett Rondeau, Chair Fred Strand
Tom Snilsberg, Vice Chair Dennis Pocernich Marty Milanowski
Dear County Board Members:
This letter is written to inform you of the Bayfield County Personnel Committee
Meeting scheduled for 4:00pm Thursday, September 2, 2021. This meeting will
be held Remotely and In Person at the Bayfield County Board Room, Bayfield
County Courthouse, Washburn, WI. Supervisors and the public will be able to
participate in the Meeting via voice either by using the internet link or phone
number below.
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Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access
questions prior to the meeting. During the meeting if you have connection issues please
email mark.abeles-allison@bayfieldcounty.wi.gov
Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather
information about a subject over which they have decision-making responsibility. This constitutes a meeting of
the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494
N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at
this meeting.
AGENDA
1. Call to order
2. Discussion and Possible Action Regarding Approval of Minutes of August 5, 2021
3. Public Comment
4. Discussion and Possible Action regarding COVID-19 Updates, Guidelines and
Recommendations.
5. Discussion and Possible Action Regarding County Position Market analyses.
6. Discussion and Possible Action regarding 2022 CPI for wages and wage scale
indexing.
7. Discussion regarding 2022 Health Insurance.
8. Discussion and Possible Action Regarding Temporary COVID Nurse Operations
Manager.
9. Reports
a) Human Resources Report
b) Review Exit Interview Process
c) Personnel Financial Report as of August 31, 2021
10. The committee may enter in and out of closed session pursuant to Wisconsin
Statutes §19.85(1)(c) to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises.
i. Approve Closed Session Minutes of August 5, 2021
11. Adjourn
Should you have any questions in the meantime, please do not hesitate to contact
the County Administrator’s Office at 715 373-6181, mark.abeles-
allison@bayfieldcounty.wi.gov
Sincerely,
Mark Abeles-Allison
Mark Abeles-Allison
Bayfield County Administrator
MAA/kak
Enc.
Any person planning to attend a Bayfield County meeting that has a disability requiring special
accommodations should contact 373-6100, 24-hours before the scheduled meeting, so
appropriate arrangements can be made.
cc: Ms. Lynn Divine, Bayfield County Clerk
Bayfield County Board of Supervisors
The Daily Press, via email
September 2, 2021, Personnel Narrative
Item 4: COVID variant levels are rising across the state and region. We are
evaluating possible steps to protect our workforce and ensure county operations
continue. Available ICU Beds are increasingly filled including pediatric ICU beds as
cases amongst youth rise. With school resuming in the weeks ahead we are
evaluating options with the goal of maintaining access to essential county
services. We will have more information for the discussion on Thursday as it may
impact masking, schooling, county personnel policies regarding travel,
conferencing, etc.
Item 5: At the last meeting we discussed a request by the Sheriff’s Committee for
a wage/market adjustment for the Confidential Sheriff and Jail Secretaries. The
Committee approved wage classifications for five other positions. Carlson-
Dettman is proceeding with the Confidential and Public Health positions now,
with the other four to be presented later in the year. We have not received the
analyses yet; however, we anticipate having them at the upcoming meeting.
Item 6. We are anticipating receiving 2022 CPI Data for wages shortly. Once
received we will share with the Committee. In the past we have used the January
wage CPI to set the indexing of wages for the upcoming year for general and non-
union employees.
Item 7: Health insurance premium changes for 2022 are anticipated soon. The
County was informed that the State Insurance for non-State employees overall
went up 5.8%, however each plan sets their own increase so we will see what the
adjustments for the Cooperative Health Plan of Eau Claire. We have not received
the TEAMSTER Health adjustments yet.
Item 8. With increasing COVID case numbers and re-mobilization of the Health
Department for COVID Vaccines, Testing and Disease Investigations Kris and I met
with the Health Officer regarding supervisory structuring. As we bring back part-
time staff to assist, we recommend the Committee consider creating a temporary
Covid Nursing Operations Manager position, promoting an existing public health
nurse to this position. This will help our Health Officer stay on top of the
increasing demands of the department. Our recommendation would be to use
ARPA funding for this.
Item 9. The Personnel Director HR Report is included in the packet in addition to a
copy of the set of questions used for exit interviews.
The personnel financial report shows overall personnel expenditures within
budget. Overall expenditures are down $270k, this is attributed to being on our
17th payroll in 2021, last year at this time we had 18 payrolls. Controlling for that
we are up about $250k in comparison with last year or about 2%.
Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, August 5, 2021
Meeting was Held Remotely through Microsoft Teams
and In Person in the Bayfield County Board Room
Members Present: Dennis Pocernich, Tom Snilsberg, Fred Strand, Marty Milanowski, Brett
Rondeau
Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human
Resources Director, Elizabeth Skulan-Human Services Director (remote), Dalton Collins, Chief
Deputy Andy Runice, Val Dietrich, Ben Dufford
Meeting called to order at 4:00pm by Chairman Rondeau
Approval of Minutes of June 3, 2021: Motion Milanowski, Snilsberg to approve minutes of the
June 3, 2021 Personnel Committee meeting. Motion Carried (5-0 )
Public Comment: Dalton Collins, representing the Highway Department, asked if he could be
allowed to speak when the item pertains to the Highway Department.
County Facility COVID Guidelines: Review of revised covid guidelines in relation to the
revised CDC guidelines. Masks recommended for all persons in public areas whether vaccinated
or not. Quarantine if exposed to someone with COVID or if experiencing symptoms of COVID
until a negative COVID test is received.
Personnel Policy Section IV. Employee Conduct, Performance Evaluation, Discipline and
Separation From Employment Motion Strand, Milanowski to approve changes as proposed.
Motion Carried (5-0)
2022 Cost of Living Adjustment, WERC: State CPI-U has typically been used to establish
cost of living (wage schedule indexing) adjustments. Estimate used for 2022 budget is 2%. CPI-
U for January 2022 has not yet been released by the WERC. The CPI-U has been increasing
slightly over the last couple of months.
Motion Milanowski, Pocernich to suspend the rules and allow Dalton Collins to comment.
Motion Carried (5-0). Collins did not have any further comment.
Discussion Regarding 2022 Staffing Requests: Abeles-Allison reported that several proposals
have been received for 2022 budget considerations.
a. Two Jailers: Chief Deputy Andy Runice explained that there are currently 4 pt jailer
positions. There has been a high turnover of these positions. The department is
proposing to create two full-time positions and eliminate the four part-time positions.
Strand commented that the Sheriffs Committee reviewed and recommended this
proposal.
b. One Deputy Sheriff: Runice reviewed the request for an additional Deputy Sheriff to
help ensure that there are three deputies on duty at most times and coverage from 3am
to 7am that was implemented during the recent side letter agreement.
c. Reclassification of the Confidential Secretaries for the Sheriff’s Office and Jail: The
Confidential Secretaries compared their job duties to those of the Health Department
Office Manager. Request is to move the Confidential Secretaries to the same wage
scale grade as the Health Department Office Manager. Abeles-Allison explained the
difference between reclassifications of individuals and wage schedule adjustments for
positions.
Some funds were included in the budget to conduct market analysis of several
positions. The majority of the committee was supportive of conducting a market
analysis for the Equipment Operator/Patrolman, Confidential Secretary, Forester,
Human Services Specialists, Meal Drivers, Cooks and Public Health Nurses. The
committee would like to discuss the Confidential Secretary wages at the next meeting
for potential schedule adjustment.
d. One Aging Services Staff: This was previously approved through ARPA funds.
e. Convert contract employee to county employee-Land Conservation: Ben Dufford
reviewed the request and financials related to this request.
f. Part-time Addressing Technician-Land Records: To be discussed at the Executive
Committee meeting.
g. Maintenance Summer Intern: To be discussed at the Executive Committee meeting.
h. Forestry Recreation Technician: Strand reviewed the request from Forestry and
explained that the position could be funded by the Carbon Offset Program. The
Forestry Committee will be considering the position at their meeting next week.
i. Fairgrounds Maintenance: Has been a struggle this year. Consider making this a
permanent position and possibly combining it with another seasonal or part-time
position such as the addressing technician.
j. Human Services Intern: Is currently in the budget. The purpose is to expose students
to potential career opportunities early in their education.
k. IT Intern: Anticipating a need for a position in the future and the position will be
used to supplement the technician duties.
Health Insurance 2022: Currently waiting for health insurance rate increases for Teamster and
State Health Plans. This is the last year for the State of Wisconsin surcharge. We anticipate a
decrease in the health insurance rates for 2022 as a result of the eliminated surcharge. An
analysis will be conducted of the cost of both plans for 2022.
Reports
a) Human Resources Report: Kavajecz reviewed the report that was included in the
packet.
b) Personnel Financial Report as of June 30, 2021: At 43% total expenses as of the end
of June. Overall about $250,000 less than this time last year. All departments are
within budget for this time of year.
Motion Pocernich, Snilsberg to enter into closed session pursuant to Wisconsin Statutes
§19.85(1)(c,e) to consider employment, promotion, compensation or performance evaluation
data of any public employee over which the governmental body has jurisdiction or exercises
responsibility: and deliberating or negotiating the purchase of public property, vesting of public
funds or conducting other specified business whenever competitive or bargain reasons require a
closed session.
Approve Closed Session Minutes of June 3, 2021
Reclassification Request for Heather Gilbertson
Motion Carried (5-0 ) Elizabeth Skulan was permitted to remain in the closed session. Entered
closed session at 4:50pm.
Motion Pocernich, Milanowski to return to open session. Motion Carried. Return to open
session at 4:53 pm.
Meeting adjourned at 4:53pm
Minutes respectfully submitted by Kristine Kavajecz
Human Resources Report / Kris Kavajecz
August 2021
ACTIVITY MONTH YEAR-TO-DATE
Retirements 0 13
Worker’s Comp Claims 1 15
Resignations 7 17
Terminations 0 1
Other 0 1
HIRES MONTH YEAR-TO-DATE
Full-Time 3 16
Part-Time 2 6
Temporary/Seasonal 1 24
Interviews 10 106
Recruitment / New Hire Snapshot
▪ Hayley Weyers-Youth Support and Services Specialist
▪ Heather Neumann-COVID Coordination Nurse
▪ Stephanie Tutor- CCS Service Facilitator
▪ Tony Britton- PT Jailer
▪ Gorgia Peterson-PT CCO
▪ Alannah Belanger transferred from DHS to Criminal Justice
▪ Joanne Sarver-Occasional Cook (retiree)
▪ Bob Anderson will begin as Highway Department Commissioner upon the
retirement of Paul Johanik in September.
▪ Current Mechanic, Jacob Benson has been selected to begin as Highway Department
Patrol Superintendent.
o Hires in the works:
▪ Economic Support Specialist
▪ Youth Justice Social Worker
▪ DHS Clerk-Receptionist
▪ Deputy Clerk of Court
▪ PT Cook
▪ Mechanic
o Currently recruiting for:
▪ PT Jailers
▪ Behavioral Health Social Worker
▪ Planning and Zoning Clerk/Assistant
▪ Eligibility List for Deputy Sheriff
• Other Activities:
• Met with a Leadership Consultant to discuss potential leadership training program options.
• Worked through several Leave of Absence/FMLA situations.
• Conducted five new-hire/benefit orientations.
• Completed six exit interviews.
• Assisted with coordination of the crowd participating in the Board of Adjustment hearing.
• Participated in a Department Head meeting and Executive Committee meeting.
• Worked with Sheriff’s Office, County Administrator and Labor Attorney regarding felony charges
against a Bayfield County Deputy Sheriff.
• Participated in a quarterly regional Human Resources meeting via Zoom.
1
BAYFIELD COUNTY EXIT INTERVIEW
Name:_________________________________ Position:_________________________
Address:________________________________ Department:______________________
City, State, Zip:__________________________ Last day of Work:_ __________
Phone: ________________________________ Personal Email:___________________
The information that you share with us is confidential and will be used to evaluate and improve
the employee and employer relationship at this organization.
____________________________________________________________________________
1. Why are you ending your employment with Bayfield County?
2. Is there anything Bayfield County can do to resolve this?
3. What did you like best about your job?
4. What did you like least about your job?
5. How would your rate your supervisor’s performance?
____Poor ____ Fair ____Good ____Very Good ____Excellent
6. Please describe your relationship with your supervisor.
7. Please describe your relationship with your co-workers.
8. Is communication within your Department effective?
____Poor ____ Fair ____Good ____Very Good ____Excellent
Comments:
9. Does your department effectively communicate with other offices?
____Poor ____ Fair ____Good ____Very Good ____Excellent
Comments:
10. Do you feel you received adequate training and development during your
employment with Bayfield County? ____Yes ____No
Comments:
2
11. What suggestions would you make for improvements in the Department
and/or Bayfield County as a whole?
12. Please rate your feeling on the following items:
13. Would you be interested/available for part-time work for Bayfield County in
the future? Yes No
If yes, what type of work?
14. Bayfield County has a number of volunteer opportunities (i.e., meal delivery,
campground & trail assistance, etc.), would you be interested in
volunteering? Yes No
Please share details of what you might like to do.
15. Did you feel that the work distribution was fair? Yes No
Why?
16. Are there other comments that you would like to share about your experience
working for Bayfield County?
Signature of Employee: _________________________________ Date: ___________
Interviewer: _____________________________________________________________
Title: ________________________________________________ Date: ____________
Poor r Fair Good Very Good Excellent Comments
Paid Holidays
Paid Vacations
Life Insurance
Health Insurance
Performance Evaluations
Working Conditions
Parking Facilities
Rate of pay for your job
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 681.37 (681.37)+++664.57
Department 01 - County Board 46,128.00 .00 46,128.00 3,738.78 .00 33,690.57 12,437.43 73 28,223.98
Department 02 - Clerk of Courts 354,045.00 .00 354,045.00 27,699.83 .00 228,102.59 125,942.41 64 233,437.49
Department 04 - Criminal Justice 179,141.00 .00 179,141.00 13,464.74 .00 93,127.19 86,013.81 52 88,402.44
Department 06 - Coroner 14,393.00 .00 14,393.00 527.49 .00 7,793.87 6,599.13 54 8,863.17
Department 07 - Administrator 277,521.00 .00 277,521.00 23,019.21 .00 189,432.57 88,088.43 68 181,436.88
Department 08 - District Attorney 172,292.00 .00 172,292.00 13,096.33 .00 109,640.73 62,651.27 64 112,382.57
Department 09 - Child Support 226,248.00 .00 226,248.00 15,272.27 .00 125,824.59 100,423.41 56 148,140.88
Department 10 - County Clerk 379,336.00 .00 379,336.00 28,105.78 .00 232,389.49 146,946.51 61 239,655.07
Department 12 - Treasurer 157,880.00 .00 157,880.00 12,523.40 .00 103,836.01 54,043.99 66 94,524.11
Department 13 - Land Records 408,641.00 .00 408,641.00 30,735.44 .00 262,863.84 145,777.16 64 246,098.61
Department 14 - Court House 262,591.00 .00 262,591.00 19,962.38 .00 164,366.67 98,224.33 63 163,310.00
Department 15 - Register of Deeds 170,851.00 .00 170,851.00 12,431.40 .00 97,949.53 72,901.47 57 107,010.69
Department 17 - Sheriff 3,847,480.00 .00 3,847,480.00 285,671.77 .00 2,378,588.58 1,468,891.42 62 2,499,456.07
Department 18 - Emergency Management 118,987.00 .00 118,987.00 8,500.65 .00 93,729.74 25,257.26 79 94,689.46
Department 19 - Veteran's Services 96,741.00 .00 96,741.00 7,502.98 .00 59,766.81 36,974.19 62 82,124.27
Department 20 - Health 960,747.00 .00 960,747.00 66,440.69 .00 474,670.76 486,076.24 49 577,309.67
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 190,386.00 .00 190,386.00 25,291.85 .00 119,375.50 71,010.50 63 111,158.41
Department 25 - UW Extension 92,478.00 .00 92,478.00 8,470.43 .00 61,360.53 31,117.47 66 58,705.61
Department 26 - Zoning 386,350.00 .00 386,350.00 30,515.67 .00 249,375.41 136,974.59 65 249,832.97
Department 28 - Land Conservation 264,472.00 .00 264,472.00 27,878.92 .00 191,709.77 72,762.23 72 170,078.59
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 309,839.00 .00 309,839.00 24,089.13 .00 198,510.84 111,328.16 64 201,914.94
Department 34 - Forestry 935,716.00 .00 935,716.00 70,841.41 .00 586,585.85 349,130.15 63 595,354.47
EXPENSE TOTALS $9,852,263.00 $0.00 $9,852,263.00 $755,780.55 $0.00 $6,063,372.81 $3,788,890.19 62%$6,292,774.92
Fund 100 - General Totals
EXPENSE TOTALS 9,852,263.00 .00 9,852,263.00 755,780.55 .00 6,063,372.81 3,788,890.19 62%6,292,774.92
Fund 100 - General Totals ($9,852,263.00)$0.00 ($9,852,263.00)($755,780.55)$0.00 ($6,063,372.81)($3,788,890.19)($6,292,774.92)
Fund 235 - Human Services
EXPENSE
Department 00 - General Fund .00 .00 .00 210.81 .00 1,516.51 (1,516.51)+++2,140.44
Department 47 - Comprehensive Community Support .00 277,235.00 277,235.00 17,048.87 .00 150,806.39 126,428.61 54 .00
Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++.00
Department 51 - Regional Crisis Initiative 3,850.00 .00 3,850.00 .00 .00 .00 3,850.00 0 .00
Department 52 - AMSO 612,005.00 .00 612,005.00 41,903.20 .00 403,403.82 208,601.18 66 401,984.32
Department 53 - Family Services 990,500.00 (277,235.00)713,265.00 40,125.89 .00 364,373.43 348,891.57 51 489,827.83
Department 54 - Economic Support 390,909.00 .00 390,909.00 27,000.56 .00 256,803.75 134,105.25 66 263,794.42
Run by Paige Terry on 08/27/2021 02:39:44 PM Page 1 of 2
Personnel Financial Through August 31, 2021
Through 08/31/21
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 235 - Human Services
EXPENSE
Department 55 - Aging and Disabilities 202,268.00 .00 202,268.00 15,352.64 .00 202,181.38 86.62 100 188,606.32
Department 56 - GWAAR 298,744.00 .00 298,744.00 25,057.59 .00 170,134.62 128,609.38 57 192,854.08
Department 58 - ADRC-Bayfield Co 108,508.00 .00 108,508.00 11,985.02 .00 70,854.15 37,653.85 65 70,352.28
Department 59 - ADRC-North 118,268.00 .00 118,268.00 9,344.15 .00 76,424.97 41,843.03 65 78,326.41
EXPENSE TOTALS $2,725,052.00 $0.00 $2,725,052.00 $188,028.73 $0.00 $1,696,499.02 $1,028,552.98 62%$1,687,886.10
Fund 235 - Human Services Totals
EXPENSE TOTALS 2,725,052.00 .00 2,725,052.00 188,028.73 .00 1,696,499.02 1,028,552.98 62%1,687,886.10
Fund 235 - Human Services Totals ($2,725,052.00)$0.00 ($2,725,052.00)($188,028.73)$0.00 ($1,696,499.02)($1,028,552.98)($1,687,886.10)
Fund 710 - Highway
EXPENSE
Department 71 - Highway Dept 2,258,443.00 .00 2,258,443.00 150,839.68 .00 1,419,352.11 839,090.89 63 1,467,785.13
EXPENSE TOTALS $2,258,443.00 $0.00 $2,258,443.00 $150,839.68 $0.00 $1,419,352.11 $839,090.89 63%$1,467,785.13
Fund 710 - Highway Totals
EXPENSE TOTALS 2,258,443.00 .00 2,258,443.00 150,839.68 .00 1,419,352.11 839,090.89 63%1,467,785.13
Fund 710 - Highway Totals ($2,258,443.00)$0.00 ($2,258,443.00)($150,839.68)$0.00 ($1,419,352.11)($839,090.89)($1,467,785.13)
Grand Totals
EXPENSE TOTALS 14,835,758.00 .00 14,835,758.00 1,094,648.96 .00 9,179,223.94 5,656,534.06 62%9,448,446.15
Grand Totals ($14,835,758.00)$0.00 ($14,835,758.00)($1,094,648.96)$0.00 ($9,179,223.94)($5,656,534.06)($9,448,446.15)
Run by Paige Terry on 08/27/2021 02:39:44 PM Page 2 of 2
Personnel Financial Through August 31, 2021
Through 08/31/21
Prior Fiscal Year Activity Included
Summary Listing