HomeMy WebLinkAboutPersonnel Committee - Agenda - 11/4/2021
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Assistant
Paige Terry, Clerk
BAYFIELD COUNTY
PERSONNEL COMMITTEE MEETING
Brett Rondeau, Chair Fred Strand
Tom Snilsberg, Vice Chair Dennis Pocernich Marty Milanowski
Dear County Board Members:
This letter is written to inform you of the Bayfield County Personnel Committee
Meeting scheduled for 4:00pm Thursday, November 4, 2021. This meeting will
be held Remotely and In Person at the Bayfield County Board Room, Bayfield
County Courthouse, Washburn, WI. Supervisors and the public will be able to
participate in the Meeting via voice either by using the internet link or phone
number below.
Microsoft Teams meeting
Join on your computer or mobile app
Click here to join the meeting
Or call in (audio only)
+1 715-318-2087,,247136543# United States, Eau Claire
Phone Conference ID: 247 136 543#
Find a local number | Reset PIN
Learn More | Meeting options
Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access
questions prior to the meeting. During the meeting if you have connection issues please
email mark.abeles-allison@bayfieldcounty.wi.gov
Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather
information about a subject over which they have decision-making responsibility. This constitutes a meeting of
the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494
N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at
this meeting.
AGENDA
1. Call to order
2. Discussion and Possible Action Regarding Approval of Minutes of October 14,
2021
3. Public Comment
4. Review COVID Personnel Policy and area updates
5. Discussion and Possible Action Regarding Negotiations with Teamster Local 346
for a Successor Bargaining Agreement
6. Reports
a) Human Resources Report
b) Personnel Financial Report as of October 31, 2021
7. The committee may enter in and out of closed session pursuant to Wisconsin
Statutes §19.85(1)(c)(e) to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility and for
deliberating or negotiating the purchasing of public properties, then investing
of public funds, or conducting other specified public business, whenever
competitive or bargaining reasons require a closed session:.
i. Approve Closed Session Minutes of October 14, 2021
ii. Discussion and Possible Action Regarding Reclassification Request
from Clerk I to Clerk II.
iii. Discussion and Possible Action Regarding Teamster Union
Negotiations
8. Adjourn
Should you have any questions in the meantime, please do not hesitate to contact
the County Administrator’s Office at 715 373-6181, mark.abeles-
allison@bayfieldcounty.wi.gov
Sincerely,
Mark Abeles-Allison
Mark Abeles-Allison
Bayfield County Administrator
MAA/kak
Enc.
Any person planning to attend a Bayfield County meeting that has a disability requiring special
accommodations should contact 373-6100, 24-hours before the scheduled meeting, so
appropriate arrangements can be made.
cc: Ms. Lynn Divine, Bayfield County Clerk
Bayfield County Board of Supervisors
The Daily Press, via email
Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, October 14, 2021
Meeting was Held Remotely through Microsoft Teams
and In Person in the Bayfield County Board Room
Members Present: Dennis Pocernich, Tom Snilsberg, Fred Strand, Marty Milanowski, Brett
Rondeau
Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human
Resources Director, Elizabeth Skulan-Human Services Director, Carver Harries-Ashland Area
Development Corporation
Meeting called to order at 4:00pm by Chairman Rondeau
Approval of Minutes of September 2, 2021: Motion Milanowski, Strand to approve minutes of
the September 2, 2021 Personnel Committee meeting. Motion Carried (5-0)
Public Comment: None Received
Childcare Services and Workforce Innovation Grant: Abeles-Allison reported that a
Workforce Innovation Grant is due the end of October. Carver Harries, Ashland Area
Development Corporation (AADC). AADC was instrumental in the expansion of the Evergrow
Learning Center in Ashland. Grant Requirements are that it addresses a pressing issue for the
impacted area. Housing and Childcare were the two issues identified, with Child Care being
selected as the topic for the grant application because it could be addressed more immediately.
Goal is to increase the amount of childcare available to allow parents to work.
Purpose of the Grant: Program Coordinators would be hired to assist potential childcare
providers walk through the process of becoming operational. (Licensing, facility requirements,
education, etc). Possible expand or purchase a facility to accommodate childcare.
Eligible Uses of the Grant: Cannot supplement existing wages. Tuition Assistance, health
insurance for childcare workers, housing stipends, are eligible expenses.
Request for Bayfield County to partner on this grant. No monetary commitment is required.
Draft letter of support was provided for review.
Motion Strand, Milanowski to approve Bayfield County Support of the AADC Workforce
Development Innovation Grant related to Childcare services. Motion Carried (5-0)
Personnel Policy and area updates: Abeles-Allison reviewed a list of ongoing activities that
are in place to address COVID19 concerns. He also reported that 74.3% of adults in Bayfield
County have been fully vaccinated. Using this estimated, approximately 150 of Bayfield
County’s 200 employees are vaccinated. Committee members were asked to share any other
suggestions they have to encourage county employees to become vaccinated. Examples were
shared from other counties that have implemented a color-coded tier system identifying the
requirements at the county level for certain percentages of active cases.
2022 Wage Scale Cost of Living Adjustment: CPI-U for January 1, 2022, is 2.3%. At the
last Personnel Committee meeting, the committee approved setting the wage schedule
adjustment at no less than 2%, or whatever the WERC CPI-U figure is.
Motion Pocernich, Milanowski to recommend a 2.3% wage scale adjustment effective January 1,
2022 and forward to County Board for final approval. Motion Carried (5-0)
Personnel policy clarification for part time employees and health insurance:
Motion Pocernich, Milanowski to approve the policy for health insurance contributions for part-
time employees as presented and include in the County Personnel Manual. Motion Carried (5-0)
Board compensation in new term beginning April 2022: Action on this items would be
required prior to December 1, 2021. If no action is taken, the current policy remains in effect.
Consensus of the committee is to
Oversight committee role in personnel related matters: Memo to departments asking them to
put this topic on their next oversight committee agenda. List of recommendations from the
Personnel Committee, which is for the Department to work with Human Resources to formulate
a recommendation that would be reported to the oversight committee and the forwarded to the
Personnel Committee for action.
Reports
a) Contract Employee update for 2022: Another company is available to take over the
role of Premier Solutions Group that is currently used for contracted employees.
b) Health Insurance Adjustments, 2022: State Health Plan premiums will decrease
approximately .4%.
c) Human Resources Report: Review of the report in the packet.
d) Personnel Financial Report as of September 30, 2021: Payroll costs are below 2020
expenses at this time last year by about $250,000.
Motion Milanowski, Snilsberg to enter into closed session pursuant to Wisconsin Statutes
§19.85(1)(c)(e) to consider employment, promotion, compensation or performance evaluation
data of any public employee over which the governmental body has jurisdiction or exercises
responsibility and for deliberating or negotiating the purchasing of public properties, then
investing of public funds, or conducting other specified public business, whenever competitive or
bargaining reasons require a closed session:.
i. Approve Closed Session Minutes of September 2, 2021
ii. Discussion Regarding 2022 Contract for Teamsters Union:
iii. Discussion and possible action regarding WPPA contract and side letter: 24-
hour schedule, 12-hour shift side letter.
iv. Discussion Regarding Individual Performance Evaluations and Compensation
Motion Carried. Entered Closed Session at 5:00 pm. (5-0)
Motion Milanowski, Pocernich to return to open session. Motion Carried. Return to open session
at 5:25 pm.
Meeting adjourned at 5:25pm
Minutes respectfully submitted by Kristine Kavajecz
Human Resources Report / Kris Kavajecz
October 2021
ACTIVITY MONTH YEAR-TO-DATE
Retirements 1 15
Worker’s Comp Claims 4 24
Resignations 2 20
Terminations 0 1
Other 0 1
HIRES MONTH YEAR-TO-DATE
Full-Time 1 20
Part-Time 4 7
Temporary/Seasonal 1 27
Interviews 16 134
DETAILS:
Retirement: Craig Sauld, Sheriff’s Office Patrol Lieutenant
Resignations: Tony Britton, PT Jailer
Carl Haughn, IT Network/Security Analyst
New Hires: Heather Doubek, DHS Clerk/Receptionist
Marie Giles, PT Jailer
Valerie Gurske-Westlund, PT Jailer
Andrew San Diego, PT Jailer
Andrew Liberski, PT Jailer
Madison Atterbury, CCS Intern
Hires in the works: Carolyn Novak, Aging Services Coordinator, starts Nov 8
2 Deputy Sheriffs completing pre-employment process (have accepted)
COVID Vaccination Nurse/Reproductive Health Nurse Offered
Youth Services Case Manager Offered
IT Network/Security Administrator
Currently recruiting for:
Deputy Sheriff
Behavioral Health Case Manager
Highway Department Patrolman
Social Worker/Case Manager-Foster Care
Jail Administrator
Maintenance Person
PT Addressing Specialist
Recreation Technician
Meal Delivery Drivers
• Other Activities:
• Was quite a busy month for interviews and recruitment. Average of 4 interviews per week. It
takes considerable time to review applications, coordinate and conduct the interviews, then
conduct the references and background checks.
• Conducted 2022 Benefits Open Enrollment Meeting
• Conducted testing with Deputy Sheriff applicants (PEP, EMPCO)
• Met with Management Staff in the Highway Department to work through Health Insurance
changes for 2022. This required several meetings and analysis.
• Attended a presentation provided by EMC insurance. This presentation is done annually and
covers several relevant topics. This year it focused on regulations related to the pandemic and
worker’s compensation. With the Vaccine Mandate for employers with 100 or more employees
looming, a lot of thought and preparation is being devoted to process and policy
recommendations. The presentation was a good catalyst to identify common questions that
many employers are facing with this potential mandate.
• Worked through several Leave of Absence/FMLA situations.
• Coordinated a Generational Training for some staff as part of a process for Team-Building and
helping staff to recognize and acknowledge intrinsic and extrinsic biases that impact
communications with others.
• Conducted one exit interview.
• Several new positions were approved in the 2022 budget. Began working with departments to
finalize job descriptions and get the jobs advertised so that we can have staff on board for the
start of the new year.
• Followed up with a number of staff that did not get open enrollment forms in by the deadline.
Not too bad, overall, but a few stragglers….
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 681.37 (681.37)+++664.57
Department 01 - County Board 46,128.00 .00 46,128.00 7,789.11 .00 45,810.54 317.46 99 36,519.87
Department 02 - Clerk of Courts 354,045.00 .00 354,045.00 26,503.63 .00 280,760.85 73,284.15 79 288,190.36
Department 04 - Criminal Justice 179,141.00 .00 179,141.00 12,240.47 .00 117,547.65 61,593.35 66 109,777.18
Department 06 - Coroner 14,393.00 .00 14,393.00 2,115.32 .00 10,436.67 3,956.33 73 11,322.52
Department 07 - Administrator 277,521.00 .00 277,521.00 23,019.13 .00 235,470.88 42,050.12 85 224,817.42
Department 08 - District Attorney 172,292.00 .00 172,292.00 13,128.01 .00 135,846.96 36,445.04 79 139,229.56
Department 09 - Child Support 226,248.00 .00 226,248.00 15,272.26 .00 156,369.08 69,878.92 69 174,510.05
Department 10 - County Clerk 379,336.00 .00 379,336.00 28,105.84 .00 288,601.15 90,734.85 76 288,736.14
Department 12 - Treasurer 157,880.00 .00 157,880.00 12,523.40 .00 128,872.53 29,007.47 82 115,336.89
Department 13 - Land Records 408,641.00 .00 408,641.00 30,874.01 .00 324,473.33 84,167.67 79 311,258.35
Department 14 - Court House 262,591.00 .00 262,591.00 19,962.40 .00 204,291.49 58,299.51 78 205,100.22
Department 15 - Register of Deeds 170,851.00 .00 170,851.00 12,431.38 .00 122,812.28 48,038.72 72 130,752.95
Department 17 - Sheriff 3,847,480.00 .00 3,847,480.00 282,197.63 .00 2,942,969.74 904,510.26 76 3,105,136.22
Department 18 - Emergency Management 118,987.00 .00 118,987.00 8,500.64 .00 110,731.01 8,255.99 93 115,336.57
Department 19 - Veteran's Services 96,741.00 .00 96,741.00 7,503.00 .00 74,772.81 21,968.19 77 96,281.88
Department 20 - Health 960,747.00 2,537.00 963,284.00 53,373.81 .00 581,085.01 382,198.99 60 725,352.32
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 190,386.00 .00 190,386.00 12,416.31 .00 146,696.18 43,689.82 77 141,764.65
Department 25 - UW Extension 92,478.00 .00 92,478.00 6,688.51 .00 75,025.92 17,452.08 81 73,435.39
Department 26 - Zoning 386,350.00 .00 386,350.00 28,140.55 .00 303,523.91 82,826.09 79 310,175.27
Department 28 - Land Conservation 264,472.00 19,668.00 284,140.00 21,083.27 .00 236,975.10 47,164.90 83 211,578.18
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 309,839.00 .00 309,839.00 23,310.31 .00 245,910.31 63,928.69 79 249,929.59
Department 34 - Forestry 935,716.00 .00 935,716.00 71,739.37 .00 729,808.86 205,907.14 78 742,397.98
EXPENSE TOTALS $9,852,263.00 $22,205.00 $9,874,468.00 $718,918.36 $0.00 $7,499,473.63 $2,374,994.37 76%$7,807,604.13
Fund 100 - General Totals
EXPENSE TOTALS 9,852,263.00 22,205.00 9,874,468.00 718,918.36 .00 7,499,473.63 2,374,994.37 76%7,807,604.13
Fund 100 - General Totals ($9,852,263.00)($22,205.00)($9,874,468.00)($718,918.36)$0.00 ($7,499,473.63)($2,374,994.37)($7,807,604.13)
Fund 235 - Human Services
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 1,516.51 (1,516.51)+++2,318.33
Department 47 - Comprehensive Community Support .00 277,235.00 277,235.00 17,731.63 .00 184,898.37 92,336.63 67 .00
Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++.00
Department 51 - Regional Crisis Initiative 3,850.00 .00 3,850.00 .00 .00 .00 3,850.00 0 .00
Department 52 - AMSO 612,005.00 .00 612,005.00 37,541.10 .00 478,042.01 133,962.99 78 485,547.14
Department 53 - Family Services 990,500.00 (277,235.00)713,265.00 38,422.52 .00 442,935.56 270,329.44 62 599,250.89
Department 54 - Economic Support 390,909.00 .00 390,909.00 29,828.09 .00 312,358.27 78,550.73 80 308,713.99
Run by Paige Terry on 10/28/2021 08:16:31 AM Page 1 of 2
Personnel Financial Through October 31, 2021
Through 10/31/21
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 235 - Human Services
EXPENSE
Department 55 - Aging and Disabilities 202,268.00 .00 202,268.00 17,698.64 .00 237,474.30 (35,206.30)117 222,345.39
Department 56 - GWAAR 298,744.00 .00 298,744.00 22,401.19 .00 215,714.17 83,029.83 72 231,751.34
Department 58 - ADRC-Bayfield Co 108,508.00 .00 108,508.00 9,379.83 .00 89,634.23 18,873.77 83 88,018.48
Department 59 - ADRC-North 118,268.00 .00 118,268.00 9,351.12 .00 95,066.47 23,201.53 80 93,925.10
EXPENSE TOTALS $2,725,052.00 $0.00 $2,725,052.00 $182,354.12 $0.00 $2,057,639.89 $667,412.11 76%$2,031,870.66
Fund 235 - Human Services Totals
EXPENSE TOTALS 2,725,052.00 .00 2,725,052.00 182,354.12 .00 2,057,639.89 667,412.11 76%2,031,870.66
Fund 235 - Human Services Totals ($2,725,052.00)$0.00 ($2,725,052.00)($182,354.12)$0.00 ($2,057,639.89)($667,412.11)($2,031,870.66)
Fund 710 - Highway
EXPENSE
Department 71 - Highway Dept 2,258,443.00 .00 2,258,443.00 142,509.87 .00 1,741,224.88 517,218.12 77 1,762,867.30
EXPENSE TOTALS $2,258,443.00 $0.00 $2,258,443.00 $142,509.87 $0.00 $1,741,224.88 $517,218.12 77%$1,762,867.30
Fund 710 - Highway Totals
EXPENSE TOTALS 2,258,443.00 .00 2,258,443.00 142,509.87 .00 1,741,224.88 517,218.12 77%1,762,867.30
Fund 710 - Highway Totals ($2,258,443.00)$0.00 ($2,258,443.00)($142,509.87)$0.00 ($1,741,224.88)($517,218.12)($1,762,867.30)
Grand Totals
EXPENSE TOTALS 14,835,758.00 22,205.00 14,857,963.00 1,043,782.35 .00 11,298,338.40 3,559,624.60 76%11,602,342.09
Grand Totals ($14,835,758.00)($22,205.00)($14,857,963.00)($1,043,782.35)$0.00 ($11,298,338.40)($3,559,624.60)($11,602,342.09)
Run by Paige Terry on 10/28/2021 08:16:31 AM Page 2 of 2
Personnel Financial Through October 31, 2021
Through 10/31/21
Prior Fiscal Year Activity Included
Summary Listing