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HomeMy WebLinkAboutPersonnel Committee - Agenda - 7/28/2022 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Paige Terry, Clerk BAYFIELD COUNTY PERSONNEL COMMITTEE MEETING Brett Rondeau, Chair Fred Strand Mary Dougherty, Vice-Chair Dennis Pocernich Marty Milanowski Dear County Board Members: This letter is written to inform you of the Bayfield County Personnel Committee Meeting scheduled for 5:00pm Thursday, July 28, 2022. This meeting will be held Remotely and In Person at the Bayfield County Board Room, Bayfield County Courthouse, Washburn, WI. Supervisors and the public will be able to participate in the Meeting via voice either by using the internet link or phone number below. Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Meeting ID: 243 756 830 381 Passcode: 5gz7Xx Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,34117220# United States, Eau Claire Phone Conference ID: 341 172 20# Find a local number | Reset PIN Learn More | Meeting options Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access questions prior to the meeting. During the meeting if you have connection issues please email mark.abeles-allison@bayfieldcounty.wi.gov Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA 1. Call to order 2. Discussion and Possible Action Regarding Approval of Minutes of July 7, 2022 3. Public Comment 4. Presentation, Teamsters Health Insurance 5. Reports a) Human Resources Report 6. The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible action Regarding: i. Approve Closed Session Minutes ii. Strategy Regarding Union Negotiations iii. WPPA Union Negotiations Should you have any questions in the meantime, please do not hesitate to contact the County Administrator’s Office at 715 373-6181, mark.abeles- allison@bayfieldcounty.wi.gov Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator MAA/kak Enc. Any person planning to attend a Bayfield County meeting that has a disability requiring special accommodations should contact 373-6100, 24-hours before the scheduled meeting, so appropriate arrangements can be made. cc: Ms. Lynn Divine, Bayfield County Clerk Bayfield County Board of Supervisors The Daily Press, via email Personnel Committee Narrative, July 28, 2022 This is a special meeting in lieu of the February 11 meeting which is the first day of the Fair. Item 4: The Teamsters have requested an opportunity to have their health insurance representative at the meeting. At the last meeting we reviewed a comparison between the County and Teamster Health Plans. This is included in the packet. Kris provided this link to a web page with details about the State Health Plan and Premiums for each of the available networks that have service in our area to the union steward. https://bayfieldcounty.wi.gov/1211/2022-Benefits-for-Bayfield-County-Employ Item 5. The HR Report as of July 22 is attached. Minutes of the Bayfield County Personnel Committee Meeting 4:00 PM, July 7, 2022 Meeting was Held Remotely through Microsoft Teams and In Person in the Bayfield County Board Room Members Present: Dennis Pocernich, Fred Strand, Marty Milanowski, Brett Rondeau, Mary Dougherty Members Excused: Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human Resources Director, Bob Anderson-Highway Commissioner, Kim Mattson, Dalton Collins, Jennifer Susienka, Brian Johnson, Jake Benson, Jaime Cadotte, Dave Aronson, John Doubek, Martin Skaj, AJ Haring, Reuben Eckleberg, Michael Moore, Patrick Glynn-Carlson Dettmann Consulting, Jim Crandall, Gail Reha, Tony Budreau, Chad Ward-Teamster Health Plan, Elizabeth Skulan, Val Dietrich Meeting called to order at 4:00pm by Chairman Rondeau Motion Milanowski, Strand to approve minutes of the June 2, 2022 Personnel Committee meeting. Motion Carried (4-0) Public Comment: Dalton Collins asked if Teamster representatives will be allowed to speak during the agenda item. Dougherty arrived at this time. 2023 Wage and CPI Planning Discussion, Patrick Glynn: Abeles-Allison introduced Patrick Glynn. Glynn shared insights into the wage and compensation atmosphere in the marketplace. CPI-U is a standard that has been used subsequent to Act10. Carlson-Dettman is currently in the process of conducting a wage/salary survey with the intent of having data available by Labor Day. Reiterated that Bayfield County has attempted to stay ahead of the wage/benefits curve. Economy is not expected to improve in the immediate future. Structural increase, step increase, merit and/or one-time payments are being considered by many organizations. Salary.com podcast recommended. Teamster and State Health Insurance Plans, 2023: Motion Milanowski, Strand to suspend the rules and allow public input during this discussion. Motion Carried (5-0). Mr Ward offered to have a Teamster Health Fund Representative available at a future meeting to answer questions. Kavajecz provided an overview of the Teamster Health Fund and the State of Wisconsin Local Deductible Health plans. Dalton Collins asked about emergency coverage for dependents out of the area. Collins also commented about the Teamster HRA. Teamsters are concerned with losing the HRA. Teamsters calculate the value of the HRA as $2.57 per hour. Martin Skaj asked for a show of hands for how many employees like the Teamster Health Plan. Many of the Teamster members present raised their hands. Expressed concern with lack of out of network coverage with the state plan. Ward reported that the Teamster Health Fund was not impacted by COVID as it relates to rates. Unpaid Leave Policy, removing “extenuating circumstance” clause. Motion Pocernich, Milanowski to remove the extenuating circumstance clause from the unpaid leave policy. Motion Carried (5-0) Reports a) Human Resources Report: May and June reports were included in the meeting packet. It was noted that there have been 57 hires so far this year and 118 interviews conducted. b) Personnel Financial Report as of June 30, 2022: Overall in line with budget. c) Budget 2023 Staffing Request List: Review of requests received to date for new staff in 2023. Plan will be to make a recommendation on personnel requests at the next meeting. d) Telecommuting Policy: Kavajecz reported that the Telecommuting Focus Group met 3 times and has provided recommendations for modifications to the policy. Once finalized, it will be sent to Department Heads for their input and will then be brought to the Personnel Committee for final review and approval. Motion Pocernich, Milanowski to enter into closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: Approve Closed Session Minutes of June 2 and discuss union negotiation strategy related to WPPA and Teamsters. Motion Carried (5-0) Entered Closed session at 5:11 pm. Motion Milanowski, Dougherty to return to open session. Motion Carried (5-0) Returned to open session at 5:41pm The committee will not meet on August 4th. Meeting adjourned at 5:42pm. Minutes respectfully submitted by Kristine Kavajecz Teamster Health Fund State Health Plan Statement of Benefits EXAMPLE 1: Having a Baby Example of events: Specialist Office visits (prenatal care) Childbirth.Delivery Professional Services Childbirth/Delivery Facility Services Diagnostic Tests (untrasounds and blood work) Specialist (anesthesia) Total Example Cost 12,700.00$ 12,700.00$ Deductibles:500.00$ 500.00$ CoPayments 10.00$ -$ Coinsurance 1,800.00$ -$ Limits/Exclusions 60.00$ Total Employee Cost 2,370.00$ 500.00$ EXAMPLE 2: Joe's Type 2 Diabetes Example of Events Primary Care physician office visits Diagnostic tests (blood work) Prescription drugs Durable medical equipment (glucose monitor) Total Example Cost 5,600.00$ 5,600.00$ Deductibles:500.00$ 500.00$ CoPayments 300.00$ -$ Coinsurance 200.00$ 400.00$ Limits/Exclusions 20.00$ Total Cost 1,020.00$ 900.00$ Could be less with wellness participation Plan Coverage Comparisons EXAMPLE 3: Mia's Simple Fracture Example of Events Emergency Room Diagnostic test (x-ray) Durable medical equipment (crutches) Rehabilitation Services (physical therapy) Total Example Cost 2,800.00$ 2,800.00$ Deductibles:700.00$ 500.00$ CoPayments 10.00$ 60.00$ Coinsurance 300.00$ 40.00$ Limits/Exclusions Total Cost 1,010.00$ 600.00$ Teamster Health Fund State Health Plan Deductible $500/$1500 $500/$1000 Coinsurance 85%100% Emergency Room Co-pay $200 $60 Urgent Care Co-pay $25 $0 Durable Medical Equipment 15%20% coinsurance to max of $500 per person Medical Out of Pocket Max $2,500/$5,000 + Deductible $8700/$17,400* Medical + RX Generic/Tier 1 RX Co-pay $10 minimum. 20% to $50 max $5 (2 copays for 90-day) Brand/ Tier 2 RX Co-pay $25 minimum or 30% to $150 max 20% to $50 max (2 copyas for 90-day) Non-Formulary/Tier 3 $25 minimum or 30% to $150 max 40% to $150 max Specialty/ Tier 4 $62.50 minimum or 25% to $375 max $50 RX Out of Pocket Max $3,000/$7,000 Varies by Tier ($600/$1200 or $8700/17400) PLAN TERMS COMPARISON (for In-Network Services) Medical + RX Out of Pocket Max $8700/$17,400 $8700/$17,400 Disability $43/day max of $300/week ICI Insurance. 75% of average gross. For the typical patrol position, this would be just over $700 per week. 26 week max Coverage ends upon resignation, retirement, termination, death, age 70, or end of disability. Effective 1st day of disability or 8th day after physician certified disabled due to pregnancy or illness Effective after 30 calendar days for most employees. Health Insurance premiums suspended during period of disability up to 26 weeks.ICI premiums waived while on disability. Death and Dismemberment Employee $40,000 Separate Voluntary Life Insurance options Spouse $10,000 Children 2-19 up to $3,000 Term insurance available up to 4x annual salary. Rate is .05 to .22 per $1000 of coverage. Sp/Dep Coverage $1.60/month/unit for $10,000 Spouse and $5,000 dependent coverage regarless of number of dependents. May have up to 2 units. MISCELANEOUS DIFFERENCES Dental Separate coverage. Separate voluntary coverage through Delta Dental Premium currently paid by the County, but is separate from the Health Insurance. Annual Deductible $25/$75 $0/$100 Annual Benefit Max $2,000 $1000/$2500 Preventive Services (cleanings, x-rays, fluoride, sealants, routine evals)100%100% Crowns, bridges, dentures, etc 90%50-60% Orthodontics 50%50% Initial Premium Due 2 months Current month. First month of premium plus one month equivalent as an Administrative Enrollment Fee Premiums for coverage only. No initial administrative fee. Human Resources Report / Kris Kavajecz As of July 22, 2022 ACTIVITY YEAR-TO-DATE Retirements 0 4 Worker’s Comp Claims 3 23 Resignations 2 22 Terminations 0 0 Other 0 1 HIRES YEAR-TO-DATE Full-Time 4 24 Part-Time 3 15 Temporary/Seasonal 0 25 Interviews 6 124 Exit Interviews 1 17 Details: Retirement: None Resignations: Andrew Liberski-Jailer Andrew San Diego-Jailer Other: None Hires: Brian Vecchio-Deputy Sheriff Ryanne Alajoki-PT CCO Anthony Perkins-Economic Support Specialist Michelle Crowell-FT Public Health Nurse Shawna Olesiak-FT CCO Nathan Hauber-PT Public Health Nurse John Kurak-PT Fairgrounds Caretaker Currently recruiting for: • Deputy Sheriff • Jailers • Economic Support Specialist • PT Cook • Behavioral Health Case Manager • Child Protective Services Social Worker/Case Manager • Human Services Clerk • Youth Support and Services Coordinator Other Activities: • Met with representatives of WI County Mutual Insurance to discuss workers compensation insurance coverage. • Conducted a Civil Rights Compliance Plan meeting with covered Departments/Programs. This is required every 4 years. • Conducted 2 budget refresher trainings. • Listened to a webinar on Employee Burnout. • Participated in exchange of Initial Proposals meeting with WPPA. Conducted research and analysis of data related to negotiation topics. • Only 6 interviews scheduled this month. Hoping that the lull in vacancies continues! • Met with a couple of department heads and staff regarding employee concerns and/or staffing issues. I am thankful when concerns are brought forward….not that there is a concern, but that the staff member feels comfortable discussing the concern rather than stewing on it. • Conducted one exit interview as of the writing of this report. Hoping to schedule two additional if the employees are agreeable.