HomeMy WebLinkAboutPersonnel Committee - Agenda - 8/18/2022
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator
Kristine Kavajecz, Human Resources Director
Paige Terry, Clerk
BAYFIELD COUNTY
PERSONNEL COMMITTEE MEETING
Brett Rondeau, Chair Fred Strand
Mary Dougherty, Vice-Chair Dennis Pocernich Marty Milanowski
***AMENDED***
Dear County Board Members:
This letter is written to inform you of the Bayfield County Personnel Committee
Meeting scheduled for 1:30pm Thursday, August 18, 2022. This meeting will be
held Remotely and In Person at the Bayfield County Emergency Operations
Center (EOC), Bayfield County Annex Building, Washburn, WI. Supervisors and
the public will be able to participate in the Meeting via voice either by using
the internet link or phone number below.
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Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access
questions prior to the meeting. During the meeting if you have connection issues please
email mark.abeles-allison@bayfieldcounty.wi.gov
Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather
information about a subject over which they have decision-making responsibility. This constitutes a meeting of
the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494
N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at
this meeting.
AGENDA
1. Call to order
2. Discussion and Possible Action Regarding Approval of Minutes of July 28, 2022
3. The committee may enter in and out of closed session pursuant to Wisconsin
Statutes §19.85(1) (c) Considering employment, promotion, compensation or
performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility and
(e) Deliberating or negotiating the purchasing of public properties, the investing
of public funds, or conducting other specified public business, whenever
competitive or bargaining reasons require a closed session. Discussion and
Possible action Regarding:
i. Approve Closed Session Minutes
ii. Strategy Regarding Union Negotiations
iii. WPPA Union Negotiations
iv. 2023 Reclassification Requests & Human Services Social Worker
4. Discussion and Possible Action Regarding County Personnel Policies: Vacation
Carry-Over duration, extension from three months to six months
5. Public Comment
6. Reports
a) New Position Requests, Budget 2023
b) Personnel Financial Report as of July 31, 2022
Should you have any questions in the meantime, please do not hesitate to contact
the County Administrator’s Office at 715 373-6181, mark.abeles-
allison@bayfieldcounty.wi.gov
Sincerely,
Mark Abeles-Allison
Mark Abeles-Allison
Bayfield County Administrator
MAA/kak
Enc.
Any person planning to attend a Bayfield County meeting that has a disability requiring special
accommodations should contact 373-6100, 24-hours before the scheduled meeting, so
appropriate arrangements can be made.
cc: Ms. Lynn Divine, Bayfield County Clerk
Bayfield County Board of Supervisors
The Daily Press, via email
Personnel Committee Narrative, August 18, 2022
Item 3: WPPA negotiations.
Item 4. Current county vacation policy is to allow up to 1 week to carry over for
three months. We have received feedback that it would help to allow the one week
to be allowed for an extended period of time. I would recommend we extent this to
six months.
Item 6:
a. A list of position requests for 5.77 fte new or increased staff is attached.
These have been reviewed by committees. These have been entered into the
budget at the department level. County Admin will review and make
recommendations for proposed budget.
b. Personnel Financial: 52% overall budget. This is about $10k over where
we were last year. In comparison in June of this year we were $75k under
2021. In May we were $120k under 2021. Wage adjustments and positions
filling are catching up with us quickly
Minutes of the
Bayfield County Personnel Committee Meeting
5:00 PM, July 28, 2022
Meeting was Held Remotely through Microsoft Teams
and In Person in the Bayfield County Board Room
Members Present: Fred Strand, Marty Milanowski, Brett Rondeau
Members Excused: Dennis Pocernich, Mary Dougherty
Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human
Resources Director, Zak Radzak-Teamster Health Fund, Robert Doblar-Teamster Health Fund,
Martin Skaj, Lori Skaj, Michael Moore, Dalton Collins, Sheree Collins, David Kontny
Meeting called to order at 5:00pm by Chairman Rondeau
Motion Strand, Milanowski to approve minutes of the July 7, 2022 Personnel Committee
meeting. Motion Carried (3-0)
Public Comment: Dalton Collins asked if employees will be allowed to speak during the
Teamster Health discussion.
Lori Skaj expressed concern with any proposed change to the current health plan and HRA
offered to Teamster employees. Also expressed that she feels this is retaliation for giving the
Highway Department staff a raise earlier this year. As a healthcare worker, she expressed
concern with a limit on the providers that could be accessed and the difficulty of getting a
referral when needed.
Sheree Collins shared that she has worked the last 2 summers for the Highway Department. The
Department was recognized as Department of the Year for 2022. Thank You. Would like to see
the county retain the Teamster Health Plan. Asked why the county would consider switching
when all of the employees are happy with the current plan.
Presentation, Teamsters Health Insurance: Abeles-Allison displayed the health plan coverage
comparison that was presented at the last meeting. He reported that following the previous
meeting, the Teamsters requested to make a presentation.
Teamster representative Dalton Collins provided a packet of information including a petition
from staff requesting to retain the Teamster Health Plan. The packet also contained a photo of
the department with recognition as Department of the Year and Snowplow Awareness and
Operator Appreciation Resolution. Union members pay a $45 union membership fee per month
for union representation. Collins reviewed the costs of the current plans. Disability and Dental
insurances would be additional costs under the State Plan. Death and Dismemberment is
included in the Teamster plan. Collins stated that if the HRA is taken away, employees would
go broke. HRA is used to pay for deductibles, co-insurances, co-pays, dental, vision costs.
Without the HRA, employees would have to pay those costs.
Teamster Representative Martin Skaj brought up the question of the cost for the plans that
include Mayo Clinic coverage, which is currently included in the Teamster Health Plan
coverage. Skaj reiterated what Collins stated. Suggested that the county could consider putting
all county employees on the Teamster Health Plan.
Robert Doblar with Teamster Health Plan explained that the Teamsters pay a composite
premium (one flat premium for every employee regardless of singe/family status). The group
could explore a single/family option vs a composite premium. Mayo would be out of network,
which is a concern for members. There is no out of network coverage with the state plan.
Children out of state would not have out of network coverage. HRA currently offsets the out of
pocket costs that the employees experience with the Teamster Health Plan.
Radzak expressed that the members are very passionate about retaining the Teamster Health Plan
and HRA. He stated that several employees will leave employment if the insurance changes.
Currently there are 3 single employees that would save on premiums with the state plan. For the
others, there would be an additional premium equivalent to approximately 30 cents per hour.
Lori Skaj expressed that referrals are typically not approved if another provider is available in
the network.
Reports
a) Human Resources Report: Motion Milanowski, Strand to receive the Human
Resources report and place on file. Motion Carried (3-0)
Motion Milanowski, Strand to enter into closed session pursuant to Wisconsin Statutes §19.85(1)
(c) Considering employment, promotion, compensation or performance evaluation data of any
public employee over which the governmental body has jurisdiction or exercises responsibility
and (e) Deliberating or negotiating the purchasing of public properties, the investing of public
funds, or conducting other specified public business, whenever competitive or bargaining
reasons require a closed session. Discussion and Possible action Regarding: Approval of July 7,
2022 Closed Session Minutes, Strategy Regarding Union Negotiations, and WPPA Union
Negotiations. Motion Carried (3-0) Entered closed session at 5:49 pm.
Motion Milanowski, Strand to return to open session at 6:30pm
Explanation of the Social Worker Tech position. This position to be placed on the next agenda
for formal approval. Consensus is support for the position.
Meeting adjourned at 6:35pm.
Minutes respectfully submitted by Kristine Kavajecz
BAYFIELD COUNTY
STAFFING CHANGES
ACTUAL CHANGES IN 2022
&
PROPOSED CHANGES IN 2023
2022 Staffing Additions: Approx. 10.75 FTE
Full-Time Assistant Zoning Administrator
Full-Time Deputy Sheriff
Full-Time Jailer, Sheriff
Full-Time Recreation Specialist, Forestry
Full-Time CCS Service Facilitator, Human Services
Full-Time Youth Support and Services Coordinator, Human Services
Full-Time Economic Support Specialist, Human Services
Full-Time Aquatic Invasive Species Technician (was formerly contracted employee)
Part-Time Addressing Specialist
Full-Time CCO (converted PT employee to FT rather than hiring 2 PT)
Two Part-Time Meal Delivery Drivers
Full-Time Cook (was part-time)
Full-Time Clerk of Court (converted PT employee to FT rather than hiring 2 PT)
District Attorney Clerk .25 temporary increase
Nurse Supervisor position (wage increase only)
PT Summer IT Intern
2023 Additional Staffing Requests (5.77 fte):
1.0fte Information Technology Department: The IT Department is requesting an additional Full-
Time Network Administrator.
1.5fte Highway Department: The Highway Department is requesting three (3) Part-Time
Patrol positions that could be used as additional staff for special projects, assisting other
departments such as Forestry, and to fill-in when regular staff are unable to work, such as
injuries, illnesses, or vacations. The county has utilized up to seven (7) summer seasonal staff in
the past. These staffers would work approximately six months out of the year.
1.0fte Health: Full-Time Public Health Nurse, primarily responsible for the Reproductive
Health Program.
.5 fte District Attorney Office: Full-Time Clerk increase from half-time to full-time (1950
hours) for 2023. This position was temporarily approved for an increase in hours in 2022 from
half -time to 75% time.
.5 fte. Maintenance Cleaning Person: Full-Time Cleaning Person was originally hired for half-
time. She has been working 87% time (35 hours per week) since the beginning of the pandemic.
The proposal is to make this a permanent full-time position at 40 hours per week.
.06 fte: Emergency Management: The Support staff position was previously a full-time position
combined with the Veteran’s Service Office. This position is proposed to be separated from the
Veteran’s Service office and is proposed to be budgeted at 20 hours per week.
.25 fte. Veteran’s Service Office: The Support staff position was previously a full-time position
combined with the Emergency Management Office. This position is proposed to be separated
from the Emergency Management office and is proposed to be budgeted at 75% time or
approximately 28.125 hours per week. This would be an increase of 487.5 hours per year. At
75%, the position would be eligible for all benefits.
.5fte. Sheriff: Full Time Clerk Position is currently half-time.
.23fte Zoning: The Planning and Zoning Office is requesting a seasonal Intern to assist with
seasonal work-load during the busy summer months.
.23fte Forestry: Forestry and Parks is requesting a seasonal Intern to assist with park/yurt/trails
and special projects over the summer.
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++681.37
Department 01 - County Board 49,519.00 .00 49,519.00 7,654.41 .00 32,886.08 16,632.92 66 29,951.79
Department 02 - Clerk of Courts 346,277.00 .00 346,277.00 38,817.60 .00 196,530.98 149,746.02 57 200,402.76
Department 04 - Criminal Justice 155,472.00 .00 155,472.00 17,923.37 .00 92,696.74 62,775.26 60 79,662.45
Department 06 - Coroner 15,031.00 .00 15,031.00 2,179.64 .00 7,776.43 7,254.57 52 7,266.38
Department 07 - Administrator 291,164.00 .00 291,164.00 33,422.91 .00 167,786.73 123,377.27 58 166,413.36
Department 08 - District Attorney 167,641.00 .00 167,641.00 20,775.80 .00 98,727.38 68,913.62 59 96,544.40
Department 09 - Child Support 218,283.00 .00 218,283.00 23,701.01 .00 116,129.61 102,153.39 53 110,552.32
Department 10 - County Clerk 355,205.00 .00 355,205.00 40,143.66 .00 204,051.73 151,153.27 57 204,283.71
Department 12 - Treasurer 155,144.00 .00 155,144.00 15,486.59 .00 73,387.31 81,756.69 47 91,312.61
Department 13 - Land Records 406,031.00 .00 406,031.00 44,353.25 .00 223,536.27 182,494.73 55 232,128.40
Department 14 - Court House 269,642.00 .00 269,642.00 28,929.94 .00 151,611.16 118,030.84 56 144,404.29
Department 15 - Register of Deeds 159,208.00 .00 159,208.00 18,106.21 .00 91,853.41 67,354.59 58 85,518.13
Department 17 - Sheriff 3,868,112.00 .00 3,868,112.00 411,246.70 .00 1,981,286.59 1,886,825.41 51 2,092,916.81
Department 18 - Emergency Management 107,323.00 .00 107,323.00 12,863.47 .00 63,644.38 43,678.62 59 85,229.09
Department 19 - Veteran's Services 107,498.00 .00 107,498.00 12,627.02 .00 59,417.99 48,080.01 55 52,263.83
Department 20 - Health 780,246.00 .00 780,246.00 89,029.29 .00 464,106.81 316,139.19 59 405,698.80
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 197,877.00 .00 197,877.00 25,803.48 .00 99,904.93 97,972.07 50 94,083.65
Department 25 - UW Extension 95,121.00 .00 95,121.00 10,520.33 .00 49,764.15 45,356.85 52 52,890.10
Department 26 - Zoning 379,748.00 .00 379,748.00 48,311.52 .00 225,357.80 154,390.20 59 218,859.74
Department 28 - Land Conservation 267,185.00 .00 267,185.00 56,639.11 .00 203,290.57 63,894.43 76 163,830.85
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 310,296.00 .00 310,296.00 36,044.00 .00 177,796.82 132,499.18 57 174,421.71
Department 34 - Forestry 1,000,277.00 .00 1,000,277.00 108,144.61 .00 536,416.15 463,860.85 54 515,744.44
EXPENSE TOTALS $9,702,300.00 $0.00 $9,702,300.00 $1,102,723.92 $0.00 $5,317,960.02 $4,384,339.98 55%$5,305,060.99
Fund 100 - General Totals
EXPENSE TOTALS 9,702,300.00 .00 9,702,300.00 1,102,723.92 .00 5,317,960.02 4,384,339.98 55%5,305,060.99
Fund 100 - General Totals ($9,702,300.00)$0.00 ($9,702,300.00)($1,102,723.92)$0.00 ($5,317,960.02)($4,384,339.98)($5,305,060.99)
Fund 235 - Human Services
EXPENSE
Department 00 - General Fund .00 .00 .00 442.74 .00 740.09 (740.09)+++1,305.70
Department 47 - Behavioral Health & Community 219,012.00 .00 219,012.00 31,749.53 .00 138,585.73 80,426.27 63 133,757.52
Department 48 - Community Support Program (CSP)1,671.00 .00 1,671.00 248.05 .00 248.05 1,422.95 15 .00
Department 51 - Regional Crisis Initiative 3,850.00 .00 3,850.00 .00 .00 .00 3,850.00 0 .00
Department 52 - AMSO 581,919.00 .00 581,919.00 61,949.24 .00 313,907.38 268,011.62 54 361,500.62
Department 53 - Family Services 1,530,919.00 .00 1,530,919.00 58,840.83 .00 306,345.45 1,224,573.55 20 324,247.54
Department 54 - Economic Support 395,440.00 .00 395,440.00 42,882.38 .00 190,847.36 204,592.64 48 229,803.19
Run by Paige Terry on 08/11/2022 09:17:26 AM Page 1 of 2
Personnel Financial Through July 31, 2022
Through 07/31/22
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 235 - Human Services
EXPENSE
Department 55 - Aging and Disabilities 151,883.00 .00 151,883.00 35,756.59 .00 166,032.43 (14,149.43)109 186,828.74
Department 56 - GWAAR 277,326.00 .00 277,326.00 24,680.99 .00 130,898.48 146,427.52 47 145,077.03
Department 58 - ADRC-Bayfield Co 114,659.00 .00 114,659.00 10,580.90 .00 58,319.84 56,339.16 51 58,869.13
Department 59 - ADRC-North 115,346.00 .00 115,346.00 12,486.00 .00 65,536.30 49,809.70 57 67,080.82
EXPENSE TOTALS $3,392,025.00 $0.00 $3,392,025.00 $279,617.25 $0.00 $1,371,461.11 $2,020,563.89 40%$1,508,470.29
Fund 235 - Human Services Totals
EXPENSE TOTALS 3,392,025.00 .00 3,392,025.00 279,617.25 .00 1,371,461.11 2,020,563.89 40%1,508,470.29
Fund 235 - Human Services Totals ($3,392,025.00)$0.00 ($3,392,025.00)($279,617.25)$0.00 ($1,371,461.11)($2,020,563.89)($1,508,470.29)
Fund 276 - American Rescue Plan 2021 Grant
EXPENSE
Department 20 - Health 53,645.00 (41,000.00)12,645.00 .00 .00 2,671.87 9,973.13 21 .00
Department 56 - GWAAR 90,000.00 .00 90,000.00 6,639.37 .00 33,028.43 56,971.57 37 .00
EXPENSE TOTALS $143,645.00 ($41,000.00)$102,645.00 $6,639.37 $0.00 $35,700.30 $66,944.70 35%$0.00
Fund 276 - American Rescue Plan 2021 Grant Totals
EXPENSE TOTALS 143,645.00 (41,000.00)102,645.00 6,639.37 .00 35,700.30 66,944.70 35%.00
Fund 276 - American Rescue Plan 2021 Grant Totals ($143,645.00)$41,000.00 ($102,645.00)($6,639.37)$0.00 ($35,700.30)($66,944.70)$0.00
Fund 710 - Highway
EXPENSE
Department 71 - Highway Dept 2,312,561.00 .00 2,312,561.00 257,706.21 .00 1,357,715.33 954,845.67 59 1,263,744.87
EXPENSE TOTALS $2,312,561.00 $0.00 $2,312,561.00 $257,706.21 $0.00 $1,357,715.33 $954,845.67 59%$1,263,744.87
Fund 710 - Highway Totals
EXPENSE TOTALS 2,312,561.00 .00 2,312,561.00 257,706.21 .00 1,357,715.33 954,845.67 59%1,263,744.87
Fund 710 - Highway Totals ($2,312,561.00)$0.00 ($2,312,561.00)($257,706.21)$0.00 ($1,357,715.33)($954,845.67)($1,263,744.87)
Grand Totals
EXPENSE TOTALS 15,550,531.00 (41,000.00)15,509,531.00 1,646,686.75 .00 8,082,836.76 7,426,694.24 52%8,077,276.15
Grand Totals ($15,550,531.00)$41,000.00 ($15,509,531.00)($1,646,686.75)$0.00 ($8,082,836.76)($7,426,694.24)($8,077,276.15)
Run by Paige Terry on 08/11/2022 09:17:26 AM Page 2 of 2
Personnel Financial Through July 31, 2022
Through 07/31/22
Prior Fiscal Year Activity Included
Summary Listing