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Home My WebLink AboutPersonnel Committee - Agenda - 9/29/2022 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Paige Terry, Clerk BAYFIELD COUNTY PERSONNEL COMMITTEE MEETING Brett Rondeau, Chair Fred Strand Mary Dougherty, Vice-Chair Dennis Pocernich Marty Milanowski Dear County Board Members: This letter is written to inform you of the Bayfield County Personnel Committee Meeting scheduled for 2:00pm Thursday, September 29, 2022. This meeting will be held Remotely and In Person at the Bayfield County Board Room, Bayfield County Courthouse, Washburn, WI. Supervisors and the public will be able to participate in the Meeting via voice either by using the internet link or phone number below. Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 262 781 295 12 Passcode: yMtp4B Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,754134695# United States, Eau Claire Phone Conference ID: 754 134 695# Find a local number | Reset PIN Learn More | Meeting options Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access questions prior to the meeting. During the meeting if you have connection issues please email mark.abeles-allison@bayfieldcounty.wi.gov Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA 1. Call to order 2. Public Comment 3. Discussion and Possible Action Regarding Approval of Minutes of August 18, 2022 4. The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible action Regarding: i. Approve Closed Session Minutes ii. WPPA Union Negotiations 5. Discussion and Possible Action Regarding WPPA Union Negotiations 6. Discussion and Possible Action regarding flexible benefits administrator 7. Discussion and Possible Action regarding flexible benefits plan and design changes. 8. Reports a) Personnel Financial Report as of August 31, 2022 Should you have any questions in the meantime, please do not hesitate to contact the County Administrator’s Office at 715 373-6181, mark.abeles- allison@bayfieldcounty.wi.gov Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator MAA/kak Enc. Any person planning to attend a Bayfield County meeting that has a disability requiring special accommodations should contact 373-6100, 24-hours before the scheduled meeting, so appropriate arrangements can be made. cc: Ms. Lynn Divine, Bayfield County Clerk Bayfield County Board of Supervisors The Daily Press, via email Minutes of the Bayfield County Personnel Committee Meeting 1:30 PM, August 18, 2022 Meeting was Held Remotely through Microsoft Teams and In Person in the Emergency Operations Center Members Present: Fred Strand, Marty Milanowski, Brett Rondeau Mary Dougherty, Dennis Pocernich Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human Resources Director, Andy Runice (portion of closed session), Rich Burghaus, Chris Benton, Dave Renz, Dave Dawson Meeting called to order at 1:30pm by Chairman Rondeau Motion Milanowski, Strand to approve minutes of the July 28, 2022 Personnel Committee meeting. Motion Carried (5-0) Motion Milanowski, Strand to enter into closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible action Regarding: i. Approve Closed Session Minutes ii. Strategy Regarding Union Negotiations iii. WPPA Union Negotiations iv. 2023 Reclassification Requests & Human Services Social Worker Motion Carried (5-0) Entered closed session at 1:32pm. Motion Milanowski, Strand to return to open session. Motion Carried (5-0) Returned to open session at 3:49pm. Vacation Carry-Over duration, extension from three months to six months: Motion Strand, Dougherty to approve use of carry-over vacation for up to six months. Motion Carried (5-0) Reports a) New Position Requests, Budget 2023: List was reviewed. b) Personnel Financial Report as of July 31, 2022: Very close to the same expense as this time last year. Figures are starting to rise due to recent filling of vacant positions. Meeting adjourned at 3:55pm. Minutes respectfully submitted by Kristine Kavajecz Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++681.37 Department 01 - County Board 49,519.00 .00 49,519.00 4,249.27 .00 37,135.35 12,383.65 75 33,690.57 Department 02 - Clerk of Courts 346,277.00 .00 346,277.00 30,000.17 .00 226,531.15 119,745.85 65 228,102.59 Department 04 - Criminal Justice 155,472.00 .00 155,472.00 12,721.81 .00 105,418.55 50,053.45 68 93,127.19 Department 06 - Coroner 15,031.00 .00 15,031.00 538.07 .00 8,314.50 6,716.50 55 7,793.87 Department 07 - Administrator 291,164.00 .00 291,164.00 23,686.23 .00 191,472.96 99,691.04 66 189,432.57 Department 08 - District Attorney 167,641.00 .00 167,641.00 14,665.05 .00 113,392.43 54,248.57 68 109,640.73 Department 09 - Child Support 218,283.00 .00 218,283.00 16,928.51 .00 133,058.12 85,224.88 61 125,824.59 Department 10 - County Clerk 355,205.00 .00 355,205.00 28,381.96 .00 232,433.69 122,771.31 65 232,389.49 Department 12 - Treasurer 155,144.00 .00 155,144.00 10,784.66 .00 84,171.97 70,972.03 54 103,836.01 Department 13 - Land Records 406,031.00 .00 406,031.00 31,415.06 .00 254,951.33 151,079.67 63 262,863.84 Department 14 - Court House 269,642.00 .00 269,642.00 20,310.36 .00 171,921.52 97,720.48 64 164,366.67 Department 15 - Register of Deeds 159,208.00 .00 159,208.00 12,583.21 .00 104,436.62 54,771.38 66 97,949.53 Department 17 - Sheriff 3,868,112.00 .00 3,868,112.00 281,748.46 .00 2,263,035.05 1,605,076.95 59 2,378,139.82 Department 18 - Emergency Management 107,323.00 .00 107,323.00 9,134.54 .00 72,778.92 34,544.08 68 93,729.74 Department 19 - Veteran's Services 107,498.00 .00 107,498.00 8,352.55 .00 67,770.54 39,727.46 63 59,766.81 Department 20 - Health 780,246.00 .00 780,246.00 68,567.62 .00 532,498.23 247,747.77 68 470,902.93 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 197,877.00 .00 197,877.00 27,954.56 .00 127,859.49 70,017.51 65 119,375.50 Department 25 - UW Extension 95,121.00 .00 95,121.00 7,358.04 .00 57,122.19 37,998.81 60 61,360.53 Department 26 - Zoning 379,748.00 .00 379,748.00 35,287.64 .00 260,645.44 119,102.56 69 249,375.41 Department 28 - Land Conservation 267,185.00 .00 267,185.00 36,541.27 .00 239,831.84 27,353.16 90 191,709.77 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 310,296.00 .00 310,296.00 25,041.18 .00 202,838.00 107,458.00 65 198,510.84 Department 34 - Forestry 1,000,277.00 .00 1,000,277.00 78,435.97 .00 614,852.12 385,424.88 61 586,585.85 EXPENSE TOTALS $9,702,300.00 $0.00 $9,702,300.00 $784,686.19 $0.00 $6,102,470.01 $3,599,829.99 63%$6,059,156.22 Fund 100 - General Totals EXPENSE TOTALS 9,702,300.00 .00 9,702,300.00 784,686.19 .00 6,102,470.01 3,599,829.99 63%6,059,156.22 Fund 100 - General Totals ($9,702,300.00)$0.00 ($9,702,300.00)($784,686.19)$0.00 ($6,102,470.01)($3,599,829.99)($6,059,156.22) Fund 235 - Human Services EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 740.09 (740.09)+++1,516.51 Department 47 - Behavioral Health & Community 219,012.00 .00 219,012.00 23,647.92 .00 162,233.65 56,778.35 74 150,806.39 Department 48 - Community Support Program (CSP)1,671.00 .00 1,671.00 .00 .00 248.05 1,422.95 15 .00 Department 51 - Regional Crisis Initiative 3,850.00 .00 3,850.00 .00 .00 .00 3,850.00 0 .00 Department 52 - AMSO 581,919.00 .00 581,919.00 44,795.21 .00 358,702.59 223,216.41 62 403,403.82 Department 53 - Family Services 1,530,919.00 .00 1,530,919.00 39,665.94 .00 346,011.39 1,184,907.61 23 364,373.43 Department 54 - Economic Support 395,440.00 .00 395,440.00 29,760.45 .00 220,607.81 174,832.19 56 256,803.75 Run by Paige Terry on 09/19/2022 08:27:02 AM Page 1 of 2 Personnel Financial Through August 31, 2022 Through 08/31/22 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services EXPENSE Department 55 - Aging and Disabilities 151,883.00 .00 151,883.00 17,030.80 .00 183,063.23 (31,180.23)121 202,181.38 Department 56 - GWAAR 277,326.00 .00 277,326.00 22,810.20 .00 153,708.68 123,617.32 55 170,134.62 Department 58 - ADRC-Bayfield Co 114,659.00 .00 114,659.00 12,217.02 .00 70,536.86 44,122.14 62 70,854.15 Department 59 - ADRC-North 115,346.00 .00 115,346.00 9,167.64 .00 74,703.94 40,642.06 65 76,424.97 EXPENSE TOTALS $3,392,025.00 $0.00 $3,392,025.00 $199,095.18 $0.00 $1,570,556.29 $1,821,468.71 46%$1,696,499.02 Fund 235 - Human Services Totals EXPENSE TOTALS 3,392,025.00 .00 3,392,025.00 199,095.18 .00 1,570,556.29 1,821,468.71 46%1,696,499.02 Fund 235 - Human Services Totals ($3,392,025.00)$0.00 ($3,392,025.00)($199,095.18)$0.00 ($1,570,556.29)($1,821,468.71)($1,696,499.02) Fund 276 - American Rescue Plan 2021 Grant EXPENSE Department 20 - Health 53,645.00 (41,000.00)12,645.00 .00 .00 2,671.87 9,973.13 21 2,180.22 Department 56 - GWAAR 90,000.00 .00 90,000.00 4,653.98 .00 37,682.41 52,317.59 42 .00 EXPENSE TOTALS $143,645.00 ($41,000.00)$102,645.00 $4,653.98 $0.00 $40,354.28 $62,290.72 39%$2,180.22 Fund 276 - American Rescue Plan 2021 Grant Totals EXPENSE TOTALS 143,645.00 (41,000.00)102,645.00 4,653.98 .00 40,354.28 62,290.72 39%2,180.22 Fund 276 - American Rescue Plan 2021 Grant Totals ($143,645.00)$41,000.00 ($102,645.00)($4,653.98)$0.00 ($40,354.28)($62,290.72)($2,180.22) Fund 710 - Highway EXPENSE Department 71 - Highway Dept 2,312,561.00 .00 2,312,561.00 174,628.69 .00 1,526,133.16 786,427.84 66 1,411,830.77 EXPENSE TOTALS $2,312,561.00 $0.00 $2,312,561.00 $174,628.69 $0.00 $1,526,133.16 $786,427.84 66%$1,411,830.77 Fund 710 - Highway Totals EXPENSE TOTALS 2,312,561.00 .00 2,312,561.00 174,628.69 .00 1,526,133.16 786,427.84 66%1,411,830.77 Fund 710 - Highway Totals ($2,312,561.00)$0.00 ($2,312,561.00)($174,628.69)$0.00 ($1,526,133.16)($786,427.84)($1,411,830.77) Grand Totals EXPENSE TOTALS 15,550,531.00 (41,000.00)15,509,531.00 1,163,064.04 .00 9,239,513.74 6,270,017.26 60%9,169,666.23 Grand Totals ($15,550,531.00)$41,000.00 ($15,509,531.00)($1,163,064.04)$0.00 ($9,239,513.74)($6,270,017.26)($9,169,666.23) Run by Paige Terry on 09/19/2022 08:27:02 AM Page 2 of 2 Personnel Financial Through August 31, 2022 Through 08/31/22 Prior Fiscal Year Activity Included Summary Listing