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HomeMy WebLinkAboutPersonnel Committee - Agenda - 11/2/2023 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Paige Terry, Clerk BAYFIELD COUNTY PERSONNEL COMMITTEE MEETING Brett Rondeau, Chair Fred Strand Mary Dougherty, Vice-Chair Dennis Pocernich Marty Milanowski Dear County Board Members: This letter is written to inform you of the Bayfield County Personnel Committee Meeting scheduled for 4:00pm-6:00 Thursday, November 2, 2023. This meeting will be held Remotely and In Person at the Bayfield County Board Room, Bayfield County Courthouse, Washburn, WI. Supervisors and the public will be able to participate in the Meeting via voice either by using the internet link or phone number below. Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 283 007 269 673 Passcode: njh3rF Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,339068443# United States, Eau Claire Phone Conference ID: 339 068 443# Find a local number | Reset PIN Learn More | Meeting options Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access questions prior to the meeting. During the meeting if you have connection issues please email mark.abeles-allison@bayfieldcounty.wi.gov Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA 1. Call to Order 2. Public Comment 3. Discussion and Possible Action Regarding Approval of Minutes of August 9, 2023 4. Discussion Regarding Uniform Pay Policy 5. Discussion and Possible Action Regarding Health Insurance Work Requirements 6. Discussion and Possible Action Regarding 2025 Wellness Benefit 7. Discussion and Possible Action, County Surveyor Position 8. Reports a. Jailer Protective Status, Act 4 Report and Update b. Personnel Financial Report as of October 31, 2023 c. Human Resources Report 9. The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible action Regarding: i. Negotiations with Teamsters Local 346; 4:45 pm. ii. Approve Closed Session Minutes of August 9, 2023 iii. Reclassification Request-CCS Service Facilitator/SAC-IT Should you have any questions in the meantime, please do not hesitate to contact the County Administrator’s Office at 715 373-6181, mark.abeles- allison@bayfieldcounty.wi.gov Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator MAA/kak Enc. Any person planning to attend a Bayfield County meeting that has a disability requiring special accommodations should contact 373-6100, 24-hours before the scheduled meeting, so appropriate arrangements can be made. cc: Ms. Lynn Divine, Bayfield County Clerk Bayfield County Board of Supervisors The Daily Press, via email Personnel Committee Narrative, November 2, 2023 Item 4: The 2024 budget included two requests for boot funds in the Land Conservation and Planning and Zoning Departments. Neither were included in the budget. The county’s current policy states: Highway Department Shop and Patrol Staff, Courthouse Maintenance Staff, and Forestry Department employees shall receive a clothing allowance of two hundred seventy dollars ($270.00) per year upon submission of receipts to the County. Sheriff's Office staff utilize a quartermaster system for uniform purchases. The policy is defined in a separate document. The Sheriff shall budget two hundred dollars ($200.00) per year for each cook as a clothing allowance, which shall be administered by the Sheriff. We surveyed other counties regarding Land Conservation and Planning and Zoning. • 34 counties responded. • 24 do not provide boot/shoe allowances. • 10 reported that they provide allowances for boots/safety shoes (4 General allowances, 6 for positions requiring safety shoes per OSHA standards such as for inspection of non- metallic mines, not a function of BC Land Conservation). OSHA CFR 1910.136(a) Foot Protection: General requirements. The employer shall ensure that each affected employee uses protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, or when the use of protective footwear will protect the affected employee from an electrical hazard, such as a static-discharge or electric-shock hazard, that remains after the employer takes other necessary protective measures. Current BC policies do not require safety shoes. Financial Impact: Land Conservation: 3-5 employees. Zoning: 4 employees Recommendation: No modification to the existing policy. Item 5: County policy is that employees must work/be in pay status 10 days per month to qualify for county paid health insurance. County health insurers do not have this same policy. The county’s current policy states: 3.13.4 To be eligible for the county’s monthly contribution toward insurance premiums, the employee must work their assigned schedule or be on paid leave for at least ten (10) work days that month. If an employee resigns, retires or is terminated and they have not or will not achieve 10 paid workdays, they are responsible for the full premium for health insurance (county and employee share). We have run into several instances of employees resigning, being terminated, or wanting to retire, but do not meet the 10-work day requirement for county contribution to health insurance. The employee cannot cancel the insurance, so they are required to pay the full premium for the month. This causes issues for the employee and payroll. Employees are not eligible for insurance initially until they complete one full calendar month of employment. Premiums are paid one month in advance. Options: 1. Eliminate policy 2. Reduce county insurance share for employees in pay status less than 10 days in a month. (ie: instead of the county paying 88% county could pay 50% in these very specific situations). 3. Other Item 6: Bayfield County offers a Wellness Program that provides for up to a 5% incentive (decrease) of Health Insurance premiums. (2.5% for employee, 2.5% for spouse, 5% single). This is a popular program that most all employee participate in. At present 139 County employees take the State Health Plan and approximately 95% of these employees participate in the county wellness plan. Bayfield County offers two Local Deductible Health Plans, one includes Uniform Dental. State guidelines stipulate a maximum employer contribution of 88%. Bayfield County’s contribution is 83% if employees do NOT participate in wellness and 88% if they do. This dual percentage will not be supported in the future. Employees currently pay the full premium for the Dental portion of the P014 plan. The State will be implementing a new on-line benefits enrollment system in 2024 for 2025 benefits. The ETF system is required to have an unchanging percentage contribution of the State plans. In addition, the percentage must be in whole percents, ie: 2.5% not allowed. The current BC policy is contrary to both of these new requirements. The new online ETF system will not be able to accommodate, nor allow, the current practice used by Bayfield County. There are three main issues that cannot be accommodated: 1) Employee being responsible for the dental share of the P014 plan (At present dental is voluntary, employee decision and employee paid). 2) The wellness incentive (health insurance premium reduction). 3) Half percents In order to use the new ETF on-line system, Bayfield County will need to modify our methodology for calculating & allocating health insurance premium incentives. Several alternatives are being considered. These include: 1. Can we make a payment to employees, equivalent to the 5% wellness incentive another way, ie on payroll 2. Provide an incentive, equal to the 5%, to be used for other payroll deduct benefits. 3. Other We are continuing to evaluate and will have feedback at the meeting. Supporting information: This is what the wellness incentive looks like for an employee that receives the full 5% premium incentive: STATE HEALTH INSURANCE EMPLOYEE SHARE 2024 Regular Monthly Premium Monthly Premium with Incentive Monthly Premium Savings Annual Premium Savings Single $161. $114. $47. $570. Family $397. $280. $116. $1,403. STATE HEALTH INSURANCE EMPLOYER SHARE 2024 Regular Monthly Premium Monthly Premium with Incentive Monthly Incentive Cost Annual Incentive Cost Single $788. $836. $47. $570. Family $1,941. $2,058. $116. $1,403. There are currently 60 employees in the single plan and 79 in the family plan. We don’t need to make a decision today, however, employees need to be aware as this will impact them in 2025. We are continuing to work on this. Item 7: Bayfield County has had a position of Surveyor Tech together with a separate contract for County Surveyor Services. Our Survey Tech is now eligible to be appointed as a Surveyor. We do not have this position in our wage classification sheet. We will have recommendations at the meeting. Item 8: Reports a. The County shared the attached information with all jailers regarding Act 4. Act 4 allows jailers to pay for “protective” coverage on their own. Protective means retirement eligibility at age 50 and additional duty disability coverage. The Sheriff’s Committee met and listened to proposals to increase jailer wages to cover a portion of the added cost to jailers for this coverage. Attached in the packet are materials shared. b. Personnel Financial Report as of August 31, 2023: i. General Fund: 79%, up $844k from last year ii. Human Services: 70%, up $200k from last year iii. Highway: 76%, virtually even with last year. c. Human Resources Report as of September 30, 2023 Minutes of the Bayfield County Personnel Committee Meeting 4:00 PM, August 9, 2023 Meeting was Held In Person in the County Board Room and virtually Members Present: Marty Milanowski, Mary Dougherty, Dennis Pocernich, Brett Rondeau, Fred Strand Excused: Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human Resources Director, Kim Mattson-Accountant, Kevin Johnson-Veteran Services Officer, Elizabeth Skulan-Human Services Director, Lynn Divine-County Clerk, Meeting called to order at 4:00pm by Chairman Rondeau Public Comment: None Approval of Minutes of July 6, 2023: Motion Milanowski, Dougherty to approve minutes of the July 6, 2023 Personnel Committee meeting. Motion Carried (5-0) Request to Increase Veteran Benefits Specialist Position to Full-Time: CVSO Johnson provided request to increase the Veteran Benefit Specialist position to Full-Time. Abeles-Allison reviewed the staffing history in the department. Position has transitioned from a half-time Clerk position to a Half-Time Veteran Benefit Specialist position, increased to a ¾ time Veteran Benefit Specialist position in 2023. Kavajecz reviewed comparable population, veterans and staffing levels of comparable counties. Motion Milanowski, Dougherty to increase the Veteran Benefit Specialist position to Full-time effective with the new hire. Committee asked what the cost impact would be to increase the position to full-time and where the funds would come from. Estimated cost of approximately $15,000. Johnson reported that the department will be receiving some additional funding. Motion Carried (5-0) Effective with the new hire. 2024 Budget Requests for New Staffing: Abeles-Allison reported that the Sheriff’s Office has made a request for an additional Deputy Sheriff and a Recreation Deputy for 2024. Request from the committee to have a detailed listing of proposed new positions and staffing increases for 2024 as part of the budget process. Reports a. Personnel Financial Report as of July 31, 2023: Currently within budget for Personnel expenses through July 2023. b. Human Resources Report: Reviewed the report provided. Motion Milanowski, Pocernich to enter into closed session pursuant to Wisconsin Statutes §19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Approve Closed Session Minutes of July 6, 2023, Reclassification Request-CCS Service Facilitator/Substance Abuse Counselor. Motion Carried 5-0) Entered closed session at 4:32pm. Skulan was permitted to remain in the closed session. Motion Milanowski, Pocernich to return to open session. Motion Carried (5-0). Returned to open session at 4:37pm. Meeting adjourned at 4:37pm. Minutes respectfully submitted by Kristine Kavajecz Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Paige Terry, Clerk TO: Bayfield County Jail Staff FROM: Kristine Kavajecz, Human Resources Director DATE: October 13, 2023 RE: Wisconsin Act 4 Informational meetings regarding Act 4 will be held at 1:30pm on Thursday, October 19 and Friday, October 20 in the EOC. Spouses are welcome to attend. This memo is intended to provide details about Wisconsin Act 4 in advance of the meetings in order for you to review the information and prepare any questions. Here are a couple of links that provide further details: Wisconsin Act 4 Legislation Wisconsin Act 4 ETF Web Page Due to 2023 Wisconsin Act 4, county correctional officers (jailers) who are categorized as General Occupation employees will become Protective Occupation employees as of January 1, 2024, under the Wisconsin Retirement System, unless they opt out. County jailers who become protective occupation employees will pay all increased costs of being a protective occupation employee. DECISION: You are impacted by this law and need to decide: • Do you want to continue as a General occupation employee? Or • Do you want to become a Protective occupation employee? You must submit your decision by March 1, 2024. If you do not submit a decision to Bayfield County, you will automatically be recategorized as a Protective occupation jailer. Your decision is permanent. After the deadline to make your decision has passed, or once you submit your election form, you cannot change your employment category while employed with Bayfield County. Note that Protective Status deductions will begin effective January 1, 2024. If you wish to Opt Out of Protective Occupation Jailer status, please submit your Opt Out Form prior to January 1 to avoid these deductions even though you technically have until March 1, 2024 to do so. If you do not submit the Opt Out Form prior to January 1 and then you later submit the Opt Out Form prior to March 1, you will be refunded for the Protective Occupation contribution that were deducted during this timeframe. IE..you will be considered a General Occupation employee retroactive to January 1, 2024. IMPACTS OF BECOMING AN ACT 4 PROTECTIVE OCCUPATION JAILER: Take-Home Pay Your take-home pay will decrease: • You will contribute more money towards your WRS retirement benefit. o Protective occupation employees due to Act 4 will contribute 14.3% of their salary to their WRS retirement benefit in 2024. o General employees will contribute 6.9% of their salary to their WRS retirement benefit in 2024. o Rates vary by year, see the WRS Contribution Rates video to learn how rates are determined. • You will also pay a premium for the Duty Disability Insurance Program, which is an income replacement program for protective occupation participants. o In 2024, the premium for Duty Disability Insurance is .15% of your salary. o Rates vary from year to year. 2024 General Employee Act 4 Protective Jailer Employee Contribution 6.9% 14.45% (14.3% WRS, .15% Duty Disability) Employer Contribution 6.9% 6.9% Total Contribution 13.8% 21.35% A Take-Home Pay Estimate Calculator will be available to assist you in calculating the impact on your paycheck. TAXES As a General Occupation Jailer, the employee share of WRS contributions is contributed PRE-tax. This means that you are not paying taxes on the WRS contribution amount. You will pay taxes on your WRS contributions when you are paid during retirement. As a Protective Occupation Jailer ALL contributions (14.45%) will be made on a POST- tax basis. This means that you will pay taxes on these contributions now, but will not pay taxes on these contributions when you receive them during retirement. WHAT DOES IT MEAN TO HAVE PROTECTIVE RETIREMENT STATUS?: Retirement Age General Occupation employees may retire at age 55. FULL retirement age is 65 (or 57 with 30 years of service) Protective Occupation employees may retire at age 50. FULL retirement age is 54 (or 53 with 25 years of service) Note that when you retire under Protective Service, you will only be able to access your contributions that were made once you became a protective status employee. You will not be able to access the General Status contributions until you meet the General Status years of service requirements. Duty Disability Insurance The Duty Disability Insurance Program is an income replacement program. Duty disability benefits may be payable to protective occupation participants if you have been injured while performing your duties or contracted a disease due to your occupation. The disability must be work-related, permanent and cause: • A permanent reduction in your pay or position. • A permanent assignment to light duty. • Retirement. • An adverse effect on your promotional opportunities if your employer rules, ordinances, policies, or written agreements specifically prohibit promotion because of the disability. The Duty Disability Insurance Program provides a lifetime disability benefit under Wis. Stat. § 40.65. If you die as a result of the injury or disease, your surviving spouse or children may be entitled to benefits. The Department of Employee Trust Funds administers this disability benefit. It is similar to workers’ compensation benefits that the Department of Workforce Development administers. See the Duty Disability and Survivor Benefits (ET-5103) brochure for more information. Duty disability payment is 75% of your gross monthly salary. The benefit is reduced by any unemployment, Social Security benefit, worker’s compensation, WRS benefit or other earnings. Duty disability payments are non-taxable. General employees are not eligible for the Duty Disability Insurance Program. General employees injured on the job are protected by Worker’s Compensation and are also eligible for Disability Retirement benefits through ETF. TO DO: Complete the Protective Status Election Form, preferably by January 1, 2024. Return the form to the Human Resources Office. GENERAL PROTECTIVE WRS Contribution 6.9% 14.3% Duty Disability Premium Contribution 0 .15% Minimum Retirement Age 55 50 WRS Contribution Tax Pre-tax Post-Tax Duty Disability Coverage Available No Yes Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 01 - County Board 55,100.00 .00 55,100.00 6,430.03 .00 48,735.86 6,364.14 88 48,569.04 Department 02 - Clerk of Courts 358,582.00 .00 358,582.00 28,598.07 .00 301,361.03 57,220.97 84 281,469.42 Department 04 - Criminal Justice 175,782.00 .00 175,782.00 13,898.24 .00 141,160.85 34,621.15 80 130,859.86 Department 06 - Coroner 16,894.00 .00 16,894.00 877.18 .00 12,487.80 4,406.20 74 10,790.12 Department 07 - Administrator 330,224.00 .00 330,224.00 40,590.58 .00 300,985.20 29,238.80 91 239,168.41 Department 08 - District Attorney 198,850.00 .00 198,850.00 15,705.24 .00 158,354.27 40,495.73 80 142,153.11 Department 09 - Child Support 259,540.00 .00 259,540.00 18,910.42 .00 190,275.44 69,264.56 73 166,915.11 Department 10 - County Clerk 393,580.00 .00 393,580.00 16,164.36 .00 280,655.03 112,924.97 71 288,928.51 Department 12 - Treasurer 144,768.00 .00 144,768.00 10,603.78 .00 109,363.72 35,404.28 76 105,903.55 Department 13 - Land Records 464,661.00 13,940.00 478,601.00 38,504.72 .00 370,050.73 108,550.27 77 325,024.25 Department 14 - Court House 292,051.00 .00 292,051.00 22,898.99 .00 231,207.98 60,843.02 79 212,542.28 Department 15 - Register of Deeds 169,378.00 .00 169,378.00 13,245.76 .00 135,599.98 33,778.02 80 129,603.30 Department 17 - Sheriff 4,029,571.00 97,107.00 4,126,678.00 320,999.19 .00 3,238,396.70 888,281.30 78 2,847,985.16 Department 18 - Emergency Management 122,657.00 7,830.00 130,487.00 8,573.73 .00 94,182.87 36,304.13 72 91,047.98 Department 19 - Veteran's Services 153,546.00 .00 153,546.00 13,573.30 .00 132,185.20 21,360.80 86 89,402.81 Department 20 - Health 776,234.00 (19,427.00)756,807.00 61,291.07 .00 680,203.48 76,603.52 90 668,086.23 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 212,889.00 8,134.00 221,023.00 13,892.23 .00 170,275.56 50,747.44 77 162,330.98 Department 25 - UW Extension 102,623.00 .00 102,623.00 6,433.73 .00 67,385.26 35,237.74 66 71,794.32 Department 26 - Zoning 519,257.00 .00 519,257.00 40,962.07 .00 396,834.68 122,422.32 76 336,281.63 Department 28 - Land Conservation 442,281.00 .00 442,281.00 31,900.15 .00 343,987.46 98,293.54 78 293,764.95 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 441,400.00 .00 441,400.00 34,787.38 .00 344,538.76 96,861.24 78 252,920.40 Department 34 - Forestry 1,053,325.00 .00 1,053,325.00 75,717.99 .00 759,962.53 293,362.47 72 768,741.60 EXPENSE TOTALS $10,713,193.00 $107,584.00 $10,820,777.00 $834,558.21 $0.00 $8,508,190.39 $2,312,586.61 79%$7,664,283.02 Fund 100 - General Totals EXPENSE TOTALS 10,713,193.00 107,584.00 10,820,777.00 834,558.21 .00 8,508,190.39 2,312,586.61 79%7,664,283.02 Fund 100 - General Totals ($10,713,193.00)($107,584.00)($10,820,777.00)($834,558.21)$0.00 ($8,508,190.39)($2,312,586.61)($7,664,283.02) Fund 235 - Human Services EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 77.02 (77.02)+++740.09 Department 47 - Behavioral Health & Community 362,369.00 .00 362,369.00 24,632.70 .00 259,108.73 103,260.27 72 209,336.36 Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++330.70 Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++.00 Department 52 - AMSO 686,596.00 .00 686,596.00 52,869.66 .00 509,323.72 177,272.28 74 454,409.36 Department 53 - Family Services 588,212.00 .00 588,212.00 39,555.73 .00 371,173.53 217,038.47 63 418,987.77 Department 54 - Economic Support 413,921.00 .00 413,921.00 32,647.22 .00 328,855.49 85,065.51 79 281,007.96 Run by Paige Terry on 10/27/2023 08:05:59 AM Page 1 of 2 Personnel Financial Through October 31, 2023 Through 10/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services EXPENSE Department 55 - Aging and Disabilities 529,585.00 .00 529,585.00 27,299.91 .00 288,478.75 241,106.25 54 237,148.78 Department 56 - GWAAR 277,123.00 .00 277,123.00 25,065.08 .00 228,566.61 48,556.39 82 192,901.55 Department 58 - ADRC-Bayfield Co 125,529.00 .00 125,529.00 10,043.64 .00 94,254.11 31,274.89 75 89,135.76 Department 59 - ADRC-North 122,927.00 .00 122,927.00 9,744.37 .00 98,283.31 24,643.69 80 93,039.25 EXPENSE TOTALS $3,106,262.00 $0.00 $3,106,262.00 $221,858.31 $0.00 $2,178,121.27 $928,140.73 70%$1,977,037.58 Fund 235 - Human Services Totals EXPENSE TOTALS 3,106,262.00 .00 3,106,262.00 221,858.31 .00 2,178,121.27 928,140.73 70%1,977,037.58 Fund 235 - Human Services Totals ($3,106,262.00)$0.00 ($3,106,262.00)($221,858.31)$0.00 ($2,178,121.27)($928,140.73)($1,977,037.58) Fund 276 - American Rescue Plan 2021 Grant EXPENSE Department 20 - Health .00 .00 .00 2,151.49 .00 4,278.07 (4,278.07)+++2,671.87 Department 23 - Tourism .00 .00 .00 .00 .00 1,078.03 (1,078.03)+++.00 Department 56 - GWAAR 64,077.00 .00 64,077.00 4,400.87 .00 49,866.57 14,210.43 78 46,990.42 EXPENSE TOTALS $64,077.00 $0.00 $64,077.00 $6,552.36 $0.00 $55,222.67 $8,854.33 86%$49,662.29 Fund 276 - American Rescue Plan 2021 Grant Totals EXPENSE TOTALS 64,077.00 .00 64,077.00 6,552.36 .00 55,222.67 8,854.33 86%49,662.29 Fund 276 - American Rescue Plan 2021 Grant Totals ($64,077.00)$0.00 ($64,077.00)($6,552.36)$0.00 ($55,222.67)($8,854.33)($49,662.29) Fund 710 - Highway EXPENSE Department 71 - Highway Dept 2,444,155.00 .00 2,444,155.00 167,242.21 .00 1,849,837.79 594,317.21 76 1,848,088.13 EXPENSE TOTALS $2,444,155.00 $0.00 $2,444,155.00 $167,242.21 $0.00 $1,849,837.79 $594,317.21 76%$1,848,088.13 Fund 710 - Highway Totals EXPENSE TOTALS 2,444,155.00 .00 2,444,155.00 167,242.21 .00 1,849,837.79 594,317.21 76%1,848,088.13 Fund 710 - Highway Totals ($2,444,155.00)$0.00 ($2,444,155.00)($167,242.21)$0.00 ($1,849,837.79)($594,317.21)($1,848,088.13) Grand Totals EXPENSE TOTALS 16,327,687.00 107,584.00 16,435,271.00 1,230,211.09 .00 12,591,372.12 3,843,898.88 77%11,539,071.02 Grand Totals ($16,327,687.00)($107,584.00)($16,435,271.00)($1,230,211.09)$0.00 ($12,591,372.12)($3,843,898.88)($11,539,071.02) Run by Paige Terry on 10/27/2023 08:05:59 AM Page 2 of 2 Personnel Financial Through October 31, 2023 Through 10/31/23 Prior Fiscal Year Activity Included Summary Listing Human Resources Report / Kris Kavajecz As of October 31, 2023 ACTIVITY This Month YEAR-TO-DATE Retirements 0 4 Worker’s Comp Claims 1 32 Resignations 2 14 Terminations 0 4 Other 0 2 HIRES This Month YEAR-TO-DATE Full-Time 0 23 Part-Time 0 8 Temporary/Seasonal 0 22 Interviews 12 113 Exit Interviews 3 12 Details: Retirement: Resignations: Gwen Christenson, Lead CCO Theresa Foley, Health Clerk Other: Hires: Other Activities: • Conducted 3 Benefits Open Enrollment Sessions for staff. • Participated in the “Planning Ahead” series of trainings facilitated by the UW Extension Office. • Participated in an Act 4 Webinar provided by Legal Counsel for WCA. • Participate in an unemployment appeal hearing. • Attended an Insurance Seminar provided by a local Insurance Broker. Topics included Worker’s Compensation, Property Rating for Insurance purposes, legal trends regarding insurance fraud. • Conducted 3 Exit Interviews. All employees reported that Bayfield County is a very good employer. • Conducted 2 Act 4 Informational meetings for Jail Staff. • Facilitated an FSA/HRA reimbursement training for Highway Department staff. • Met with Child Support staff to discuss transition plans and also met with the Director(s) to transfer the 5-Year Criminal Background/Fingerprint process over to the HR Department. • Considerable time was spent meeting with staff to address Open Enrollment questions, researching Health Insurance network provider information, and following up with staff for clarifications regarding their open enrollment paperwork. • Worked with the state and payroll office to discuss the new on-line ETF system that is being implemented in 2024. The intent is for employees to be able to log in to their ETF account and do their own benefit enrollments and see their benefits at any time. • Worked on revising the COVID policy to mirror the CDC Guidelines. Human Resources Report / Kris Kavajecz As of August 31, 2023 ACTIVITY This Month YEAR-TO-DATE Retirements 0 4 Worker’s Comp Claims 2 28 Resignations 2 12 Terminations 0 4 Other 0 2 HIRES This Month YEAR-TO-DATE Full-Time 1 23 Part-Time 1 8 Temporary/Seasonal 1 22 Interviews 4 101 Exit Interviews 2 9 Details: Retirement: Resignations: Caloney Mesik, WIC Director Hunter Schierman, LTE GIS/911 Database Specialist Other: Hires: Angela Lazorik, Human Services Clerk Jody Johnson, Substitute Meal Delivery Driver Carol Westerberg, PT Meal Site Facilitator Other Activities: • Attended the Wisconsin Association of County Personnel Directors (WACPD) conference in LaCrosse. Heard legal updates and details related to Act 4. Always a great opportunity to network and learn what other counties are doing. • Facilitated an “Intranet” demonstration with Department Heads to showcase a dedicated Employee website and gain input from the Department Heads on items to include on the Intranet site. • Attended the Employee Wellness Fair. • Participated in a meeting with Aging and Disability Services staff related to scheduling and flexing work schedules. • Compiled Budget Books. • Participated in several webinars with ETF related to Open Enrollment for 2024. • Attended the Regional HR Directors Meeting. The are normally held virtually, but once each year the group gathers in person in Rice Lake. This meeting includes Municipalities as well as Counties. • Enjoyed a week of vacation camping and catching very few fish. • Participated in several Executive Committee/budget meetings. • Listened to the first of a 7-part series called Planning AHEAD, facilitated by the UW. The series is dedicated to planning for end of life (finances, medical, property, funeral expenses, beneficiaries, etc). • Attended a dispatch staff meeting. • Viewed an overview of the Tyler ERP system. This is a modern version of our existing accounting/finance software (New World), which is owned by Tyler. It is more robust and could provide capabilities that we are currently contracting through other services. The system would allow for integration with human resources, better grant/project management, includes a timekeeping system and employee access to view benefit and payroll details. Something to investigate further. It would be a major undertaking. • Finalized the WIC CPA contract.