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HomeMy WebLinkAboutPersonnel Committee - Agenda - 12/7/2023 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Paige Terry, Clerk BAYFIELD COUNTY PERSONNEL COMMITTEE MEETING Brett Rondeau, Chair Fred Strand Mary Dougherty, Vice-Chair Dennis Pocernich Marty Milanowski Dear County Board Members: This letter is written to inform you of the Bayfield County Personnel Committee Meeting scheduled for 4:00pm Thursday, December 7, 2023. This meeting will be held Remotely and In Person at the Bayfield County Board Room, Bayfield County Courthouse, Washburn, WI. Supervisors and the public will be able to participate in the Meeting via voice either by using the internet link or phone number below. Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 266 069 825 299 Passcode: XAXpNC Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,233471817# United States, Eau Claire Phone Conference ID: 233 471 817# Find a local number | Reset PIN Learn More | Meeting options Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access questions prior to the meeting. During the meeting if you have connection issues please email mark.abeles-allison@bayfieldcounty.wi.gov Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA 1. Call to Order 2. Public Comment 3. Discussion and Possible Action Regarding Approval of Minutes of November 2, 2023 4. Discussion and Possible Action Regarding Act 4 for Jailers 5. Discussion and Possible Action Regarding Uniform Pay and Boot Policy 6. Discussion and Possible Action Regarding Environmental Health Program and Creating New Sanitarian Positions a. Registered Environmental Health Specialist/Registered Sanitarian-In Training (REHS/RS-In Training) b. Lead Sanitarian (REHS/RS) 7. Discussion and Possible Action Regarding County Food Policy 8. Discussion and Possible Action Regarding the Holiday Policy for Cooks 9. Discussion and Possible Action on Reclassification Process 10. Reports a. Personnel Financial Report as of November 30, 2023 b. Human Resources Report c. Wellness Benefit, 2025 d. Coroner v Medical Examiner 11. The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible action Regarding: i. Approve Closed Session Minutes of November 2, 2023 ii. Side Letter with WPPA Local 216 Related to Article XXIV, Section B Work Schedules. Should you have any questions in the meantime, please do not hesitate to contact the County Administrator’s Office at 715 373-6181, mark.abeles- allison@bayfieldcounty.wi.gov Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator MAA/kak Enc. Any person planning to attend a Bayfield County meeting that has a disability requiring special accommodations should contact 373-6100, 24-hours before the scheduled meeting, so appropriate arrangements can be made. cc: Ms. Lynn Divine, Bayfield County Clerk Bayfield County Board of Supervisors The Daily Press, via email Personnel Committee Narrative, December 7, 2023 Item 4: The Sheriff’s Committee made a recommendation that the Personnel Committee continue discussion on the Act 4 Jailer Protective Service topic and to make as equitable solution as possible for the Jailers. Due to 2023 Wisconsin Act 4, county correctional officers (jailers) who are categorized as general employees will become protective occupation employees as of January 1, 2024, under the Wisconsin Retirement System, unless they opt out. County jailers who become protective occupation employees, will pay all increased costs of being a protective occupation employee, which will decrease their take-home pay. Act 4 was passed to allow all county jailers, both current and new hires, the opportunity to be classified as a protective occupation employee under the WRS, regardless of whether their employer classifies the jailer as a general employee. ETF has details on this at their web site here: https://etf.wi.gov/benefits/wrs-contribution- rates/2023-wisconsin-act-4-jailers Act 4 allows jailers to join protective service coverage including early retirement and additional retirement factor, cost is approximately 7.5% additional. All jailers are automatically enrolled in 2024 unless they opt out. This was not included in the 2024 budget due to budget constraints. Background: • All Jail employees, except for the Jail Administrator, were hired as General Category employees. • WRS Contributions are supplemental income. If the employee elects to participate, most contributions go to the employee’s retirement account. • Employees can Opt Out of Act 4. • Adjusting wages classifications for jailers would impact internal equity comparisons with other county position. • The WRS contribution rates fluctuate each year. • Jailer wages have increased above the county average over the last three years as a result of wage evaluation studies. The studies indicate that the current wage is consistent and competitive with the market. • The 2024 budget was approved without wage adjustments as a result of Act 4. • A wage adjustment would apply to all Jailers. If a Jailer Opts Out of Protective Status they may still receive a wage increase. • The additional Protective Status and Duty Disability Premiums in 2024 would be a 7.55% contribution. This would be equivalent to approximately a 3-step wage increase. The jailer wage increase for 2024 is budgeted at 5%. • A three-step wage increase is equivalent to approximately $80,000. • The 2024, 11 step pay range for employees of the jail is: Jailer: $23.46-$30.16 Sargent: $26.60-34.20 Jail Lieutenant: $32.26 - $41.47 Jail Admin: $36.72-$47.21 Overview: Employees have the option of joining or opting out. Act 4 provides additional benefits at a cost. Bayfield County currently offers a competitive wage and benefit package. The County has prioritized employee wages over the past three years, with significant adjustments specifically for jailers. The Sheriff’s Department budget was reduced by over $413k from the original request in 2024, this was still a $367,000 (7.4%) increase over 2023. At the same time new revenues are limited, total net new property taxes in 2024 are $65,000. Overall county personnel compensation is up $1.2 million over 2022. From an operating budget perspective there is not capacity for additional increases without offsetting reductions. Recommendations: Follow Act 4 as proposed by the legislature without supplemental county funding. Item 5: The following amendments to the Uniform/Tool policy is proposed. It adds a $100 boot allowance for Land Conservation and Zoning Field Staff and clarifies existing language. Item 6: Anne Coy has taken on the role of Health Department Director, leaving an Environmental Health Sanitarian position vacant. Due to the challenges with recruiting a Registered Sanitarian, the department is proposing to create a position that would work under the direction of an existing sanitarian, as no registered sanitarians have applied for the opening yet. However, there are several internal candidates that have expressed interest in this trainee opportunity. The position would require that the non-registered employee meet the qualifications and become Registered within 2-4 years of employment. The position would be placed at one Grade Level below the registered sanitarian level. In addition, a Supervisory Sanitarian position would be created to oversee the non-registered employee and the current REHS/RS would be placed in that position. The Supervisory position would be placed at one grade higher than the REHS/RS position. There would be no increase in staff. This proposal is cost neutral. Item 7: The County Food Purchase Policy is shown below. We would like to review for the new year. 16.1.3 Coffee, Rolls, and/or Meals for Meetings: It is the current policy of Bayfield County that coffee, rolls, and/or meals, for staff or Committee/Board meetings should be purchased with attendee contributions. This includes recognizing birthdays or other events. Minimal county funds may be used in certain circumstances (retirements and employee recognition) when pre- approved by the department head and when budgeted. In general, public funds are not to be used for this purpose. We have gotten away from this in some situations and want to review this policy with the full Board. Item 8: We propose to modify Personnel Policy 3.4 addressing Holidays to include Cooks. The new section would include cooks in the comp bank program currently in place for jailers and CCOs. This makes sense for employees working 365 days a year. “Full-Time Cooks, Jailers and CCOs shall be credited forty-four (44) hours of holiday compensatory time on January 1st and forty-four (44) hours on July 1st. Holiday compensatory time will be deducted or paid back by the employee if they are in unpaid status on a legal holiday, or leave employment prior to the legal holiday.” This alleviates issues with scheduling, paying additional unbudgeted hours and allows the employee to schedule the holiday when most convenient for them. Item 9: Recommendations on updates to the reclassification process are attached. Main changes are updating with HR Director and changing dates to July 1 requests and January 1 implementation. Item 10: • Payroll financial report for November, up $1.2 million from 2022 at the end of November. • HR Report, attached • At the last meeting we discussed the 2025 wellness benefit. We have come up with a way to address this. The State will be implementing a new on-line benefits enrollment system in 2024 for 2025 benefits. The new online ETF system will not be able to show the current wellness incentive used by Bayfield County. We will maintain the existing system, acknowledging that the state enrollment will reflect a 17% employee contribution, but the county will return 5% of this to employees who participate in the county wellness program. • At the November Executive Committee meeting, the committee heard a request from the Coroner to consider changing the position to an appointed Medical Examiner position instead of an elected Coroner position. The attached document outlines some of the items that will need to be considered before making a recommendation on this topic. One of the primary considerations is that the Medical Examiner and Medical Examiner Assistants must be salaried positions in lieu of all other compensation, including Per Diems. The current system has the Coroner paid on a salaried plus Per Diem basis and Deputy Coroner’s paid strictly on a Per Diem basis. The number of calls fluctuate greatly between Deputies. There is more research needed on this topic. A decision will need to be made prior to the next Coroner election cycle. Item 11: Closed Session to approve previous minutes and review Work Schedule Side Letter negotiated with WPPA Local 216. Minutes of the Bayfield County Personnel Committee Meeting 4:00 PM, November 2, 2023 Meeting was Held In Person in the County Board Room and virtually Members Present: Marty Milanowski, Mary Dougherty, Dennis Pocernich, Brett Rondeau, Fred Strand Excused: Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human Resources Director, Ruth Hulstrom-Zoning Director, Elizabeth Skulan-Human Services Director, Gwen Daoust-Jail Lieutenant, Gail Reha-Bookkeeper, Meeting called to order at 4:00pm by Chairman Rondeau Public Comment: None Approval of Minutes of August 9, 2023: Motion Milanowski, Strand to approve minutes of the August 9, 2023 Personnel Committee meeting. Motion Carried (5-0) Uniform Pay Policy: The 2024 budget included two requests for boot funds in the Land Conservation and Planning and Zoning Departments. Neither were included in the budget. The county’s current policy states: Highway Department Shop and Patrol Staff, Courthouse Maintenance Staff, and Forestry Department employees shall receive a clothing allowance of two hundred seventy dollars ($270.00) per year upon submission of receipts to the County. Sheriff's Office staff utilize a quartermaster system for uniform purchases. The policy is defined in a separate document. The Sheriff shall budget two hundred dollars ($200.00) per year for each cook as a clothing allowance, which shall be administered by the Sheriff. Data was shared regarding footwear allowances in other counties. Hulstrom provided comments from Zoning staff supporting the request for a boot allowance. Consensus of the committee is to draft a policy for the committee to consider at the next meeting. Health Insurance Work Requirements: The county’s current policy states: 3.13.4 To be eligible for the county’s monthly contribution toward insurance premiums, the employee must work their assigned schedule or be on paid leave for at least ten (10) workdays that month. If an employee resigns, retires or is terminated and they have not or will not achieve 10 paid workdays, they are responsible for the full premium for health insurance (county and employee share). The insurance cannot be cancelled mid-year without a qualifying event. We have run into several instances of employees resigning, being terminated, or wanting to retire, but do not meet the 10-work day requirement for county contribution to health insurance. The employee cannot cancel the insurance, so they are required to pay the full premium for the month. This causes issues for the employee and payroll. Employees are not eligible for insurance initially until they complete one full calendar month of employment. Premiums are paid one month in advance. The committee discussed options including: • Eliminating policy 3.13.4 • Pro-rating the employee/employer share based on the amount of hours worked in the month. Motion Pocernich, Milanowski to eliminate policy 3.13.4. Motion Carried (5-0) 2025 Wellness Benefit: Bayfield County offers a Wellness Program that provides for up to a 5% incentive (decrease) of Health Insurance premiums. (2.5% for employee, 2.5% for spouse, 5% single). This is a popular program that most employees participate in. At present 139 County employees take the State Health Plan and approximately 95% of these employees participate in the county wellness plan. The State will be implementing a new on-line benefits enrollment system in 2024 for 2025 benefits. The ETF system is required to have an unchanging percentage contribution of the State plans. In addition, the percentage must be in whole percents, ie: 2.5% not allowed. The current Bayfield County offers two Local Deductible Health Plans, one includes Uniform Dental. State guidelines stipulate a maximum employer contribution of 88%. Bayfield County’s contribution is 83% if employees do NOT participate in wellness and 88% if they do. This dual percentage will not be supported in the new ETF benefits system. Employees currently pay the full premium for the Dental portion of the P014 plan. There are three main issues that cannot be accommodated: 1) Employee being responsible for the dental share of the P014 plan (At present dental is voluntary, employee decision and employee paid). 2) The wellness incentive (health insurance premium reduction). 3) Half percents In order to use the new ETF on-line system, Bayfield County will need to modify our methodology for calculating & allocating health insurance premium incentives. The committee discussed several alternatives including: 1. Make a payment to employees, equivalent to the 5% wellness incentive another way, ie on payroll 2. Provide an incentive, equal to the 5%, to be used for other payroll deduct benefits. 3. Gift Cards equivalent to the premium reduction 4. FSA/HSA contributions County Surveyor Position: Bayfield County has had a position of Surveyor Tech together with a separate contract for County Surveyor Services. Our Survey Tech is now eligible to be appointed as a Surveyor. The plan would be to eliminate the contract. Motion Pocernich, Strand to create the position of County Surveyor at Grade M on the County Wage Schedule. Motion Carried (5-0) Reports a. Jailer Protective Status, Act 4 Report and Update: 2 meetings were held with Jail staff and an informational memo was distributed (included in the meeting packet) detailing implementation of 2023 WI Act 4. b. Personnel Financial Report as of October 31, 2023: i. General Fund: 79%, up $844k from last year ii. Human Services: 70%, up $200k from last year iii. Highway: 76%, virtually even with last year. c. Human Resources Report: The HR reports for the last couple of months were included in the meeting packet. Motion Pocernich, Milanowski to enter into closed session pursuant to Wisconsin Statutes §19.85(1) ) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible action Regarding: Negotiations with Teamsters Local 346; Closed Session Minutes of August 9, 2023; Reclassification Request-CCS Service Facilitator/SAC-IT. Motion Carried (5-0) Entered closed session at 5:15 pm. Motion Milanowski, Dougherty to return to open session. Motion Carried (5-0). Returned to open session at 5:38 pm. Meeting adjourned at 5:38 pm. Minutes respectfully submitted by Kristine Kavajecz PAY and POSITION ADJUSTMENTS PROCESS I .DEFINITIONS: Position: A job title identified within the County Wage Schedule. Reclassification: A change in Grade level within a position. Positions with multiple levels are: Social Worker, Clerk, and Economic Support Specialist. Ie…Clerk I, II, III New Position: A proposed position that is not currently identified in the County Wage Schedule. Revised Job Description: Modification of job duties identified on a job description. Modifications may be minor or major. Job Description Questionnaire: A standard form used to develop a new job description or to develop a revised job description with major changes. Internal Equity Analysis: A system which uses the Point Factor Evaluation Form for each position to determine the relative value of each position to every other position within the Bayfield County Wage Schedule. Point Factor Evaluation Form: A standard form used to determine the relative value of a position using a system of “compensable factors” by assigning weights, levels, and points to specific evaluation criteria. II. JOB DESCRIPTION/ POSITION CHANGES: Job Descriptions shall be kept up to date through annual reviews by the manager and employee. As position duties change, a revised job description may be needed. If changes are required, they will be categorized as minor or major. Minor Job Description Changes: Slight changes in duties or responsibilities that do not significantly change the qualifications or scope of the position. 1. The manager and employee should note the changes on the current job description and forward to the County AdministratorHuman Resources. 2. The Human Resources County Administrator will review the proposed changes and prepare a either make recommendations for modifications, or approve the revised job description. 3. The revised job description will be forwarded to the department for review with the employee and to secure the employee’s signature acknowledging the changes. Formatted: Indent: Left: 0", Hanging: 2", Tab stops: Not at 1.5" Formatted: Indent: Left: 0", Hanging: 2", Tab stops: Not at 1.5" Formatted: Indent: Left: 0", Hanging: 2", Tab stops: Not at 1.5" 4. The signed job description will be returned to thethe County Administrator’s Human Resources office for the employees’ personnel file, with a copy being retained by the employee and/or department. Major Job Description Changes: Significant changes to the qualifications for a position, or significant additional duties or responsibilities that change the scope of a position. Major Job Description Changes may result in a Reclassification or Creation of a New Position. 1. The manager and employee will complete a Position Description Questionnaire outlining all components of the proposed job description. The current job description, position description questionnaire, and most current performance evaluation will be forwarded to the County Administrator by August 1. 2. The Administrator will review the request and create a new job description based on the information in the questionnaire. 3. The Administrator will use the point factor evaluation form to verify whether the position description warrants a change to the next wage level. 4. The Administrator will forward the request and recommendation to the Department's Committee/Board at their next meeting. 5. All requests for major job description changes will be reported to the Personnel Committee along with Department Head, County Administrator and Oversight Committee input. 6. The Personnel Committee shall take action on all major job description and wage level change requests. Changes will generally be effective on the succeeding January 1. A) III. RECLASSIFICATION: Existing positions with multiple levels identified in the wage schedule may request reclassification. An employee who believes he/she is regularly assigned duties that significantly impact on his/her current position may file a written request for reclassification, including the rationale for the request and the reclassification requested. Eligibility: 1. Employees must be at or above the wage schedule median of in their current position for at least one two years prior to submitting a reclassification request. 2. A current performance evaluation must be on file. 3. There must be sufficient budgetary authority to justify the request. Process/Timeline: 1. Requests for reclassification must be received by the Department Head by July 1. Formatted: Numbered + Level: 1 + Numbering Style:A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" 2. The Department Head will conduct a review of the request. The request must include the employee’s current job description and a new position questionnaire outlining the proposed job qualifications, duties and responsibilities. The Department Head recommendation will be forwarded to the County Administrator Human Resources by August 1. 3. The AdministratorHuman Resources will review the request and work with the Department Head to finalize a new revised job description based on the information in the questionnaire. 4. Human Resources will evaluate whether the revised job description warrants a reclassification and will forward their recommendation to the Personnel Committee. 4. The Administrator will use the point factor evaluation form to verify whether the new job description warrants a reclassification to the next wage level. 5. The Administrator Human Resources will forward the request and recommendation to the Department's Committee/Board at their next meeting, but no later than the August meeting. 6. All reclassification requests will be reported to the Personnel Committee along with Department Head, County Administrator Human Resources and Oversight Committee input. 7. The Personnel Committee shall take action on all reclassification requests. 8. Reclassifications approved by the Personnel Committee will be effective on January 1 of the succeeding year. B) NEW POSITION: A Department Head may file a written request for a new position, including the rationale for the request and the proposed job description for the position requested. New position requests may include replacing an existing position with a New Position (position not currently identified on the Wage Schedule) or adding an additional position to the Department. There must be sufficient budgetary authority to justify the request. Process/Timeline: 1. Requests for new positions must be received by Human Resources by July 1. Requests must include a proposed job description and rationale for the request. 2. Human Resources will review the request and work with the department to finalize a job description. 3. The Department Head will present the position request and job description to their oversight committee. 4. Departments will include the new position request in their budget request. The County Administrator and Human Resources will evaluate the request and will make a recommendation on whether to include the position in the subsequent year’s budget. 5. All new position requests will be reported to the Personnel Committee along with Department Head, Human Resources and Oversight Committee input no later than September 1. Formatted: Font: (Default) +Body (Calibri), Bold Formatted: Numbered + Level: 1 + Numbering Style:A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0" + Indent at: 0.25" Formatted: No bullets or numbering Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" 6. The Personnel Committee shall take action on all requests and make a recommendation to the Executive Committee on whether to include the position in the subsequent year’s budget. 7. New positions approved through the budget process will be effective on January 1 of the succeeding year. Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 01 - County Board 55,100.00 .00 55,100.00 3,060.62 .00 51,796.48 3,303.52 94 52,657.71 Department 02 - Clerk of Courts 358,582.00 .00 358,582.00 28,596.13 .00 329,957.16 28,624.84 92 308,938.57 Department 04 - Criminal Justice 175,782.00 .00 175,782.00 13,761.58 .00 154,922.43 20,859.57 88 143,581.68 Department 06 - Coroner 16,894.00 .00 16,894.00 1,415.43 .00 13,903.23 2,990.77 82 11,328.20 Department 07 - Administrator 330,224.00 .00 330,224.00 40,590.55 .00 341,575.75 (11,351.75)103 262,854.63 Department 08 - District Attorney 198,850.00 .00 198,850.00 15,705.24 .00 174,059.51 24,790.49 88 156,253.92 Department 09 - Child Support 259,540.00 .00 259,540.00 20,734.27 .00 211,009.71 48,530.29 81 183,843.62 Department 10 - County Clerk 393,580.00 .00 393,580.00 16,164.36 .00 296,819.39 96,760.61 75 317,095.18 Department 12 - Treasurer 144,768.00 .00 144,768.00 10,604.54 .00 119,968.26 24,799.74 83 116,688.20 Department 13 - Land Records 464,661.00 13,940.00 478,601.00 38,586.32 .00 408,637.05 69,963.95 85 354,405.11 Department 14 - Court House 292,051.00 .00 292,051.00 22,898.96 .00 254,106.94 37,944.06 87 232,852.66 Department 15 - Register of Deeds 169,378.00 .00 169,378.00 13,245.75 .00 148,845.73 20,532.27 88 142,186.75 Department 17 - Sheriff 4,029,571.00 97,107.00 4,126,678.00 322,024.46 .00 3,560,421.16 566,256.84 86 3,156,068.88 Department 18 - Emergency Management 122,657.00 7,830.00 130,487.00 8,573.75 .00 102,756.62 27,730.38 79 100,182.52 Department 19 - Veteran's Services 153,546.00 15,440.00 168,986.00 13,573.31 .00 145,758.51 23,227.49 86 99,290.62 Department 20 - Health 776,234.00 (1,685.00)774,549.00 61,266.74 .00 741,470.22 33,078.78 96 731,052.97 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 212,889.00 8,134.00 221,023.00 16,002.04 .00 186,277.60 34,745.40 84 174,844.92 Department 25 - UW Extension 102,623.00 .00 102,623.00 6,433.74 .00 73,819.00 28,804.00 72 78,173.79 Department 26 - Zoning 519,257.00 .00 519,257.00 40,908.31 .00 437,742.99 81,514.01 84 373,359.55 Department 28 - Land Conservation 442,281.00 .00 442,281.00 32,034.70 .00 376,022.16 66,258.84 85 319,622.35 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 441,400.00 .00 441,400.00 34,787.36 .00 379,326.12 62,073.88 86 277,961.62 Department 34 - Forestry 1,053,325.00 .00 1,053,325.00 75,366.95 .00 835,329.48 217,995.52 79 843,166.88 EXPENSE TOTALS $10,713,193.00 $140,766.00 $10,853,959.00 $836,335.11 $0.00 $9,344,525.50 $1,509,433.50 86%$8,436,410.33 Fund 100 - General Totals EXPENSE TOTALS 10,713,193.00 140,766.00 10,853,959.00 836,335.11 .00 9,344,525.50 1,509,433.50 86%8,436,410.33 Fund 100 - General Totals ($10,713,193.00)($140,766.00)($10,853,959.00)($836,335.11)$0.00 ($9,344,525.50)($1,509,433.50)($8,436,410.33) Fund 235 - Human Services EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 77.02 (77.02)+++740.09 Department 47 - Behavioral Health & Community 362,369.00 .00 362,369.00 24,514.39 .00 283,623.12 78,745.88 78 233,544.26 Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++330.70 Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++.00 Department 52 - AMSO 686,596.00 .00 686,596.00 53,307.78 .00 562,631.50 123,964.50 82 501,923.76 Department 53 - Family Services 588,212.00 .00 588,212.00 38,822.07 .00 409,995.60 178,216.40 70 454,778.97 Department 54 - Economic Support 413,921.00 .00 413,921.00 32,243.15 .00 361,098.64 52,822.36 87 310,952.32 Run by Paige Terry on 11/30/2023 02:37:58 PM Page 1 of 2 Personnel Financial Through November 30, 2023 Through 11/30/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services EXPENSE Department 55 - Aging and Disabilities 529,585.00 .00 529,585.00 27,324.49 .00 315,803.24 213,781.76 60 264,078.26 Department 56 - GWAAR 277,123.00 .00 277,123.00 23,422.85 .00 251,989.46 25,133.54 91 212,629.01 Department 58 - ADRC-Bayfield Co 125,529.00 .00 125,529.00 10,066.63 .00 104,320.74 21,208.26 83 98,435.21 Department 59 - ADRC-North 122,927.00 .00 122,927.00 9,752.71 .00 108,036.02 14,890.98 88 102,206.90 EXPENSE TOTALS $3,106,262.00 $0.00 $3,106,262.00 $219,454.07 $0.00 $2,397,575.34 $708,686.66 77%$2,179,619.48 Fund 235 - Human Services Totals EXPENSE TOTALS 3,106,262.00 .00 3,106,262.00 219,454.07 .00 2,397,575.34 708,686.66 77%2,179,619.48 Fund 235 - Human Services Totals ($3,106,262.00)$0.00 ($3,106,262.00)($219,454.07)$0.00 ($2,397,575.34)($708,686.66)($2,179,619.48) Fund 276 - American Rescue Plan 2021 Grant EXPENSE Department 20 - Health .00 6,000.00 6,000.00 5,399.40 .00 9,677.47 (3,677.47)161 2,671.87 Department 23 - Tourism .00 .00 .00 .00 .00 1,078.03 (1,078.03)+++.00 Department 56 - GWAAR 64,077.00 .00 64,077.00 5,003.18 .00 54,869.75 9,207.25 86 51,644.40 EXPENSE TOTALS $64,077.00 $6,000.00 $70,077.00 $10,402.58 $0.00 $65,625.25 $4,451.75 94%$54,316.27 Fund 276 - American Rescue Plan 2021 Grant Totals EXPENSE TOTALS 64,077.00 6,000.00 70,077.00 10,402.58 .00 65,625.25 4,451.75 94%54,316.27 Fund 276 - American Rescue Plan 2021 Grant Totals ($64,077.00)($6,000.00)($70,077.00)($10,402.58)$0.00 ($65,625.25)($4,451.75)($54,316.27) Fund 710 - Highway EXPENSE Department 71 - Highway Dept 2,444,155.00 .00 2,444,155.00 165,248.21 .00 2,015,086.00 429,069.00 82 1,991,325.96 EXPENSE TOTALS $2,444,155.00 $0.00 $2,444,155.00 $165,248.21 $0.00 $2,015,086.00 $429,069.00 82%$1,991,325.96 Fund 710 - Highway Totals EXPENSE TOTALS 2,444,155.00 .00 2,444,155.00 165,248.21 .00 2,015,086.00 429,069.00 82%1,991,325.96 Fund 710 - Highway Totals ($2,444,155.00)$0.00 ($2,444,155.00)($165,248.21)$0.00 ($2,015,086.00)($429,069.00)($1,991,325.96) Grand Totals EXPENSE TOTALS 16,327,687.00 146,766.00 16,474,453.00 1,231,439.97 .00 13,822,812.09 2,651,640.91 84%12,661,672.04 Grand Totals ($16,327,687.00)($146,766.00)($16,474,453.00)($1,231,439.97)$0.00 ($13,822,812.09)($2,651,640.91)($12,661,672.04) Run by Paige Terry on 11/30/2023 02:37:58 PM Page 2 of 2 Personnel Financial Through November 30, 2023 Through 11/30/23 Prior Fiscal Year Activity Included Summary Listing Human Resources Report / Kris Kavajecz As of November 30, 2023 ACTIVITY This Month YEAR-TO-DATE Retirements 0 4 Worker’s Comp Claims 2 34 Resignations 1 15 Terminations 0 4 Other 0 2 HIRES This Month YEAR-TO-DATE Full-Time 2 25 Part-Time 8 Temporary/Seasonal 1 23 Interviews 11 124 Exit Interviews 1 13 Details: Retirement: Resignations: Jennifer Jones, Child Support Director Hires: Amanda Mackey, Health Clerk Vicky Jatzo, Child Support Specialist Florence Prickett, Sub Meal Site Facilitator Maddy Brilla, went from Occasional and FT CCO Other Activities: • Participated in a Department Head Meeting • Conducted a group new hire orientation • Met with Worker’s Compensation Broker to discuss claims experience. • Conducted management orientation with several new and existing Department Heads • Holiday Luncheon Planning • Personnel and Executive Committee Meetings • Worked on WPPA scheduling side letter • Participated in a Wellness Committee meeting to discuss wellness initiatives for 2024. • Listened to a Labor & Employment webinar presented by Von Briessen and Roper • Attended Pepper Spray Training • Provided some web site management training to the Veterans Office • Listened to the Act 4 webinar presented by the Employee Trust Fund • Initiated discussion with Northwoods Technical College regarding Internship Opportunities. • Met with several department heads regarding staffing changes and additions that are occurring now or are anticipated at the beginning of 2024. • Discussed staffing requests from the Health Department regarding existing temporary staff and new positions. • Quite a few new positions currently being advertised. December will be a busy month for interviews with new hires beginning mainly after January 1. 59.21 Official oaths and bonds. (1) Each county officer named in this chapter, except county supervisors, shall execute and file an official bond and take and file the official oath within 20 days after receiving official notice of election or appointment, or if not officially notified, within 20 days after the commencement of the term for which the officer is elected or appointed, or the board may provide a schedule or blanket bond that includes any or all of these officials, except county supervisors, and a blanket bond may also include members of a county veterans service commission under s. 45.81 (1) and a county veterans service officer under s. 45.81 (2). Every county supervisor shall take and file the official oath within 20 days after receiving official notice of election or appointment, or if not officially notified, within 20 days after the commencement of the term for which he or she is elected or appointed. Every deputy appointed by any such officer shall take and file the official oath and if the deputy neglects to do so, he or she shall forfeit $100. If the board does not provide a schedule or blanket bond, the official bonds shall be in sums and with sureties, as follows: (d) Coroner, not less than $500 nor more than $10,000, with not less than 2 sureties. 59.22 Compensation, fees, salaries and traveling expenses of officials and employees. (1) ELECTIVE OFFICIALS. (a) 1. The board shall, before the earliest time for filing nomination papers for any elective office to be voted on in the county, other than supervisors and circuit judges, which officer is paid in whole or part from the county treasury, establish the total annual compensation for services to be paid to the officer exclusive of reimbursements for expenses out-of-pocket provided for in sub. (3). Except as provided in subd. 2., the annual compensation may be established by resolution or ordinance, on a basis of straight salary, fees, or part salary and part fees, and if the compensation established is a salary, or part salary and part fees, it shall be in lieu of all fees, including per diem and other forms of compensation for services rendered, except those specifically reserved to the officer in the resolution or ordinance. The compensation established shall not be increased nor diminished during the officer's term and shall remain for ensuing terms unless changed by the board. Court fees shall not be used for compensation for county officers. 2. The board shall establish the annual compensation of the sheriff as straight salary. No portion of that salary may include or be based on retention of fees by the sheriff. No portion of that salary may be based on providing food to prisoners under s. 302.37 (1). This subdivision does not prohibit the reimbursement of a sheriff for actual and necessary expenses. (b) Any officer authorized or required to collect fees appertaining to his or her office shall keep a complete record of all fees received in the form prescribed by the board and shall file a record of the total annual receipts in the clerk's office within 20 days of the close of the calendar year or at such other times as the board requires. Any officer on a salary basis or part fees and part salary shall collect all fees authorized by law appertaining to his or her office and shall remit all fees not specifically reserved to the officer by enumeration in the compensation established by the board under par. (a) to the treasurer at the end of each month unless a shorter period for remittance is otherwise provided. (2) APPOINTIVE OFFICIALS; DEPUTY OFFICERS; AND EMPLOYEES. (a) Except for elective offices included under sub. (1), supervisors and circuit judges, and subject to s. 59.794 (3), the board has the powers set forth in this subsection, sub. (3) and s. 59.03 (1) as to any office, department, board, commission, committee, position or employee in county service created under any statute, the salary or compensation for which is paid in whole or in part by the county, and the jurisdiction and duties of which lie within the county or any portion thereof and the powers conferred by this section shall be in addition to all other grants of power and shall be limited only by express language. 59.34 Coroner, medical examiner duties; coroner, medical examiner compatibility. (1) CORONER; MEDICAL EXAMINER; DUTIES. The coroner shall do all of the following: (a) Participate in inquest proceedings when required by law, except that in any county with a population of 750,000 or more and all counties which have instituted the medical examiner system this duty and the powers incident thereto shall be vested exclusively in the office of the medical examiner. Except as provided under s. 59.38 (5), the board shall appoint the medical examiner. The office may be occupied on a full-time or part-time basis and the officeholder shall be paid compensation as the board by ordinance provides. The duties performed by the county coroner and not vested in the medical examiner shall be performed by the clerk. The medical examiner may appoint such assistants as the board authorizes. Whenever requested by the court or district attorney, the medical examiner shall testify to facts and conclusions disclosed by autopsies performed by him or her, at his or her direction or in his or her presence; shall make physical examinations and tests incident to any matter of a criminal nature up for consideration before either the court or district attorney upon request; shall testify as an expert for either the court or the state in all matters where the examinations or tests have been made; and shall perform such other duties of a pathological or medicolegal nature as may be required. (b) When there is no sheriff or undersheriff in any county organized for judicial purposes, exercise all the powers and duties of sheriff of that county until a sheriff is elected or appointed and qualified; and when the sheriff for any cause is committed to the jail of that county, be keeper thereof during the time that the sheriff remains a prisoner therein. (c) Serve and execute process of every kind and perform all other duties of the sheriff when the sheriff is a party to the action and whenever the clerk of the circuit court addresses the original or other process in any action to the coroner as provided in s. 59.40 (2) (o), execute the same in like manner as the sheriff might do in other cases; exercise the same powers and proceed in the same manner as prescribed for sheriffs in the performance of similar duties; and in all cases the coroner and the coroner's sureties shall be liable in the same manner and to the same extent on the coroner's official bonds as sheriffs and their sureties are liable in similar cases. (d) Perform all other duties that are required by law. (e) Act as coroner in another county when requested to do so. (2) CORONER, MEDICAL EXAMINER; COMPATIBILITY WITH OTHER OFFICES. (a) Notwithstanding s. 979.04 (3) and except as provided in par. (b), any person holding office under sub. (1) may also serve as an emergency medical services practitioner, emergency medical responder, or fire fighter. (b) 1. No person serving as a coroner or medical examiner, or deputy coroner or medical examiner's assistant, who also serves as an emergency medical services practitioner, emergency medical responder, or a fire fighter may participate as a coroner or medical examiner, or deputy coroner or medical examiner's assistant, in any case in which he or she may be required to participate as an emergency medical services practitioner, emergency medical responder, or fire fighter. If an apparent or actual conflict of interest arises between the person's duties as coroner or medical examiner and as emergency medical services practitioner, emergency medical responder, or fire fighter, the deputy coroner or medical examiner's assistant shall act as coroner or medical examiner in the case in which the conflict exists. If an apparent or actual conflict of interest arises between the person's duties as deputy coroner or medical examiner's assistant and as emergency medical services practitioner, emergency medical responder, or fire fighter, a coroner or another deputy coroner, or a medical examiner or another medical examiner's assistant shall act as coroner or medical examiner in the case in which the conflict exists. If there is no coroner, deputy coroner, medical examiner, or medical examiner's assistant available who may act without an apparent or actual conflict of interest, the coroner or medical examiner shall request that the coroner, medical examiner, deputy coroner, or a medical examiner's assistant in another county act as coroner or medical examiner in the case in which the conflict exists. Any fees owed to or expenses incurred by the acting coroner or medical examiner from the other county shall be paid by the county that requested the acting coroner's or medical examiner's services. 2. If a person serving as coroner under sub. (1) is required to exercise the powers and duties of sheriff under sub. (1) (b), the deputy coroner shall act as coroner or, if there is no deputy coroner, the coroner shall request under the procedures in subd. 1. that another person act as coroner until the coroner is no longer exercising the powers and duties of sheriff. History: 1973 c. 272; 1983 a. 146, 279, 538; 1989 a. 31, 268, 359; 1991 a. 316; 1995 a. 201 ss. 296 to 299; 1997 a. 35; 1999 a. 56; 2005 a. 127; 2017 a. 12; 2017 a. 207 s. 5. A county board in a county under 500,000 [now 750,000] can abolish the elective office of coroner and implement a medical examiner system to be effective at the end of the incumbent coroner's term. 63 Atty. Gen. 361. A medical examiner should be a qualified expert in pathology. 69 Atty. Gen. 44. Appointment of a law enforcement officer as an assistant medical examiner creates an impermissible conflict between the offices. 75 Atty. Gen. 28. 59.35 Deputy coroner. (1) Within 10 days after entering upon the duties of the office, the coroner shall appoint some proper person, who is a resident of the county, chief deputy coroner, and may appoint as many other deputy coroners as the coroner considers proper. The coroner may fill vacancies in the office of any such appointees, and may appoint a person to take the place of any deputy who becomes incapable of executing the duties of the office. A person appointed deputy coroner for a regular term or to fill a vacancy or otherwise shall hold office during the pleasure of the coroner. Every appointment of a deputy coroner and every revocation of an appointment shall be in writing and filed and recorded in the office of the clerk of the circuit court. In case of a vacancy in the office of coroner, the chief deputy coroner shall in all things and with like liabilities and penalties execute the duties of the office until the vacancy is filled as provided by law. (2) The coroner shall be responsible for every default or misconduct in office of a deputy coroner during the coroner's term of office, and after the coroner's death, resignation, or removal from office, as well as before. An action for any default or misconduct under this subsection may be prosecuted against the coroner and the sureties on the coroner's official bond or against the coroner's personal representative. (3) The coroner may require a deputy coroner, before entering upon the duties of the office, to execute and deliver to the coroner a bond in such sum and with such sureties as the coroner may require, conditioned for the faithful performance of the deputy's official duties; and every default or misconduct of the deputy coroner for which the coroner shall be liable shall be a breach of the bond. (4) Whenever a medical examiner has been appointed under s. 59.34 (1) (a), this section shall not apply in such counties, nor shall the coroner of such counties be responsible for any default or misconduct in office of the medical examiner. (5) A person holding office under this section may also serve as an emergency medical services practitioner, an emergency medical responder, a fire fighter or a chief, deputy chief or assistant chief of a fire department. History: 1973 c. 272; 1975 c. 294, 421; 1985 a. 315; 1989 a. 31; 1991 a. 316; 1995 a. 201 s. 306; Stats. 1995 s. 59.35; 1997 a. 35; 1999 a. 56; 2001 a. 102; 2005 a. 39, 127; 2007 a. 97; 2017 a. 12. A coroner can legally appoint a deputy after the time in sub. (1). 74 Atty. Gen. 198. 59.36 Coroner and medical examiner; fees. The board shall set the fees for all services rendered by the coroner or medical examiner. The fees may not exceed an amount that is reasonably related to the actual and necessary cost of providing the service. History: 1983 a. 146; 1995 a. 201 s. 307; Stats. 1995 s. 59.36; 2015 a. 336. 59.365 Moratorium on fee increases. (1) From July 14, 2015, to April 17, 2017, the board may not charge an amount that exceeds the amount that was actually charged on April 17, 2015, for any of the following fees: (a) Fees for services rendered by a coroner or medical examiner. (b) Fees assessed for the signing of a death record by a coroner or medical examiner. (c) Fees assessed related to coroner or medical examiner transportation services. (2) If on or after April 18, 2017, the board increases the amount of any of the fees specified in sub. (1) (a) to (c), any such increase may not exceed the annual percentage change in the U.S. consumer price index for all urban consumers, U.S. city average, as determined by the U.S. department of labor, for the 12 months ending on December 31 of the year before the increase. (3) (a) Notwithstanding subs. (1) (a) and (b) and (2), if a board that had been providing coroner or lay medical examiner services begins providing physician medical examiner services under an intergovernmental cooperation agreement under s. 66.0301 after December 31, 2015, and before April 1, 2016, the board may one time set the fee assessed for the signing of a death record at an amount exceeding the amount that was in effect on April 17, 2015, by not more than $100 and may one time set the fee assessed for the issuance of a cremation permit at an amount exceeding the amount that was in effect on April 17, 2015, by not more than $100. Fees under this paragraph may be established without regard to any change in the U.S. consumer price index. (b) This subsection does not apply to a county with a population of more than 300,000. History: 2015 a. 55, 336; 2017 a. 334. 59.37 Service when no coroner. Whenever there is a vacancy in the office of coroner, or when the coroner is absent from the county, sick or unable to perform the duties of that office, or for any reason, except the nonpayment of legal fees, refuses to serve and execute legal process against the sheriff in any action commenced in any court of record within the county for which the coroner was or should have been elected, any judge of a court of record or circuit court commissioner of the county may, on proof of the vacancy, sickness, absence or refusal to serve and execute such process, by an order to be endorsed on such process and addressed to him or her, empower any citizen of the county in which such process is to be served and executed to serve and execute the same; and that order shall be sufficient authority to the person therein named to serve and execute such process with like powers, liabilities and fees as the coroner. History: 1977 c. 449; 1995 a. 201 s. 305; Stats. 1995 s. 59.37; 2001 a. 61. 59.38 Medical examiner and assistants. (1) MEDICAL EXAMINER, ASSISTANTS; SALARIES; FEES; REPORT. The medical examiner and medical examiner's assistants authorized by the board shall be paid out of the county treasury of the proper county, for the performance of all their official duties and in lieu of all other compensation, salaries to be fixed by the board. The medical examiner and medical examiner's assistants shall collect for all services performed, except in cases where the county is solely liable, all fees that coroners are by law entitled to receive, and shall keep accurate books of account in which shall be entered from day to day the items of services rendered, the titles of the proceedings in which and the names of the persons for whom rendered, and the fees charged and received, and shall, at the end of every 3 months, render to the board and to the treasurer an accurate report or statement, verified by his or her oath, of all fees and income collected by them or for them during the 3 months; and at the same time they shall pay to the treasurer all fees and incomes collected by them, or which they were entitled by law to charge or receive, not paid to the treasurer. The medical examiner or a medical examiner's assistant shall act as coroner in another county when requested to do so under s. 59.34 (2) (b). (2) OFFICE AND RECORDS. The board shall provide for the use of the medical examiner suitable offices at the county seat, and the medical examiner shall keep in his or her office proper books containing records of all inquests held by the medical examiner, setting forth the time and place of holding the inquests and the names of the jurors serving thereon, together with a brief statement of the inquest proceedings. (3) MEDICAL EXAMINER'S BOND. Before entering upon the duties of office, the medical examiner of the county shall deliver to the clerk a bond, subscribed by 2 or more sufficient sureties, in such penal sum as the board determines, conditioned for the faithful performance of all official duties as set forth in this chapter and ch. 979 and that he or she will faithfully account for and pay to the treasurer of the county all moneys which may come to him or her belonging to the county, and which by virtue of this chapter and ch. 979 the medical examiner is required to account for and pay as aforesaid. (4) SPECIAL COUNTIES; DEPUTIES AND ASSISTANTS; POWERS. The medical examiner and his or her assistants shall be compensated for the performance of all their official duties by salaries fixed by the board under sub. (1). (5) MEDICAL EXAMINER; APPOINTMENT IN POPULOUS COUNTIES. In a county with a population of 750,000 or more, the county executive shall appoint the medical examiner in the unclassified service, subject to confirmation by a majority of the board. The medical examiner may be dismissed at any time by the county executive with the concurrence of a majority of the members-elect of the board, or by a majority of the members-elect of the board with the concurrence of the county executive. If the county executive vetoes an action by the board to dismiss the medical examiner, the board may override the veto by a two- thirds vote of the members-elect of the board. History: 1995 a. 201 ss. 300 to 304, 309, 310; 1997 a. 35; 2005 a. 127; 2013 a. 68; 2017 a. 207 s. 5. 59.39 Coroner or medical examiner as funeral director, limitation. No coroner, deputy coroner, medical examiner or assistant medical examiner who is a licensed funeral director, an owner or operator of a funeral establishment as defined in s. 445.01, or an employee of a funeral establishment, and no funeral establishment with which such a coroner, deputy coroner, medical examiner or assistant medical examiner is associated, shall perform any of the services of a funeral director upon the body of any person whose death is required by law to be investigated by such coroner, his or her deputy, medical examiner or assistant medical examiner. Any person who violates this section shall be fined not more than $50. History: 1973 c. 272; 1979 c. 175 s. 53; 1979 c. 221 s. 2202 (45); 1983 a. 485; 1995 a. 201 s. 308; Stats. 1995 s. 59.39.