HomeMy WebLinkAboutChildren’s Community Options Program Advisory Committee - Agenda - 1/9/2024
K:\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2024 CCOP meeting information\2024-01-09_CCOPAC_Meeting_Notice.docx
FROM: Hayley Weyers
DATE: December 26, 2023
RE: MEETING NOTICE
The Children’s Community Options Program Advisory Committee (CCOPAC) meeting will be
held on Tuesday, January 9, 2024, at 10:00 a.m. An in person and remote meeting will
originate from Conference Room A, Washburn, Wisconsin.
For public participation, remote access is available via Microsoft Teams or by phone using the
information below:
________________________________________________________________________________
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 248 032 552 618
Passcode: gdCGim
Download Teams | Join on the web
Or call in (audio only)
+1 715-318-2087,,4673205# United States, Eau Claire
Phone Conference ID: 467 320 5#
Find a local number | Reset PIN
Learn More | Meeting options
The agenda includes: Call to Order; Discussion and possible action for review/adoption of the
11/14/23 meeting minutes; CCOPAC Orientation Binders; Children’s Long Term Support
program enrollment report; other informational items; motion to adjourn meeting.
Notice is hereby given, in the event the standing committee does not have a quorum, the County
Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3,
section 2-3-1 (c))
c: County Board Chair
County Administrator
County Clerk
HS Director and Managers
DCS, Rhinelander
Health Department
Red Cliff Tribe
Post (bulletin board and website)
Daily Press
Any person wishing to attend who, because of a disability, requires special accommodations,
should contact the Department of Human Services at 715-373-6144, extension 83344, at least
24 hours before the scheduled meeting time, so appropriate arrangements can be made.
K:\Agendas and Minutes\CCOP Advisory Committee\Meeting information\2024 CCOP meeting information\2024-01-09_CCOPAC_Meeting_Agenda.docx
CHILDREN’S COMMUNITY OPTIONS PROGRAM ADVISORY COMMITTEE (CCOPAC)
RE: January 9, 2024 CCOP Advisory Committee meeting
Dear Committee Members:
Please be advised that the quarterly meeting of the Children’s Community Options Program Advisory
Committee will be held on Tuesday, January 9, 2024 at 10:00 a.m. An in person and remote meeting will
originate from Conference Room A, Washburn, Wisconsin.
For public participation, remote access is available via Microsoft Teams or by phone using the information
below:
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 248 032 552 618
Passcode: gdCGim
Download Teams | Join on the web
Or call in (audio only)
+1 715-318-2087,,4673205# United States, Eau Claire
Phone Conference ID: 467 320 5#
Find a local number | Reset PIN
Learn More | Meeting options
________________________________________________________________________________
Notice is hereby given, in the event the standing committee does not have a quorum, the County Board
Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c))
The agenda for this meeting is as follows:
AGENDA
1. Call to order + introductions
2. Discussion and possible action for review/adoption of November 14, 2023 meeting minutes
3. CCOPAC Orientation Binders
a. Distribute and begin review of sections: Consumer Grievances, Department Budget, and Resources
4. Children’s Long Term Support program enrollment report
5. Other informational items from or to the committee
6. Motion to adjourn
7.
c: BCDHS Board Members
Michelle Lampson Hayley Weyers
Anna Hanson Sherri Paulson
Any person wishing to attend who, because of a disability, requires special accommodations, should contact the
Department of Human Services at 715-373-6144, extension 83344, at least 24 hours before the scheduled meeting
time, so appropriate arrangements can be made.
K:\Agendas and Minutes\CCOP Advisory Committee\Minutes\2023 CCOPAC minutes\2023-11-14 CCOP Minutes - Draft.docx
BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES
CHILDREN’S COMMUNITY OPTIONS PROGRAM ADVISORY COMMITTEE MEETING Notes
Bayfield County Courthouse via Teams Meeting & Phone
Tuesday, November 14, 2023, at 10:00 a.m.
Committee Members Present: Hayley Weyers, Michelle Lampson, Anna Hanson, Sherri Paulson (by Teams)
Staff Present: Heather Gilbertson, Mary Anich
Call to order: Weyers called the meeting to order at 10:07.
Discussion and Possible Action - Review/adoption of minutes from September 12, 2023, meeting:
Motion by Lampson, seconded by Paulson to approve the September 12, 2023, meeting minutes.
Motion passed.
Committee Binders:
Review of Sections: Plan, and Confidentiality of Records
o Plan Highlights:
Submit a 5-year plan with annual updates. The last plan was completed in 2016 before the
Health Pandemic went into effect, with an annual update last completed in 2020.
A child without citizenship but living in Bayfield County would not qualify for the CLTS
program but would qualify for CCOP.
The question was proposed, “Do we prioritize child/children w/no citizenship in the next
few years if needed?” A discussion was had amongst committee members and a decision
was made that we should prioritize by pure need instead of demographics if there comes a
time, we need to prioritize services.
o Confidentiality of Records Highlights:
Bayfield County’s specific Confidentiality of Records policy for Human Services.
HIPPA
Methods to ensure information is kept safe.
Weyers stated at the next meeting we will go over the sections for Consumer Grievances and Department Budget
and Resources.
Committee Participants:
Enrollment Report: Two kids disenrolled, however, multiple kids were enrolled, so we have 43 active
enrollments and 2 active referrals which appear very much eligible for the programs.
Lampson asked if we are close to an enrollment capacity. Weyers stated that all kids are considered fully
funded at this time. There is no cap on funds at the state level.
A new position has been posted due to the restructuring of the CLTS, CCOP and Birth to 3 programs moving to
the Family Services Department in 2024. This position will split time between a small active case load and
supervisor duties.
Other Informational Items:
Restructuring of the CLTS, CCOP and Birth to 3 programs moving to the Family Services Department in 2024.
Draft minutes, scheduled
for final approval at the
next regular CCOPAC
meeting.
Department of Human Services
117 East Fifth Street
P.O. Box 100
Washburn, WI 54891-0100
Telephone (715) 373-6144 Fax (715) 373-6130
Email: baycodhs@bayfieldcounty.wi.gov
K:\Agendas and Minutes\CCOP Advisory Committee\Minutes\2023 CCOPAC minutes\2023-11-14 CCOP Minutes - Draft.docx
No major impacts are foreseen that will affect the families on these programs during this transition. This
Transition is only an interoffice change and no change in policies.
Lampson asked if participants who have aged out of the CLTS/CCOP program are eligible to serve on the
CCOPAC and if they would fill the requirement as a parent/consumer. Weyers thought this was a good idea
and that the former participant should be able to fill the consumer requirement.
Next meeting is January 9, 2024 in conference room A.
Meeting adjourned at 10:49
Minutes respectfully submitted by Heather Gilbertson, Clerk III, Support Staff