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Home My WebLink AboutExecutive Committee - Agenda - 1/11/2024K:\Executive Committee\2024 EXECUTIVE COMMITTEE\01 JANUARY 11 2024\Exec Comm Notice Agenda 2024-01-11 AMENDED.doc Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 www.Bayfieldcounty.wi.gov Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Kim Mattson, Finance Director Gail Reha, Bookkeeper Paige Terry, Clerk III BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING Brett T. Rondeau, Chair Mary Dougherty Fred Strand Dennis Pocernich Jeff Silbert Jeremy Oswald, Vice-Chair *** AMENDED AGENDA *** AMENDED 01/10/2024 Dear Committee Members: This letter is written to inform you of the Bayfield County Executive Committee Meeting scheduled for 4:00pm Thursday, January 11, 2024 in the Bayfield County Board Room. This meeting will be held in-person and remotely. Supervisors and the public will be able to participate in the Meeting in person or via voice either by using the internet link or phone number below. ______________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 217 315 629 378 Passcode: bvz8Fh Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,165600328# United States, Eau Claire Phone Conference ID: 165 600 328# Find a local number | Reset PIN Learn More | Meeting options ______________________________________________________________________________ K:\Executive Committee\2024 EXECUTIVE COMMITTEE\01 JANUARY 11 2024\Exec Comm Notice Agenda 2024-01-11 AMENDED.doc Contact Bayfield County at 715-373-6181 if you have access questions or email Mark.Abeles-Allison@bayfieldcounty.wi.gov if during the meeting. Any person wishing to attend who, because of a disability, requires special accommodation, should contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. Notice is hereby given that in the event the standing committee does not have a quorum the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2- 3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. 1) Call to Order 2) Approval of Minutes of November 9, 2023 3) Public Comment, 3 minutes per person, up to 15 minutes total 4) Discussion Regarding Strategies to address Population Demographic Changes in Bayfield County, Kellie Pederson 5) Discussion and Possible Action Regarding EIGP Resolution to Public Service Commission 6) Discussion and Possible Action Regarding RAISE Grant Resolution 7) Discussion and Possible Action Regarding Fund Balance Assignment Resolution 8) Discussion and Possible Action Regarding 2023 Coroner Budget Amendment Resolution 9) Discussion and Possible Action Regarding 2023 PSAP Budget Amendment 10) Discussion and Possible Action Regarding Bayfield County Credit Card Policy/Procedure and User Agreement 11) Discussion Regarding Wireless Partnership Agreement with Bayfield Wireless. 5pm 12) Reports: a) Financial Reports end of December 2023 b) Treasurer’s Report, end of December 2023 c) Pigeon Lake Right of Entry d) Comprehensive Planning Implementation Calendar e) Elected Constitutional Officer Wage Setting, End of March f) Youth in Governance Program K:\Executive Committee\2024 EXECUTIVE COMMITTEE\01 JANUARY 11 2024\Exec Comm Notice Agenda 2024-01-11 AMENDED.doc g) Courthouse In-Service, Monday January 15, 2024 MLK Day (Courthouse Closed to the Public) 13) Closed Session: The Committee may entertain a motion to move in and out of Closed Session pursuant to §19.85(1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible Action Regarding: a) November 9, 2023 Closed Session Minutes b) County Administrator Evaluation / Contract Review c) Northern Lights Management Plan 14) Adjourn Executive Committee Narrative, January 11,2024 Item 4: Kellie Pederson has shared the attached summary regarding demographic trends in Bayfield County and the impact on employers, boards, etc. Kellie will lead us through a short discussion on the topic with strategy suggestions. Item 5: The Public Service Commission has announced funding for energy projects in 2024. Details below. We would like to research cost implications and submit an application for a project in March. Below is the announcement. Included in the packet is a resolution together with an RFP for cost estimates from providers. We are trying to optimize a mix between solar and battery. Solar reduces our electric costs, battery provides backup and peak load shaving abilities to ensure power during an extended outage. The county comprehensive plan lists energy outages as a top hazard for the county. We are looking at solar on the new roof as well as several ground mounted solutions including a water proof pavilion and some carport covered concepts. Project funding is up to $500k, match optional. Item 6. The County is planning on applying for a USDOT RAISE grant again in 2024. The authorizing resolution is attached. A commitment of 12% of the project is proposed over a five year period. On an $18 million project this would be $432k per year over five years for the 24 mile project. This project would convert County Highway A and N to all season roads providing year round timber and freight access in this corridor. Many towns have shared resolutions for support. Item 7. Bayfield County has approximately six million in unreserved balances. We commit or dedicate these funds towards specific projects. Here is the listing, allocation we have proposed. • $2,500,000 – Five-Year Highway Funding Plan ($500,000 year, 2025-2029) • $750,000 – Compensated Balances (sick and vacation payouts) • $1,000,000 – Courthouse/Annex Buildings Roof Repairs. Second half of Annex Facility / Courthouse, over the next 5 years. • $150,000 – Unreimbursed Delinquent Taxes • $100,000 – Grand View Garage. • $1,000,000-HVAC Projects, boilers, ducting. Boilers and duct work are major projects on our schedule. • $500,000-Business Park Infrastructure, this could match grant funds for utility improvements. Item 8. Attached is a budget amendment for the coroners office increasing the budget by $6000 for yearend autopsy expenses. Below is the Coroner’s yearend report. Item 9. This budget amendment moves interim joint dispatch funds into the separate department designated. These were recorded in the Sheriff’s budget 100 17 but are budgeted in the joint dispatch dept. 100 17. The resolution also shows Emergency Management funds being moved from one section of the budget to another within the EM Department 100 18 Item 10. • End of year 2023 financials, final bills are still coming in. Year end balances today, are shown as above last year. This was a close budget year with several departments slipping over 100% due to the midyear wage adjustment. • Treasurer’s Report: Shows at $1.75 million drop from end of 2022. $1.17 of this is a reduction in ARPA projects. The remaining $600k is due to additional expenditure incurred. • Attached is a Right of Entry Agreement authorized by the UW to access the Pigeon Lake Camp facility for a feasibility study. Next steps would be to develop a request and send out for proposals. • With the completion of the Comprehensive Plan, implementation is now underway. This is the link to the implementation planning section. It is broken down by o GOALS o OBJECTIVES o ACTION ITEMS The plan is to distribute these duties by department and have departments and committees address the topics on an annual basis. 10-Implementation_DRAFT (nwrpc.com) 1 Minutes of the Bayfield County Executive Committee Meeting 4:00pm, November 9, 2023 Meeting was held Remotely through Microsoft Teams and in person in the Bayfield County Board Room, Washburn, WI Members Present: Dennis Pocernich, Jeff Silbert, Mary Dougherty, Jeremy Oswald, Fred Strand Members Excused: Brett Rondeau, Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Human Resources Director, Kim Mattson-Finance Manager, Tom Renz-Coroner, Gail Reha-Bookkeeper, Nicole Solheim-Cinnaire, Kelly Westlund, Kevin Johnson-CVSO, Meagan Quaderer-Emergency Management Director Called to order at 4:00p.m. by Vice-Chairman Oswald. Motion Strand, Silbert to approve minutes of the October 9, 2023 Executive Committee Meeting. Motion Carried ( 5-0 ) Public Comment: None Washburn Housing Development Plan, Cinnaire: Solheim share a proposal for 4 residential buildings and a clubhouse building development. The development would include 1-3 bedroom housing. Cinnaire believes the chances of WHEDA funding in the January round is more favorable. Motion Silbert, Dougherty to approve the Cinnaire Development Plan as presented and submit the grant application. Motion Carried (5-0) Coroner / Medical Examiner Planning: Coroners are elected positions. Medical Examiners are appointed. Sawyer County underwent this process earlier this year. Renz explained that the county can set qualifications for an appointed position. An elected position requires no experience or qualifications. Question from the committee regarding how an appointed position would be compensated. Motion Pocernich to draft a resolution for the Executive Committee to eliminate the Coroner position and create an appointed Medical Examiner position. Once approved by the Executive Committee, forward to the full county board for consideration. Motion Carried (5-0) 2 Veterans Services Budget Amendment: Johnson explained that the Specialist position was extended to FT from PT and mileage for transporting veterans to medical appointments is unexpectedly high. The department expects to be over budget by approximately $37,000. Motion Pocernich, Silbert to approve the resolution to amend the veterans services budget as presented and forward to the full county board for approval. Motion Carried (5-0) Northern Light Roofing Bids: A summary of bids received were reviewed. Three bids were received with Jackson & Associates as the lowest responsible bid. Handout was provided from The Garland Company with recommendation regarding the bids. Anticipated Spring construction. Motion Pocernich, Silbert to accept the bid from Jackson & Associates bid not to exceed $1,343,000 (if hot asphalt application recommended by Northern Lights) plus 5% bond and forward to the full county board for approval. Motion Carried. (5-0). If cold asphalt application recommended by Northern Lights, the board would need to discuss how to make up the difference in cost. Middle Eau Claire Lake Dam Engineering Analysis Budget Amendment for Leak: The DNR has closed the lock structure until the leak can be repaired. Cost is just over $4000 to determine the cause of the leak. If the County applies for DNR Grant Funding through the Dam program, this would be a reimbursable cost at 50%. Dam Repair Grant application is due in March. If the analysis can be conducted now, we would have the information to submit a grant application for repair work. Motion Pocernich, Strand to approve $4,170 for a Dam Engineering Analysis for the Middle Eau Claire Lake Dam. Monies to come from the existing budget. If insufficient, the request will come back to the Committee for fund balance authorization. Motion Carried (5-0) Middle Eau Claire Lake Dam Grant Resolution: Motion Strand, Pocernich to approve the Middle Eau Claire Lake Dam Grant Resolution and forward to the County Board for approval. Motion Carried (5-0) Great Lakes Visitor Center Annual Funding: Recommend a $2000 contribution to the Friends group for the Visitor Center rather than the $9000 budgeted because the center has eliminated or greatly reduced the ability for the county to utilize the center for county business. Motion Strand, Pocernich to eliminate the contribution to the Northern Great Lakes Visitor Center. Motion Carried (5-0) 3 Closed Session Rules Ordinance: This ordinance amendment makes it allowable for board members to attend closed session meetings remotely. This was discussed and approved at the last County Board meeting. Motion Pocernich, Dougherty to approve the resolution amending Ordinance 2.2-2-7 related to Closed Sessions as presented and forward to the full county board for approval. Abeles-Allison pointed out the clause that requires participants to attend the entire meeting to be eligible for the per diem. Motion Carried (5-0) Re-Establishing Ad Hoc EMS Committee to Assist with EMS Study: The 2024 budget includes an EMS study to make recommendations on how to proceed. Recommend the re- establishment of the EMS Ad Hoc Study Committee to help structure what this study will focus on and what the deliverables would be. Motion Silbert, Dougherty to re-establish the EMS Ad Hoc Study Committee to assist with the EMS Study. Motion Carried (5-0) Previous Ad Hoc Committee members will be contacted to inquire about interest in participating on the Ad Hoc Committee. NextGen911 and PSAP GIS Grant Acceptance: Bayfield County Emergency Management and Land Records wrote for two NextGEN911 Grants. The first grant was for a replacement CAD system totaling $1,213,270 with a 10% local match from both Ashland and Bayfield Counties. The second grant was for $128,634 with a 5% Bayfield County local match for Land Records. Land Records will be working on improving the GIS data between the counties. Motion Pocernich, Strand to accept the NextGen911 and PSAP GIS Grants. Motion Carried (5-0) Budget Amendment Resolutions: a. Health Department: b. Veteran Services: Discussed earlier in the meeting. c. Coroner d. ARPA, Courthouse Project e. Elevator Modernization Project f. Northern Lights Services, Interim Admin and Assessment g. Local Assistance and Tribal Consistency Funds (LATCF) h. Squad Fund i. Capital Improvement Fund 4 j. PSAP Consolidation Motion Pocernich, Dougherty to approve all budget amendment resolutions included in the meeting packet and forward to the county board for approval. Motion Carried (5-0) Reports: • Financial Reports end of October 2023: End of October Financial are attached showing expenditure levels at 79% overall and 69%, 68% and 83% respectively for the Highway, Human Services and General Funds. • Treasurer’s Report, end of October 2023: we remained constant from the previous month but are down slightly over $5 million from this time last year. Part of this is due to the bonding revenues not being received in October. • Superior Days: 2 issue identification meetings have taken place. Strand provided a summary of items that are being considered. • Land Sales: The County had four land sales, three of the four sold including the two houses in Washburn, one for $20k the other $50k. • RAISE Grant • Health Infrastructure Plans: The Health Infrastructure project is almost ready for bidding. The committee reviewed the proposed layout of the remodel. • Microgrid Update: Microgrid testing is entering its final stages at the Courthouse and Jail. • State Broadband BEAD Grant: Abeles-Allison explained that Norvado is considering whether to apply for federal grants. They are concerned about some of the requirements of the grants. Future discussion may occur on this topic. Motion Pocernich, Strand to enter Closed Session pursuant to §19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically as it relates to the county negotiations to sell land at the county business park and discussions regarding Northern Lights finances. Motion Carried (5-0 ). Entered closed session at 5:25pm. Motion Pocernich, Dougherty to return to open session. Motion Carried (5-0 ). Returned to open session at 5:33pm. Meeting adjourned at 5:33pm. Respectfully submitted by Kristine Kavajecz. Memo:Re:Implications of an Aging Population on Human Resources and Capacity To:Bayfield County Board Executive Committee From:Kellie Pederson,UW-Madison Extension Community Development Educator It is no secret that Bayfield County’s demographics are trending towards a more elderly population. The implications of this trend for the County and its services,has been an emerging topic of discussion in recent years.Past data has suggested that the County is on track to be the eldest county in Wisconsin by 2040 (i.e.more people,per capita,over the age of 65).With the recent population increase in the eldest demographic,this prediction will likely come true sooner than anticipated.Even though Bayfield County has not reached “eldest”status yet,(currently ranked fifth in the state)the effects of this demographic trajectory have already arrived,bringing with it many of the expected impacts,and perhaps some neither imagined or predicted. To date,most conversations have centered around the increasing need for aging friendly support services,and aging-friendly infrastructure (housing,transportation,medical).However,as this trend plays out,one of the effects coming into sharper focus is the diminishing number of available workers to fill key roles.As people age and retire from their long-held careers,there are not necessarily sufficient numbers of people to replace them.Anecdotally,this is being seen acutely across the county as an increase in job openings across most sectors and a slow decline in some services.This loss of local workers has been exacerbated by the trend towards remote work.Historically,people that lived within this community held jobs within this community.With the increase in remote options,more residents of prime working age now hold positions with firms outside the community,increasing the workforce availability gap. This lack of people to fill roles doesn't just affect paid positions,but also key roles that have been historically filled by volunteers,including roles in the non-profit and local government sector.In these arenas,we see both non-profit boards as well as local government committees and councils struggling to maintain sufficient active membership when long-standing members retire from their respective roles of service.While there are certainly larger social and generational trends pushing citizens away from the engagement with local boards and governments,the County’s aging population demographics play an outsized role in this trend. Thus far,across the area,we have seen attempts to address this downward trend with some efforts toward “recruitment”,mostly aimed at worker retention and relocation.Implementation of broader recruitment strategies (affordable housing development,reestablishing guest worker programs)may slow or minimize the impacts of this demographic trend,however,without significant effort,the numbers suggest that the region is headed towards a situation in which there is simply too much work for too few people to take on.Even with strong recruitment efforts,it must be recognized that there will not likely be a one-for-one replacement in all sectors as people age and retire. This table from the US Census Bureau website shows the number of residents in each age-based category in Bayfield County.The average age of retirement in Wisconsin is 64.When considering this table,take note of the significant portion of residents that are at or near average retirement age. Looking ahead into a not-to-distant future,it is likely the county will face further challenging questions about how to best support the priorities and needs of the community with limited human resources.If recruitment efforts fall short,and human resource capacity continues to diminish,key questions loom for the community;How might we structure community services to require less work to keep the community functioning?What roles do we want to have filled in the community in the future?What roles do we NEED to have filled?In what services or sectors can we scale back?How can we shift our service economy to emphasize our most important community needs? Given this trajectory,it is important for local governments to begin to think more strategically about how to address the needs of the future with limited human resources,both internally and more broadly across the region.With two sovereign nations,two county governments,and a slew of agencies managing the richness of the region's natural resources,the area has many layers of government service and administration to operate for a comparatively small number of residents.In this area,it takes a lot of people “just to keep the lights on”.In addition to supporting strong recruitment efforts and succession planning efforts,it will be important to consider other options.Strategies like scaling back (size of boards,committees,mid-level management)further merging,partnering and collaborating (districts,services,departments,units,branches),outsourcing to worker-rich areas (tasks,processing),employing creative use of technology to lighten workload need to be incorporated into conversations now,in order to be prepared to meet demands of the future. Should this be an area of inquiry the County board would like to explore further,UW Extension stands ready to provide further research,and to support the development of strategies to address these community needs. Kellie Pederson UW Madison Extension Community Development Educator Resolution No. 2024-xx Applying for Courthouse Battery / Solar grant through the Public Service Commission (PSC) Energy Innovation Grant Program (EIGP) WHEREAS, Bayfield County provides essential “lifeline” services to county residents including public safety, jail, dispatch, human services, emergency services and many other critical services at the courthouse and annex/jail facilities; and, WHEREAS, reliable power at all times is important for the county to function and provide emergency response; and, WHEREAS, the County applied for and received funding for a project in 2020 that is now in operation; and, WHEREAS, inflationary pressures limited the extent of the 2020 project; and, WHEREAS, approximately 10% of the courthouse electrical needs are being addressed with solar at present, while the 125kw battery covers the complex during off hours, about 60% of the time, the goal is to increase both solar and battery backup; and, WHEREAS, the State Energy Office with the Wisconsin PSC is offering funds for battery and solar projects; the county proposes additional solar and battery to reduce energy costs and create added resilience through the Energy Innovations Grant Program in 2024; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled this 30th day of January, 2024, does hereby support the application of a PSC, EIGP project in 2024. By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2024-xx, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 30th day of January 2024. _________________________________________________ Lynn M. Divine, Bayfield County Clerk 1 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine, Kavajecz, Human Resource Manager Paige Terry, Clerk III Request for Proposal Solar Photovoltaic Array plus Battery Energy Storage Capacity Increase at Bayfield County Courthouse/Jail Microgrid, Washburn, WI Bayfield County is requesting proposals to install solar photovoltaic (PV) plus battery energy storage system (BESS) at its existing Courthouse/Jail microgrid located at 117 E Fifth Street, Washburn, WI. The solar modules will be ground-mounted and/or roof-mounted and grid-tied to Xcel Energy. The new BESS will be integrated to and be near the existing BESS. The project is contingent upon a 2023 Energy Innovation Grant Program (EIGP) award which will be submitted before March 1, 2024, and awards announced in the spring of 2024. This RFP is to assist with firm costs for the grant application and to select a contractor once the grant is awarded. It is anticipated that contracts with the selected contractor would be signed in May 2024 based on this timeline. Bayfield County is supported by Cheq Bay Renewables and muGrid Analytics. To schedule a site visit or request more information to complete this RFP, please contact Mark Abeles- Allison, Bayfield County Administrator, Mark.Abeles-Allison@bayfieldcounty.wi.gov or Bill Bailey, Cheq Bay Renewables, billebailey2@gmail.com, phone 715-209-2218. Project Background and Description: In November 2023 Bayfield County commissioned its first microgrid which master-metered its Courthouse and Jail, combining 117kW DC (100kW AC) of solar PV and 125kW, 110kWh of BESS with existing backup diesel generation. The solar PV & BESS sited at the Jail complex, are integrated with a primary backup diesel generator located at the Courthouse across the street from the jail and connected via buried cable. The BESS and solar PV support the diesel generator during power outages, as well as optimize energy dispatch during normal grid-tied operations. The BESS is a Current Energy Storage System (Current ESS) with partner ELM Fieldsight, who manufactures the pre-engineered, pre- assembled system in Texas and serves as the primary microgrid controller. The ELM Fieldsight Controller is also integrated with muGrid Analytics’ Redcloud Energy Management System (EMS) which optimizes the system in real time and is a supervisory layer AI-enabled controller. Bayfield County would now like to double the BESS capacity to 250kW and increase the solar PV capacity as determined by site limitations. This RFP asks the respondents to submit proposals that optimize available space for increased solar PV and install a new 125kW BESS while integrating the new components to the existing system. 2 The existing BESS has one stack of CORE batteries that total 110kWh. There is room in the battery cabinet to add a second stack of batteries without modifications to the existing system (see appendix C). This RFP requests the second stack of batteries be installed in the existing BESS cabinet plus install a new full BESS of 125kW/220kWh. The new combined BESS would be 250kW/440kWh. The two buildings, Courthouse and Jail, are served by one utility meter, but two utility medium-voltage to 208-volt transformers. The Jail transformer has 100kW AC of solar plus 125kW of BESS behind it. It is proposed to add another 125kW of BESS behind this transformer. The Courthouse transformer has neither solar PV nor BESS behind it. This RFP hopes to optimize solar PV behind the Courthouse transformer, while laying open the option to add more roof-mounted solar behind the Jail transformer if possible. It will be up to the respondent’s engineers to determine what additional solar PV, if any, can be added behind the Jail transformer, currently sized at 150kVa. Input from and coordination with Xcel Energy will be necessary as it relates to the transformer’s capacity. Alternatively, a new medium-voltage to 208v transformer could be considered. It will also be up to the respondent to optimize the solar PV layout behind the Courthouse transformer, based on the energy demand laid out in this RFP. Any ground-mounted solar modules must be bifacial to maximize production. The modules must be Tier 1 and on the CA Energy Commission list: Solar Equipment List - CA Energy Commission. Likewise, the solar inverters must be on the CA Energy Commission list: Solar Equipment List - CA Energy Commission. The modules and inverters must also comply with EIGP Buy American requirements. POTENTIAL SOLAR LOCATIONS: A site plan is included in Appendix A which shows the potential locations of the solar arrays. “Array A & B” are located northeast of the courthouse in the parking lot close to the courthouse main breaker panel and transformer. A parking lot canopy is proposed with minimal impact to snow removal efforts. Snow is currently pushed with a pickup plow from the parking lot onto the grass surface. A minimal number of panel foundations will facilitate this. The grassy lawn identified as “Array C” is planned for a pavilion-type solar array with space below to be used by county employees as a picnic area. RENEW Wisconsin’s Solar for Good offers a pavilion design that is attractive and could be considered for this application. A “four-panel-deep, 5-bay” commercial pavilion is available and measures overall 30’ x 56’, which fits nicely in the allotted space (see Appendix D & E). The top of the pavilion will be above the existing window. Please include a price with concrete floor as an option. The triangular shaped grassy area marked “Array D” could be filled with ground-mount arrays with tilt angles of 40 degrees and ground clearance of 5 feet minimum. The area of jail roof marked “Array E” is an option as it is a new 40-year roof. As stated, care should be taken not to exceed the existing jail utility transformer’s capacity or consider alternate solutions like a new parallel transformer or boring under the street and connecting behind the Courthouse transformer. A roof-mounted array must be ballasted with no roof penetrations. Please provide weight estimates per square foot. 3 Parking lot-mounted solar panels can have both positive and negative impacts on snow management. On one hand, the panels can act as a shelter, reducing snow accumulation in the areas directly beneath them. However, the presence of solar panels may complicate snow plowing efforts as they can create shaded spots where snow melts more slowly. The overall effect depends on the design, orientation, and elevation of the panels, as well as local weather conditions. Proper planning, including panel tilt and spacing, can help mitigate snow-related challenges. Collaborating with experts in solar and civil engineering is crucial to optimize the dual functionality of parking lot-mounted solar panels. It will be up to the respondent to propose a well- thought-out design to minimize the impact on snow removal for the county. A standard parking lot canopy may have a height clearance of as much as 14’. See Appendix D for some examples. The BESS, BESS inverter, and required BESS transformer (480v to 208v) will be purchased by Bayfield County directly from Current ESS and the equipment cost should not be included in your proposal. The installation of the BESS and integration with the existing BESS should be included in your proposal. Mike Seavey, of Current ESS, should be consulted and can be reached at m.seavey@currentess.com. A site plan showing the existing and proposed BESS location is found in Appendix B. The EIGP includes Buy American and Davis Bacon (Prevailing Federal Wage) provisions. Documentation of the Buy American requirement comes from the manufacturer. The selected solar modules, solar inverter, and racking must comply, and it will be the responsibility of the successful bidder to supply documentation from their suppliers. Further information about these requirements can be found on the Wisconsin Office of Energy Innovation website. The 2023 EIGP details can be found here: PSC Energy Innovation Grant Program (wi.gov). Please provide the following in your proposal: 1. Engineering design, layout – Helioscope or similar, capacity, generation estimates, and cost estimate for the optimum solar PV capacity within the selected sites as shown in Appendix A. 2. Line-item cost estimate for each solar array 3. Installation cost for installing a new 125kW/220kWh BESS plus second 110kWh battery stack in the existing BESS. Do not include the equipment cost for the BESS, BESS inverter, and BESS transformer. See BESS site plan in Appendix B. 4. Specifications and warranty information on equipment including solar modules, solar inverters, and racking system. 5. Specify your workmanship warranty with a minimum of two years, and five years preferred 6. Include cost of Xcel interconnection fees, state inspection, and any permits required. 7. Detail proposed terms of payment 8. Estimated timeline with construction starting after EIGP signed contracts (anticipated fall of 2024) and completion no later than October 2025. 9. Please state your price protection strategy since signed contracts will be approximately 5 months out and implementation will begin at a minimum of 8-9 months out. This might include a contingency line item, a stated allowance, negotiation of cost adjustments during the contract phase, or written supplier guarantees. 10. At least three references with contact information from past similar-sized projects. 4 Certificate of insurance will be required from the successful bidder with the Bayfield County being the holder. The PV + BESS system must meet or exceed all relevant building, electrical and fire codes. Successful bidder will need to complete and submit the interconnection application with Xcel Energy and: • Coordinate with Bayfield County staff or other project team members when completing the interconnection application forms • Be available to answer questions, provide additional information, etc. to Xcel Energy • Attend the utilities’ interconnection testing and/or commissioning of the system if requested by the utility • Provide other standard procedures as needed for successful installation, commissioning, and operation of the system. • Return the site to as near to original condition as possible. The successful bidder must be a Wisconsin licensed electrical contractor and be a Focus on Energy Trade Alley to fulfill Focus on Energy requirements so Bayfield County can secure funding through the Prescriptive Incentive program. Proposals must be submitted by February 5, 2024, at 5pm via electronic means to Mark Abeles-Allison Mark.Abeles-Allison@bayfieldcounty.wi.gov. Please copy Bill Bailey at billebailey2@gmail.com and Amy Simpkins at Amy@mugrid.com. 5 Appendices: A. Site Plan – Overview (Add North South Indicator) Figure 1 Potential Solar Array Areas Array A – Parking Lot Canopy Array B – Parking Lot Canopy Array C – Pavilion Array D – Ground Mount Array E – Ballasted Roof Mount 6 B. Sally Port BESS Site Plan Figure 2 BESS Site Plan Existing BESS New BESS 7 C. Existing BESS with room for second battery rack Figure 3 Existing 125kW/110kWh BESS 8 D. Example Pavilion and Parking Lot Solar Canopies Figure 4 Solar for Good Pavilion Array 9 Figure 5 Parking Lot Canopy with low profile limiting snow shed Figure 6 Sample Parking Lot Block Layout 10 E. Solar for Good Pavilion 11 12 F. Microgrid As-built One Line One-line drawing as separate PDF attachment. G. BESS Components provided by Bayfield County and not to be included in respondents bid: Supporting and Authorizing Matching Funds for Bayfield County “RAISE” Grant Project on County Highways A & N WHEREAS, Bayfield County maintains 172 miles of county highways; and, WHEREAS, Forestry is a critical industry for Bayfield County; and, WHEREAS, Bayfield County annually places road weight limit restrictions on county highways during the spring break-up to protect roads which negatively impact the ability of the logging industry to access and transport forest products; and, WHEREAS, County Highways A and N provide access to thousands of acres of forestland that supplies timber for forest products; and, WHEREAS, County Highways A and N are used by local industry; and, WHEREAS, Bayfield County uses highways for multi modal purposes with County Highway A designated as a bike route and County Highway N designated as an ATV route; and, WHEREAS, funding for highways is important. Scarce resources make funding difficult. Bayfield County has annually dedicated additional resources to highway projects but does not have the ability to contribute to fund this entire project; and, WHEREAS, over the past five years both the Bayfield County Board and the Citizens of Bayfield County have ranked Highways as a top priority of the County during the annual budget process and budget survey; and, WHEREAS, maintenance and upkeep of roadways are of regional concern to support the forest industry; and, WHEREAS, alternate funding mechanisms are important to supplement the county’s ability to properly maintain county roads; and, WHEREAS, Bayfield County has proposed a “replace in kind” construction method to keep costs to a minimum; and, WHEREAS, the US Department of Transportation RAISE program offers matching funds for economic development projects and in March of 2024 the Bayfield County Board authorized submittal of an application to the RAISE grant program for reconstruction of County Highways A and N to all season road standards; and, WHEREAS, the project includes sixteen (16) miles on County Highway N and six (6) miles of County Highway N from A to Highway 27 making this entire route (US 2 to State Highway 27) an All-Season Road; and, Resolution No. 2024-xx WHEREAS, this improvement project would have a significant economic development impact on Bayfield County communities, businesses, bikers, ATV users and tourists in addition to improving safety and reducing maintenance costs; NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 30th day of January 2024, will commit and hereby encumbers 12% of project costs towards over a period of up to five years; and, BE IT FURTHER RESOLVED, that Bayfield County has previously supported efforts at the state level to raise additional funds for county highway reconstruction and that the Bayfield County Board hereby petitions the Governor, the Assembly, and the Senate of the State of Wisconsin to pursue supplemental funding for county highways in Wisconsin. By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2024-xx, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 30th day of January 2024. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2024-XX 2024 Bayfield County Fund Balance Assignments WHEREAS, Bayfield County has a fund balance policy stipulating a minimum of 25% of unassigned funds to be on hand in case of emergency; and, WHEREAS, fund balance assignments allocate funds to specific projects in the future; and, WHEREAS, assignments help the county plan for upcoming projects; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 30th day of January 2024, does hereby allocate the following fund balance assignments: • $2,500,000 – Five-Year Highway Funding Plan ($500,000 year, 2025-2029) • $750,000 – Compensated Balances • $1,000,000 – Courthouse/Annex Buildings Roof Repairs • $150,000 – Unreimbursed Delinquent Taxes • $100,000 – Grand View Garage • $1,000,000-HVAC Projects, boilers, ducting • $500,000-Business Park Infrastructure Total: $6,000,000 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2024-XX, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 30th day of January 2024 _________________________________________________ Lynn M. Divine, Bayfield County Clerk Request to Amend 2023 Coroner Budget WHEREAS, Autopsy expenses have increased resulting in the Coroner’s Office exceeding the 2023 budgeted expenses and revenues; and, WHEREAS, Budget Resolution 2023-112 addressed the shortfall, but was not enough to cover the shortfall; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 30th day of January, 2024, approves the following 2023 budget amendment including the increasing fund balance applied of up to $5,000 2023: Increase Revenue: 100-00-49301 Fund Balance Applied by $5,000 100-06-46202 Cremation Fee by $1,000 Total Revenue: $6,000 Increase Expense: 100-06-51205-50250 Special Services by $4,715 100-06-51205-50332 Mileage by $1,285 $6,000 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2024-xx, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 30th day of January 2024. _________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2024-xx Request to Amend 2023 PSAP Budget WHEREAS, Per Ashland-Bayfield Consolidated PSAP Board of Director’s meeting narrative on July 11, 2023, two dispatchers were hired in Bayfield County to qualify for a grant effective mid-May and to be paid 70% by Bayfield County and 30% by Ashland County; and, WHEREAS, Ashland County agreed to pay 50% of the cost of the Interim Program Director; and, WHEREAS, Meagan Quaderer, Emergency Management Director, accepted the position as Interim Program Director and was authorized by Bayfield County Resolution No. 2023-71 to allocate 30% of her regular working hours to work on the PSAP consolidation project; and, WHEREAS, Resolution 2023-71 also authorized increasing the Emergency Management Program Assistant’s wage and benefits from 0.50 FTE to 0.75 FTE; and, WHEREAS, a budget amendment is now needed to move 30% of the Interim Program Director’s wages and benefits to the PSAP budget from the Emergency Management budget; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 30th day of January, 2024, approves the following 2023 budget amendment: Increase 100-16-47325 Ashland Reimbursement $22,432 Increase 100-16-52606-50121 Full time $54,053 100-16-52606-50135 OT $ 3,700 100-16-52606-50151 Fica/Medicare $ 3,868 100-16-52606-50152 Retirement $ 3,687 100-16-52606-50154 Health $ 9,454 100-16-52606-50155 Life $ 10 $74,772 Decrease 100-17-52602-50121 Full Time $37,837 100-17-52602-50340 Operating Supplies $ 2,590 100-17-52602-50151 Fica/Medicare $ 2,708 100-17-52602-50152 Retirement $ 2,581 100-17-52602-50153 Health $ 6,618 100-17-52602-50154 Life $ 7 $52,341 Increase 100-18-52606-50111 Department Head $10,953 100-18-52606-50151 Fica/Medicare $ 769 100-18-52606-50152 Retirement $ 758 100-18-52606-50153 Health $ 3,243 100-18-52606-50154 Life $ 2 100-18-52606-50132 Mileage $ 140 $15,865 Resolution No. 2024-xx Decrease 100-18-52501-50111 Department Head $10,953 100-18-52501-50151 Fica/Medicare $ 769 100-18-52501-50152 Retirement $ 758 100-18-52501-50153 Health $ 3,243 100-18-52501-50154 Life $ 2 100-18-52501-50132 Mileage $ 140 $15,865 By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2024-xx, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 30th day of January, 2024. _________________________________________ Lynn M. Divine, Bayfield County Clerk Bayfield County Credit Card Policy & Procedures, Adopted _________ PURPOSE: This policy establishes the basis for Bayfield County Credit Card usage including a policy addressing the monitoring and use of the credit cards, and procedures for Bayfield County employees to obtain and use credit cards on the county’s behalf. AUTHORIZATION: All requests for credit cards must be approved by the employee’s Department Head and submitted to the Finance Director in writing by completing the Credit Card Agreement. County Administrator will determine issuance. By signing the Agreement form, the employee affirms that they have read and are familiar with the rules, regulations and procedures as stated in the Bayfield County policies listed. Cards are intended for use only by the person whose name appears on the face of the card or the department head may grant approval for employees in their department only. Credit Cards will be established in the name of Bayfield County and the specific name of an individual with a maximum credit limit set forth by this policy. Exceptions may be made by the County Administrator for average maximum limits or Finance Director (with Department Head approval) when known purchase is more than the limit allows (such as one time travel expense). Each department is responsible for managing its cardholder’s behavior, accounts, and monthly statement in accordance with the guidelines outlined in this document. USE: Credit cards are not issued to every employee. This card is for official County business only. Purchases made with this card must comply with all other Bayfield County policies. RESTRICTIONS The credit card MAY NOT be used for cash advances (ATM machines) or to purchase non- business personal items and services. This card MAY NOT be used for any meals while traveling. Meals are subject to county reimbursement policy and need to be claimed with receipts. All items paid for with the credit card must be shipped to the County and are property of Bayfield County. Appropriate Uses: Appropriate uses for county Credit Cards are listed as follows, please note this is not an all-inclusive list: • Departmental office/operating supplies. • Fuel. • Subscriptions/Memberships. • Registrations/Training. • Hotel lodging. • Approved educational training. • Internet purchases. • Equipment/Product Inappropriate Uses: Inappropriate uses for county Credit Cards are listed as follows, please note this is not an all-inclusive list: • Services which require 1099 vendors, e.g. caterers, contractors, kayak guides • Cash Advances (ATM Machines), money orders, or travelers’ checks. • Gift cards. • Items for personal use/services. • Alcoholic beverages and/or tobacco items. • Controlled substances. • Meals – day or overnight RESPONSIBILITIES: The following are the responsibilities of: A. Card holder (Employee): • Hold and secure credit card. • Comply with all purchasing and travel policies. • Determine availability of budgeted funds before ordering • Order materials • Collect and save all sales receipts/invoices. • Match receipts with charges • Identify disputed charges. • Make sure vendor is aware of our tax-exempt status. • Notify Bank, Department Head & Finance Director immediately of lost, stolen, or other cards requiring termination . B. Department Head/Office Manager or designee • Review & reconcile transactions with cardholder. • Assign and/or verify the appropriate accounting codes. • Assist cardholders with disputed items. • Obtain Department Head’s signature to authorize payment of monthly bill. • Attach receipts and supporting documentation to monthly statements. • Submit monthly statements to AP for payment. • Collect cards from cardholders who end or transfer employment and forward to Finance Director • Request New Credit Cards C. Finance Department • Coordinate issuance and cancellation of cards • Maintain cardholder procedures • Submit applications to Elan • Set departmental and cardholder spending limits Any finance charges on the county Credit Card are the responsibility of the department. Credit Card bills are due on the 15th of each month. Credit card bills will be processed through the County’s account payable process every 2 weeks. LIMITS: All cards have spending limits. Each department has differing credit card needs, and as such, will be determined by the Finance Director and County Administrator. TAXES: The cardholder must make every effort to use Bayfield County’s sales and room tax exemption. If taxes are inadvertently charged, it is the cardholder’s responsibility to work with the vendor to have the taxes reversed/refunded. MISUSE/ABUSE: Improper use of a credit card will be reviewed by the Administrator on a case by case basis and may lead to, but not limited to, revocation of card privileges, termination, as well as civil and/or criminal prosecution. Bayfield County Purchasing/Credit Card Application and User Agreement Instructions: Return signed copy to the County Administrator’s Office. I Have Read and Will Abide By: • The Bayfield County Procurement Policy. • The Bayfield County Credit Card Policy. • The Bayfield County Personnel Policy Section 2.8 Travel Expenses. I Will Ensure: • The credit card is used only for approved, county purchases. • The credit card is not to be used for personal purchases for others or myself. • The card is only used for purchases for the department to which the card is assigned. • That receipts detailing all items purchased with my credit card will be submitted within one week of purchase to the department head or authorized designee. I Understand: • That any unauthorized purchases may result in personal reimbursement. • That I am responsible for immediately reporting a lost/stolen card to 1-866-770-6154 • That I may be financially responsible for any unauthorized charges on a lost/stolen card if I do not report the lost or stolen card immediately. • That non-compliance with the policies will not be tolerated and may result in the revocation of my credit card privileges. • That I am responsible for the protection and proper use of this card, as detailed above. I will attempt to resolve all disputes with the vendor involved. If I cannot resolve the dispute with the vendor, I will document the dispute and forward it to the Department Head. Cardholder Name (Print) Title Cardholder Signature Date I approve the issuance of a Bayfield County Credit Card to the above-named employee and acknowledge the overall responsibility for the proper use of the card. Department Department Head Signature Date FOR FINANCE DEPARTMENT USE ONLY Approved for Credit Card: Yes No Credit Limit: Date Reported to Elan: __________________________________________________________________ Comments: Finance Director Signature Date Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General REVENUE Department 00 - General Fund 11,565,134.00 1,022,245.00 12,587,379.00 155,410.06 .00 8,563,241.62 4,024,137.38 68 8,570,453.83 Department 02 - Clerk of Courts 303,945.00 .00 303,945.00 12,475.60 .00 254,470.05 49,474.95 84 317,313.15 Department 04 - Criminal Justice 193,181.00 .00 193,181.00 60,785.06 .00 162,960.11 30,220.89 84 167,154.90 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 8,100.00 500.00 8,600.00 1,120.00 .00 10,192.50 (1,592.50)119 5,831.50 Department 07 - Administrator 15,060.00 1,190.00 16,250.00 .00 .00 16,250.00 .00 100 15,240.00 Department 08 - District Attorney 32,603.00 .00 32,603.00 81.50 .00 36,969.38 (4,366.38)113 16,712.11 Department 09 - Child Support 277,112.00 .00 277,112.00 162.18 .00 176,480.54 100,631.46 64 204,947.29 Department 10 - County Clerk 31,900.00 2,330.00 34,230.00 490.96 .00 34,294.40 (64.40)100 29,225.65 Department 12 - Treasurer 544,610.00 .00 544,610.00 68,045.13 .00 1,082,496.44 (537,886.44)199 378,855.32 Department 13 - Land Records 308,500.00 .00 308,500.00 5,787.35 .00 363,170.56 (54,670.56)118 373,635.94 Department 14 - Court House .00 .00 .00 .00 .00 5,385.00 (5,385.00)+++3,029.75 Department 15 - Register of Deeds 226,000.00 .00 226,000.00 14,636.62 .00 174,399.77 51,600.23 77 213,484.41 Department 17 - Sheriff 406,483.00 29,132.00 435,615.00 (1,437.67).00 539,470.98 (103,855.98)124 451,960.15 Department 18 - Emergency Management 137,505.00 7,830.00 145,335.00 3,432.00 .00 163,115.96 (17,780.96)112 142,427.55 Department 19 - Veteran's Services 26,453.00 14,228.00 40,681.00 .00 .00 35,707.16 4,973.84 88 14,278.83 Department 20 - Health 943,462.00 293,372.00 1,236,834.00 163,244.17 .00 948,676.20 288,157.80 77 927,703.33 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 165,350.00 8,134.00 173,484.00 2,725.00 .00 221,027.15 (47,543.15)127 182,488.20 Department 25 - UW Extension 3,660.00 .00 3,660.00 .00 .00 3,660.00 .00 100 3,654.21 Department 26 - Zoning 307,500.00 .00 307,500.00 4,340.00 .00 302,158.18 5,341.82 98 323,770.94 Department 28 - Land Conservation 396,928.00 .00 396,928.00 7,306.30 .00 345,247.47 51,680.53 87 292,936.06 Department 31 - Information Services 78,620.00 .00 78,620.00 7,777.50 .00 78,090.99 529.01 99 59,368.93 Department 34 - Forestry 4,030,952.00 .00 4,030,952.00 448,291.64 .00 4,436,216.54 (405,264.54)110 5,505,402.85 Department 77 - Agricultural Station 36,500.00 200,000.00 236,500.00 .00 .00 479,913.00 (243,413.00)203 .00 REVENUE TOTALS $20,039,558.00 $1,578,961.00 $21,618,519.00 $954,673.40 $0.00 $18,433,594.00 $3,184,925.00 85%$18,199,874.90 EXPENSE Department 00 - General Fund 4,512,585.00 785,500.00 5,298,085.00 270,381.64 .00 4,824,490.32 473,594.68 91 2,654,577.52 Department 01 - County Board 89,506.00 .00 89,506.00 12,890.87 .00 88,751.09 754.91 99 91,918.89 Department 02 - Clerk of Courts 481,482.00 .00 481,482.00 58,684.62 .00 501,060.75 (19,578.75)104 494,591.17 Department 04 - Criminal Justice 313,095.00 .00 313,095.00 24,614.35 .00 314,307.97 (1,212.97)100 310,732.34 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 32,724.00 6,000.00 38,724.00 7,006.90 .00 44,733.59 (6,009.59)116 56,398.14 Department 07 - Administrator 360,797.00 92,900.00 453,697.00 59,203.83 .00 436,139.89 17,557.11 96 328,476.07 Department 08 - District Attorney 212,755.00 .00 212,755.00 23,215.29 .00 205,645.27 7,109.73 97 190,934.28 Department 09 - Child Support 301,760.00 .00 301,760.00 26,322.64 .00 278,058.35 23,701.65 92 236,629.15 Department 10 - County Clerk 428,730.00 (65,700.00)363,030.00 24,570.17 .00 360,192.22 2,837.78 99 406,515.71 Department 12 - Treasurer 164,304.00 .00 164,304.00 16,251.56 .00 148,247.87 16,056.13 90 148,380.74 Department 13 - Land Records 687,432.00 13,940.00 701,372.00 93,042.57 .00 648,465.49 52,906.51 92 682,473.16 Run by Paige Terry on 01/03/2024 08:24:18 AM Page 1 of 5 Financial Report Through 12/31/2023 Through 12/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 14 - Court House 553,679.00 .00 553,679.00 52,405.36 .00 531,664.09 22,014.91 96 509,282.48 Department 15 - Register of Deeds 190,896.00 .00 190,896.00 19,520.04 .00 188,471.80 2,424.20 99 188,792.64 Department 17 - Sheriff 4,828,336.00 97,107.00 4,925,443.00 591,065.61 .00 4,944,690.90 (19,247.90)100 4,552,229.05 Department 18 - Emergency Management 301,618.00 22,683.00 324,301.00 19,918.75 .00 309,306.33 14,994.67 95 276,232.72 Department 19 - Veteran's Services 172,424.00 51,358.00 223,782.00 24,826.46 .00 211,461.47 12,320.53 94 141,674.57 Department 20 - Health 934,768.00 2,244.00 937,012.00 153,036.26 .00 1,118,015.44 (181,003.44)119 1,029,356.46 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 427,419.00 10,134.00 437,553.00 30,035.60 .00 408,868.18 28,684.82 93 399,423.32 Department 25 - UW Extension 357,558.00 .00 357,558.00 15,985.62 .00 222,619.19 134,938.81 62 279,343.59 Department 26 - Zoning 650,704.00 .00 650,704.00 73,930.07 .00 597,984.31 52,719.69 92 536,203.54 Department 28 - Land Conservation 610,843.00 .00 610,843.00 60,929.58 .00 592,537.98 18,305.02 97 582,266.78 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 735,720.00 .00 735,720.00 57,488.73 .00 683,734.28 51,985.72 93 545,548.20 Department 34 - Forestry 2,273,368.00 .00 2,273,368.00 255,536.43 .00 1,897,887.43 375,480.57 83 2,275,016.40 Department 77 - Agricultural Station 14,000.00 200,000.00 214,000.00 3,411.10 .00 16,030.00 197,970.00 7 545.00 EXPENSE TOTALS $19,636,503.00 $1,216,166.00 $20,852,669.00 $1,974,274.05 $0.00 $19,573,364.21 $1,279,304.79 94%$16,917,541.92 Fund 100 - General Totals REVENUE TOTALS 20,039,558.00 1,578,961.00 21,618,519.00 954,673.40 .00 18,433,594.00 3,184,925.00 85%18,199,874.90 EXPENSE TOTALS 19,636,503.00 1,216,166.00 20,852,669.00 1,974,274.05 .00 19,573,364.21 1,279,304.79 94%16,917,541.92 Fund 100 - General Totals $403,055.00 $362,795.00 $765,850.00 ($1,019,600.65)$0.00 ($1,139,770.21)$1,905,620.21 $1,282,332.98 Fund 235 - Human Services REVENUE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 50 - Human Services 5,958,383.00 1,644,074.00 7,602,457.00 405,431.72 .00 6,279,838.21 1,322,618.79 83 6,113,620.03 REVENUE TOTALS $5,958,383.00 $1,644,074.00 $7,602,457.00 $405,431.72 $0.00 $6,279,838.21 $1,322,618.79 83%$6,113,620.03 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 77.02 (77.02)+++962,212.04 Department 47 - Behavioral Health & Community 629,069.00 250,000.00 879,069.00 76,893.86 .00 769,917.79 109,151.21 88 580,141.24 Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++160,915.15 Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++142,870.48 Department 52 - AMSO 725,596.00 .00 725,596.00 82,186.95 .00 680,853.84 44,742.16 94 617,734.14 Department 53 - Family Services 1,702,597.00 .00 1,702,597.00 92,452.36 .00 1,166,553.04 536,043.96 69 1,795,638.44 Department 54 - Economic Support 438,355.00 .00 438,355.00 48,403.63 .00 416,816.06 21,538.94 95 362,589.59 Department 55 - Aging and Disabilities 818,852.00 1,159,624.00 1,978,476.00 66,446.89 .00 579,167.33 1,399,308.67 29 736,010.83 Department 56 - GWAAR 764,263.00 .00 764,263.00 59,695.63 .00 582,099.92 182,163.08 76 559,333.00 Department 58 - ADRC-Bayfield Co 133,429.00 .00 133,429.00 16,162.49 .00 125,484.15 7,944.85 94 122,081.92 Department 59 - ADRC-North 125,327.00 .00 125,327.00 14,843.81 .00 124,807.45 519.55 100 129,420.50 EXPENSE TOTALS $5,337,488.00 $1,409,624.00 $6,747,112.00 $457,085.62 $0.00 $4,445,776.60 $2,301,335.40 66%$6,168,947.33 Run by Paige Terry on 01/03/2024 08:24:18 AM Page 2 of 5 Financial Report Through 12/31/2023 Through 12/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services Totals REVENUE TOTALS 5,958,383.00 1,644,074.00 7,602,457.00 405,431.72 .00 6,279,838.21 1,322,618.79 83%6,113,620.03 EXPENSE TOTALS 5,337,488.00 1,409,624.00 6,747,112.00 457,085.62 .00 4,445,776.60 2,301,335.40 66%6,168,947.33 Fund 235 - Human Services Totals $620,895.00 $234,450.00 $855,345.00 ($51,653.90)$0.00 $1,834,061.61 ($978,716.61)($55,327.30) Fund 276 - American Rescue Plan 2021 Grant REVENUE Department 00 - General Fund 879,877.00 515,968.00 1,395,845.00 3,559.67 .00 2,027,470.72 (631,625.72)145 696,391.43 REVENUE TOTALS $879,877.00 $515,968.00 $1,395,845.00 $3,559.67 $0.00 $2,027,470.72 ($631,625.72)145%$696,391.43 EXPENSE Department 00 - General Fund 365,800.00 34,968.00 400,768.00 .00 .00 237,631.99 163,136.01 59 145,730.71 Department 14 - Court House 450,000.00 450,000.00 900,000.00 .00 .00 829,442.92 70,557.08 92 296,480.01 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++67,287.70 Department 20 - Health .00 6,000.00 6,000.00 11,388.88 .00 21,066.35 (15,066.35)351 2,671.87 Department 23 - Tourism .00 25,000.00 25,000.00 4,150.00 .00 15,802.16 9,197.84 63 2,500.00 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++31,766.00 Department 34 - Forestry .00 .00 .00 .00 .00 .00 .00 +++58,863.90 Department 56 - GWAAR 64,077.00 .00 64,077.00 7,282.25 .00 62,152.00 1,925.00 97 59,329.17 EXPENSE TOTALS $879,877.00 $515,968.00 $1,395,845.00 $22,821.13 $0.00 $1,166,095.42 $229,749.58 84%$664,629.36 Fund 276 - American Rescue Plan 2021 Grant Totals REVENUE TOTALS 879,877.00 515,968.00 1,395,845.00 3,559.67 .00 2,027,470.72 (631,625.72)145%696,391.43 EXPENSE TOTALS 879,877.00 515,968.00 1,395,845.00 22,821.13 .00 1,166,095.42 229,749.58 84%664,629.36 Fund 276 - American Rescue Plan 2021 Grant Totals $0.00 $0.00 $0.00 ($19,261.46)$0.00 $861,375.30 ($861,375.30)$31,762.07 Fund 430 - Capital Projects Fund REVENUE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++37,350.00 Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00 Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++.00 Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00 Department 14 - Court House .00 20,000.00 20,000.00 .00 .00 19,273.37 726.63 96 17,865.00 Department 17 - Sheriff 2,095.00 15,800.00 17,895.00 47,294.37 .00 82,749.37 (64,854.37)462 5,103.00 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00 Department 34 - Forestry .00 3,059,893.00 3,059,893.00 21,000.00 .00 2,398,392.40 661,500.60 78 1,646,344.67 Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 70 - Capital Projects 1,669,364.00 1,552,171.00 3,221,535.00 .00 .00 1,669,364.00 1,552,171.00 52 1,004,724.56 Department 71 - Highway Dept 225,000.00 (225,000.00).00 .00 .00 .00 .00 +++.00 REVENUE TOTALS $1,896,459.00 $4,422,864.00 $6,319,323.00 $68,294.37 $0.00 $4,169,779.14 $2,149,543.86 66%$2,711,387.23 Run by Paige Terry on 01/03/2024 08:24:18 AM Page 3 of 5 Financial Report Through 12/31/2023 Through 12/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 430 - Capital Projects Fund EXPENSE Department 00 - General Fund 700,000.00 (84,000.00)616,000.00 .00 .00 452.34 615,547.66 0 .00 Department 01 - County Board .00 .00 .00 .00 .00 863.71 (863.71)+++477.79 Department 02 - Clerk of Courts .00 .00 .00 .00 .00 .00 .00 +++3,133.68 Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00 Department 07 - Administrator .00 .00 .00 .00 .00 865.40 (865.40)+++1,359.00 Department 08 - District Attorney .00 .00 .00 .00 .00 .00 .00 +++.00 Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00 Department 10 - County Clerk 800.00 .00 800.00 .00 .00 .00 800.00 0 220,090.33 Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00 Department 12 - Treasurer .00 .00 .00 .00 .00 .00 .00 +++.00 Department 13 - Land Records 108,665.00 .00 108,665.00 .00 .00 83,985.00 24,680.00 77 118,600.00 Department 14 - Court House 54,235.00 280,205.00 334,440.00 129,203.09 .00 563,113.89 (228,673.89)168 1,075,927.03 Department 15 - Register of Deeds .00 .00 .00 .00 .00 .00 .00 +++2,355.00 Department 17 - Sheriff 36,407.00 18,592.00 54,999.00 91,598.20 .00 154,196.67 (99,197.67)280 37,861.94 Department 18 - Emergency Management .00 2,800.00 2,800.00 .00 .00 2,791.40 8.60 100 17,276.00 Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 20 - Health 15,350.00 .00 15,350.00 .00 .00 700.00 14,650.00 5 8,219.72 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 24,915.00 .00 24,915.00 7,350.46 .00 25,725.95 (810.95)103 .00 Department 25 - UW Extension .00 .00 .00 .00 .00 .00 .00 +++2,711.65 Department 26 - Zoning 2,650.00 .00 2,650.00 .00 .00 2,926.24 (276.24)110 .00 Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00 Department 28 - Land Conservation .00 .00 .00 .00 .00 .00 .00 +++.00 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 280,000.00 .00 280,000.00 47,239.35 .00 122,691.16 157,308.84 44 97,164.34 Department 34 - Forestry 384,000.00 2,045,012.00 2,429,012.00 91,884.64 .00 1,678,889.77 750,122.23 69 1,017,052.85 Department 52 - AMSO .00 8,375.00 8,375.00 1,960.20 .00 3,931.19 4,443.81 47 25,000.00 Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00 Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00 Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00 Department 70 - Capital Projects 62,937.00 7,500.00 70,437.00 .00 .00 3,826.63 66,610.37 5 .00 Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++58,966.60 EXPENSE TOTALS $1,671,459.00 $2,278,484.00 $3,949,943.00 $369,235.94 $0.00 $2,644,959.35 $1,304,983.65 67%$2,686,195.93 Fund 430 - Capital Projects Fund Totals Run by Paige Terry on 01/03/2024 08:24:18 AM Page 4 of 5 Financial Report Through 12/31/2023 Through 12/31/23 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD REVENUE TOTALS 1,896,459.00 4,422,864.00 6,319,323.00 68,294.37 .00 4,169,779.14 2,149,543.86 66%2,711,387.23 EXPENSE TOTALS 1,671,459.00 2,278,484.00 3,949,943.00 369,235.94 .00 2,644,959.35 1,304,983.65 67%2,686,195.93 Fund 430 - Capital Projects Fund Totals $225,000.00 $2,144,380.00 $2,369,380.00 ($300,941.57)$0.00 $1,524,819.79 $844,560.21 $25,191.30 Fund 710 - Highway REVENUE Department 71 - Highway Dept 10,218,352.00 945,000.00 11,163,352.00 367.56 .00 9,478,755.27 1,684,596.73 85 8,769,837.81 REVENUE TOTALS $10,218,352.00 $945,000.00 $11,163,352.00 $367.56 $0.00 $9,478,755.27 $1,684,596.73 85%$8,769,837.81 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 71 - Highway Dept 10,019,144.00 945,000.00 10,964,144.00 562,498.38 .00 8,595,871.53 2,368,272.47 78 8,023,603.64 EXPENSE TOTALS $10,019,144.00 $945,000.00 $10,964,144.00 $562,498.38 $0.00 $8,595,871.53 $2,368,272.47 78%$8,023,603.64 Fund 710 - Highway Totals REVENUE TOTALS 10,218,352.00 945,000.00 11,163,352.00 367.56 .00 9,478,755.27 1,684,596.73 85%8,769,837.81 EXPENSE TOTALS 10,019,144.00 945,000.00 10,964,144.00 562,498.38 .00 8,595,871.53 2,368,272.47 78%8,023,603.64 Fund 710 - Highway Totals $199,208.00 $0.00 $199,208.00 ($562,130.82)$0.00 $882,883.74 ($683,675.74)$746,234.17 Grand Totals REVENUE TOTALS 38,992,629.00 9,106,867.00 48,099,496.00 1,432,326.72 .00 40,389,437.34 7,710,058.66 84%36,491,111.40 EXPENSE TOTALS 37,544,471.00 6,365,242.00 43,909,713.00 3,385,915.12 .00 36,426,067.11 7,483,645.89 83%34,460,918.18 Grand Totals $1,448,158.00 $2,741,625.00 $4,189,783.00 ($1,953,588.40)$0.00 $3,963,370.23 $226,412.77 $2,030,193.22 Run by Paige Terry on 01/03/2024 08:24:18 AM Page 5 of 5 Financial Report Through 12/31/2023 Through 12/31/23 Prior Fiscal Year Activity Included Summary Listing Beginning Balance Account 1/1/2023 January February March April May June July August September October November December Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 Bremer Checking $1,255,868.18 $1,734,333.72 $1,868,460.98 $1,831,756.21 $998,750.25 $1,247,154.25 $461,231.39 $1,684,383.77 $232,878.03 $990,649.22 $1,314,484.69 $1,300,465.80 $492,368.00 Bremer Money Market $2,523,510.08 $1,575,047.86 $7,576,840.37 $4,580,050.01 $4,583,172.79 $3,338,823.29 $1,096,049.56 $14,603,216.10 $7,133,209.59 $5,990,399.30 $6,019,572.36 $6,046,182.68 $5,072,329.87 HRA/Flex Benefits $880,612.59 $991,214.76 $959,421.23 $941,166.17 $867,026.49 $841,519.56 $833,104.16 $820,836.03 $813,917.25 $804,679.85 $783,740.61 $777,975.89 $756,289.81 Tax CC $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 Co Rehab Fund $138,321.62 $138,479.65 $138,797.26 $138,903.62 $139,021.59 $139,192.99 $60,671.26 $60,866.10 $61,295.34 $39,424.87 $39,526.98 $39,610.91 $41,002.22 Jail Assessment $44,766.65 $45,920.11 $26,852.33 $28,017.58 $29,531.11 $24,620.54 $26,138.61 $27,324.14 $23,609.61 $25,143.29 $26,750.62 $23,716.73 $25,305.60 DOT 85.21 $99,794.70 $132,948.37 $133,039.54 $133,141.60 $133,254.68 $100,350.06 $103,777.60 $103,989.75 $104,210.55 $104,431.82 $104,646.41 $104,868.60 $105,084.09 DHS CCOP Risk Reserve $6,072.82 $6,077.98 $6,083.14 $6,087.81 $6,092.98 $6,077.98 $6,083.15 $6,088.15 $6,093.32 $6,098.49 $6,103.50 $6,108.69 $6,113.71 LGIP $6,117,574.00 $3,633,186.59 $3,646,341.94 $7,659,046.34 $7,689,097.68 $11,719,423.16 $11,761,619.96 $5,810,798.64 $5,844,694.42 $5,871,066.05 $5,896,878.62 $8,923,752.52 $8,950,002.55 OTHER INVESTMENTS $13,000,000.00 $13,000,000.00 $12,000,000.00 $12,000,000.00 $12,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 NL Debt Service Fund 380 $3,896.36 $442,757.67 $443,037.52 $443,377.38 $443,753.94 $444,301.04 $20,923.17 $20,966.16 $21,010.68 $21,055.29 $21,098.56 $21,143.35 $2,865.55 NL Collateral Pledge (250K)$252,394.18 $252,608.55 $252,823.09 $253,017.04 $253,231.93 $253,544.13 $254,082.48 $254,604.57 $255,306.30 $256,206.17 $257,080.07 $257,986.19 $250,000.00 NL Collateral Pledge (75K)$75,751.52 $75,815.86 $75,880.25 $75,938.46 $76,002.95 $76,096.66 $76,258.23 $76,414.93 $76,625.54 $76,895.62 $77,157.91 $77,429.86 $75,032.00 American Recovery Act Funds $2,035,126.65 $1,903,837.29 $1,769,340.84 $1,552,064.61 $1,446,121.87 $1,337,164.41 $1,187,697.91 $1,087,533.15 $1,034,198.59 $1,009,725.09 $1,007,017.02 $880,666.05 $862,732.09 LATCF Program $521,995.97 $523,792.27 $525,688.86 $527,520.44 $529,590.24 $531,678.92 $516,440.34 $1,040,098.42 $1,035,441.44 $1,040,143.98 $544,717.05 $549,478.15 $551,913.06 Community Dev. Block Grant $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 Opioid Funds $58,610.26 $58,807.65 $59,020.59 $59,226.23 $59,458.61 $59,693.11 $57,553.83 $60,134.18 $70,559.08 $70,867.08 $71,178.65 $71,503.03 $74,568.61 Ending Monthly Balance $27,015,396.58 $24,515,929.33 $29,482,728.94 $30,230,414.50 $29,255,208.11 $28,120,741.10 $24,462,732.65 $33,658,355.09 $24,714,150.74 $24,307,887.12 $24,171,054.05 $27,081,989.45 $25,266,708.16 2022 Balances $22,310,705.30 $28,659,659.41 $29,319,256.37 $28,447,678.79 $28,642,012.44 $31,186,512.57 $37,416,622.59 $27,172,569.77 $26,352,070.24 $29,469,935.19 $29,202,664.53 $27,016,138.62 2021 Balances $19,104,055.75 $23,981,112.94 $25,737,385.39 $25,376,587.35 $26,564,234.67 $26,751,199.48 $34,957,004.23 $25,798,555.65 $25,307,854.40 $26,107,310.73 $25,443,149.62 $23,315,364.37 2020 Balances $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $20,462,753.76 $20,503,894.03 $22,285,170.65 $20,999,361.27 $19,955,568.72 2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18 2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86 2017 Balances $20,923,479.36 $24,882,039.31 $23,116,826.95 $22,990,456.96 $22,628,007.19 $23,528,937.74 $32,965,824.56 $23,697,897.80 $20,311,997.35 $19,979,973.63 $19,908,168.56 $19,187,234.41 $200,000.00 Invest. Agreement $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 (I.R. Incubator Bldg - June 2003) $240,019.64 World Class Loan $63,811.83 $63,172.39 $62,495.44 $61,807.24 $61,158.73 $60,465.40 $59,794.26 $59,128.46 $58,435.45 $0.00 $0.00 $0.00 $0.00 (Bayfield - Nov 2009)$500,000.00 Loan to NL $207,852.92 $199,407.05 $190,942.81 $182,460.16 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 $492,189.55 $484,362.11 $476,517.65 $468,656.13 (2019 eliminated - new Apr 2023) Totals $471,664.75 $462,579.44 $453,438.25 $444,267.40 $761,158.73 $760,465.40 $759,794.26 $759,128.46 $558,435.45 $492,189.55 $484,362.11 $476,517.65 $468,656.13 County Loans (Short Term Loans)-$2,500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$3,000,000.00 -$3,000,000.00 TREASURER'S REPORT 2023 End Of Month Account Balances 2023 Notes / Agreements - (Principal Balance) ACCESS AGREEMENT THIS ACCESS AGREEMENT (this “Agreement”) is made and entered into this _____ day of _________________, 2023, by and between The Board of Regents of the University of Wisconsin, doing business as University of Wisconsin-River Falls and the Board of Commissioners of Public Lands (collectively “Owners”) and Bayfield County (“Licensee”). W I T N E S S E T H: WHEREAS, Owners own certain real property and improvements located at 1115 Pigeon Lake Road, Drummond, Wisconsin 54832, commonly known as Pigeon Lake Camp (the “Property”); WHEREAS, Licensee has requested and Owners have agreed to grant to Licensee a revocable license (the “License”) for Licensee and its agents, employees, contractors, consultants and representatives (collectively the “Licensee Parties”) to enter the Property to conduct due diligence and inspect and examine the Property and the improvements located thereon, and examine certain records and documents pertaining to the Property (the “Inspections”), subject to the terms of this Agreement. NOW, THEREFORE, for and in consideration of the sum of One and No/100 Dollars ($1.00), the mutual agreements contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Licensee and Owners hereby agree as follows: 1. During the term of the License, Licensee and the Licensee Parties shall have the right to enter, upon at least one (1) business day prior notice to Owners (which notice may be telephonic to the BCPL Real Estate Specialist at (715) 525-1389), the Property for the purpose of conducting such Inspections as Licensee may reasonably require; provided that Owners shall have the opportunity to have one of its representatives accompany Licensee Parties on each such entry. Any and all such Inspections shall be done at Licensee’s sole cost and expense. No Inspections, other than those set forth on Exhibit A, shall be invasive in any respect or involve the removal or disturbance of any physical aspect of the Property (including, without limitation, environmental testing and sampling) (“Due Diligence Activity”) unless Licensee obtains Owners’ prior written consent, and in any event, the Inspections shall be conducted in accordance with standards customarily employed in the industry and in compliance with all governmental laws, rules and regulations. If Licensee wishes, or the Licensee Parties wish, to perform any Due Diligence Activity, they shall first submit to Owners the insurance certificates as required hereunder. Following each such entry by any of the Licensee Parties with respect to the Inspections, Licensee shall promptly restore, or cause to be restored, the Property to its original condition as existed prior to any such Inspections, such obligation to survive the revocation of the License or termination of this Agreement. 2. Licensee agrees to deliver copies of the final reports, feasibility studies, and other documents prepared pursuant to this Agreement to Owners upon completion. 3. Owners shall reasonably cooperate with Licensee in its Inspections, but shall not be obligated to incur any liability or expense in connection therewith. 2 4. Licensee shall indemnify, hold harmless and defend Owners, members, managers and officers, and their respective officers, directors, agents, affiliates, representatives, invitees, and employees (collectively, the “Indemnitees”) from and against any and all liabilities, losses, costs, damages and expenses (including reasonable attorneys’ fees and expenses actually incurred and court costs) of whatsoever nature that may be incurred by the Indemnitees, or any of them, and arising out of or in connection in any manner with the Inspections and testing. Notwithstanding anything to the contrary provided herein, Licensee shall not indemnify the Indemnitees for any claims arising from pre-existing conditions of the Property except to the extent the same are aggravated by Licensee or the Licensee Parties. This Paragraph 4 shall survive the revocation of the License or termination of this Agreement. 5. Prior to entering onto the Property or performing any Inspections at the Property, Licensee or the Licensee Parties, each at its respective expense, shall submit to Owners insurance certificates reasonably acceptable to Owners. Licensee or the Licensee Parties shall at all times during the term of this Agreement maintain in full force a policy or policies of general liability insurance, written by one or more responsible insurance carriers, which will insure against liability for bodily injury and /or property damage occurring on or about the Property which may in any way arise out of, result from or be in any way connected with the performance of Inspections on the Property. The liability under such insurance will not be less than One Million Dollars ($1,000,000) for any occurrence. Upon execution of this Agreement, Licensee will provide Owners with a certificate of insurance naming the Owners as additional insured as respects liability the Owners incurs as a result of the activities of the Licensee on the Property. Licensee will provide thirty (30) days advance written notice to Owners of any modifications, changes or cancellations to the above required insurance. In addition, LICENSEE or its contractors will maintain the following insurance coverages: workers’ compensation in accordance with state statutes; employer’s liability with limits of $500,000; and auto liability with combined single limits of $1,000,000. Owners agree to maintain liability coverage for its officers, employees and agents under the State of Wisconsin Self-Funded Liability Program. Owner also agrees to maintain property coverage under the State of Wisconsin Self-Funded Property Program for contents, fine arts, or equipment owned by the Board of Regents of the University of Wisconsin. 6. This License shall commence on __________ and shall expire after twelve (12) months or unless and until a binding agreement is entered into, in which case the License shall last for the term of any additional inspection or due diligence period thereunder. So long as such agreement has not been terminated, this License is revocable and may be revoked by Owners at any time, in Owners’ sole and absolute discretion, by notifying Licensee of such revocation in writing. After a binding agreement has been entered into, this License shall be effective during the time of the inspection or due diligence period thereunder but may be revoked by Owners upon written notice to Licensee after any termination of such agreement. Such termination shall be effective immediately upon Licensee’s receipt of such written notice. Upon any such revocation, the License and this Agreement shall be terminated and shall be of no further force or effect, except for those provisions that by their terms expressly survive any such revocation or termination. 7. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective permitted successors and assigns. Nothing in this Agreement, 3 whether express or implied, is intended to confer any rights or remedies upon or by reason of this Agreement on any persons other than the parties to it and their respective permitted successors and assigns. This Agreement constitutes the entire agreement between the parties pertaining to the subject matter contained herein and supersedes all prior or contemporaneous oral or written agreements, representations, statements, documents or understandings or the parties. No supplement, modification, amendment or assignment of this Agreement shall be binding unless executed in writing by the parties hereto. Any notice or other communication required or permitted to be given under this Agreement shall be in writing. This Agreement shall be construed in accordance with and governed by the laws of the State of Wisconsin. This Agreement may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 8. Owners and Licensee each acknowledge and agree that the parties are considering, the negotiation of a definitive agreement pursuant to which, if at all, Owners would sell, and Licensee would purchase, the Property; therefore, this Agreement is not in any way an agreement, commitment, undertaking or an agreement to agree to sell or buy the Property. 9. Unless otherwise stated, all notices or other communications required or provided to be sent by either party shall be in writing and shall be sent: (i) by United States Postal Service, certified mail, return receipt requested, (ii) by any nationally known overnight delivery service for next day delivery, (iii) by delivery in person, (iv) by facsimile transmission or (v) by electronic mail in PDF format or its equivalent. All notices shall be deemed to have been given upon receipt provided that such receipt occurs on or before 6:00 p.m. local time on a Business Day; otherwise, such notice shall be deemed to have been given on the next succeeding Business Day. All notices shall be addressed to the parties at the addresses below: Owners Address for Notice: Board of Commissioners of Public Lands 101 East Main Street, 2nd floor PO Box 8943 Madison, Wisconsin 53708-8943 Attn: Executive Secretary with a copy to: Board of Regents of the University of Wisconsin Capital Planning and Budget 780 Regent Street Madison, Wisconsin, 53715 Attn: Real Estate Portfolio Manager Licensee’s Address for Notice: ____________________________ ____________________________ ____________________________ Attn: _______________________ 4 With a copy to: ____________________________ ____________________________ ____________________________ Attn: _______________________ 10. This Agreement may be executed in one or more counterparts and exchanged by electronic mail. 11. No failure or delay by Owners in exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall any single or partial exercise thereof preclude any other or further exercise thereof or the exercise of any right, power, or privilege hereunder. IN WITNESS WHEREOF, authorized representatives of Owners and Licensee have executed this Agreement under seal as of the date and year first above written. OWNERS: Board of Regents of the University of Wisconsin By: Name: Title: AND Board of Commissioners of Public Lands By: Name: Title: LICENSEE: ___________________________________, a(n) ____________________________ By: Name: Title: EXHIBIT A DUE DILIGENCE ACTIVITY Bayfield County to complete as to what they expect to do