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HomeMy WebLinkAboutFamily Services Advisory Committee - Agenda - 5/8/2024K:\Agendas and Minutes\Family & Behavioral Health Services Advisory Committee\FBHSAC Meeting Information\FBHSAC 2024\2024-05-08 FBHSAC meeting information\2024-05-08 FBHSAC Meeting Notice.docx TO: Family and Behavioral Health Services Advisory Committee FROM: Mary Anich, Family Services Manager & Tom Croteau, BHP Services Manager DATE: May 1, 2024 RE: MEETING NOTICE The Family and Behavioral Health Services Advisory Committee meeting will be on Wednesday, May 8th, 2024 at 4:00 p.m. This meeting will take place in conference room A in the lower level of the courthouse with remote attendance options below: Microsoft Teams Need help? Join the meeting now Meeting ID: 234 999 821 809 Passcode: r7WH3R Dial-in by phone +1 715-318-2087,,192707416# United States, Eau Claire Find a local number Phone conference ID: 192 707 416# For organizers: Meeting options | Reset dial-in PIN Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3- 1(c). The agenda includes: minute review/adoption; Chair, Vice-Chair election; public comment opportunity; section and budget updates; program reports; member roles/responsibilities; member reappointment recommendation; 2024 meeting dates and start time; and informational items. c: Dennis Pocernich , County Board Chair Lynn Divine, County Clerk Human Services Board Elizabeth Skulan, BCDHS Director Daily Press DCF, Rhinelander Red Cliff Health Department Management Staff Post Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715-)373-6130 Email: baycodhs@bayfieldcounty.org Any person planning to attend the meeting that has a disability requiring special accommodations should contact the Human Services receptionist at 373-6144 24 hours before the scheduled meeting so appropriate arrangements can be made. K:\Agendas and Minutes\Family & Behavioral Health Services Advisory Committee\FBHSAC Meeting Information\FBHSAC 2024\2024-05-08 FBHSAC meeting information\2024-05-08 FBHSAC meeting agenda.docx BAYFIELD COUNTY FAMILY & BEHAVIORAL HEALTH SERVICES ADVISORY COMMITTEE Lona Schmidt (Chair) Nancy & Dale Johnson Mary Dougherty Beverly Lindell Bev Patterson Darlene Neff RE: May 8,2024 Family & Behavioral Health Services Advisory Committee Meeting Dear Committee Members: Please be advised that the quarterly meeting of the Bayfield County Family Services Advisory Committee will be held on Wednesday May 8th, 2024, at 4:00 p.m. The meeting will originate in Conference Room A in the lower level of the Courthouse, Washburn Wisconsin. Remote participation is available via Microsoft Teams or by phone using the information listed below: Microsoft Teams Need help? Join the meeting now Meeting ID: 234 999 821 809 Passcode: r7WH3R Dial-in by phone +1 715-318-2087,,192707416# United States, Eau Claire Find a local number Phone conference ID: 192 707 416# For organizers: Meeting options | Reset dial-in PIN The agenda for this meeting is as follows: AGENDA 1. Call to order and introductions 2. Discussion and Possible Action-Review of 1/10/24 meeting minutes. Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715-)373-6130 Email: baycodhs@bayfieldcounty.org Any person wishing to attend who, because of a disability, requires special accommodations, should contact the Department of Human Services at 715-373-6144, extension 110, at least 24 hours before the scheduled meeting time, so appropriate arrangement cans be made. K:\Agendas and Minutes\Family & Behavioral Health Services Advisory Committee\FBHSAC Meeting Information\FBHSAC 2024\2024-05-08 FBHSAC meeting information\2024-05-08 FBHSAC meeting agenda.docx 3. Discussion and Possible Action – Call for nominations/election of FBHSAC Chair. 4. Discussion and Possible Action – Call for nominations/election of FBHSAC Vice Chair. 5. Public comment opportunity (Limit 3 minutes please) 6. Section and budget updates A. Family Services B. Behavioral Health Services 7. Program Reports 8. Review of Advisory Committee Roles, Responsibilities and Expectations 9. Discussion and Possible Action-Review/recommend approval of Bev Patterson’s re-appointment to the FBHSAC to the Human Services Board. 10. Future 2024 Meeting dates (July 10 & Oct. 9) and start time discussion. 11. Adjournment Thank you and have a safe trip home! Sincerely, Mary Anich & Tom Croteau Mary Anich, Family Services Manager Tom Croteau, Behavioral Health Services Manager c: Elizabeth Skulan, BCDHS Director Lynn Divine, BC Clerk K:\Agendas and Minutes\Family & Behavioral Health Services Advisory Committee\FBHSAC Minutes\2024 FBHSAC minutes\2024-01- 10_FBHSAC_Meeting minutes-draft .docx 1 BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES FAMILY & BEHARIORAL HEALTH SERVICES ADVISORY COMMITTEE (FBHSAC) MEETING MINUTES Courthouse Conference Room A & Remote Wednesday, January 10th, 2024, at 4:30 pm Committee Members Present: Darlene Neff*, Bev Lindell (via Telephone), Lona Schmidt*, Mary Dougherty*, Nancy & Dale Johnson (via Telephone), Bev Patterson* *attended virtually Others Present: Tom Croteau (Behavioral Health and Community Services Manager), Mary Anich (Family Services Section Manager), and Sarah Traaholt (Support Staff). Introductions and Call to order: Schmidt called the meeting to order at 4:36 p.m. Minute Approval: Review and approval of the October 11, 2023, FBHSAC meeting minutes. Motion by Neff to approve, seconded by Schmidt. Motion carried. Public Comment Opportunity: No public comment. Neff requested a purpose statement for the committee. Anich will investigate as she thought it was being sent out. Croteau stated that it will be sent out to the group before the next meeting. Section Updates: Family Services- Anich notes that the Trunk-or-Treat event was not held this year due to a planning issue. Briana Aldaba, Foster Care Coordinator, arranged a wonderful Christmas event for foster families at the Bretting Center, which included a potluck and appearance from Santa. A $1,000 donation from CNS design allowed Aldaba to provide gift cards to each family. Event also allows foster families to network and exchange information. 2024 ushers in big changes for the Family Services Section. Children’s Disability Programs which include Childrens Long-Term Services (CLTS), Children’s Community Options Program (CCOP) and Birth to Three (B-3) have moved from Aging & Disability to the Family Services Section. Anich will be the overarching manager. Hayley Weyers, former CLTS Case Manager, was hired as a mid-level manager to oversee all three programs and provide some case management. Family Services is currently recruiting an additional CLTS Case Manager to replace Weyers. Family Services also has an opening for a Coordinated Services Team (CST) Case Manager. Bayfield County applied to the State to partially fund the CST position. Funding became available as of January 1st. CST is a family centered, community-based initiative that aids with the development of a coordinated system of care for youth with behavioral health needs. CST focuses on team building using the wrap-around philosophy to keep children in their own home or community versus sending them to an institution. Minutes are subject to change before approval at next FBHSAC meeting K:\Agendas and Minutes\Family & Behavioral Health Services Advisory Committee\FBHSAC Minutes\2024 FBHSAC minutes\2024-01- 10_FBHSAC_Meeting minutes-draft .docx 2 Alice Wilson submitted her resignation in December as Child Protective Services (CPS) Case Manager. Katherine Bland was hired to take the position and will start January 29th. Bland brings a lot of CPS and law enforcement experience to the position. Anich is looking forward to the knowledge and expertise she will bring to the Family Services team. One Family Services team member is out on medical leave for a month. Patterson noted that if Bayfield County needed assistance with interviews that she would be interested and has a lot of experience with interviewing. Anich will pass that along. Anich noted that Family Services staff are extremely busy and are stretched in serving some children locally. Staff are struggling mostly with 14–15-year-old girls with serious violent behaviors resulting in expensive placements including detention centers. Anich noted that detention is the last place Family Services staff want to place a child. Anich and Croteau described the types of placements and services available with the committee. Anich also noted that staff were dealing with a complex CPS case over the holiday that resulted in a lot of extra hours for three staff. Anich stated her staff are amazing and dedicated. It has been a tough and stressful month. Anich stated that the budget is going to be large this year with the expensive placements. Croteau noted that these are programs mandated by the State of Wisconsin so services must be provided regardless of budget. Dougherty stated she is willing to advocate for these programs to the personnel committee and board for additional funding. Behavioral Health- Croteau noted that Behavioral Health staff continue to be busy. Hailey BeBeau has been doing a great job coordinating monthly meetings between law enforcement, DHS staff, school systems, and Red Cliff to get all services involved on the same page and develop relationships between agencies. Croteau continues to work on Chapter 51 emergency detention procedures. Meetings with involved staff and agencies began to take place because cases were being dismissed due to procedural problems. Croteau notes that we need to do better to protect people’s mental health and the community. Larger meeting will be held on March 11th. Subgroup will meet on Friday to discuss a way to make paperwork that needs to be submitted to Winnebago more efficient. Paperwork often takes Behavioral Health Case Managers several hours to gather from various agencies when all basic information is available to nursing staff at Tamarack. Hoping to formalize and have discussions on procedures that can free up hours for Behavioral Health Case Managers. Croteau states that Northland Counseling, who is contracted by Ashland and Bayfield County for services, is under new ownership. Former owner Carol Lund passed away in August, and two employees have purchased the business and are moving forward. Northland Counseling’s services are extremely valuable to the community. Croteau provided an overview of a day in the life of a Behavioral Health Case Manager. Croteau also shared a positive outcome of a participant utilizing the preemptive services that are provided by the Behavioral Health and Community Programs (BHCP) department. K:\Agendas and Minutes\Family & Behavioral Health Services Advisory Committee\FBHSAC Minutes\2024 FBHSAC minutes\2024-01- 10_FBHSAC_Meeting minutes-draft .docx 3 Croteau noted that Comprehensive Community Services (CCS) is short two coordination services meeting members. CCS advisory committee is similar and shares many of the same goals as this group but has more peer representation. Croteau states if they are interested or you know of anyone who may be interested, please have them reach out to Croteau. Budget Updates: Anich states that a lot of money was spent this year. State institutions, group homes and detentions are all going up in cost. Detention can cost up to $500.00 a night. Both Anich and Croteau note that these services are mandated by the State. Dougherty reiterated that she is willing to advocate for these programs. Croteau mentioned the statewide advocacy day. Wisconsin County association picks the topics. Great way to advocate, participate and get involved. Croteau will share information with the group once details are available. Future Meetings: 2024 meetings will continue quarterly on the second Wednesday of the month: April 10, July 10, and October 9. Adjournment: The meeting adjourned at 5:15 pm. Minutes respectfully submitted by, Sarah Traaholt Sarah Traaholt C:\Users\nina.bucher\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\KJVQ63N7\DHS Advisory Committee Roles Responsibilities Expectations 2023.docx Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov DEPARTMENT ADVISORY COMMITTEES ROLES AND RESPONSIBILITIES 1. Attend orientation session with Program Manager. 2. Become knowledgeable about human service programs. 3. Attend all Advisory Committee meetings or seek an excused absence prior to the meeting, to ensure there will be a quorum to conduct business. 4. Promote an understanding of the human services needs of residents of Bayfield County. 5. Act as an advocate and champion of human services programs. 6. Facilitate and establish ties/linkages to the community. 7. Promote consumer input in the community and in human services planning. 8. Serve as a role model to the community by supporting people with human services needs in their transition to their greatest level of independence. 9. Develop long and short-term strategies that assure a community partnership commitment to human services consumers. 10. Meet with staff to discuss Department program needs, concerns, and issues. 11. Refer potential and present consumers to staff to discuss Department services and/or consumer’s needs, concerns and issues. 12. Review and provide input regarding Department policies, state plans and budgets as requested or required by statute, rule, regulation or contract. 13. Provide input to the Human Services Board related to any of the committee’s assigned roles and responsibilities. 14. Perform any additional roles and responsibilities as appropriate or directed by statute, rule, regulations, or contact. 15. Adhere to the County’s ethics and boundaries, including but not limited to maintaining the confidentiality of the information provided about both clients and staff. EXPECTATIONS 1. The Aging and Disability Services Section has an Advisory Committee. Family Services and Behavioral Health and Community Programs Sections have a combined Advisory Committee. These committees are designed to meet program requirements. Some programs require a separate advisory or oversight committee that is governed by statute, rule, regulation, or contract. These programs will have a separate advisory or oversight committee (e.g., Children’s Community Options Program (CCOP)/Coordinated Services Team Advisory Committee, Nutrition Advisory Council). 2. Advisory Committee members will be appointed by the Human Services Board, unless another appointment mechanism is required by statute, rule, regulation, or contract. 3. Advisory Committee members may receive per diem or travel payments per County Board directives. 4. Advisory Committee members will submit all required paperwork in a timely manner. 5. Advisory Committees will be scheduled to meet at a minimum bi-annually, more frequently if needed, or as required by statute, rule, regulation, or contract. 6. Minutes will be taken at all Advisory Committee meetings. They will be posted to the County’s website and will be made available to anyone who requests them. 7. The membership of the Advisory Committee will be developed to provide suitable input to benefit the assigned program areas and to meet statute, regulatory, rule and contract requirements. 8. The number of Advisory Committee members is generally five to nine members. However, composition may differ based on need, statute, rule, regulation, or contract. C:\Users\nina.bucher\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\KJVQ63N7\DHS Advisory Committee Roles Responsibilities Expectations 2023.docx Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov 9. Advisory Committee members are advised that the membership of any committee may be changed at any time to reflect the Department’s and/or consumer’s needs or due to changes in statute, rule, regulation or contract. 10. Term limits for Advisory Committee members may be established by the Human Services Board or directed by statute, rule, regulation or contract. THANK YOU: The Human Services Board acknowledges and appreciates Advisory Committee members for their willingness to serve and their commitment to Bayfield County residents. K:\GENERAL\Board and Advisory Committee Rosters\FBHSAC Member list-updated 05-01-2024.docx 8/2023 Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov FAMILY AND BEHAVIORAL HEALTH SERVICES ADVISORY COMMITTEE MEMBERS Bev Patterson 7/23 67235 FR 419 Mason, WI 54856 715-746-2151 bjpiper2@gmail.com (appointed 7/27/17) Dale and Nancy Johnson 10/22 PO Box 96 Port Wing, WI 54865 715-774-3347 johndnn@cheqnet.net (appointed 10/28/04, reappointed 10/27/16) Beverly Lindell 8/29 PO Box 501 Bayfield, WI 54814 715-779-5869 bjlindell8@gmail.com (appointed 8/17/23) Darlene Neff 4/30 74555 Bjork Rd Washburn, WI 54891 715-209-3351 dnrneff@gmail.com (appointed 4/27/23) Lona Schmidt-BCDHS Board, Chair 63955 County Hwy H Iron River, WI 54847 715-372-4158 stevlona@cheqnet.net Mary Dougherty-BCDHS Board 901 Rittenhouse Ave Bayfield, WI 54814 651-253-9352 Mary.Dougherty@bayfieldcounty.wi.gov County Board Appointee 04/2024 *terms need to be reappointed after six years Updated 4/2024