Loading...
HomeMy WebLinkAboutExecutive Committee - Agenda - 9/12/2024 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 www.Bayfieldcounty.wi.gov Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Kim Mattson, Finance Director Gail Reha, Bookkeeper Paige Terry, Clerk III BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING Mary Dougherty, Chair Fred Strand, Vice-Chair Jan Lee Dennis Pocernich Madelaine Rekemeyer Marty Milanowski *** AMENDED AGENDA *** AMENDED 09/09/2024 Dear Committee Members: This letter is written to inform you of the Bayfield County Executive Committee Meeting scheduled for 4:00pm Thursday, September 12, 2024 in the Bayfield County Board Room. This meeting will be held in-person and remotely. Supervisors and the public will be able to participate in the Meeting in-person or via voice either by using the internet link or phone number below. ______________________________________________________________________________ Microsoft Teams Need help? Join the meeting now Meeting ID: 229 493 748 166 Passcode: Tc7i4A Dial in by phone +1 715-318-2087,,961026464# United States, Eau Claire (715) 318-2087,,961026464# United States (Toll-free) Find a local number Phone conference ID: 961 026 464# For organizers: Meeting options | Reset dial-in PIN _____________________________________________________________________________ Contact Bayfield County at 715-373-6181 if you have access questions or email Mark.Abeles-Allison@bayfieldcounty.wi.gov if during the meeting. Any person wishing to attend who, because of a disability, requires special accommodation, should contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. Notice is hereby given that in the event the standing committee does not have a quorum the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2- 3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. 1) Call to Order 2) Approval of Minutes of August 22, 2024 3) Public Comment, 3 minutes per person, up to 15 minutes total 4) Budget 2025 Presentation and Discussion a) Overview b) Taxes i) Base Levy ii) Borrowing iii) New Projects c) Mill Rate d) Fund Balance utilization e) Major Departmental Overview i) Human Services ii) Highway iii) Sheriff’s Office iv) Capital Improvements Upcoming Budget Meeting Dates, Monday – Thursday, September 16-19 5) Discussion and Possible Action Regarding Northern Lights Capital Project Funding Policy 6) Discussion and Possible Action Regarding Housing Intern Budget Amendment 2024 7) Discussion Regarding Superior Days, 2025 8) Discussion Regarding Meeting Stipend Policy 9) Discussion Regarding Permanently Removing Underground Storage Tanks at the Courthouse 10) Reports: a) Special Board Meeting b) Financial Reports end of August 2024 c) Treasurer’s Report, end of August 2024 d) Animal Control Update e) County Board Per Diem Sheets f) Housing RFP g) Pigeon Lake h) WisDOT DBE Program 11) Closed Session: The Committee may entertain a motion to move in and out of Closed Session pursuant to §19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Discussion and Possible Action Regarding: a) Negotiations Regarding Land Development Project 12) Adjourn EXECUTIVE COMMITTEE BUDGET NARRATIVE, SEPT 12, 2024 Item 4: Budget 2025 review Item 5. Bayfield County owns the Northern Lights facility. Over the past several years the county has taken a more active role in facility maintenance. Establishing parameters for this work is important for both parties to ensure clarity. Attached is a preliminary maintenance agreement Craig and I have worked on. Item 6: The county has employed a housing intern, under direction of Kelly Westlund to get the word out about the no interest revolving loan funds (RLF). Frequently in the past funds have gone unused and returned to the federal government. Our intern has helped raised awareness about available funds. County Revolving Loan funds are approaching zero. This year the county RLF has five pending projects with loans totaling $280k signed this year. During the first half of the year 2024, 34 applications were requested/sent to Bayfield County residents, in the first half of 2023, 13 applications were distributed. The current intern is very familiar with the existing program and comfortable responding to questions. We would propose that an additional $2500 be allocated from housing funds for the intern to continue through the year end. Item 7. Superior Days is an important local event allowing residents and youth to participate in grassroots issue identification, planning and advocacy in Madison. Most recently the event has focused on Douglas County / Superior issues and residents. Exploration of alternatives is underway with Douglas County and regional participants. An update will be provided at the meeting. Item 8. Clarification of Supervisor stipend payment policy will assist department and payroll clerk’s accurately implement reimbursement programs. Attached is a draft discussion document. Item 9: • We propose a special board meeting on Wednesday, September 18 at 4pm to address Board of Adjustment Appointments and County Short Term Borrowing Resolution. Upcoming Executive Committee Meeting Schedule: • Monday, September 16: 2-4pm • Tuesday, September 17: 2-4pm • Wednesday, September 18, 4-6pm • Thursday, September 19, 2-4pm • Financial reports for the end of August 2024 (66% of year) are attached. o General Fund ▪ Revenues: 75% ▪ Expenditures: 64% o Human Services ▪ Revenues: 66% ▪ Expenditures 62% o Highway: ▪ Revenues: 57% ▪ Expenditures: 35% • Treasurer Report is attached, drop from $38 to $26 million as tax dollars distributed. NL loan continues to be repaid. No lease payments as of yet. • Continued discussion for alternate animal kennel site as current kennel closes the end of this month. 1 Minutes of the Bayfield County Executive Committee Meeting 4:00pm, August 22, 2024 Meeting was held Remotely through Microsoft Teams and in person in the Bayfield County Board Room, Washburn, WI Members Present: Dennis Pocernich, Jan Lee, Madelaine Rekemeyer, Fred Strand, Marty Milanowski, Mary Dougherty Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Human Resources Director, Meagan Quaderer-Emergency management Director, Jaime Moore-PSAP Director, Sheriff Tony Williams, Kellie Pederson-UW Educator, Kelly Westlund-Housing Coordinator, Kim Lawton-District Attorney, Sue Rosa, Scott Galetka-Land Records Administrator, Deidre Zifko-Clerk of Court, Paul Houck-IT Director, various citizens Called to order at 4:00p.m. by Chairperson Dougherty Minutes of July 11, 2024: Motion Milanowski, Rekemeyer to approve minutes of the July 11, 2024 minutes. Motion Carried (6-0) Public Comment: Kristy Jensch: Asked board to vote in support of Resolution opposing HR9111. Supportive of approving initiatives supporting additional housing options in the county. Apostle Islands Resolution, In Opposition to HR 9111. Consensus of the Committee to move this item up on the agenda. Motion Strand, Rekemeyer to approve the resolution opposing HR9111 and forward to the full county board for consideration. Statement from Milanowski opposing the resolution. Statement from Pocernich that the county should remain neutral rather than pass a resolution opposing an initiative. Statement from Lee that a great amount of media distributed by Senator Tiffany misrepresents support for the National Park designation and that the area is already protected under the National Lakeshore designation. Dougherty shared details from documents that were recorded when the National Lakeshore designation took place. Motion Carried (4-2) Milanowski and Pocernich opposed. Second Amendment to Development Agreement AND Second Amendment to Option to Purchase Agreement, Authorization for County Administrator to Execute. Option to Purchase between Bayfield County and Cinnaire Solutions Corporation. Nicole Solheim with Cinnaire Solutions stated she will be attending the County Board meeting to provide additional details. Amendment is intended to get approval on the current site plan, 10 townhouses and community building, addresses the 2 $1mil congressional spending appropriation and lot split of the site that would allow retention of a portion of the property in county ownership for future development. Amendment 1) property split. Amendment 2) Congressional Appropriation Motion Pocernich, Strand to approve the first and second amendments for the Congressional Allocation and Lot Split as presented. Motion Carried (6-0) Clarification that utilities would be run to the top of Lot 1, which would be sized for potential future development on Lot 2. Aurora Neighbor Request for Proposal Housing on 3.9 Acres in the City of Washburn: Draft RFP related to Parcel #2 for additional development was reviewed. Reviewed the timeline to release this RFP after the Cinnaire amendments and RFP are approved by the County Board. Motion Pocernich, Strand to approve the Aurora Neighbor Request for Proposal Housing on 3.9 Acres in the City of Washburn and forward to the full county board for approval. Motion Carried (6-0) Budget 2025 Department Presentations and 2025 Organizational Budget Requests: Land Records: Scott Galetka reported on new grants received, which include 2.5 positions. Reported that several staff are or have had babies recently and one staff member will be deployed for 1 year. Existing staff are temporarily being increased in hours and duties to cover the deployment. NextGen911 is a huge project. Clerk of Court: Deidre Zifko reported that the office has little control over many of their expenses as they are mandated by statute or the court. Anticipated increase of $40,000. Judge requesting upgrade to audio/recording system in the courtroom. Estimated cost is $86,000. Revenues anticipated to remain the same. Information Technology: Paul Houck reported that additional technology (video conference) equipment is being added. Licenses are due to be renewed. Several organizational/agency requests were reviewed including: Libraries, BCEDC, CheqBuilt, Tri-County Corridor. These requests will be included in the 2025 budget proposal. Kellie Pederson and Kelly Westlund provided an overview of the CheqBuilt organization and its current initiatives. 2025 Bonding for Highway and Northern Lights: Abeles-Allison reviewed preliminary projections for short-term bonding request for 2025 Highway and Northern Lights Healthcare infrastructure projects. 3 Motion Pocernich, Milanowski to approve short term bonding in the amount of $2.67million for Highway and $400,000 for Northern Lights infrastructure projects. Motion Carried (6-0) Resolution Supporting a Realistic Federal Definition of Rural. : Motion Pocernich, Rekemeyer to approve the Resolution Supporting a realistic federal definition of rural. Motion Carried (6-0) Dog License Fund Budget Amendment: The budget amendment is a result of unanticipated expenses related to the boarding , feed and veterinary bills for horses that the county is caring for through Animal Control. Motion Pocernich, Lee to forward the dog license fund budget amendment to the full county board for approval. Motion Carried (6-0) Elevator Budget Amendment, Movement of Funds from 2023 to 2024: Motion Milanowski, Lee to approve a budget amendment to move funds from 2023 to 2024 for elevator repair costs. Motion Carried (6-0) Coroner Budget and County Contingency Funds: Motion Pocernich, Rekemeyer to approve the coroner budget amendment resolution as presented. Motion Carried (6-0) Resolution in Support of DNR Acquisition of White River Fishery Area in the Town of Delta: Motion Rekemeyer, Strand to approve the Resolution in Support of DNR Acquisition of White River Fishery Area in the Town of Delta and forward to the full county board for approval. Motion Carried (6-0) Reports: a. District Attorney Report: Lawton reported that she is meeting regularly with DHS and also the Sheriff regarding mutual topics. b. EMS Planning Study: Quaderer reported that recommendations have been received with the primary recommendation being implementation of a county-wide EMS Service that would support the existing services (non-transport). a. Financial Reports end of July 2024: Included in the meeting packet b. Treasurer’s Report, end of July 2024: Included in the meeting packet c. Housing Authority Report d. Animal Control and Kenneling: Long term kennel for animal control is ceasing. Looking at alternatives at the moment. 4 e. District 9 Board Member Advertisements: One application received that will be considered at the next County Board meeting. f. Equalized Value Report: 14% g. Tribal County Meeting: Joint County Board-Tribal Council meeting to take place in October at the Legendary Waters Resort. h. Budget 2025 Meeting Schedule in September: Sept 12 initial presentation with 4 meetings scheduled for Sept 16, 17, 18,19. Motion Pocernich, Milanowski to recess the meeting temporarily, to reconvene after the Personnel Committee meeting. Motion Carried. Meeting recessed at 5:20pm. The committee did not reconvene, but adjourned immediately following the Personnel Committee meeting. Meeting adjourned at 7:39 pm. Respectfully submitted by Kristine Kavajecz DRAFT DRAFT DRAFT Bayfield County Nursing Home Facility Capital Improvements and Maintenance Policy September, 2024 OVERVIEW: This policy establishes clear guidelines for the division of responsibilities between Bayfield County and Northern Lights Health Services regarding capital improvements and maintenance of Bayfield County-owned nursing home facility. This agreement assumes Norther Lights is in good standing with all bills, rents, leases and loans. 1. Definitions a. Capital Improvements: Major upgrades, replacements, or new installations of systems, structures, or equipment that significantly enhance the facility’s value, utility, or life span (e.g., HVAC systems, roofing, structural repairs, major electrical or plumbing upgrades). b. Routine Maintenance: Regular upkeep and minor repairs necessary to maintain the facility’s day-to-day operations (e.g., painting, replacing light bulbs, minor plumbing repairs, and routine HVAC servicing including quarterly filters, cleaning coils, etc. and bi-annual servicing). 2. Bayfield County Responsibilities a. Capital Improvements: Bayfield County shall be responsible for planning, funding, and overseeing capital improvements to the nursing home facility. This includes but is not limited to: - Major structural repairs. - Replacement of significant infrastructure systems (e.g., heating, cooling, electrical). - Major updates required to comply with new building codes or regulatory standards, if required. - Large-scale equipment replacements or upgrades (e.g., generators, elevators). - Significant external improvements, including roofing, siding, and parking lot resurfacing. b. Preventative Maintenance Programs: Northern Lights shall establish and fund preventative maintenance programs to ensure the longevity and efficiency of major systems (e.g., HVAC, plumbing, electrical). c. Emergency Repairs (over $20,000) Bayfield County shall be responsible for funding and coordinating emergency repairs related to capital infrastructure or systems that, if left unaddressed, could compromise the safety of residents, staff, or the facility. d. Budgeting and Planning: Bayfield County shall develop and maintain a long- term capital improvement plan, including a budget for anticipated major repairs and replacements. Bayfield County will consult with Northern Lights to ensure alignment with operational needs. 3. Northern Lights Responsibilities a. Routine Maintenance: Northern Lights shall be responsible for all routine maintenance and minor repairs necessary to keep the facility in good working order. This includes but is not limited to: - Day-to-day repairs of fixtures, furnishings, and minor building issues. - Regular upkeep of grounds, including landscaping, snow removal, and trash disposal. - Routine servicing of mechanical systems (e.g., changing filters, oiling, and small repairs, etc.). b. Housekeeping and Hygiene: Northern Lights shall ensure the facility remains clean and sanitary, including maintaining all areas used by residents, staff, and visitors. c. Coordination with Bayfield County: Northern Lights shall promptly report any issues requiring capital improvements or major repairs to Bayfield County. Northern Lights will assist Bayfield County in coordinating access and scheduling for such repairs to minimize disruption to residents. d. Minor Upgrades: Northern Lights may propose and, with Bayfield County approval, undertake minor upgrades to the facility that do not fall under capital improvements but enhance operational efficiency or resident comfort. These upgrades shall be funded by the Northern Lights unless otherwise agreed upon. 4. Communication and Reporting a. Regular Meetings: Bayfield County and Northern Lights shall meet at least quarterly to review the facility’s condition, discuss upcoming capital projects, and address any maintenance concerns. b. Reporting: The Northern Lights shall provide Bayfield County with regular reports on the maintenance activities carried out and any issues identified that may require Bayfield County action. c. Incident Reporting: Northern Lights shall immediately notify Bayfield County of any incidents or emergencies requiring urgent capital improvements or major repairs. 5. Review and Amendment of Policy This policy shall be reviewed annually and may be amended as necessary to ensure it remains responsive to the needs of the facility, residents, and operational requirements. 6. Effective Date: This policy is effective as of: Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Kim Mattson, Finance Director Gail Reha, Bookkeeper Paige Terry, Clerk III September 4, 2024, RE: Supervisor Stipend Reimbursement Policy Bayfield County currently has a formal policy listing qualified reimbursement/per diem expenses for County Board Supervisors. Questions about what is reimbursable have arisen. As more questions arise, I would recommend we develop a formal policy to eliminate questions. Here is some background information and suggestions to consider. Traditionally, the county has paid Board Supervisors a per diem, mileage, and other applicable expenses (i.e., meal reimbursement) for county committee activities as well as attending annual conferences (i.e., Superior Days, Annual Fair Convention, WCA Annual, Legislative conference, etc.). Historically this was for committees a supervisor sat on, more recently this was amended to paying for supervisors attending any county committee meetings. $75 for a committee meeting less than four hours is paid and $100 for county board meetings and meetings exceeding 4 hours (excluding travel). Changes to the per diem amount are set prior to papers being filed before the next biennial election of supervisors. The County does not have a formal policy regarding paying Board Supervisors per diems and mileage expenses for attending informational/educational meetings and/or webinars. Board member knowledge on issues has tremendous value to the county. Topics of Discussion: 1. Should county reimbursements be updated in 2026? The last update was in 2022 when rates were adjusted from $50/$75 to $75/$100. 2. What do reimbursements cover a. County Committee Meetings b. County Conferences c. Educational programs put on by WCA? Virtual, in-person, both. d. Any educational program? e. Cost considerations. f. Approval processes, when required. g. Budget implications and limits. Background: In 2023, $39k was budgeted for County Board per diems in the 100-01 account, $45k was actually expensed. Approximately $40k is estimated in 2024. Per diems are usually paid by relevant department but when questions arise fall to the general 100 01 County Board Supervisor Account. It is increasingly uncertain what expenses are covered and by what department. Topics of Consideration: • Drafting a comprehensive list of meetings/activities that qualify for reimbursement/payment. • Have Board Supervisors submit per diem sheets to the County Clerk, who will review the sheets and sign off on the expenditures before they can be submitted to payroll. Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General REVENUE Department 00 - General Fund 11,277,993.00 400,167.00 11,678,160.00 204,071.11 .00 8,662,572.35 3,015,587.65 74 7,284,037.86 Department 02 - Clerk of Courts 297,845.00 .00 297,845.00 19,157.36 .00 192,060.39 105,784.61 64 187,213.36 Department 04 - Criminal Justice 193,011.00 .00 193,011.00 6,625.50 .00 100,891.03 92,119.97 52 73,278.05 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 9,200.00 .00 9,200.00 209.00 .00 4,197.00 5,003.00 46 7,147.50 Department 07 - Administrator 18,000.00 .00 18,000.00 .00 .00 15,000.00 3,000.00 83 16,250.00 Department 08 - District Attorney 28,000.00 .00 28,000.00 1,989.37 .00 47,214.05 (19,214.05)169 35,426.84 Department 09 - Child Support 280,650.00 1,608.00 282,258.00 17,267.15 .00 149,293.18 132,964.82 53 119,661.80 Department 10 - County Clerk 32,600.00 .00 32,600.00 18,555.86 .00 19,080.04 13,519.96 59 33,421.44 Department 12 - Treasurer 1,041,129.00 .00 1,041,129.00 123,057.84 .00 859,660.80 181,468.20 83 465,573.67 Department 13 - Land Records 332,352.00 .00 332,352.00 10,233.47 .00 210,321.95 122,030.05 63 247,191.74 Department 14 - Court House .00 .00 .00 .00 .00 .00 .00 +++5,385.00 Department 15 - Register of Deeds 213,000.00 .00 213,000.00 18,666.84 .00 123,302.23 89,697.77 58 100,860.66 Department 16 - PSAP Consortium (Joint Dispatch)47,585.00 .00 47,585.00 .00 .00 20,914.93 26,670.07 44 .00 Department 17 - Sheriff 295,589.00 61,373.00 356,962.00 94,099.95 .00 339,742.02 17,219.98 95 282,185.01 Department 18 - Emergency Management 141,115.00 .00 141,115.00 3,432.00 .00 155,798.87 (14,683.87)110 141,423.90 Department 19 - Veteran's Services 37,188.00 .00 37,188.00 .00 .00 11,688.00 25,500.00 31 25,198.00 Department 20 - Health 1,109,979.00 94,241.00 1,204,220.00 70,846.49 .00 500,496.66 703,723.34 42 555,172.93 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 209,229.00 .00 209,229.00 7,164.57 .00 84,082.06 125,146.94 40 68,142.11 Department 25 - UW Extension 3,660.00 .00 3,660.00 .00 .00 1,830.00 1,830.00 50 1,830.00 Department 26 - Zoning 525,076.00 (75,000.00)450,076.00 83,865.69 .00 249,482.88 200,593.12 55 202,031.55 Department 28 - Land Conservation 425,812.00 .00 425,812.00 13,950.94 .00 134,108.12 291,703.88 31 250,337.02 Department 31 - Information Services 83,534.00 .00 83,534.00 .00 .00 67,148.00 16,386.00 80 68,878.49 Department 34 - Forestry 4,189,840.00 .00 4,189,840.00 324,789.97 .00 4,141,583.89 48,256.11 99 2,861,812.79 Department 77 - Agricultural Station 105,000.00 .00 105,000.00 29,495.00 .00 46,515.00 58,485.00 44 479,913.00 REVENUE TOTALS $20,897,387.00 $482,389.00 $21,379,776.00 $1,047,478.11 $0.00 $16,136,983.45 $5,242,792.55 75%$13,512,372.72 EXPENSE Department 00 - General Fund 2,987,234.00 201,208.00 3,188,442.00 74,951.61 .00 3,056,728.88 131,713.12 96 4,530,224.34 Department 01 - County Board 98,979.00 .00 98,979.00 4,072.58 .00 52,542.96 46,436.04 53 56,529.71 Department 02 - Clerk of Courts 530,581.00 .00 530,581.00 42,363.75 .00 374,636.54 155,944.46 71 331,610.83 Department 04 - Criminal Justice 316,490.00 .00 316,490.00 25,496.37 .00 183,548.23 132,941.77 58 211,567.86 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 35,219.00 2,090.00 37,309.00 1,463.68 .00 43,106.68 (5,797.68)116 26,758.88 Department 07 - Administrator 639,487.00 .00 639,487.00 46,704.48 .00 415,586.43 223,900.57 65 253,291.83 Department 08 - District Attorney 230,243.00 .00 230,243.00 17,698.58 .00 148,240.49 82,002.51 64 132,772.21 Department 09 - Child Support 317,568.00 2,435.00 320,003.00 22,089.93 .00 193,622.01 126,380.99 61 188,284.84 Department 10 - County Clerk 308,835.00 .00 308,835.00 15,071.62 .00 187,213.71 121,621.29 61 281,457.15 Department 12 - Treasurer 157,210.00 .00 157,210.00 11,868.66 .00 102,193.96 55,016.04 65 98,064.73 Run by Paige Terry on 09/05/2024 08:31:05 AM Page 1 of 5 Financial Report Through 8/31/2024 Through 08/31/24 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 13 - Land Records 777,736.00 .00 777,736.00 47,776.70 .00 442,124.78 335,611.22 57 406,359.14 Department 14 - Court House 568,762.00 .00 568,762.00 40,795.93 .00 342,005.08 226,756.92 60 348,389.40 Department 15 - Register of Deeds 202,682.00 .00 202,682.00 11,688.23 .00 125,620.22 77,061.78 62 127,979.99 Department 16 - PSAP Consortium (Joint Dispatch)161,259.00 .00 161,259.00 22,304.14 .00 109,308.74 51,950.26 68 26,961.81 Department 17 - Sheriff 5,224,751.00 61,373.00 5,286,124.00 406,365.28 .00 3,482,946.61 1,803,177.39 66 3,189,028.44 Department 18 - Emergency Management 320,432.00 .00 320,432.00 13,923.39 .00 189,291.89 131,140.11 59 248,332.92 Department 19 - Veteran's Services 216,297.00 .00 216,297.00 16,728.12 .00 144,673.71 71,623.29 67 126,250.78 Department 20 - Health 1,329,510.00 94,241.00 1,423,751.00 92,083.35 .00 796,800.86 626,950.14 56 656,612.29 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 484,043.00 .00 484,043.00 52,378.03 .00 356,070.15 127,972.85 74 301,170.77 Department 25 - UW Extension 345,995.00 20,565.00 366,560.00 9,815.97 .00 190,382.75 176,177.25 52 179,255.48 Department 26 - Zoning 883,878.00 .00 883,878.00 51,734.64 .00 461,149.94 422,728.06 52 383,005.52 Department 28 - Land Conservation 625,160.00 .00 625,160.00 57,205.85 .00 357,910.41 267,249.59 57 372,136.41 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 775,303.00 .00 775,303.00 43,004.55 .00 501,438.95 273,864.05 65 503,998.67 Department 34 - Forestry 2,342,622.00 .00 2,342,622.00 208,328.69 .00 1,039,938.82 1,302,683.18 44 961,102.75 Department 77 - Agricultural Station 534,500.00 .00 534,500.00 233.68 .00 12,468.18 522,031.82 2 7,500.00 EXPENSE TOTALS $20,414,776.00 $381,912.00 $20,796,688.00 $1,336,147.81 $0.00 $13,309,550.98 $7,487,137.02 64%$13,948,646.75 Fund 100 - General Totals REVENUE TOTALS 20,897,387.00 482,389.00 21,379,776.00 1,047,478.11 .00 16,136,983.45 5,242,792.55 75%13,512,372.72 EXPENSE TOTALS 20,414,776.00 381,912.00 20,796,688.00 1,336,147.81 .00 13,309,550.98 7,487,137.02 64%13,948,646.75 Fund 100 - General Totals $482,611.00 $100,477.00 $583,088.00 ($288,669.70)$0.00 $2,827,432.47 ($2,244,344.47)($436,274.03) Fund 235 - Human Services REVENUE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 50 - Human Services 7,651,162.00 .00 7,651,162.00 350,747.26 .00 5,056,799.91 2,594,362.09 66 4,580,220.18 REVENUE TOTALS $7,651,162.00 $0.00 $7,651,162.00 $350,747.26 $0.00 $5,056,799.91 $2,594,362.09 66%$4,580,220.18 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++77.02 Department 47 - Behavioral Health & Community 843,514.00 .00 843,514.00 121,489.64 .00 621,661.65 221,852.35 74 476,088.16 Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++.00 Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++.00 Department 52 - AMSO 782,998.00 .00 782,998.00 57,481.14 .00 493,467.13 289,530.87 63 434,703.51 Department 53 - Family Services 3,253,092.00 (1,243,083.00)2,010,009.00 139,308.22 .00 1,072,059.08 937,949.92 53 789,415.39 Department 54 - Economic Support 481,735.00 .00 481,735.00 36,569.41 .00 300,783.08 180,951.92 62 268,956.64 Department 55 - Aging and Disabilities 460,773.00 (3,600.00)457,173.00 17,226.58 .00 359,963.75 97,209.25 79 407,005.09 Department 56 - GWAAR 729,553.00 .00 729,553.00 57,570.98 .00 464,470.92 265,082.08 64 380,527.71 Department 58 - ADRC-Bayfield Co 177,022.00 .00 177,022.00 11,168.92 .00 87,659.38 89,362.62 50 77,475.96 Run by Paige Terry on 09/05/2024 08:31:05 AM Page 2 of 5 Financial Report Through 8/31/2024 Through 08/31/24 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services EXPENSE Department 59 - ADRC-North 165,734.00 .00 165,734.00 10,750.86 .00 88,373.66 77,360.34 53 79,944.79 EXPENSE TOTALS $6,894,421.00 ($1,246,683.00)$5,647,738.00 $451,565.75 $0.00 $3,488,438.65 $2,159,299.35 62%$2,914,194.27 Fund 235 - Human Services Totals REVENUE TOTALS 7,651,162.00 .00 7,651,162.00 350,747.26 .00 5,056,799.91 2,594,362.09 66%4,580,220.18 EXPENSE TOTALS 6,894,421.00 (1,246,683.00)5,647,738.00 451,565.75 .00 3,488,438.65 2,159,299.35 62%2,914,194.27 Fund 235 - Human Services Totals $756,741.00 $1,246,683.00 $2,003,424.00 ($100,818.49)$0.00 $1,568,361.26 $435,062.74 $1,666,025.91 Fund 242 - PSAP REVENUE Department 16 - PSAP Consortium (Joint Dispatch)954,356.00 1,213,271.00 2,167,627.00 411.89 .00 225,151.89 1,942,475.11 10 .00 REVENUE TOTALS $954,356.00 $1,213,271.00 $2,167,627.00 $411.89 $0.00 $225,151.89 $1,942,475.11 10%$0.00 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++33.74 Department 16 - PSAP Consortium (Joint Dispatch)954,356.00 1,213,271.00 2,167,627.00 89,286.23 .00 352,254.27 1,815,372.73 16 .00 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS $954,356.00 $1,213,271.00 $2,167,627.00 $89,286.23 $0.00 $352,254.27 $1,815,372.73 16%$33.74 Fund 242 - PSAP Totals REVENUE TOTALS 954,356.00 1,213,271.00 2,167,627.00 411.89 .00 225,151.89 1,942,475.11 10%.00 EXPENSE TOTALS 954,356.00 1,213,271.00 2,167,627.00 89,286.23 .00 352,254.27 1,815,372.73 16%33.74 Fund 242 - PSAP Totals $0.00 $0.00 $0.00 ($88,874.34)$0.00 ($127,102.38)$127,102.38 ($33.74) Fund 276 - American Rescue Plan 2021 Grant REVENUE Department 00 - General Fund 534,630.00 123,075.00 657,705.00 1,338.68 .00 15,323.26 642,381.74 2 38,271.12 REVENUE TOTALS $534,630.00 $123,075.00 $657,705.00 $1,338.68 $0.00 $15,323.26 $642,381.74 2%$38,271.12 EXPENSE Department 00 - General Fund 297,453.00 (12,000.00)285,453.00 23,669.32 .00 380,889.92 (95,436.92)133 58,519.61 Department 14 - Court House .00 .00 .00 .00 .00 14,695.34 (14,695.34)+++767,055.24 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00 Department 20 - Health .00 .00 .00 .00 .00 458.96 (458.96)+++970.15 Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++11,539.34 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 34 - Forestry .00 .00 .00 .00 .00 .00 .00 +++.00 Department 56 - GWAAR 237,177.00 .00 237,177.00 4,963.59 .00 44,757.93 192,419.07 19 40,482.98 EXPENSE TOTALS $534,630.00 ($12,000.00)$522,630.00 $28,632.91 $0.00 $440,802.15 $81,827.85 84%$878,567.32 Fund 276 - American Rescue Plan 2021 Grant Totals REVENUE TOTALS 534,630.00 123,075.00 657,705.00 1,338.68 .00 15,323.26 642,381.74 2%38,271.12 Run by Paige Terry on 09/05/2024 08:31:05 AM Page 3 of 5 Financial Report Through 8/31/2024 Through 08/31/24 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD EXPENSE TOTALS 534,630.00 (12,000.00)522,630.00 28,632.91 .00 440,802.15 81,827.85 84%878,567.32 Fund 276 - American Rescue Plan 2021 Grant Totals $0.00 $135,075.00 $135,075.00 ($27,294.23)$0.00 ($425,478.89)$560,553.89 ($840,296.20) Fund 430 - Capital Projects Fund REVENUE Department 00 - General Fund 24,500.00 3,415.00 27,915.00 .00 .00 .00 27,915.00 0 .00 Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00 Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++.00 Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00 Department 14 - Court House 232,000.00 1,702.00 233,702.00 .00 .00 208,382.55 25,319.45 89 19,273.37 Department 17 - Sheriff 1,875.00 .00 1,875.00 .00 .00 2,500.00 (625.00)133 22,880.00 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00 Department 34 - Forestry .00 259,400.00 259,400.00 .00 .00 1,032,515.41 (773,115.41)398 2,285,379.40 Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 70 - Capital Projects 1,871,544.00 1,935,677.00 3,807,221.00 88,715.00 .00 1,513,296.00 2,293,925.00 40 1,669,364.00 Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00 REVENUE TOTALS $2,129,919.00 $2,200,194.00 $4,330,113.00 $88,715.00 $0.00 $2,756,693.96 $1,573,419.04 64%$3,996,896.77 EXPENSE Department 00 - General Fund 200,000.00 80,505.00 280,505.00 .00 .00 3,415.00 277,090.00 1 452.34 Department 01 - County Board 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 863.71 Department 02 - Clerk of Courts 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 .00 Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 4,200.00 (2,090.00)2,110.00 .00 .00 .00 2,110.00 0 .00 Department 07 - Administrator 2,821.00 .00 2,821.00 .00 .00 .00 2,821.00 0 865.40 Department 08 - District Attorney .00 .00 .00 .00 .00 .00 .00 +++.00 Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00 Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++.00 Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00 Department 12 - Treasurer 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0 .00 Department 13 - Land Records 63,600.00 .00 63,600.00 .00 .00 .00 63,600.00 0 83,985.00 Department 14 - Court House 475,803.00 349,739.00 825,542.00 100,152.65 .00 600,862.13 224,679.87 73 348,566.60 Department 15 - Register of Deeds .00 .00 .00 .00 .00 .00 .00 +++.00 Department 17 - Sheriff 123,733.00 .00 123,733.00 25.01 .00 40,522.67 83,210.33 33 38,013.99 Department 18 - Emergency Management 56,400.00 .00 56,400.00 .00 .00 1,899.99 54,500.01 3 2,791.40 Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 20 - Health 907.00 .00 907.00 .00 .00 .00 907.00 0 700.00 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 16,130.00 .00 16,130.00 (1,500.00).00 15,533.00 597.00 96 3,305.00 Department 25 - UW Extension .00 .00 .00 .00 .00 .00 .00 +++.00 Run by Paige Terry on 09/05/2024 08:31:05 AM Page 4 of 5 Financial Report Through 8/31/2024 Through 08/31/24 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 430 - Capital Projects Fund EXPENSE Department 26 - Zoning 10,325.00 .00 10,325.00 1,969.14 .00 1,969.14 8,355.86 19 2,926.24 Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00 Department 28 - Land Conservation .00 .00 .00 .00 .00 .00 .00 +++.00 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 261,000.00 .00 261,000.00 .00 .00 119,405.52 141,594.48 46 55,158.34 Department 34 - Forestry 148,500.00 72,900.00 221,400.00 70,505.35 .00 137,352.60 84,047.40 62 1,551,894.01 Department 52 - AMSO 149,000.00 .00 149,000.00 25.00 .00 6,396.60 142,603.40 4 .00 Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00 Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00 Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00 Department 70 - Capital Projects 129,000.00 164,740.00 293,740.00 .00 .00 14,264.70 279,475.30 5 .00 Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS $1,659,919.00 $665,794.00 $2,325,713.00 $171,177.15 $0.00 $941,621.35 $1,384,091.65 40%$2,089,522.03 Fund 430 - Capital Projects Fund Totals REVENUE TOTALS 2,129,919.00 2,200,194.00 4,330,113.00 88,715.00 .00 2,756,693.96 1,573,419.04 64%3,996,896.77 EXPENSE TOTALS 1,659,919.00 665,794.00 2,325,713.00 171,177.15 .00 941,621.35 1,384,091.65 40%2,089,522.03 Fund 430 - Capital Projects Fund Totals $470,000.00 $1,534,400.00 $2,004,400.00 ($82,462.15)$0.00 $1,815,072.61 $189,327.39 $1,907,374.74 Fund 710 - Highway REVENUE Department 71 - Highway Dept 10,478,510.00 .00 10,478,510.00 3,874.75 .00 5,936,056.22 4,542,453.78 57 8,607,494.73 REVENUE TOTALS $10,478,510.00 $0.00 $10,478,510.00 $3,874.75 $0.00 $5,936,056.22 $4,542,453.78 57%$8,607,494.73 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 71 - Highway Dept 10,398,676.00 .00 10,398,676.00 437,686.37 .00 3,676,151.75 6,722,524.25 35 6,810,940.74 EXPENSE TOTALS $10,398,676.00 $0.00 $10,398,676.00 $437,686.37 $0.00 $3,676,151.75 $6,722,524.25 35%$6,810,940.74 Fund 710 - Highway Totals REVENUE TOTALS 10,478,510.00 .00 10,478,510.00 3,874.75 .00 5,936,056.22 4,542,453.78 57%8,607,494.73 EXPENSE TOTALS 10,398,676.00 .00 10,398,676.00 437,686.37 .00 3,676,151.75 6,722,524.25 35%6,810,940.74 Fund 710 - Highway Totals $79,834.00 $0.00 $79,834.00 ($433,811.62)$0.00 $2,259,904.47 ($2,180,070.47)$1,796,553.99 Grand Totals REVENUE TOTALS 42,645,964.00 4,018,929.00 46,664,893.00 1,492,565.69 .00 30,127,008.69 16,537,884.31 65%30,735,255.52 EXPENSE TOTALS 40,856,778.00 1,002,294.00 41,859,072.00 2,514,496.22 .00 22,208,819.15 19,650,252.85 53%26,641,904.85 Grand Totals $1,789,186.00 $3,016,635.00 $4,805,821.00 ($1,021,930.53)$0.00 $7,918,189.54 ($3,112,368.54)$4,093,350.67 Run by Paige Terry on 09/05/2024 08:31:05 AM Page 5 of 5 Financial Report Through 8/31/2024 Through 08/31/24 Prior Fiscal Year Activity Included Summary Listing Beginning Balance Account 1/1/2024 January February March April May June July August September October November December Office $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 Bremer Checking $492,368.00 $512,529.39 $1,668,325.52 $1,042,728.14 $938,275.60 $340,097.59 $954,977.03 $1,848,637.55 $989,832.23 Bremer Money Market $5,072,329.87 $3,097,948.95 $8,615,047.78 $11,131,925.34 $9,675,074.23 $10,470,184.10 $9,767,021.49 $18,811,057.02 $9,766,960.65 HRA/Flex Benefits $756,289.81 $862,839.23 $832,971.44 $795,906.27 $769,614.44 $759,318.00 $712,150.31 $697,567.28 $695,676.90 Tax CC $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 Co Rehab Fund $41,002.22 $41,085.82 $41,173.06 $49,421.84 $49,520.06 $49,621.82 $62,105.18 $62,207.36 $62,339.44 Jail Assessment $25,305.60 $26,743.14 $28,179.64 $29,629.19 $30,992.13 $32,460.86 $33,789.53 $34,815.72 $36,390.27 DOT 85.21 $105,084.09 $105,307.21 $105,530.81 $105,740.42 $105,964.94 $106,182.68 $106,408.13 $106,626.78 $106,853.18 DHS CCOP Risk Reserve $6,113.71 $6,118.90 $6,124.10 $6,128.96 $6,134.17 $5,989.21 $5,994.39 $5,999.32 $6,004.41 LGIP $8,950,002.55 $5,977,200.19 $6,015,567.58 $6,041,240.16 $6,068,847.99 $6,095,586.21 $6,123,347.86 $6,150,568.45 $6,178,793.65 OTHER INVESTMENTS $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 $8,000,000.00 NL Debt Service Fund 380 $2,865.55 $1,798,288.63 $1,801,615.02 $1,788,491.08 $1,792,291.99 $12,653.54 $15,050.24 $15,081.17 $15,113.19 NL Collateral Pledge (250K)$250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 NL Collateral Pledge (75K)$75,032.00 $75,032.00 $75,032.00 $75,032.00 $75,032.00 $75,032.00 $75,032.00 $75,032.00 $75,032.00 American Recovery Act Funds $862,732.09 $859,050.22 $706,526.48 $541,553.58 $379,496.19 $334,108.90 $313,150.54 $308,924.64 $281,077.05 LATCF Program $551,913.06 $556,232.17 $558,771.48 $346,463.14 $348,267.98 $349,802.38 $547,342.60 $281,756.73 $200,636.25 Community Dev. Block Grant $100.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Opioid Funds $74,568.61 $75,106.86 $75,449.75 $81,374.66 $135,729.19 $136,318.43 $136,939.28 $157,513.67 $148,707.42 Ending Monthly Balance $25,266,708.16 $22,244,583.71 $28,781,315.66 $30,286,635.78 $28,626,241.91 $27,018,356.72 $27,104,309.58 $36,806,788.69 $26,814,417.64 $0.00 $0.00 $0.00 $0.00 2023 Balances $24,515,929.33 $29,482,728.94 $30,230,414.50 $29,255,208.11 $28,120,741.10 $24,462,732.65 $33,658,355.09 $24,714,150.74 $24,307,887.12 $24,171,054.05 $27,081,989.45 $25,266,708.16 2022 Balances $22,310,705.30 $28,659,659.41 $29,319,256.37 $28,447,678.79 $28,642,012.44 $31,186,512.57 $37,416,622.59 $27,172,569.77 $26,352,070.24 $29,469,935.19 $29,202,664.53 $27,016,138.62 2021 Balances $19,104,055.75 $23,981,112.94 $25,737,385.39 $25,376,587.35 $26,564,234.67 $26,751,199.48 $34,957,004.23 $25,798,555.65 $25,307,854.40 $26,107,310.73 $25,443,149.62 $23,315,364.37 2020 Balances $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $20,462,753.76 $20,503,894.03 $22,285,170.65 $20,999,361.27 $19,955,568.72 2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18 2018 Balances $20,812,570.87 $23,499,888.91 $23,755,773.98 $23,519,738.72 $23,081,242.60 $22,900,248.27 $32,008,164.17 $22,203,243.28 $21,578,713.04 $21,324,769.20 $21,175,553.33 $16,874,631.86 $500,000.00 Loan to NL $468,656.13 $460,777.51 $452,881.75 $444,968.82 $437,038.68 $429,091.29 $421,126.61 $413,144.61 $405,145.25 (2019 eliminated - new Apr 2023) Totals $468,656.13 $460,777.51 $452,881.75 $444,968.82 $437,038.68 $429,091.29 $421,126.61 $413,144.61 $405,145.25 $0.00 $0.00 $0.00 $0.00 County Loans (Short Term Loans)-$3,000,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TREASURER'S REPORT 2024 End Of Month Account Balances 2024 Notes / Agreements - (Principal Balance)