HomeMy WebLinkAboutPersonnel Committee - Minutes - 7/11/2024
Bayfield County Administrator
117 E 5th Street, PO Box 878, Washburn, WI 54891
Ph: 715-373-6181 Fx: 715-373-6153
Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director
Kim Mattson, Finance Director Gail Reha, Bookkeeper Paige Terry, Clerk III
BAYFIELD COUNTY
PERSONNEL COMMITTEE MEETING
Dennis Pocernich (Chair) Mary Dougherty (Vice-Chair)
Fred Strand Marty Milanowski Madelaine Rekemeyer
*** AMENDED AGENDA ***
Amended 07/09/2024
Dear County Board Members:
This letter is written to inform you of the Bayfield County Personnel Committee
Meeting scheduled for 5:30pm Thursday, July 11, 2024. This meeting will be
held Remotely and In Person at the Bayfield County Board Room, Bayfield
County Courthouse, Washburn, WI. Supervisors and the public will be able to
participate in the Meeting via voice either by using the internet link or phone
number below.
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_______________________________________________________________________________
Please contact Bayfield County at 715-373-6181 or 715-373-6100 if you have access
questions prior to the meeting. During the meeting if you have connection issues please
email mark.abeles-allison@bayfieldcounty.wi.gov
Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather
information about a subject over which they have decision-making responsibility. This constitutes a meeting of
the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494
N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at
this meeting.
AGENDA
1. Call to Order
2. Public Comment
3. Discussion and Possible Action Regarding Approval of Minutes of June 6, 2024
4. Teamster Negotiation Presentation and Bargaining Schedule
5. Discussion/Presentation 2025 Budget Reclassifications and New Positions
6. Discussion and Possible Action on Health and Human Services Positions
7. Discussion and Possible Action Regarding Health Insurance Wellness for 2026
and Current Health Plans
8. Discussion and Possible Action Regarding Energy Specialist Position
9. Discussion Regarding Wage Assessments
10. Reports
a. Personnel Financial Report as of June 30, 2024
b. Human Resources Report, June 2024
c. 2025 Wages and Benefits
11. The committee may enter in and out of closed session pursuant to Wisconsin
Statutes §19.85(1) (c) Considering employment, promotion, compensation or
performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility. Discussion and
Possible action Regarding:
i. Department Personnel Updates
Should you have any questions in the meantime, please do not hesitate to contact
the County Administrator’s Office at 715 373-6181, mark.abeles-
allison@bayfieldcounty.wi.gov
Sincerely,
Mark Abeles-Allison
Mark Abeles-Allison
Bayfield County Administrator
MAA/kak
Enc.
Any person planning to attend a Bayfield County meeting that has a disability requiring special
accommodations should contact 373-6100, 24-hours before the scheduled meeting, so
appropriate arrangements can be made.
cc: Ms. Lynn Divine, Bayfield County Clerk
Bayfield County Board of Supervisors
The Daily Press, via email
Personnel Committee Narrative, July 11, 2025
Item 4: The Teamsters have asked to meet with the Personnel Committee and discuss bargaining
process and timeline for 2025.
Item 5: The personnel committee approves all new positions. We have received a number of
requests for new and reclassified positions in 2025. Attached please find a listing. At the August
meeting the Personnel Committee will make recommendations for inclusion in 2025 department
budgets.
Item 6: Two staffing modifications are proposed for commencement on August 1 of 2024. These
are unique situations.
A. Behavioral Health / Community Services: Current Service Facilitator employee has
obtained their Social Work License. In the past we have hired Service Facilitators for
this section. We have Social Worker positions in Family Services and the
Aging/Disabilities sections, but not the BH/CCS section. Social Worker licensure is not
a requirement of the CCS program, however, it does allow for a higher reimbursement
rate and a Social Worker can provide a higher level of services. The proposal is to create
the position of Social Worker in the CCS/Behavioral Health section and move the
existing employee into that position. Increase from Service Facilitator (starting, 24.97)
to Social Worker 1 (starting wage: $28.34).
B. Public Health, WIC. Current staff member is performing essential duties outside of their
existing job description. Propose to move from WIC Clerk 1 (starting wage, $19.54) to a
Clerk III (starting wage, $22.03).
Item 7: Health Insurance and wellness program decisions are made a year in advance. Two topics
need to be considered:
A. At present the county provides a wellness incentive of 2.5% for an employee and 2.5% for
spouse for a total of 5%. In 2026, the state is moving to a new benefit software and only
whole numbers can be used. We propose a 3% incentive for the employee and 2% for the
spouse for a total, still, of 5% health insurance discount for employees participating in a
county wellness program.
B. County and Teamster Health Insurances. At present both of these plans are well accepted
and received by employees. We recommend continuing with both in 2025.
Item 8.
• Personnel financial report as of June 30, 2024
o General Fund: Expenditures: 46%, $5.7 million vs. $5.0 million last year
o Human Services: 32%, $1.4 million v $1.3 million last year
o Highway: 47%, $1.24 million v $1.17 million
• HR Report: Attached
• 2025 budgeting is underway.
o We are budgeting step increases (approx. 2.5%) and 2% cost of living adjustments.
o State health insurance rates for the lowest cost plan will increase 9.75% in 2025.
Teamster increase is unknown.
o WRS contribution rates (employer and employee shares) are increasing .1% for the
majority of staff.
Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, June 6, 2024
Meeting was Held In Person in the County Board Room and virtually
Members Present: Marty Milanowski, Mary Dougherty, Dennis Pocernich, Madelaine
Rekemeyer, Fred Strand
Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human
Resources Director, Gail Reha, Kim Mattson, Elizabeth Skulan, 2 persons participated remotely
Public Comment: None Received
Motion Milanowski, Strand to approve minutes of the May 2, 2024 Personnel Committee
meeting. Motion Carried (5-0)
Weapons Policy: The County’s liability carrier has recommended against adopting a policy
allowing employees to carry weapons while in work status. Comment was shared that it would
be important to have background and mental health checks as is required for the purchase of
weapons. Consensus of the committee is to not pursue any changes to the existing policy at this
time.
Energy Specialist: This item postponed to a future meeting when more detail is available.
2025 Reclassifications and New Positions: The committee reviewed a handout which outlined
the current roles and practices used related to staffing actions. The document will be shared with
all county board supervisors.
Reports
a. Workforce Workgroup Status Report
b. Personnel Financial Report as of May 31, 2024
c. Human Resources Report, May 2024
d. July 4 Meeting Date Change (3pm on July 11, 1 hour before Exec Committee?)
The committee may enter in and out of closed session pursuant to Wisconsin Statutes
§19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the
investing of public funds, or conducting other specified public business, whenever
competitive or bargaining reasons require a closed session. Discussion and Possible
action Regarding:
i. Approve Closed Session Minutes of May 2, 2024
Motion Milanowski, Rekemeyer to enter into closed session pursuant to Wisconsin Statutes
§19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of
public funds, or conducting other specified public business, whenever competitive or bargaining
reasons require a closed session: Approve Closed Session Minutes of May 2, 2024. Motion
Carried (5-0) Entered closed session at 4:45 pm.
Motion Strand, Milanowski to approve closed session minutes of May 2, 2024. Motion Carried
(5-0)
Motion Milanowski, Dougherty to return to open session. Motion Carried (5-0)
Returned to open session at 4:46 pm.
Meeting adjourned at 4:46 pm.
Minutes respectfully submitted by Kristine Kavajecz
Type of Request Department Title Cost Notes
New Position/Additional Staff Administrator Administrative Assistant / HR 83,210$ Begin at Grade G
New Position/Additional Staff Highway Mechanic 70,455$ Begin at Step 1
New Position/Additional Staff Human Services Support Staff Clerk III 83,405$ Begin at Grade G
New Position/Additional Staff Human Services CCS Service Facilitator 90,826$ Begin at Grade I
New Position/Additional Staff Human Services Youth Support and Services Coordinator 93,016$ Begin at Grade I
New Position/Additional Staff Land Records GIS/NextGen 911 83,210$ Position should be initially grant funded
New Position/Additional Staff Planning & Zoning AZA 96,272$
New Position Administrator Energy Specialist 90,000$ 80% Grant Funded, 3 years, county cost $16k yr.
New Position/Additional Staff Sheriff's Office Recreational/Forestry Deputy 51,386$ Rec Officer in CBA, 50% grant
New Position/Additional Staff Sheriff's Office Deputy 102,772$ CBA
TOTAL 844,552$
New Position/Existing Staff District Attorney Clerk I STEP Move to Grade I Step 3
New Position/Existing Staff Forestry & Parks Recreational Specialist STEP Additional Costs to move to Recreation Coordinator Position at Grade M
New Position/Existing Staff Health Office Manager STEP Move to Financial/Grant Manager Position at Grade L
New Position/Existing Staff Human Services CCS Service Facilitator/SAC STEP Move to Social Work Position at Grade K Step 1
New Position/Existing Staff Information Technology IT Support Tech STEP Additional Costs to move from Grade G to Grade I
Reclassification Forestry & Parks Forester STEP Move to Grade K Step 6 for 2025
Reclassification Health WIC Clerk I STEP Move to WIC Clerk III/WIC Program Assistant Position at Grade G
Reclassification Human Services Economic Support Specialist I STEP Move to Economic Support Specialist II at Grade H Step 5
Reclassification Human Services Economic Support Specialist I STEP Move to Economic Support Specialist II at Grade H Step 5
Reclassification Human Services Economic Support Specialist I STEP Move to Economic Support Specialist II at Grade H Step 6
Reclassification Human Services Economic Support Specialist I STEP Move to Economic Support Specialist II at Grade H Step 7
Reclassification Human Services Economic Support Specialist I STEP Move to Economic Support Specialist II at Grade H Step 11
Reclassification Human Services Clerk III STEP Move from Step G4 to G7
Reclassification Land Records GIS Technician STEP Move to GIS Coordinator Position at Grade M (Exempt/Salaried)
Reclassification Sheriff's Office Chief Deputy GRADE Move Chief Deputy Position to Grade T
Reclassification Sheriff's Office Jailer GRADE Move Jailer Positions to Grade J & L
Increased Hours Tourism Clerk II 30,785$ Additional Costs to increase position from 1248 hrs to Full-Time at 2080 hrs
STEP ADJUSTMENTS, APPROXIMATION $70,000 14 @ $5k average each, wage, WRS, SS, WC.
TOTAL $945,337
WAGE SCHEDULE MODIFICATION
HUMAN SERVICES CLERKS
PRELIM Staffing Requests for 2025
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 100 - General
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00
Department 01 - County Board 61,489.00 .00 61,489.00 4,573.08 .00 24,915.76 36,573.24 41 27,924.56
Department 02 - Clerk of Courts 396,181.00 .00 396,181.00 30,857.71 .00 192,116.23 204,064.77 48 187,799.94
Department 04 - Criminal Justice 189,159.00 .00 189,159.00 13,174.98 .00 72,533.76 116,625.24 38 85,935.17
Department 06 - Coroner 17,094.00 .00 17,094.00 1,270.57 .00 7,209.14 9,884.86 42 7,687.29
Department 07 - Administrator 600,105.00 .00 600,105.00 46,370.32 .00 287,314.90 312,790.10 48 158,425.47
Department 08 - District Attorney 217,788.00 .00 217,788.00 16,816.76 .00 104,392.45 113,395.55 48 95,893.47
Department 09 - Child Support 286,966.00 .00 286,966.00 21,426.49 .00 132,399.33 154,566.67 46 115,149.05
Department 10 - County Clerk 258,625.00 .00 258,625.00 20,026.93 .00 122,268.22 136,356.78 47 190,693.75
Department 12 - Treasurer 144,390.00 .00 144,390.00 11,326.92 .00 71,004.05 73,385.95 49 67,059.40
Department 13 - Land Records 555,790.00 .00 555,790.00 39,653.71 .00 247,506.04 308,283.96 45 214,547.54
Department 14 - Court House 318,548.00 .00 318,548.00 24,409.66 .00 150,388.99 168,159.01 47 140,086.88
Department 15 - Register of Deeds 181,279.00 .00 181,279.00 14,488.05 .00 83,623.74 97,655.26 46 82,776.30
Department 16 - PSAP Consortium (Joint Dispatch)161,259.00 .00 161,259.00 11,327.75 .00 67,099.90 94,159.10 42 7,281.63
Department 17 - Sheriff 4,304,816.00 .00 4,304,816.00 338,208.16 .00 2,092,411.09 2,212,404.91 49 1,921,873.24
Department 18 - Emergency Management 150,607.00 .00 150,607.00 9,189.04 .00 57,075.37 93,531.63 38 60,355.46
Department 19 - Veteran's Services 187,167.00 .00 187,167.00 14,468.22 .00 89,677.51 97,489.49 48 74,911.18
Department 20 - Health 1,169,988.00 94,241.00 1,264,229.00 92,329.79 .00 534,258.67 729,970.33 42 402,138.27
Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00
Department 23 - Tourism 263,451.00 .00 263,451.00 24,413.97 .00 132,008.22 131,442.78 50 94,273.34
Department 25 - UW Extension 101,077.00 .00 101,077.00 7,397.95 .00 44,288.43 56,788.57 44 40,625.76
Department 26 - Zoning 664,417.00 .00 664,417.00 43,933.91 .00 287,651.91 376,765.09 43 235,471.65
Department 28 - Land Conservation 422,187.00 .00 422,187.00 33,093.51 .00 195,199.46 226,987.54 46 203,088.69
Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00
Department 31 - Information Services 482,522.00 .00 482,522.00 37,104.24 .00 230,604.11 251,917.89 48 206,203.14
Department 34 - Forestry 1,126,076.00 .00 1,126,076.00 79,693.95 .00 500,672.15 625,403.85 44 455,226.26
EXPENSE TOTALS $12,260,981.00 $94,241.00 $12,355,222.00 $935,555.67 $0.00 $5,726,619.43 $6,628,602.57 46%$5,075,427.44
Fund 100 - General Totals
EXPENSE TOTALS 12,260,981.00 94,241.00 12,355,222.00 935,555.67 .00 5,726,619.43 6,628,602.57 46%5,075,427.44
Fund 100 - General Totals ($12,260,981.00)($94,241.00)($12,355,222.00)($935,555.67)$0.00 ($5,726,619.43)($6,628,602.57)($5,075,427.44)
Fund 235 - Human Services
EXPENSE
Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++77.02
Department 47 - Behavioral Health & Community 488,314.00 .00 488,314.00 26,546.25 .00 161,349.84 326,964.16 33 157,471.05
Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++.00
Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++.00
Department 52 - AMSO 724,747.00 .00 724,747.00 56,918.95 .00 355,293.78 369,453.22 49 314,820.78
Department 53 - Family Services 1,692,542.00 .00 1,692,542.00 30,392.22 .00 264,406.39 1,428,135.61 16 223,120.29
Run by Paige Terry on 07/01/2024 12:50:55 PM Page 1 of 3
Personnel Financial Through June 30, 2024
Through 06/30/24
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 235 - Human Services
EXPENSE
Department 54 - Economic Support 461,891.00 .00 461,891.00 35,316.17 .00 223,220.45 238,670.55 48 200,372.77
Department 55 - Aging and Disabilities 385,735.00 .00 385,735.00 10,643.37 .00 127,168.31 258,566.69 33 189,760.99
Department 56 - GWAAR 267,726.00 .00 267,726.00 29,865.77 .00 152,119.04 115,606.96 57 128,145.38
Department 58 - ADRC-Bayfield Co 169,072.00 .00 169,072.00 14,322.49 .00 61,117.54 107,954.46 36 51,579.15
Department 59 - ADRC-North 163,834.00 .00 163,834.00 10,573.86 .00 65,460.32 98,373.68 40 59,475.84
EXPENSE TOTALS $4,353,861.00 $0.00 $4,353,861.00 $214,579.08 $0.00 $1,410,135.67 $2,943,725.33 32%$1,324,823.27
Fund 235 - Human Services Totals
EXPENSE TOTALS 4,353,861.00 .00 4,353,861.00 214,579.08 .00 1,410,135.67 2,943,725.33 32%1,324,823.27
Fund 235 - Human Services Totals ($4,353,861.00)$0.00 ($4,353,861.00)($214,579.08)$0.00 ($1,410,135.67)($2,943,725.33)($1,324,823.27)
Fund 242 - PSAP
EXPENSE
Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00
Department 16 - PSAP Consortium (Joint Dispatch)111,717.00 .00 111,717.00 .00 .00 .00 111,717.00 0 .00
Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++.00
EXPENSE TOTALS $111,717.00 $0.00 $111,717.00 $0.00 $0.00 $0.00 $111,717.00 0%$0.00
Fund 242 - PSAP Totals
EXPENSE TOTALS 111,717.00 .00 111,717.00 .00 .00 .00 111,717.00 0%.00
Fund 242 - PSAP Totals ($111,717.00)$0.00 ($111,717.00)$0.00 $0.00 $0.00 ($111,717.00)$0.00
Fund 276 - American Rescue Plan 2021 Grant
EXPENSE
Department 20 - Health .00 .00 .00 .00 .00 458.96 (458.96)+++.00
Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++965.21
Department 56 - GWAAR 69,583.00 .00 69,583.00 5,516.96 .00 34,277.40 35,305.60 49 30,572.63
EXPENSE TOTALS $69,583.00 $0.00 $69,583.00 $5,516.96 $0.00 $34,736.36 $34,846.64 50%$31,537.84
Fund 276 - American Rescue Plan 2021 Grant Totals
EXPENSE TOTALS 69,583.00 .00 69,583.00 5,516.96 .00 34,736.36 34,846.64 50%31,537.84
Fund 276 - American Rescue Plan 2021 Grant Totals ($69,583.00)$0.00 ($69,583.00)($5,516.96)$0.00 ($34,736.36)($34,846.64)($31,537.84)
Fund 710 - Highway
EXPENSE
Department 71 - Highway Dept 2,646,139.00 .00 2,646,139.00 190,984.41 .00 1,240,343.87 1,405,795.13 47 1,173,026.85
EXPENSE TOTALS $2,646,139.00 $0.00 $2,646,139.00 $190,984.41 $0.00 $1,240,343.87 $1,405,795.13 47%$1,173,026.85
Fund 710 - Highway Totals
EXPENSE TOTALS 2,646,139.00 .00 2,646,139.00 190,984.41 .00 1,240,343.87 1,405,795.13 47%1,173,026.85
Run by Paige Terry on 07/01/2024 12:50:55 PM Page 2 of 3
Personnel Financial Through June 30, 2024
Through 06/30/24
Prior Fiscal Year Activity Included
Summary Listing
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD
Fund 710 - Highway Totals ($2,646,139.00)$0.00 ($2,646,139.00)($190,984.41)$0.00 ($1,240,343.87)($1,405,795.13)($1,173,026.85)
Grand Totals
EXPENSE TOTALS 19,442,281.00 94,241.00 19,536,522.00 1,346,636.12 .00 8,411,835.33 11,124,686.67 43%7,604,815.40
Grand Totals ($19,442,281.00)($94,241.00)($19,536,522.00)($1,346,636.12)$0.00 ($8,411,835.33)($11,124,686.67)($7,604,815.40)
Run by Paige Terry on 07/01/2024 12:50:55 PM Page 3 of 3
Personnel Financial Through June 30, 2024
Through 06/30/24
Prior Fiscal Year Activity Included
Summary Listing
Human Resources Report / Kris Kavajecz
As of June 30, 2024
ACTIVITY This Month YEAR-TO-DATE
Retirements 2 2
Worker’s Comp Claims 3 19
Resignations 1 10
Terminations 0 0
Other 0 0
HIRES This Month YEAR-TO-DATE
Full-Time 3 14
Part-Time 3 7
Temporary/Seasonal 8 12
Interviews 7 62
Exit Interviews 2 6
Details:
Retirement: Lorraine Benson, Cook
Dalton Collins, Highway Department Patrolman
Resignations: Terri Bieganek, Recording Clerk ROD
Hires: Heather Lee, GIS/Remote Sensing Specialist (was a contract employee)
Ian Allen, Cook
Ethan Bratley, Seasonal Highway
Mary Kay Larson, PT Sheriff’s Office Clerk
James Ledin Jr, Seasonal Highway
Scott Roush, Seasonal Invasive Species Tech
Daniel Walsh, PT Jailer
Daniel Wiggins, Seasonal Highway
Claire Sunsten, Housing Grants Outreach Assistant
Alex Wilber, Seasonal Highway
Eric Holmgren, Cook
Christopher O’Dell, Zoning Clerk
Savannah Marshall, Seasonal Invasive Species Tech
Matthew Dietrich, Seasonal Invasive Species Tech
Other Activities:
• The Workforce Workgroup finalized an Employee Engagement Survey that will be shared with all
staff in the next few weeks. The results will be used as a guide for the workgroup and will serve
as a benchmark for future survey results.
• Participated in the Employee of the Year, Department of the Year selection. This is a nice way for
employees to nominate co-workers for recognition. We have a great group of employees, which
makes the selection process very difficult. The picnic was again well-attended.
• Participated in the Courthouse Security and Facilities committee meeting.
• Quite a few seasonal staff started in June. A group orientation session is being schedule for
early in July.
• Participated in a meeting the Department of Workforce Development Secretary Pechacek. It
was a good opportunity to share some of the challenges our northern region is facing in relation
to recruitment and retention efforts. Secretary Pechacek shared some resources and took some
notes on additional supports that would be of assistance.
• Attended the Zoning Committee meeting to discuss operational issues.
• Mary Pardee with UW Extension facilitated a “Real Colors” training with DHS staff. This training
is meant to help individuals identify their personality traits and those of their co-workers.
Knowing this helps employees better interact with each other. It’s also useful on a personal
development level.
• A significant amount of time was spent working with staff and departments regarding
operational concerns and developing plans to address the concerns. As public servants, our
core goal is to serve the public in the best way that we can. If we focus on that core goal and
communicate well, we can achieve almost anything.