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Home My WebLink AboutNutrition Advisory Council - Agenda - 12/6/2021 (715) 373-6144 Phone/TDD • (715) 373-6130 FAX • www.bayfieldcounty.org • baycodhs@bayfieldcounty.org Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 FROM: Carrie Linder, Aging and Disability Services Manager DATE: November 29, 2021 RE: Meeting Notice The Bayfield County Department of Human Services Nutrition Program Advisory Council Committee will meet on Monday, December 6, 2021 immediately following the Aging and Disability Services Advisory Committee Meeting. Due to COVID-19 and the pandemic, remote access to this meeting will originate from Conference Room A, lower level of the Courthouse in Washburn. Public participation remote access is available by phone by calling 1-715-318-2087 at the start of the meeting and entering participant code 229542145 followed by the # sign. Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1(c)). Any person wishing to attend who, because of a disability, requires special accommodations should contact the Department of Human Services at 715-373-6144, at least 24 hours before the scheduled meeting time so appropriate arrangements can be made. The agenda includes: Review of the September 20, 2021 Meeting Minutes; Nutrition Program Updates; Discussion and Possible Action-Review and Possible Recommendation of RFP’s received for 2022 Elder Nutrition Program; Discussion and Possible Action- Review and Possible Recommendation to transfer C1 (congregate) funding to C2 (home delivered meals); Discussion and Possible Action-Review and possible recommendation request to update the suggested donation; Discussion and Possible Action-Review and possible recommendation of sites and number of days meals will be served at Senior Congregate sites; and other business that may come before the Committee. cc: Post (bulletin board and website) E-Mailed: Dennis Pocernich, County Board Chair Mark Abeles-Allison, County Administrator Lynn Divine, County Clerk Human Services Board Elizabeth Skulan, BCDHS Director Management Staff Sara Wartman, Health Dept. Director Greater Wisconsin Agency on Aging Resources, Inc. (GWAAR) DCS, Rhinelander Red Cliff-Tribal Chair Daily Press K:\Agends and Minutes\A&D Nutrition Advisory Council \Notices\NAC Meeting Notice December 2021 (715) 373-6144 Phone/TDD • (715) 373-6130 FAX • www.bayfieldcounty.org • baycodhs@bayfieldcounty.org Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES NUTRITION PROGRAM ADVISORY COUNCIL COMMITTEE Karen Anderson Red Cliff Elder Program Rep. Lynette Benzschawel (Vice-Chairman) David Zepczyk Richard Kemmer (Chairman) RE: November 29, 2021 Nutrition Advisory Council Meeting Dear Committee Members: Please be advised that the meeting of the Bayfield County Department of Human Services Nutrition Advisory Council will be held on Monday, December 6, 2021, immediately following the ADAC Meeting. Due to COVID19 and the pandemic, remote connectivity is available. The meeting will originate from Conference Room A. Participation via remote access is available by phone by calling +1 715-318-2087 at the start of the meeting and entering participant code, 201179134 followed by the # sign. Committee members will receive an invitation via Microsoft Teams. Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)). Any person planning to attend who, because of a disability, requires special accommodations, should contact the Department of Human Services at 715-373-6144, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. The agenda for the meeting is as follows: AGENDA 1. Call to Order and Introductions 2. Discussion and Possible Action-Review of the September 20,2021 Meeting Minutes 3. Nutrition Program Updates A. Rerouting of Home delivered meal routes B. Congregate meal site proposed locations and days of operations. C. Suggested donations 4. Discussion and Possible Action-Review and Possible Recommendation of RFP’s received for 2022 Elder Nutrition Program. 5. Discussion and Possible Action- Review and Possible Recommendation to transfer C1 (congregate) funding to C2 (home delivered meals). 6. Discussion and Possible Action-Review and possible recommendation request to update the suggested donation. 2 7. Discussion and Possible Action-Review and possible recommendation of sites and number of days meals will be served at Senior Congregate sites. 8. Other (Informational Items) 9. Motion to Adjourn Thank you and Stay Safe! Carrie Linder, Aging and Disability Services Manager c: Bayfield County DHS ADAC Committee Members 1 BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES NUTRITION ADVISORY COUNCIL COMMITTEE Courthouse via Phone Conference September 20, 2021 Immediately following ADAC Meeting Committee Members Present: Richard Kemmer (Chairman), David Zepcyzk, Anna Hanson Committee Member Excused: Committee Member Absent: Karen Anderson, Lynette Benzschawel (Vice Chairman), Sam Ray (the brick) Staff Present: Elizabeth Skulan, Carrie Linder, Michele Reiswig Call to Order and Introductions Kemmer called the meeting to order at 4:13 p.m. No introductions were made. Discussion and Possible Action-Review of April 12th & July 19th, 2021 Meeting Minutes Motion by Hanson, second by Zepcyzk to approve the April 12 and July 19 , 2021, meeting minutes as presented. Motion passed. Nutrition Program updates A. Congregate meal site updates Linder explains that meal site opened in Barnes. Safety measures include plastic barriers on the table, masks, hand sanitizer, sanitizing wipes and bleach. Silverware, napkins, and condiment packets are individual packaged and given with meals. Masks highly recommended for participants when not eating. Masks required for staff. Meals individually packaged and delivered by home delivered meal driver. The hope is to get back to preparing and serving more fresh food on site, however this will not happen until approval and recommendation comes from the health department to do so. We will continue to monitor this. Current trend for participation is lower than previous years, attributed to people wanting to stay safe at home. It has been decided that no other sites will open at this time due to uptick in COVID cases across our county. We will however continue to plan for additional sites so that when we are approved to start up meal sites, we are ready to go. B. Home Delivered Meal updates Significant increase in the number of people we are serving due to COVID and individuals wanting to stay safe at home. This has resulted in a longer routes, meaning a diminished food quality as our drivers are spending 7 – 8 hours on the road delivering meals. The state recommends serving food within a two-hour time period, 4 hours at the longest. Our current routes double this. A proposal was put forth to the board for additional funding for staff and vehicles that would help us to split these routes, and it has been approved. Linder has been researching vehicle options and is considering smaller vehicle (such as Ford Escape) options instead of the larger van’s we’ve ordered in the past. Looking at options for partnerships with Iron River organizations who have agreed to assist in the delivery of meals to individuals in and around the Iron River area. 2 C. Review RFP process Nutrition program contracts can be extended up to 4 years, but then need to put the program out for bid so we need to be transparent and clear as to what we’re looking for in the context of vendors to serve the communities and routes that we need. She is working to put together framework for an RFP but it is challenging with so many factors and moving parts in play. It seems that what it comes down to is what vendors to we have that is interested and willing to provide meal service? Linder’s plan is to have the RFP proposal drafts ready for review and approval at the next committee meeting so it may then be forwarded on to the board for approval. Other (Informational Items) Comment from Zepcyzk: From the prospective of someone who runs a restaurant, he advises that they are being restricted on some of their food orders and food prices are continuing to increase. The vendors that they are buying from are being shorted in a lot of food, including potatoes and chicken. He is expecting that prices will continue to rise. We must keep this in mind. Perhaps consider meeting with local farms and discuss opportunitites of purchasing food directly from them. Maybe they could plant crops to accommodate our nutrition programs. Hanson is agreeing that they are seeing food shortages in their ordering of food as well. They have received donations of fish and vegetables from local businesses for their meals. Future Meeting  December 6, 2021 Adjournment Meeting adjourned at 4:26 p.m. Minutes respectfully submitted by 09/20/2021