HomeMy WebLinkAboutNutrition Advisory Council - Agenda - 9/28/2022
(715) 373-6144 Phone/TDD • (715) 373-6130 FAX • www.bayfieldcounty.org • baycodhs@bayfieldcounty.org
Department of Human Services
117 East Fifth Street
P.O. Box 100
Washburn, WI 54891-0100
FROM: Carrie Linder, Aging and Disability Services Manager
DATE: September 13, 2022
RE: Meeting Notice
The Bayfield County Department of Human Services Nutrition Program Advisory Council
Committee will meet at 11:00 on Wednesday, September 28, 2022 at the Port Wing Meal site
(First Lutheran Church, 83105 Washington Ave, Port Wing). Tour of the meal site will take
place at 10:45 am. Public participation remote access is available by phone by calling 1 (866)
516-3949 at the start of the meeting and entering participant code 1642457 followed by the #
sign.
Notice is hereby given, in the event the standing committee does not have a quorum, the
County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter
3, section 2-3-1(c)).
Any person wishing to attend who, because of a disability, requires special accommodations should contact the
Department of Human Services at 715-373-6144, at least 24 hours before the scheduled meeting time so
appropriate arrangements can be made.
The agenda includes: Discussion and Possible Action – Review of the August 30, 2022 Meeting
Minutes; Review Goals and Objectives within the Aging Plan for Bayfield County; Program Reports:
Congregate Meals & Home Delivered Meals; Staffing Updates; Other (Informational Items)
cc: Post (bulletin board and website)
E-Mailed:
Dennis Pocernich, County Board Chair
Mark Abeles-Allison, County Administrator
Lynn Divine, County Clerk
Human Services Board
Elizabeth Skulan, BCDHS Director
Management Staff
Sara Wartman, Health Dept. Director
Greater Wisconsin Agency on Aging Resources, Inc. (GWAAR)
DCS, Rhinelander
Red Cliff-Tribal Chair
Daily Press
K:\Agends and Minutes\A&D Nutrition Advisory Council \Notices\NAC Meeting Notice September 2022
(715) 373-6144 Phone/TDD • (715) 373-6130 FAX • www.bayfieldcounty.org • baycodhs@bayfieldcounty.org
Department of Human Services
117 East Fifth Street
P.O. Box 100
Washburn, WI 54891-0100
BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES
NUTRITION ADVISORY COUNCIL
Karen Anderson Red Cliff Elder Program Rep. Sue Aiken
Lynette Benzschawel (Vice-Chairman) Madeline Rekemeyer
Richard Kemmer (Chairman) Francis Renn-Malcheski
RE: September 28, 2022, Nutrition Advisory Council Meeting
Dear Council Members:
The Bayfield County Department of Human Services Nutrition Advisory Council will meet at 11:00 am on
Wednesday, September 28, 2022 at the Port Wing Meal site. A tour of the meal site will take place at 10:45.
Public participation remote access is available by phone by calling 1 (866) 516-3949 at the start of the meeting
and entering participant code 1642457 followed by the # sign.
Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair
or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)).
Any person planning to attend who, because of a disability, requires special accommodations, should contact
the Department of Human Services at 715-373-6144, at least 24 hours before the scheduled meeting time, so
appropriate arrangements can be made.
The agenda for the meeting is as follows:
AGENDA
1. Call to Order and Introductions
2. Discussion and Possible Action-Review of the August 30, 2022, Meeting Minutes
3. Review Goals and Objectives within the Aging Plan for Bayfield County
4. Program Reports:
A. Congregate Meals
a) Barnes Meal Site Update
B. Home Delivered Meals
5. Staffing Updates
6. Other (Informational Items)
7. Future Meetings:
A. October 21, 2022, at St. Louis Meal Site
B. Discuss 2023 meetings
8. Motion to Adjourn
Thank you and Stay Safe!
Carrie Linder, Aging and Disability Services Manager
c: Bayfield County DHS ADAC Committee Members
K:\Agendas and Minutes\A&D Nutrition Advisory Council\NAC minutes\NAC minutes 2022\2022-08-30-Nutrition Advisory Committee Mtg Minutes
Draft.doc 1
BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES
NUTRITION ADVISORY COUNCIL COMMITTEE
Taking place at the Cornucopia Meal Site (Town of Bell) at 11:00
August 30, 2022
Committee Members Present: Richard Kemmer- in person, Karen Anderson-in person, Lynette
Benzschawel- by phone, Madeline Rekemeyer-in person
Committee Member Absent:
Staff Present: Heather Gilbertson, Carolyn Novak
Call to Order and Introductions
Kemmer called the meeting to order at 11:03 p.m. Introductions were made.
Discussion and Possible Action-Review of January 24, 2022, Meeting Minutes
Motion by Benzschawel second by Anderson to approve the January 24, 2022, meeting minutes as presented. Motion
passed.
Discussion and Possible Action-Consideration to recommend appointment of Frances Renn-Malcheski
Renn-Malcheski has a Bachelor’s degree in Family & Consumer Education and Special Education, a
Master’s degree in Education Administration and an Educational Doctorate in Education.
Motion by Anderson second by Rekemeyer to appoint Frances Renn-Malcheski. Motion passed.
Discussion and Possible Action-Consideration to recommend appointment of Sue Aiken
Aiken is a Registered Health Nurse and a Public Health Nurse. Aiken actively works with elderly in
the Bayfield Peninsula.
Motion by Rekemeyer second by Anderson to appoint Sue Aiken. Motion passed.
Program Reports:
A. Congregate Meals
o Cornucopia, Port Wing and Washburn congregate meal sites opened in March.
o Volunteer hours for the three congregate meal sites and the Cable home delivered meal route have
amounted to a financial impact of approximately $30,000 in six months. The federal rate per volunteer
hour of $29.95 is used to determine the impact.
o There has been tremendous community support for all Nutrition Programs.
o Congregate Meal Sites are not charging rental fees for facility use. Cornucopia orders supplies, napkins,
and coffee for use at the congregate meals. St. Louis provides janitorial services for set-up and clean-up
of the meal site.
o Meal sites are not just for eating. Power of attorney parties, medication take backs, Judicare lawyers for
estate planning are some the programs/education/outreach provided during the meals.
o Meal numbers have gone down due to summer. Hoping with fall, more people will participate
in the meals.
DRAFT:
Subject to change at the
next ADAC meeting
K:\Agendas and Minutes\A&D Nutrition Advisory Council\NAC minutes\NAC minutes 2022\2022-08-30-Nutrition Advisory Committee Mtg Minutes
Draft.doc 2
B. Home Delivered Meals
o There are four routes, each taking 4.5-5 hours to complete. Meals for three of the routes are
provided by Chartwells, one routes meals are provided by Bayfield County Food Service.
o Each route services 18-25 people.
o Community Resources (CORE) had partnered with the home delivered meal program. CORE provides
twenty-five clients with a frozen meal once a week which is delivered with their home delivered meal.
The Northwest Wisconsin Community Services Agency also provides boxes of commodities that are
delivered once per month to some home delivered meal participants.
Discussion and Possible Action-Consideration to recommend reducing the number of meals served per week
at the Barnes Meal Site
Barnes services 0-5 people depending on the day of the meal.
Thursday is the day with the most participation.
Novak suggests that reducing the meals at Barnes and only serving a meal on Thursday.
Motion by Anderson second by Rekemeyer to reduce the number of meals served per week to Thursday at
Barnes Meal Site with a review in 6-months. Motion passed.
Discussion and Possible Action - Consideration to recommend approval of Bayfield County Food Services
request of .90 cents per meal retroactive to February 2022.
Due to meal sites not being open multiple days as stated in the original contract, meal counts were
decreased which decreased revenue.
Multiple factors were looked at when coming up with an increase amount: fewer meals requested
than what was bid on in contract, employee turnover resulting in pay more wage to get labor to
come in and stay and food costs increasing. All these factors resulted in Bayfield County Food
Service losing money. Bayfield County Food Service is not looking to profit, just break even.
What would the increase cover? The $0.90 per meal would be retroactive back to February. It
covers the $10,000 short fall, purchasing nutritious food, produce and nutrient dense food.
Motion by Rekemeyer second by Anderson to approve the request of $0.90 per meal retroactive to February
2022. Motion passed.
Discussion and Possible Action-Consideration to recommend returning to original Carry Out policy.
Novak stated that we need to get back to the original Carry Out policy, making sure volunteers and
participants are educated about food safety guidelines and that the person delivering the meal and
the person receiving the meal are following the food safety guidelines.
Motion by Rekemeyer second by Anderson to return to original Carry Out policy. Motion passed.
Staffing Updates
Anna Hanson – Red Cliff Elderly Representative resigned.
One of the Red Cliff Elderly programs provides 5 Bayfield County residents and Tribal members with
Home Delivered Meals.
K:\Agendas and Minutes\A&D Nutrition Advisory Council\NAC minutes\NAC minutes 2022\2022-08-30-Nutrition Advisory Committee Mtg Minutes
Draft.doc 3
Other (Informational Items)
NAC Committee meets quarterly, however, Novak wanted members to get out in good weather
and tour the meal sites which is why meetings are back-to-back now.
Future Meetings:
A. September 28, 2022, at Port Wing Meal Site,
First Lutheran Church, 83105 Washington Ave, Port Wing, WI 54865
B. October 21, 2022, at St. Louis Meal Site
St. Louis School Gym, 713 Washington Ave, Washburn, WI 54891
Located right next to the St. Louis Church
Adjournment
Motion by Anderson, second by Benzschawel to adjourn meeting.
Meeting adjourned at 12:07 p.m.
Minutes respectfully submitted by Heather Gilbertson, Clerk III
Focus area: Advocacy
Goal statement: Aging and Disability Services will act as a catalyst for county residents to
increase their own self advocacy by completing POA for healthcare and finance forms and
by providing educational opportunities to advocate for themselves and others.
Plan for measuring overall goal success – How will you know that you have achieved the results you want? Use
data.
By 2024, 10 population centers (minimum of 3 each year) in Bayfield County will have had a community event
providing education on and assistance with completing Power of Attorney Healthcare and Finance forms. Provide at
least one opportunity to learn more about advocacy.
Specific strategies and steps to meet your goal:
Measure (How will you know the
strategies and steps have been
completed?)
Due Date
Strategy 1: Host events in each community to assist older
adults to complete POA documents by providing direction
and assistance.
Action step: Identify and collaborate with host groups to
determine best time/day to hold outreach events
At least one group will be identified in
each community.
March
2022-
2024
Action step: Plan event details such as food, workers for event,
paperwork, presentation.
Event will be completed in each
community.
April
2022-
2024
Conduct outreach for each event including news media, local
groups, social media, etc. to promote event.
Documentation of outreach that took
place.
May
2022-
2024
Action step: Evaluate each event in each community to ensure
clear accurate information is being relayed to participants and
they were satisfied with what they received.
Evaluation will be completed, and
information used to better improve the
next event.
Oct.
2022-
2024
Strategy 2: Provide POA forms in public places so they may
act as a community resource for dissemination of
information.
Action step: Identify public spaces, such as libraries, churches,
and pharmacies, in each community agreeable to be a host
site forms to be accessed by individuals
List of sites is documented. Oct. 2022
Action step: Regular check ins will be scheduled and take place
to build and foster relationships with host sites and to
determine if there are any questions.
Schedule is documented. Nov.
2022-
2024
Action step: Act as a resource for community questions. Documentation of referrals received. Nov.
2022-
2024
Strategy 3: Provide advocacy training sessions.
Organize and provide education to the community related to
advocacy skill building.
Advocacy training sessions will be
tracked.
December
2024
Focus area: Enhanced Transportation
Goal statement: Ensure older adults and people with disabilities within Bayfield County have the
transportation services needed to meet their daily needs.
Plan for measuring overall goal success – How will you know that you have achieved the results you
want? Use data.
Compare call-in request for transportation that were unfulfilled before and after implementation of
transportation enhancement efforts. Review of service coverage area pre and post enhancement
efforts.
Specific strategies and steps to meet your goal:
Measure (How will you
know the strategies and
steps have been
completed?) Du
e
D
a
t
e
Strategy 1: Work with Transportation Coordinating Committee
to determine suggested transportation enhancements and
additional transportation services.
Action step: Develop list of specific transportation projects to
implement and/or enhancements that need to occur.
List is created and used to
guide decisions.
Jan.
2022
Action step: Present recommendations to the various committees
and boards for review and approval.
Agendas and minutes will
document
recommendations and
progress.
Feb.
2022
Strategy 2: Create more awareness of the need for volunteer
drivers and transportation services.
Action step: Create and maintain an ongoing awareness campaign
for recruitment of new drivers.
Materials created and
places in which they are
distributed.
Jan.
2022
Action step: Collaborate with 6 different community partners (2 each
year) and provide information via short presentations on the scope of
the volunteer driver program and needs for more drivers.
Number of partners and
presentations provided.
June
2024
Action step: Implement initial and ongoing training and maintain
ongoing communication with volunteer drivers.
Agenda and sign in sheets June
2022
Strategy 3: Implement recommended and approved
transportation initiatives.
Action step: Design and/or enhance operational protocols.
Documents completed June
2023
Action step: Review policies and procedures with staff. Staff agenda and
attendance sheets
July
2023
Action step: Project implementation, including public awareness
campaign.
Programs are implemented
and public awareness is
tracked
Dec
2023
Annual progress notes
Focus area: Nutrition/Equity/Community Engagement
Goal statement: All older adults in Bayfield County will have access to healthy food including those in rural
and outlying areas of the county.
June
2022
Plan for measuring overall goal success – How will you know that you have achieved the results you
want? Use data.
Measurement of pre- and post-participation levels. Satisfaction surveys to new and existing participants
to determine whether new locations and programming meets their needs/desires. An addition of two meal
sites than what is currently available.
Specific strategies and steps to meet your goal:
Measure (How will you
know the strategies and
steps have been
completed?) Du
e
D
a
t
e
Strategy 1: Expand meal sites to two additional communities.
Action step: Locate potential vendors and sites. Discuss volume of
meals served; nutrition pattern, delivery requirements.
Documented number of
vendors, sample menus,
capacity to serve.
Jan.
2022
Action step: Determine rate per meal per vendor and develop budget. Rates are established and
budget is balanced.
Jan.
2022
Action step: Create Request for Proposal Actual RFP. Jan.
2022
Action step: Create detailed implementation plan, including which
communities will have meal site offering on what days.
Schedule of meals per day,
per community and at what
time.
Feb.
2022
Action step: Develop staffing/volunteer plan for each site including
roles and responsibilities to be carried out.
Meetings held, participants
noted; plan and training
documented.
Feb
2022
Action step: Create satisfaction survey to be used with new and
existing participants. Determine how and when to distribute.
Results from survey. Oct.
2022
Strategy 2: Integrate Enhanced Transportation for Nutrition
Access
Action step: Meet with older adults to understand their current needs
and what additional services and support they would like to see occur.
All comments and feedback
are tracked
March
2022
Action step: Map out what nutrition services are available through the
county (meal sites, food pantries, grocery stores, etc.)
Documented on map May
2022
Action Step: Work with TCC to ensure nutrition needs are met in any
enhancements made to transportation services.
Agenda and minutes from
meetings
May
2022
Understand satisfaction levels and additional needs Results from survey. 2022-
2024
Strategy 3: Create Pop Up Meal Sites in Communities without
Congregate Meal Sites
Focus area: Nutrition/Equity/Community Engagement (Continued)
Action step:
Create schedule of listening sessions and map out communities with
and without meal sites.
Schedule of sessions had
been created and carried out
throughout the county.
May
2023/
2024
Action step: Plan event details such as food, workers for event,
paperwork, presentation.
Work plan provides
documentation
June
2023/
2024
Action Step: Conduct outreach for each event including news media,
local groups, social media, etc. to promote event.
All outreach activities are
tracked
Action step: Meet with older adults to understand their current
satisfaction and what additional services and support they would like
to see occur.
All comments and feedback
are tracked
June
2024
Action step: Document the interest per community via number of
participants who attended, and comments received.
Number of participants and
comments received per
community are documented.
July
2023/
2024
Understand satisfaction levels and additional needs Results from survey. Sept.
2024
Annual Progress Notes
Focus area: Title III D: Social Isolation and Loneliness and
Community Engagement
Goal statement: Reduce the health effects of social isolation and loneliness by developing an
awareness campaign, developing partnerships, identifying older adults most vulnerable,
implementing interventions, and evaluating outcomes.
Plan for measuring overall goal success – How will you know that you have achieved the results you
want? Use data.
Implement loneliness scale as a baseline in year 1; track partnerships developed, track public awareness
materials used, track evidence-based workshops in new communities, track number of participants creation
and distribution of Beyond Blue booklet.
Specific strategies and steps to meet your goal:
Measure (How will you
know the strategies and
steps have been
completed?) Du
e
D
a
t
e
Strategy 1: Raise public awareness of loneliness as a public health
issue and share strategies to improve connections and create a
feeling of purpose.
Action step: Identify partners invested in working on this issue;
develop task force, host meetings, and create action plan.
Number of partners
engaged; number of
meetings held
June
2022
Action step: Develop awareness materials and conduct a social
isolation and loneliness campaign using social media, print and radio
and local outlets.
Materials developed and
used
Mar
2022
Action step: Create and implement action plan. Action plan developed Dec
2022
Strategy 2: Task force will identify loneliness in older adults in
communities throughout Bayfield County and provide access to
meaningful and culturally relevant resources and services.
Action step: Task force host community gatherings in at least three
communities to gain input and insight on social isolation and
loneliness.
Number of gatherings and
participants attended
May
2023
Action step: Advocate to create space for older adults in 3
communities for purposes of gathering together.
Communities are identified;
community engagement is
identified.
July
2024
Strategy 3: Task Force will implement interventions to create
meaningful connections.
Action step: Expand Tai Chi classes to 2 additional communities. Number of Tai Chi classes
held in two new
communities and number of
participants attending.
Mar
2022
Action step: Develop Beyond Blue booklet and distribute widely to
normalize the need for social support.
Booklet is created and
distribution is tracked.
June
2024
Annual progress notes
Focus area: Title IIIE: Caregiver Support/Person-Centered Services
Goal statement: Family caregivers will have increased choices in how to feel more supported in
their caregiving role by having access to regular support calls, caregiver classes, Trualta, and
respite.
Plan for measuring overall goal success – How will you know that you have achieved the results you
want? Use data.
Pre- post- surveys. An increase of caregiver support options from 2022 to 2024, as evidenced by a
creation of a resource list with 3 additional options of what is currently available.
Specific strategies and steps to meet your goal:
Measure (How will you
know the strategies and
steps have been
completed?) Du
e
D
a
t
e
Strategy 1: Utilize the Rural Caregiving Project – 6 week class
done on caregiver’s own schedule which includes connection
with other caregivers
Action step: Get information to caregivers about the program.
Outreach materials are
created and outreach is
conducted
Jan
2022
Action step: Explain the program to potential participants. Contact with caregivers is
documented.
Feb
2022
Strategy 2: Find individuals who can designate time each week
to make phone calls to caregivers
Action step: Research who can make calls, such as paid staff,
volunteers, etc.
Roster of callers is
developed.
May
2023
Action step: Train people using Mental Health First Aid, UW
Oshkosh Dementia Specialist trainings, thorough review of local
resources, Trualta resources, etc.
Training agendas and
participant sign in sheets are
documented
Aug
2023
Action step: Inform caregivers of opportunity to receive a regular call
from staff.
Contact with caregivers is
documented.
Oct
2023
Action step: Schedule phone calls. Call roster is developed Nov
2023
Strategy 3: Create policy to allow non-professionals to be
reimbursed for providing respite.
Action step: Educate policy makers about the importance of respite
and lack of professional respite providers.
Emails, letters, presentations Jan
2024
Action step: Recommend policy to allow reimbursement for mom-
professional providers (family, friends, neighbors, etc.)
Policy is developed June
2024
Annual progress notes