HomeMy WebLinkAboutAshland - Bayfield Consolidated PSAP Board - Agenda - 2/9/2024ASHLAND – BAYFIELD CONSOLIDATED PSAP
BOARD OF DIRECTORS
Board of Directors Meeting
Ron Sztyndor - Vice Chair Larry Fickbohm – Chair
Dan Grady Mark Abeles-Allison
Brian Zupke Tony Williams
*** AGENDA ***
Dear Board Members:
This letter is written to inform you of the Ashland-Bayfield Consolidated PSAP Board of Directors Meeting
scheduled for 11:00 a.m. on Friday, February 9th, Via Teams. This meeting will be held remotely only.
Board Directors and the public will be able to participate in the Meeting via voice either by using the
internet link or phone number below.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 235 358 344 357
Passcode: akhUyX
Download Teams | Join on the web
Or call in (audio only)
+1 715-318-2087,,270413678# United States, Eau Claire
Phone Conference ID: 270 413 678#
Find a local number | Reset PIN
Learn More | Meeting options
____________________________________________________________________________
Contact Bayfield County Emergency Management at 715-373-6113 if you have access questions or email
EM@bayfieldcounty.wi.gov if during the meeting.
Any person wishing to attend who, because of a disability, requires special accommodations,
should contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled
meeting time, so appropriate arrangements can be made.
ASHLAND – BAYFIELD CONSOLIDATED PSAP
BOARD OF DIRECTORS
1. Call to Order
2. Public Comment: Limited to 3 minutes per person, 15 minutes maximum.
3. Discussion and Possible Action authorizing the project manager to solicit proposals for
electrical work, carpet, painting, and minor construction and make awards provided the
total cost of the project does not exceed $41,000.
4. Discussion and possible action on minor construction of the communications center
including removing the metal pass-through and removing the metal tray from the window
to allow furniture to be flush with the wall.
5. Discussion and possible action to proceed with the THINKGIS quote for a mapping solution.
6. Discussion and possible action regarding an additional workgroup to focus on scheduling,
building the teams/shifts, employee transition for Ashland County dispatchers, and cross
training dispatchers prior to physical consolidation.
7. Discussion and Possible Action regarding the Lead Dispatch Job Description, Wage and
Posting
8. Discussion and Possible Action regarding setting a recurring PSAP Board meeting date and
time.
9. Reports:
a) IT Workgroup Report
b) GIS Workgroup Report
c) Operations Workgroup Report
10. January Budget Reports
11. Other
12. The Board will enter closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering
employment, promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or exercises responsibility for the
purpose of discussion and possible action regarding approval of the Closed Session Meeting
Minutes from the February 2nd, 2024, PSAP Board of Directors Meeting.
13. Adjournment
ESTIMATE
Date: February 1, 2024
Expiration Date: 90 Days from above Date
WTH Technology, Inc
3665 Washington Blvd.
Indianapolis, IN 46219
Phone: 317-259-0105
Toll Free: 888-225-5984
www.wthgis.com
TO Client: Ashland and Bayfield Counties
Name: Taylor Foley
County: Ashland and Bayfield
Address: 220 6th Street E
City, ST, Zip: Ashland, WI 54806
Telephone: (715) 682-7023
Email: taylor.foley@ashlandcountysheriff.us
SALESPERSON DELIVERY DATE PAYMENT TERMS
Cory Unger 90 Days from signing Upon Delivery
QTY DESCRIPTION UNIT PRICE LINE TOTAL
25 Think GIS ® User Software Licenses $325.00 $8,125.00
23 Think AVL Units $105.00 $2,415.00
23 Think AVL Client Licenses for Vehicles $125.00 $2,875.00
1 Base Map Set Up $1,400.00 $1,400.00
1 Installation, Configuration and Training $1,400.00 $1,400.00
Ashland and Bayfield Counties combining into one PSAP.
PROJECT TOTAL $16,215.00
SALES TAX
ANNUAL SUPPORT $3,412.00
YEAR 1 TOTAL
This Estimate is designed to provide you with a budgetary quote for WTH products and services. Items and prices listed above are based on a preliminary assessment of your circumstances and desires. This Estimate is non-binding and serves only as a means to communicate possible pricing options and to determine the potential for future discussions. In order to move forward with a formal contract additional information including an examination of your GIS source materials will be required.
We look forward to the opportunity to work with you!
BAYFIELD COUNTY JOB DESCRIPTION
1. Department
Ashland-Bayfield County Emergency Communications Center
2. Position Title
Lead Dispatcher
3. Position Purpose
The Lead Dispatcher will supervise the dispatchers assigned to a specific shift. The Lead Dispatcher is
responsible for effective delivery of dispatch services through the observance of all federal and state
laws, county ordinances and department policies, procedures, rules and regulations.
The Lead Dispatcher is responsible for oversight of the Communications Center in the absence of the
Communications Director.
To provide dispatch services for law enforcement, emergency medical services and fire departments and serve as
a telephone answering point.
This position will assist with scheduling, oversight, policy and procedure development and training with regard to
the dispatch center and staff. This position will provide the Director or Designee with recommendations as it
relates to policies, procedures, staff development, equipment and equipment maintenance.
4. Qualifications
A. Minimum of a high school diploma or GED
B. Ability to communicate effectively in English, including effective written, oral and radio
communications.
C. Current T.I.M.E. System certification
D. Ability to obtain and maintain Emergency Medical Dispatch Certification.
E. Current CTO (Communications Training Officer) certification.
F. Knowledge of modern office and clerical practices, procedures, and equipment.
G. Skill in the operation of a computer terminal and radio dispatch equipment.
H. Minimum 2 years experience in a county dispatch operation.
I. Prior supervisory experience preferred.
J. Able to type 40wpm
5. Knowledge, Skills, and Abilities
A. Ability to speak distinctly and clearly.
B. Must have ability to exercise initiative and good judgment.
C. Ability to learn and retain numerous technical functions and department policies and procedures.
D. Ability to learn and become familiar with the geographic layout of Bayfield County.
E. Ability to understand and work with Federal, State, County, and Local laws and ordinances.
F. Good attitude with co-workers and the public.
G. Ability to develop a wide range of knowledge of departmental procedures and techniques.
H. Ability to maintain extreme stability, good memory, and organization of work procedures during
periods of heavy activity and stress.
I. Ability to establish and maintain effective working relationships with other employees and the
public.
J. Ability to work shifts during any time period and remain alert for prolonged periods.
K. Ability to handle multiple information systems and duties simultaneously.
L. Must have ability and confidence to make timely decisions and initiate the correct response.
6. Examples of Duties
A. Assists with approving time off requests. Fills vacant shifts as needed. In the absence of the
Director, assists in scheduling staff to maintain levels and adequate coverage while allowing for
time off
B. Directs the work of and manages the shift staff. Assists with interviewing and selection of new
employees.
C. Provides training and instructions and ongoing training needs. Assigns tasks, reviews work and
assists with performance evaluations. Provides staff coaching/counseling. Provides assistance and
answers questions, gives advice and recommendations to staff.
D. Assists the Director in maintaining training records and ensures all staff are up to date on all
certifications.
E. Provides leadership and management to all assigned staff.
F. Analyzes data collected from call reviews, processes and evaluates data, and make
recommendation to the Director regarding training issues and needs for improvement.
G. Investigates external and internal complaints through oral interviews, written reports and review
of audio tapes.
H. Ensure conformance to established Policies/Procedures by monitoring Dispatcher actions and
making immediate corrections when needed.
I. Performs Quality Assurance evaluations for Dispatch and EMD calls.
J. Work involves assignments in radio dispatching (emergency and non-emergency) and telephone
answering in dispatch center for police, ambulance, and fire departments.
K. Answer questions from the public and obtain sufficient information in order to make the
appropriate emergency service dispatch.
L. Assign calls to field units.
M. Maintain records of all incoming and outgoing calls from the communication center.
N. Verbally answer field units and perform requested tasks.
O. Perform emergency radio procedures in the event of radio operating difficulties.
P. Provide update services for field units such as stolen, wanted, informational broadcasts.
Q. Monitor alarms (burglar, fire and other)
R. Monitor surveillance cameras linked to the communication center.
S. As TIME operator, process DOT queries, warrants, and broadcasts, enter and cancel warrants,
and process Criminal History requests.
T. Use the computer terminal and RMS/CAD to record complaints and assign incident and call
numbers.
U. Handle routine requests for record checks from field units.
V. Shall be required to serve as a TIME Agency Coordinator (TAC) and maintain classifications or to
become the T.I.M.E Administrator
W. Prepare for and participate in annual TIME system audit.
X. Serves as the Callworks Administrator to add/change/remove users.
Y. Provide data entry into the records management program. Become familiar with how to provide
statistical information from the records management program.
Z. Review and make recommendations pertaining to Dispatch Policy & Procedures on an ongoing
basis.
AA. Keep all manuals and emergency response information current and up to date.
BB. Assist the Director with budget preparation involving needs of the Communications
Center/P.S.A.P
CC. Maintain all required operational systems.
DD. Attend Ashland/Bayfield County Fire and EMS Association meetings as assigned by the Director.
7. Title of Immediate Supervisor
Emergency Communications Center Director
8. Nature of Supervision Exercised Over Employee’s Work
Intermittent 9. Titles and Numbers of Persons Supervised by Employee (in whole or part)
Communications staff
10. Nature of Supervision Exercised by Employee
Direct, daily contact via electronic and verbal means.
11. Contacts with Public – Nature of and Frequency
Continuous and Critical.
12. Physical Requirements
A. May require sitting in one location for extended periods of time.
B. Extensive keyboard entry.
C. Extended periods of time viewing multiple computer monitors.
D. Ability to hear and distinguish various ring tones.
E. Occasional lifting of 30 pounds or less.
F. Must be able to hear effectively and speak clearly on a telephone and over radio.
G. Mobility sufficient to move unassisted throughout the communication center and to evacuate the
building if necessary.
H. Eyesight sufficient to read text, corrected or uncorrected from a variety of sources.
13.
13. List the Date the Employee Began Service in the Department and the Previous Position(s)
Held, Including Dates and Title for Each Position
14. Date ___________ Employee’s Signature ____________________
15. Certification of Accuracy of Foregoing Statements and Additional Information or Comments
on Employee’s Duties
Date _______ Title ________ Supervisor’s Signature _________________________
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total
Fund 100 - General
REVENUE
Department 16 - PSAP Consortium (Joint Dispatch)
47325 Ashland Reimbursement for PSAP (Joint Dispatch)47,585.00 .00 47,585.00 .00 .00 .00 47,585.00 0 2,485.39
Department 16 - PSAP Consortium (Joint Dispatch) Totals $47,585.00 $0.00 $47,585.00 $0.00 $0.00 $0.00 $47,585.00 0%$2,485.39
REVENUE TOTALS $47,585.00 $0.00 $47,585.00 $0.00 $0.00 $0.00 $47,585.00 0%$2,485.39
EXPENSE
Department 16 - PSAP Consortium (Joint Dispatch)
50121 Full Time 98,114.00 .00 98,114.00 .00 .00 4,554.78 93,559.22 5 50,392.50
50122 Part Time (552.00).00 (552.00).00 .00 .00 (552.00)0 .00
50131 Sick Leave Pay .00 .00 .00 .00 .00 220.30 (220.30)+++1,657.90
50132 Vacation Pay .00 .00 .00 .00 .00 .00 .00 +++843.64
50135 Overtime .00 .00 .00 .00 .00 283.57 (283.57)+++3,549.21
50151 Fica/Medicare 7,506.00 .00 7,506.00 .00 .00 392.43 7,113.57 5 4,001.30
50152 Co. Share Retirement 6,770.00 .00 6,770.00 .00 .00 373.25 6,396.75 6 3,812.47
50154 Health Insurance 49,401.00 .00 49,401.00 .00 .00 1,625.40 47,775.60 3 9,454.10
50155 Life Insurance 20.00 .00 20.00 .00 .00 1.10 18.90 6 7.04
Department 16 - PSAP Consortium (Joint Dispatch) Totals $161,259.00 $0.00 $161,259.00 $0.00 $0.00 $7,450.83 $153,808.17 5%$73,718.16
EXPENSE TOTALS $161,259.00 $0.00 $161,259.00 $0.00 $0.00 $7,450.83 $153,808.17 5%$73,718.16
Fund 100 - General Totals
REVENUE TOTALS 47,585.00 .00 47,585.00 .00 .00 .00 47,585.00 0%2,485.39
EXPENSE TOTALS 161,259.00 .00 161,259.00 .00 .00 7,450.83 153,808.17 5%73,718.16
Fund 100 - General Totals ($113,674.00)$0.00 ($113,674.00)$0.00 $0.00 ($7,450.83)($106,223.17)($71,232.77)
Grand Totals
REVENUE TOTALS 47,585.00 .00 47,585.00 .00 .00 .00 47,585.00 0%2,485.39
EXPENSE TOTALS 161,259.00 .00 161,259.00 .00 .00 7,450.83 153,808.17 5%73,718.16
Grand Totals ($113,674.00)$0.00 ($113,674.00)$0.00 $0.00 ($7,450.83)($106,223.17)($71,232.77)
Run by Paige Terry on 02/07/2024 08:22:24 AM Page 1 of 1
100-16 PSAP Consortium Budget Report
Fiscal Year to Date 02/07/24
Include Rollup Account and Rollup to Account
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total
Fund 242 - PSAP
REVENUE
Department 16 - PSAP Consortium (Joint Dispatch)
43520 PSAP Grant 699,000.00 1,019,148.00 1,718,148.00 .00 .00 .00 1,718,148.00 0 .00
47320 PSAP Reimbursement from Ashland County 127,678.00 97,061.00 224,739.00 .00 .00 .00 224,739.00 0 .00
49201 Transfer from Other Funds 127,678.00 97,062.00 224,740.00 .00 .00 .00 224,740.00 0 66,667.00
Department 16 - PSAP Consortium (Joint Dispatch) Totals $954,356.00 $1,213,271.00 $2,167,627.00 $0.00 $0.00 $0.00 $2,167,627.00 0%$66,667.00
REVENUE TOTALS $954,356.00 $1,213,271.00 $2,167,627.00 $0.00 $0.00 $0.00 $2,167,627.00 0%$66,667.00
EXPENSE
Department 16 - PSAP Consortium (Joint Dispatch)
50111 Department Head 77,342.00 .00 77,342.00 .00 .00 .00 77,342.00 0 .00
50151 Fica/Medicare 5,917.00 .00 5,917.00 .00 .00 .00 5,917.00 0 .00
50152 Co. Share Retirement 5,337.00 .00 5,337.00 .00 .00 .00 5,337.00 0 .00
50154 Health Insurance 23,104.00 .00 23,104.00 .00 .00 .00 23,104.00 0 .00
50155 Life Insurance 17.00 .00 17.00 .00 .00 .00 17.00 0 .00
50225 Telephone 540.00 .00 540.00 .00 .00 .00 540.00 0 .00
50290 Contractual Services .00 34,220.00 34,220.00 .00 .00 .00 34,220.00 0 .00
50313 Printing & Duplication .00 .00 .00 .00 .00 .00 .00 +++30.71
50332 Mileage 400.00 .00 400.00 .00 .00 .00 400.00 0 .00
50810 Capital Equipment 2,700.00 1,179,051.00 1,181,751.00 .00 .00 .00 1,181,751.00 0 .00
50820 Capital Improvements 838,999.00 .00 838,999.00 .00 .00 .00 838,999.00 0 177,444.00
Department 16 - PSAP Consortium (Joint Dispatch) Totals $954,356.00 $1,213,271.00 $2,167,627.00 $0.00 $0.00 $0.00 $2,167,627.00 0%$177,474.71
EXPENSE TOTALS $954,356.00 $1,213,271.00 $2,167,627.00 $0.00 $0.00 $0.00 $2,167,627.00 0%$177,474.71
Fund 242 - PSAP Totals
REVENUE TOTALS 954,356.00 1,213,271.00 2,167,627.00 .00 .00 .00 2,167,627.00 0%66,667.00
EXPENSE TOTALS 954,356.00 1,213,271.00 2,167,627.00 .00 .00 .00 2,167,627.00 0%177,474.71
Fund 242 - PSAP Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($110,807.71)
Grand Totals
REVENUE TOTALS 954,356.00 1,213,271.00 2,167,627.00 .00 .00 .00 2,167,627.00 0%66,667.00
EXPENSE TOTALS 954,356.00 1,213,271.00 2,167,627.00 .00 .00 .00 2,167,627.00 0%177,474.71
Grand Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($110,807.71)
Run by Paige Terry on 02/07/2024 08:23:27 AM Page 1 of 1
242 PSAP Consortium Budget Report
Fiscal Year to Date 02/07/24
Include Rollup Account and Rollup to Account
FY23 PSAP Grant Program - Proposed Modified Budget Detail
Grantee:Bayfield County FOR BUDGET MODIFICATIONS ONLY
Grant number:2023-P140 EHW – Equipment Hardware 792,738.40$
State Funds (84%)Local Match (16%)Total Grant Amount OSR - Other Services 166,752.00$
1,719,144.75$ 327,456.14$ 2,046,600.89$ ATR – Advanced Training -$
SW – Software 1,034,312.85$
Total:1,993,803.25$
Category Item Description Price per Unit
Total
Quantity
Required Vendor Quote #New Total Cost
EHW – Equipment Hardware 9-1-1 Call Taking Positions 124,905.22$ 1 Motorola DG061323A 124,905.22$
EHW – Equipment Hardware
EF Johnson Radio Consoles -
Bayfield Site 135,684.00$ 1 DSC-EH001327 (p. 2-4)135,684.00$
EHW – Equipment Hardware Ashland Radio Integration 94,844.00$ 1 DSC-EH001327 (p. 6-7)94,844.00$
EHW – Equipment Hardware
EF Johnson Radio Consoles -
Ashland Site 56,590.00$ 1 DSC-EH001327 (p. 8-9)56,590.00$
EHW – Equipment Hardware Network Cabling & Electric $23,076 1 Jolma Quote 1481 23,076.00$
OSR - Other Services Temporary Dispatch Relocate 7,440.00$ 1 DSC-EH001327 (p. 7-8)7,440.00$
EHW – Equipment Hardware
Computer Hardware & Peripheral
Equipment (CAD PCs, Mice,
Keyboards, Monitors etc.)16,600.00$ 1
DELL Quote
3000161652909.1 16,600.00$
SW – Software GIS Mapping*14,265.00$ 1 WTH 14,265.00$
SW – Software Logging Recorder 48,550.00$ 1 DSC-EH001327 (p. 4-5)48,550.00$
EHW – Equipment Hardware Console Chairs 11,979.46$ 1
Concept Seating
1015434000055189110 11,979.46$
EHW – Equipment Hardware Console Furniture 136,866.75$ 1 Xybix 32691A 136,866.75$
SW – Software EMD Software 85,406.85$ 1 PowerPhone 20013 85,406.85$ To go out for RFP
OSR - Other Services MCP Consulting Services 25,000.00$ 1
DOC092522 25,000.00$
EHW – Equipment Hardware Headset Equipment 4,099.00$ 1 Current Market Price 4,099.00$
OSR - Other Services Project Manager Wages 39,795.18$ 1
Figures 39,795.18$
OSR - Other Services Contingency Funds 77,508.00$ 1
costs 77,508.00$
EHW – Equipment Hardware Server Upgrade 160,493.17$ 1 Heartland Quote 160,493.17$
SW – Software CAD/RMS System 886,091.00$ 1 Motorola Flex Quote 886,091.00$
OSR - Other Services Carpet installation 7,493.82$ 1
2884 7,493.82$
OSR - Other Services Supervisor window installation $4,015 1
5104 4,015.00$
OSR - Other Services Paint $3,000 1 3,000.00$ Need a quote/working on getting one
OSR - Other Services Remove passthrough & window $2,500 1 2,500.00$ Need a quote/working on getting one
EHW – Equipment Hardware ESInet Upgrade 27,600.80$ 1
DG011224A 27,600.80$
-$
-$
-$
-$
NOTE: The amounts above should not exceed your Approved Budget amount unless otherwise approved by
OEC staff
Please list out each item separately
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
e now
e now