HomeMy WebLinkAboutAshland - Bayfield Consolidated PSAP Board - Minutes - 9/20/2023Minutes of the
Board of Directors Meeting
July 26, 2023, 1:30pm
Meeting held in the Ashland County Board Room
The meeting of the Ashland - Bayfield Consolidated PSAP Board of Directors was called to order
at 1:33 p.m. by Larry Fickbohm. A roll call was taken as follows: Ashland County Administrator –
Dan Grady; Bayfield County Administrator – Mark Abeles-Allison; Bayfield County Board
Member – Larry Fickbohm; Ashland County Sheriff – Brian Zupke; Bayfield County Sheriff – Tony
Williams. Total: 5 present. A quorum was present to conduct business.
The following were also present for the meeting: Bayfield County IT – Paul Houck; Bayfield
County Chief Deputy – Andy Runice; Bayfield County Emergency Management Director –
Meagan Quaderer; Bayfield County Emergency Management Assistant – Maria Renz; Ashland
Fire Director – Stuart Matthias; Present Virtually: Bayfield County Lead Dispatch - Gwen
Christenson; Bayfield County Accountant – Kim Mattson; Ashland County GIS Coordinator –
Brittany Goudos-Weisbecker; Ashland County IT – Taylor Foley; Bayfield County GIS Coordinator
– Scott Galetka; Bayfield County Dispatch – Walter Gurske; Ashland County Dispatch - Brenda
Herlevi
1. Public Comment
a. Stuart Matthias came forward looking for more information and inquiring why
fire and EMS stakeholders are not involved and how to get updates to them. HE
believes it would be beneficial to have someone with medical experience on the
board to give insight.
b. Mark Abeles-Allison stated that he thought we were being transparent,
especially with the dispatchers, but clearly missed some of the groups. The Field
Advisory Committee is to have the different agencies represented and involved
to help things go smoothly. The intent is to have everyone on the same page.
Sheriff Williams shares that the other board would be involved in policies and
procedures to incorporate the other field agencies. Sheriff Zupke states to
include Stuart Matthias with passing on information. Meagan brought up
housing a spot online on the county websites for information, Mark and Dan says
both can create a spot on their websites. Stuart states he is for the consolidation
but feels fire and EMS agencies should be involved in the foundation of this
committee.
2. Approval of the Minutes
Dan Grady made a motion to approve the minutes from the July 26, 2023, meeting. Sheriff
Williams seconded the motion. Motion carried.
3. Program manager update
a. Field Advisory Committee – EMS and Fire agencies feel that the Field Services
Advisory Committee may be lacking in involvement with the PSAP. Mark states
that their comments will be received with great weight.
b. RFPs included in packet is for the furniture. The date needs to be fixed. Each
station will have their own cabinets. Drawers for both counties’ warrants and
paperwork. Noise reduction highlighted.
c. PSAP grant – worked with Paul to answer clarifying questions on the server. 911
mapping would be put on that server as well as Spillman. The server is not
exclusive to dispatch. Motion to approve the RFP with the date corrections made
by Mark, seconded by Brian.
4. Financial update – Kim reports that she is working on the ‘24 budget. Tracking expenses
for two CCOs that were hired and Meagan’s wages. Waiting for furniture bid to start
spending.
5. PSAP director – Review of the job description and benefit package. Posting of position
should depend on the anticipated opening of the consolidated psap. The innovation
grant may play a role in the timeframe as well.
a. Zupke brought up issues with DSC and worried about the timeframe for
equipment. We have a current contract with DSC, Motorola has a contract with
DSC for our dispatch. Mark wants to set up an internal meeting with DSC, and
suggests reaching out to Motorolla about DSC. Williams says to reach out for
quotes from Eau Claire. Mark says we have signed purchases with DSC.
6. Field Services Advisory Committee
a. Application to be on the committee. Two fire, two ems, two em, two law, one
person from board on committee. A dispatcher or the director will sit on the
committee as well. Meeting will be open for input but only these would be for
voting rights. Stuart has a concern that dispatch should work for all the agencies
and not just the Sheriff’s office, and an ems agency should be represented in this
board, not just this committee. Brian wants to succeed and include everybody no
matter what committee they are on. Mark agrees we can discuss more.
Motion to table by Dan, seconded by Williams.
Next meeting Oct 20, 10am Bayfield County EOC
Adjournment 2:39