HomeMy WebLinkAboutAshland - Bayfield Consolidated PSAP Board - Minutes - 11/15/2023Ashland – Bayfield Consolidated PSAP
Board of Directors
Minutes of the
Board of Directors Meeting
November 15, 2023, 10am
Ashland County Board Room
The meeting of the Ashland - Bayfield Consolidated PSAP Board of Directors was called to order
at 10:01 a.m. by Larry Fickbohm. A roll call was taken as follows: Ashland County Administrator –
Dan Grady; Ashland County Board Member – Ron Sztyndor; Bayfield County Board Member –
Larry Fickbohm; Ashland County Sheriff – Brian Zupke; Bayfield County Sheriff – Tony Williams,
Virtual: Bayfield County Administrator – Mark Abeles-Allison. Total: 6 present. A quorum was
present to conduct business.
The following were also present for the meeting: Bayfield County IT – Paul Houck; Bayfield
County Chief Deputy – Andy Runice; Bayfield County Emergency Management Director – Meagan
Quaderer; Bayfield County Emergency Management Assistant – Maria Renz; Ashland County
Emergency Management Director – Christina Dzwonkowski; Ashland Fire Director – Stuart
Matthias; Ashland County IT – Taylor Foley; Bayfield County Dispatch – Ashlee Larson; Ashland
County Dispatch – Mark Hill; Present Virtually: Ashland County GIS Coordinator – Brittany
Goudos-Weisbecker; Bayfield County GIS Coordinator – Scott Galetka; Mission Critical Partners –
Frank Arico.
2. Public Comment: Limited to 3 minutes per person, 15 minutes maximum.
No public comment.
3. Approval of minutes from the previous meeting
Motion by Abeles-Allison, seconded by Sztyndor to approve the Minutes of the Ashland -
Bayfield County Consolidated PSAP Board of Director’s Meeting held on October 20, 2023.
Motion carried, 6-0.
4. Project Manager Update:
• Quaderer reports that there’s a 5–6-month lead time on equipment so we need to order
now for summer arrival. The state wants all the grants combined into one budget as one
grant. Bayfield County approved the signing of two grants last night. Abeles-Allison wants
Ashland County’s permission to submit the million-dollar grant. Grady stated that Ashland
County is okay with it. Quaderer wanted to clarify that the two PSAP grants will be
combined into one while the two GIS grants are still separated. Fiscal Year 23 and
Supplemental and Esinet grants will all be combined into one, due Dec. 31, 2024. The
furniture RFP is due Dec. 6th, the board needs to choose how to proceed.
• The GIS Workgroup has met and is working with Robert Horne to start a timeline and
process. Each county will maintain their individual county’s’ files. Once a final decision for
Ashland – Bayfield Consolidated PSAP
Board of Directors
mapping is made, they will be combined. Galetka stated that they are working with two
different workflows. The new CAD system will impact the process. The workgroup will
look at all mapping software in the county to evaluate all the possibilities for streamlining.
They will also inventory all the mapping systems that are used in the dispatch center. The
plan is for each county to update their own data and the databases will be merged in a
regular basis. Quaderer requested that Galetka and Goudos-Weisbecker write up a GIS
portion for the RFP for the cad system.
• The IT workgroup has been created. Houck states the first meeting will be on the 30th in
person. It is suggested to have involved dispatchers not working during the meeting. The
meeting will be in Bayfield County and include a tour of the dispatch center. Foley in a
previous meeting created a list of items needed and vendors that could provide for those
items.
• The Operations workgroup is being built out. Quaderer suggests having a workgroup
specifically for the CAD/RMS system to make appropriate software solutions. This
workgroup would look at RFP proposals, choosing a solution, and the money allocated for
mapping. Think GIS needs to make its way to Bayfield County, so the costs will be off. The
expenditure will need to continue in the short-term future until the new solution is
implemented. Communicate with Galetka before moving forward.
5. Project Budget Update:
• Budget report is included. Quaderer reports she is preparing to pay the invoice for 50%
for DSC. She is expecting the Motorolla invoice. For clarity, all these grants are
reimbursement grants, we pay for the items and get the money back. The new grant
allocation is 84% state, 16% match. Maintenance costs are not reimbursable. Most of the
process is having Bayfield County cover the expenditures and send an invoice to Ashland
County for their portion of the cost.
6. PSAP Director Hiring Process Update:
• Job posting has been posted and is open until the 19th. Kavajecz is working on the
process.
7. Discussion and Possible Action regarding Mission Critical Partners contract deliverables:
• Arico reports that a few changes were made to the contract, including the costs quoted
from 2022.
Motion by Grady, seconded by Sztyndor to approve and sign the MCP contract with the
changes. Motion carried, 6-0.
Ashland – Bayfield Consolidated PSAP
Board of Directors
8. Discussion regarding meeting with DSC:
• Abeles-Allison reports they had a great meeting this past week with Ben C and Jeff. They
sat down with both Ashland and Bayfield County Sheriff’s and Administrators. Outstanding
issues will be resolved in the next week.
9. Next meeting and agenda items:
• Approve furniture RFP at the next meeting.
• PSAP Director Hiring Process: Depending on the number of applications received for the
position, there will be two interviews. The first interview will consist of two PSAP board
members joining the HR director, likely both county sheriffs. If there is a low number of
qualified applicants, there will be one interview with the full PSAP board. The position will
remain open for applications until the position is filled.
• Tues. Dec. 12th at 10am at the Bayfield County EOC
10. Adjournment 10:51am
Respectfully submitted,
Maria Renz
Bayfield County Emergency Management