HomeMy WebLinkAboutAshland - Bayfield Consolidated PSAP Board - Minutes - 5/14/2024Ashland – Bayfield Consolidated PSAP
Board of Directors
Minutes of the
Board of Directors Meetfng
May 14th, 2024, 10:00 a.m.
Bayfield County Board Room
The meeting of the Ashland - Bayfield Consolidated PSAP Board of Directors was called to order
at 10:00 a.m. by Meagan Quaderer. A roll call was taken as follows: Ashland County Sheriff –
Brian Zupke; Bayfield County Administrator – Mark Abeles-Allison; Bayfield County Board
Member – Larry Fickbohm; Bayfield County Sheriff – Tony Williams. Present Virtually: Ashland
County Administrator – Dan Grady; Total: 5 present. A quorum was present to conduct business.
The following were also present for the meeting: Bayfield County Emergency Management
Director and Project Manager – Meagan Quaderer; Ashland Fire Chief – Stuart Matthias; Bayfield
County GIS Coordinator – Scott Galetka; Bayfield County IT – Paul Houck; Bayfield County HR
Director – Kris Kavajecz. Present Virtually: Ashland County GIS Coordinator – Brittany Goudos-
Weisbecker; Bayfield County GIS – Carmen Novak; EMS Liaison – Laurie Gucinski; Bayfield County
Accountant - Kim Mattson; Bayfield County Chief Deputy – Andy Runice; Ashland County IT –
Taylor Foley; Bayfield County Dispatch – Walter Gurske; Mission Critical Partners – Phil
McCarragher, Rance Duffy
2. Electfon of Chair and Vice Chair
Motion by Abeles-Allison, seconded by Grady to nominate and elect Larry Fickbohm as the
Chair of the Bayfield County Consolidated PSAP Board of Director’s. Motion carried, 5-0.
Motion by Abeles-Allison, seconded by Grady to nominate and elect Ron Sztyndor as the
Vice Chair of the Bayfield County Consolidated PSAP Board of Director’s. Motion carried,
5-0.
3. Public Comment: Limited to 3 minutes per person, 15 minutes maximum.
No public comment.
4. Approval of minutes from the previous meetfng
Motion by Abeles-Allison, seconded by Grady to approve the Minutes of the Ashland -
Bayfield County Consolidated PSAP Board of Director’s Meeting held on April 15, 2024.
Motion carried, 5-0.
Ashland – Bayfield Consolidated PSAP
Board of Directors
5. Discussion and possible actfon regarding: Approving a Computer Aided Dispatch
(CAD)/Records Management System (RMS) Vendor
Quaderer reported that there were three RFP responses, two of which were heavily
considered. The process included demonstratfons, a live tour of both Pro Phoenix and
Motorola in actfon at different countfes, demonstratfons of both the mapping solutfons
and the CAD software. They incorporated a panel of representatfves from each of the
departments that would regularly use CADS, such as the jail, law enforcement
investfgatfons, dispatch and administratfon. Quaderer worked with Paul Houck and Taylor
Foley to score the RFP responses. They also asked for input from the panels that saw the
demonstratfons and went on the live tours. Included in the CAD scorecard packet is the
scorecard, reference responses, and a survey completed by the panel. Quaderer reviewed
the results of the scorecard. There was discussion on both CAD systems from a law
enforcement perspectfve. GIS also discussed the mapping solutfons of the CAD systems.
Motion by Abeles-Allison, seconded by Williams to proceed with Motorola as the CAD
system at a cost of $974,734.78. Motion carried, 5-0.
6. Discussion and Possible Actfon regarding SAN/Storage Project Quote
Tabled untfl the next meetfng.
7. Workgroup Reports:
• IT Workgroup: Houck reported that the circuit for the Wiscom radios have been
installed in Ashland County, which allows DSC to start programming radio consoles
for both counties. The storage and san equipment that has been purchased has
arrived and is installed. They are currently working on finding a buyer for the old
equipment and have some interested parties.
• GIS Workgroup: Galetka reported that they have been working on matching GIS
layers and working with ThinkGIS. They are prepping for NextGen911 and GeoCom.
They are working on ESInet dates for the summer.
• Operations Workgroup: Quaderer reported that the workgroup has been working on
creating a policy manual that intertwines and works for both counties. The workgroup
meets biweekly and one of the two future meetings will include field services. The
next meeting will include Fire and EMS and discuss policies that affect those services,
such as paging.
• HR Workgroup: Kavajecz stated that she is scheduled to meet with the Ashland
County Dispatchers to discuss Bayfield County benefits, a transition timeline, and
gather questions.
Ashland – Bayfield Consolidated PSAP
Board of Directors
8. Discussion of PSAP Board Bylaws
Abeles-Allison shared that there was discussion on whether board bylaws should be
established. The packet included the original agreement between the two countfes. Abeles-
Allison stated that it would be a future ongoing topic. He wants it noted that the goal is a
document being formed with the help of the director.
9. The Board will enter closed session pursuant to Wisconsin Statutes §19.85(1) (c) Considering
employment, promotfon, compensatfon, or performance evaluatfon data of any public
employee over which the governmental body has jurisdictfon or exercises responsibility:
Discussion and possible actfon regarding the Emergency Communicatfons Center Director
positfon.
Motion by Abeles-Allison, seconded by Grady to move into close session pursuant to
§19.85(1) (c) at 10:32am. Motion carried, 5-0.
10. Adjournment: Mark Abeles-Allison motfoned to adjourn, Tony Williams Seconded.
Adjournment at 11:48 a.m.
Respectiully submitted,
Maria Renz
Bayfield County Emergency Management