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HomeMy WebLinkAboutAshland - Bayfield Consolidated PSAP Board - Minutes - 7/1/2024Ashland – Bayfield Consolidated PSAP Board of Directors Minutes of the Board of Directors Meetfng July 1, 2024, 1:00 p.m. Bayfield County Board Room The meeting of the Ashland - Bayfield Consolidated PSAP Board of Directors was called to order at 1:00 p.m. by Larry Fickbohm. A roll call was taken as follows: Ashland County Board Member – Ron Sztyndor; Bayfield County Administrator – Mark Abeles-Allison; Bayfield County Board Member – Larry Fickbohm; Bayfield County Sheriff – Tony Williams. Present Virtually: Ashland County Administrator – Dan Grady; Total: 5 present. A quorum was present to conduct business. The following were also present for the meeting: Bayfield County Emergency Management Director and Project Manager – Meagan Quaderer; PSAP Director – Jaime Moore; Ashland Fire Chief – Stuart Matthias; EMS Liaison – Laurie Gucinski; Ashland County IT – Taylor Foley; Bayfield County IT – Paul Houck; Bayfield County HR Director – Kris Kavajecz; Bayfield County Emergency Management Assistant – Maria Renz; Ashland County Emergency Management Director – Christina Dzwonkowski; Bayfield County Dispatch – Ashlee Larson, Walter Gurske, Ryanne Alajoki; Ashland County Dispatch – Michelle Aronson, Tatiana Gagai, Mark Hill. Present Virtually: Ashland County GIS Coordinator – Brittany Goudos-Weisbecker; Bayfield County Accountant - Kim Mattson; Ashland County Dispatch – Brenda Herlevi; Mission Critical Partners –Rance Duffy. 2. Public Comment: Limited to 3 minutes per person, 15 minutes maximum. No public comment. 3. Approval of minutes from the previous meetfng Motion by Abeles-Allison, seconded by Sztyndor to approve the Minutes of the Ashland - Bayfield County Consolidated PSAP Board of Director’s Meeting held on May 14, 2024. Motion carried, 5-0. 4. New Director Welcome Jaime Moore was introduced as the new consolidated PSAP Director and given a formal welcome. 5. Discussion regarding dispatcher wages Mark Hill asked permission for dispatchers to give their input on this topic. Fickbohm granted permission. Hill shared that the consolidatfon would bring new training requirements and double the workload. He is concerned that the PSAP would be understaffed. Quaderer shared that dispatch has increased in call volume and will contfnue to increase with the growth of technology, without taking anything away. The Ashland – Bayfield Consolidated PSAP Board of Directors dispatchers would like the board to consider wages and benefits to make sure they are being adequately compensated for the responsibilitfes that contfnue to grow. Other discussions included the fact that dispatch is at the lower end of the responder pay scales. Mental health showed be considered. Dispatching here is not just answering phone calls but also includes dispatching the various responders, animal control, handling calls on road closures, contacts with the towns, warrants, and orders and has increased over the years. Matthias asked the board to remember that dispatchers should be recognized as career professionals. Quaderer suggested that Jaime Moore works with Rance Duffy to determine natfonwide what is comparable for wages and benefit packages. She also recommends the board do a wage study for similar two-county PSAPs. Mark Abeles-Allison asks that updates to the wage and benefit chart be given. 6. Discussion and Possible Actfon regarding the FY25 PSAP Grant Applicatfon Quaderer reported that the PSAP Grant Notfce of Funding Opportunity was included in the packet and the suggestfons of what to apply for are in the narratfve. She would work with Jaime Moore to apply for this grant. There is a 90%/10% match with this grant. Right now, the applicatfon total would be $67,306.02. Larry Fickbohm left the meeting at 1:32pm. Ron Sztyndor continued as Chair. Moore and Quaderer will discuss what qualifies with Goudos-Weisbecker and Galetka. Motion by Williams, seconded by Grady to move forward with applying for the grant. Motion carried, 4-0. 7. Grant Budget Update The current software does not integrate with CAD so the EMD software will need to be updated. The EMD Software quote was more than what is needed and has decreased. Quaderer suggests going with an RFP for next year with the new CAD while expanding Ashland County’s positfons to use for now. The rest of the budget is doing well. It would be better to purchase the large tv’s now. 8. Workgroup Reports: • IT Workgroup: Houck reported that dispatch has moved into the EOC. The electrical has been removed and new lighting is in. The circuit has been put in at Ashland County to begin tying in. The new window in the director’s office is cut out. Weekly meetings with Callworks and ESInet. Lumen and Brightspeed are currently the hangup. The reroute from Ashland to Bayfield will be determined by the phone Ashland – Bayfield Consolidated PSAP Board of Directors companies four to eight weeks out. The timeline is tentatively the last week of August or first week of September. • GIS Workgroup: Goudos-Weisbecker reported that the workgroup has been meeting every two weeks. They have been working individually to get the data ready in GeoCom for ESInet. The goal is to meet with Motorola in two weeks for hardware and software quotes and timelines. Both counties are working in the GIS grants for FY25. There will be an influx of work for the first two years with the new Motorola map. • Operations Workgroup: Quaderer shared that the workgroup had two good meetings with outside agencies. They worked well together and worked on policies. Hill and Larson shared on the amount of work it has been consolidating, reviewing, and updating materials and policies. The hope is to slowly start implementing new policies in both counties. • HR Workgroup: Kavajecz stated that the probable effective date for the actual transition of staff for payroll will be January 1st for benefits. Ashland County employees will continue being Ashland County employees while co-locating until the new year. 9. Updated Timeline The goal is to be consolidated between September and October, with no later than the end of the year. 10. Innovatfon grant discussion Grady is researching this grant opportunity to see if the consolidated PSAP would qualify. The rules will probably not be in place untfl the end of the year. 11. Adjournment: Mark Abeles-Allison motfoned to adjourn; Dan Grady seconded. Adjournment at 2:07 p.m. Respectiully submitted, Maria Renz Bayfield County Emergency Management