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Notice 2022-09-22.docx
Department of Human Services
117 East Fifth Street
P.O. Box 100
Washburn, WI 54891-0100
Telephone (715) 373-6144 Fax (715) 373-6130
Email: baycodhs@bayfieldcounty.wi.gov
________________________________________________________________________________________
FROM: Carrie Linder, Aging and Disability Services Manager
DATE: September 15, 2022
RE: Meeting Notice
The Bayfield County Department of Human Services A&D Transportation Coordinating Committee will
meet on Thursday, September 22nd, 2022 at 8:00 a.m. Due to COVID-19 and the pandemic, this
meeting will take place remotely only. Public participation remote access is available via phone, 715-
318-2087, at the start of the meeting and entering participant code 872 877 411 followed by the #
sign. TCC members will receive an invitation via Microsoft Teams.
Notice is hereby given, in the event the standing committee does not have a quorum, the County
Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-
1(c)).
Any person wishing to attend who, because of a disability, requires special accommodations should
contact the Department of Human Services at 715-373-6144, extension 110, at least 24 hours before
the scheduled meeting time so appropriate arrangements can be made.
The agenda includes: Approval of the June 20, 2022 draft meeting minutes; Consideration to
recommend discontinuing the Iron River Transit route; Consideration to recommend
changing the definition of senior to be age 55 or older instead of age 65 and older;
Consideration to recommend approval of the 2023 draft s85.21 Specialized Transportation
Assistance Program application; Consideration to recommend Forward Horizons 5310 DOT
grant; Review Draft Transportation Directory; Future meeting days and times; Adjournment.
cc:
Post (bulletin board and website)
E-Mailed:
Dennis Pocernich, County Board Chair
Lynn Divine, County Clerk
Human Services Board
Elizabeth Skulan, BCDHS Director
Management Staff
Daily Press
K:\Agendas and Minutes\Transportation Coord Committee\TCC Meeting information\TCC meeting info 2022\TCC meeting information 2022-09-22\TCC Meeting Agenda 09-22-22.docx
1
Department of Human Services
117 East Fifth Street
P.O. Box 100
Washburn, WI 54891-0100
Telephone (715) 373-6144 Fax (715) 373-6130
Email: baycodhs@bayfieldcounty.wi.gov
BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES
TRANSPORTATION COORDINATING COMMITTEE
RE: September 22, 2022, A&D Transportation Coordinating Committee Meeting
Dear Committee Members:
Please be advised that the next Transportation Coordinating Committee Meeting will be held on
Thursday, September 22 2022, 8:00am – 9:00am via Microsoft Teams.
Due to COVID19 and the pandemic, this meeting will be held remotely.
Public participation remote access is available by phone by calling +1 715-318-2087 United States,
Eau Claire, at the start of the meeting and entering participant code 747 854 065 followed by the #
sign. TCC members to receive an invitation via Microsoft Teams.
Notice is hereby given, in the event the standing committee does not have a quorum, the
County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter
3, section 2-3-1 (c)).
The agenda for the meeting is as follows:
AGENDA
1. Call to order
2. Discussion and Possible Action – Review and approval of the June 20, 2022 meeting
minutes.
Carla Becker (Vice Chairman) Carrie Linder Perri Campbell
Mary Dougherty (Chairman) Jeff Benton Jeremy Oswald
Any person planning to attend who, because of a disability, requires special accommodations, should
contact the Department of Human Services at 715-373-6144, at least 24 hours before the scheduled
meeting time, so appropriate arrangements can be made.
K:\Agendas and Minutes\Transportation Coord Committee\TCC Meeting information\TCC meeting info 2022\TCC meeting information 2022-09-22\TCC Meeting Agenda 09-22-22.docx 2
3. Discussion and Possible Action -Consideration to recommend discontinuing the Iron
River Transit route.
4. Discussion and Possible Action -Consideration to recommend changing the definition of
senior to be age 55 or older instead of age 65 and older.
5. Discussion and Possible Action -Consideration to recommend approval of the 2023
draft s85.21 Specialized Transportation Assistance Program application.
6. Discussion and Possible Action -Consideration to recommend Forward Horizon’s 5310
DOT grant request.
7. Review Draft Transportation Directory.
8. Future meetings.
9. Motion or Chair Statement to Adjourn.
Thank you!
Sincerely,
Carrie Linder
Aging and Disability Services Manager
c: Bayfield County DHS Transportation Coordinating Committee Members
K:\Agendas and Minutes\A&D Transportation Coord Committee\TCC Minutes\TCC minutes 2022\2022-06-20 TCC meeting minutes-draft CAL.doc 1
BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES
TRANSPORTATION COORDINATING COMMITTEE
MICROSOFT TEAMS MEETING
DATE June 20, 2022
TIME 8:00 a.m.
Committee Members Present: Perri Shuga, Mary Dougherty, Jeremy Oswald, Carla
Becker
Committee Members Excused:
Committee Member Absent: Jeff Benton
Staff Present: Carrie Linder, Mark Abeles-Allison
Other Present: Pat Daoust, Shari Nutt
1. Call to Order and Introductions-Chairperson Dougherty called the meeting to order at
8:03 and introductions were made.
2. Discussion and Possible Action-Review and approval of the March 2, 2022 meeting
minutes. Oswald motions, to approve the March 2, 2022 minutes. Campbell seconds,
motion carried.
3. Review of May 23, 2022 meeting notes-May 23, 2022 meeting notes were reviewed
and are to be placed on file.
4. Discussion and Possible Action -Transportation Copayment Waiver Policy
Recommendation to Human Services Board-Linder provided an overview of the co-
payment waiver and the assumed process to be carried out should someone request a
waiver of co-payment. Discussion occurred regarding the Federal Poverty Level of
150%. Committee suggested increasing it to 200%. Discussion regarding adding a
short intro on the form so users understand the use of it. Discussion to allow for a photo
of the form to be an acceptable way to submit the information.
Oswald motions, Becker seconds, motion carried to recommend including the three
updates to the policy and form and forward to the DHS board for review and possible
action.
5. General Marketing Plan for Transportation-
Door 2 Door-Video is being produced and will be ready fo ruse on social media
platforms. The county wide mailing of the post card did not go to PO Boxes. Need to
DRAFT: Subject to change at
the next TCC meeting
K:\Agendas and Minutes\A&D Transportation Coord Committee\TCC Minutes\TCC minutes 2022\2022-06-20 TCC meeting minutes-draft CAL.doc 2
figure out how to get them there for future purposes. Mobility Manager is going back to
senior meal sites. Ridership is slowly increasing with rides every day. May saw 47
rides. June had 16 rides through June 10. Other outlets include the old hospital
building in Washburn and Housing Authority units.
More outreach in general needs to occur.
Comprehensive transportation directory is way to have all transportation information in
one location. CORE has been working on a transportation directory. CORE has an
intern that may be able to dedicate time to it as well. Needs to be in an excel format, so
it can be updated by any provider.
Linder will share spreadsheet for 85.21 to provide a consistent format.
6. Other information presented by County Administrator Mark Abeles-Allison-
Secretary for the WI Department of Transportation has been invited to the upcoming
county board meeting for recognition. Perhaps the TCC would like to include
information to recognize the WIDOT efforts.
The 2023 budget is being developed. The TCC is encouraged to consider and prepare
for any transportation needs for consideration. Also consider 2024. Daoust stated D2D
may need a larger budget to pay higher wages for drivers.
Abeles Allison will discuss the expansion of D2D with the Ashland County
administrator. BART has received calls from Ashland County residents for rides but the
services is only for Bayfield County residents at this time.
Future Meeting Date
Next meeting
Adjournment
8:55 meeting was adjourned by Mary Dougherty.
Minutes respectfully submitted by Carrie Linder.
PUBLIC TRANSIT-HUMAN SERVICES
TRANSPORTATION COORDINATION
PLAN
FOR
ASHLAND, BAYFIELD, AND PRICE
COUNTIES
2019 – 2023
PUBLIC TRANSIT-HUMAN SERVICES
TRANSPORTATION COORDINATION PLAN
FOR
ASHLAND, BAYFIELD, AND PRICE COUNTIES
2019 - 2023
Facilitated and Prepared by Northwest Regional Planning Commission
PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION COORDINATION PLAN FOR
ASHLAND, BAYFIELD, AND PRICE COUNTIES
Table of Contents
Overview .................................................................................................................................................................. 1
Coordination Process .......................................................................................................................................... 1
Assessment of Demographics .......................................................................................................................... 2
Assessment of Transportation Providers .................................................................................................... 5
Assessment of Transportation Needs and Gaps ........................................................................................ 5
Transportation Goals and Activities .............................................................................................................. 6
Appendices ............................................................................................................................................................12
Tables
Table 1 Ashland County & Municipal Population Levels ....................................................................... 2
Table 2 Bayfield County & Municipal Population Levels ....................................................................... 2
Table 3 Price County & Municipal Population Levels ............................................................................. 3
Table 4 Median Age .............................................................................................................................................. 4
Table 5 Population Age 65 and Over ............................................................................................................. 4
Table 6 Commuting to Work – Ashland County .................................................................................................. 4
Table 7 Commuting to Work – Bayfield County .................................................................................................. 5
Table 8 Commuting to Work – Price County ......................................................................................................... 5
Appendices
Invitation Letter
Agenda
Meeting Flyer
Invitation List
Public Meeting Block Ad Placed in Papers
Transportation Services Inventory
Meeting Sign In
Participant Evaluations
1
Ashland, Bayfield and Price Counties Public Transit-Human Services Transportation
Coordination Plan
Overview
Federal transit law, as amended by SAFETEA–LU (2005), continued in MAP-21 (2012) and
the FAST Act (2015) requires that projects selected for funding under the Section 5310
Enhanced Mobility of Seniors and Individuals with Disabilities Program be “derived from a
locally developed, coordinated public transit-human services transportation plan” and that
the plan be “developed through a process that includes representatives of public, private,
and non-profit transportation and human services providers and participation by members
of the public.”
Regional Planning Commission’s (RPC) throughout the State of Wisconsin agreed to assist
the Wisconsin Department of Transportation in coordinating and developing all county
Public Transit-Human Services Transportation Coordination Plans within their respective
RPC area. To assist the RPC’s in their coordination efforts, WisDOT prepared a
coordination planning process and toolkit. Following the tool kit process, procedures, and
documents, requirements of the Federal Transit Association and WisDOT’s reporting
requirements would ultimately be met.
Overall, four key elements are required of a coordinated public transit-human services
transportation coordination plan.
1. An assessment of available services that identifies current transportation
providers (public, private, and non-profit);
2. An assessment of the transportation needs for individuals with disabilities and
older adults. This assessment can be based on the experiences and perceptions
of the planning partners or on more sophisticated data collection efforts, as well
as gaps in service;
3. Goals, activities, and/or projects to address the identified gaps between current
services and needs, as well as opportunities to improve efficiency in service
delivery; and
4. Priorities for implementation based on resources (from multiple program
sources), time, and feasibility for implementing specific goals and/or activities
identified.
Coordination Process
Northwest Regional Planning Commission facilitated the overall development of the 2019-
2023 Public Transit-Human Services Transportation Coordination Plan in cooperation with
human service agencies, transportation providers, consumer groups, and public officials.
This facilitation included, coordinating the development of a master mailing list of
transportation providers and organizations within and outside the county who provide or
find transportation services to residents of the county, distributing invitations to the
planned meeting, making meeting flyers available to agencies, and advertising the meeting
within the county newspaper.
2
Northwest Regional Planning Commission had previously assisted with the development of
the 2006, 2008, 2013 and 2018 Public Transit-Human Services Transportation
Coordination Plans. In 2006 and 2008 Ashland, Bayfield and Douglas Counties had
developed a coordinated plan. However, in 2013, Price County replaced Douglas County as
more common transportation needs between Ashland, Bayfield and Price Counties has
been emerging over the past several years.
Assessment of Demographics
According to 2015 American Community Survey statistics, the Counties of Ashland,
Bayfield, and Price had a combined population of 44,843 persons. Of the three counties
total population, 36.66 percent live within an incorporated community, with the remaining
63.33 percent living in rural portions of the counties.
Table 1 Ashland County & Municipal Population Levels
2000 Census 2010 Census 2015 Population Estimate
Towns
Agenda 513 422 441
Ashland 603 594 552
Chippewa 433 374 351
Gingles 640 778 825
Gordon 357 283 289
Jacobs 835 722 664
LaPointe 242 261 185
Marengo 362 390 469
Morse 515 493 591
Peeksville 176 141 134
Sanborn 1,272 1,331 1,276
Shanagolden 150 125 119
White River 892 921 897
Villages
Butternut 407 375 385
City
Ashland 8,620 8,126 8,116
Mellen 845 731 699
County
Ashland 16,866 16,157 15,993
Source: US Census Bureau 2000 and 2010, and 2015 ACS
Table 2 Bayfield County & Municipal Population Levels
2000 Census 2010 Census 2015 Population Estimate
Towns
Barksdale 801 723 792
Barnes 610 769 812
Bayfield 625 680 746
Bayview 491 487 421
3
Bell 230 263 232
Cable 836 825 821
Clover 211 223 214
Delta 235 273 260
Drummond 541 463 480
Eileen 640 681 672
Grand View 483 468 507
Hughes 408 383 515
Iron River 1,059 1,123 1,080
Kelly 377 463 398
Keystone 369 378 280
Lincoln 293 287 244
Mason 326 315 362
Namakagon 285 246 255
Orienta 101 122 136
Oulu 540 527 496
Pilsen 203 210 237
Port Wing 420 368 370
Russell 1,216 1,279 1,262
Tripp 209 231 212
Washburn 541 530 532
Villages
Mason 72 93 76
City
Bayfield 611 487 544
Washburn 2,280 2,117 2,094
County
Bayfield 15,013 15,014 15,050
Source: US Census Bureau 2000 and 2010, and 2015 ACS
Table 3 Price County & Municipal Population Levels
2000 Census 2010 Census 2015 Population Estimate
Towns
Catawba 283 269 257
Eisenstein 669 630 543
Elk 1,183 988 1010
Emery 325 297 304
Fifield 989 901 992
Flambeau 535 489 448
Georgetown 164 171 175
Hackett 202 169 136
Harmony 211 222 275
Hill 364 333 406
Kennan 378 356 299
Knox 399 341 285
Lake 1,319 1,128 1,227
Ogema 882 713 698
Prentice 479 475 447
4
Spirit 315 277 265
Worcester 1,711 1,555 1,501
Villages
Catawba 149 110 102
Kennan 171 135 128
Prentice 626 660 640
City
Park Falls 2,793 2,462 2,216
Phillips 1,675 1,478 1,446
County
Price 15,822 14,159 13,800
Source: US Census Bureau 2000 and 2010, and 2015 ACS
Since 1990, population age 65 years of age and
over has remained consistent in Ashland,
Bayfield and Price Counties. This trend
matches a larger aging trend of Wisconsin’s
Northwest region. Median age of each county
has steadily increased at a much faster pace
than the State of Wisconsin.
Table 5 Population Age 65 and Over
County
65+
1990
Census
65+
2000
Census
65+
2010
Census
65+
ACS
2011-
2015
Percent
Change
1990-
2000
Percent
Change
2000-
2010
Percent
Change
2010-
2015
Ashland 2,905 2,684 2,567 2,719 -7.60% -4.40% 5.92%
Bayfield 2,407 2,464 3,112 3,477 2.40% 26.30% 11.73%
Price 3,038 2,981 2,968 3,188 -1.90% -0.40% 7.41%
Source: US Census Bureau, 1990, 2000, 2010, and 2015 ACS
The ability of persons to get to work is largely dependent upon the automobile for the
majority of the population. According to 2011-2015 American Community Survey 5-Year
Estimates, the majority of workers 16 years and over travel to work by car, truck, or van
alone (single occupant).
Table 6 Commuting to Work – Ashland County
Workers 16 Years and Over
Method to Travel to Work Number or workers Percent of workers
Car, truck, or van – drove alone 5,522 75.46%
Table 4 Median Age
County 1990 2000 2010 2015
Ashland 33.7 36.9 40.3 42.2
Bayfield 37.1 42.1 49.4 50.8
Price 36.8 41.7 48.3 50.5
Wisconsin 32.9 36 38.5 39
Source: US Census Bureau, 2015 ACS
5
Car, truck, or van – carpooled 713 9.74%
Public transportation (excluding taxicab) 40 0.55%
Walked 575 7.86%
Other means 121 1.65%
Worked from Home 347 4.74%
Totals 7,318 100.00%
Source: US Census Bureau, 2015 ACS
Table 7 Commuting to Work – Bayfield County
Workers 16 Years and Over
Method to Travel to Work Number or workers Percent of workers
Car, truck, or van – drove alone 5,101 75.58%
Car, truck, or van – carpooled 691 10.24%
Public transportation (excluding taxicab) 79 1.17%
Walked 318 4.71%
Other means 101 1.50%
Worked from Home 459 6.80%
Totals 6,749 100.00%
Source: US Census Bureau, 2015 ACS
Table 8 Commuting to Work – Price County
Workers 16 Years and Over
Method to Travel to Work Number or workers Percent of workers
Car, truck, or van – drove alone 5,123 78.50%
Car, truck, or van – carpooled 687 10.53%
Public transportation (excluding taxicab) 3 0.05%
Walked 304 4.66%
Other means 105 1.61%
Worked from Home 304 4.66%
Totals 6,526 100.00%
Source: US Census Bureau, 2015 ACS
Assessment of Transportation Providers
A number of transportation services provide ambulatory and non-ambulatory service
within the County. A listing of identified transportation providers is included within the
Appendix.
Assessment of Transportation Needs and Gaps
A number of transportation needs and gaps continue to present challenges to residents,
providers, and agencies in meeting transportation alternatives.
Need for standardized policies and regulations on transportation rules across
multiple agencies
6
Need for transportation services of the general public who do not fall within a
programmatic funding category
Need for continued and strengthened public/private partnerships
Need for additional research and planning for autonomous vehicles
Need to coordinate “volunteer” driver rides to assist in maximizing county(s)
coverage and connection to existing transit route systems
Limited or no services in some areas of the counties
Greater coordination efforts and the ability to maximize local financial share
towards multiple transportation projects, where possible
Limited or no services for weekend transportation: such as to work, church,
recreation, shopping
Difficult to get from a small town to connect to a bus route
A more stable funding source(s)
Limited ability to be transported to other counties for medical appointments
Funding inefficiencies do not allowing for cross over client trips or ridesharing
opportunities
Public wanting more door-to-door services
Improving access to health care facilities and clinics in the three county area and
beyond the county(s) border.
Better information to the public on what services are available and who to call for
service request and questions
Improving access to residents needing rides to medical facilities in County and out
of County
Cooperation of medical facilities and their clients to cooperate with patients ability
to make appointments based on transit schedules
Flexible funding sources to maximize total transit services
Efficiencies between all providers to maximize funding allocations – federal, state,
county, other
Mobility manager or other type position to coordinate a multi-county coordinated
transit system
Educating the public regarding types and levels of transportation services available
Strain on “un-scheduled” trips needed by clients and often the inability to get person
to their appointments
Through future funding awards and continued coordination and collaboration by local
providers and agencies, it is anticipated they can make improvements in transportation
alternatives. This will not occur overnight, but instead over time as partnerships continue
to be built and funding scenarios provide greater flexibility.
The efforts of partners who attended the initial collaboration meeting to develop this plan
must continue in order for a truly coordinated effort to be realized. In addition, new
partners must be included to more effectively expand current services that are available
Transportation Goals and Activities
7
At the transportation coordination plan meeting, attendees were asked to develop goals
and actions for the 5-year period from 2019 to 2023. As part of this process, it was
identified that goals are the “what” we want to accomplish and the activities are the “how”
can we accomplish the goals. Goals were prioritized by participants at the transportation
plan coordination meeting and each activity identifies responsible parties with a timeline
for which parties will work to address the activities. Throughout discussion relating to the
goals and activities, a lot of emphasis was places on coordination, efficiency and trying to
use what is available with minimum cost. Due to continued budgetary strains, counties,
providers and stakeholders are now focusing on how to sustain current services.
Because there are three counties included in this plan, priorities of goals and activities vary. The below
lists are priorities for each individual County.
Ashland County
1. Develop and improve access to information and increase awareness of transportation services
(marketing/educational outreach).
2. Maximize the efficiency of transportation services through technology, innovation and
coordination. (develop greater resiliency to grant instability)
3. Develop/expand/continue transportation services.
4. Increase transportation funding to create sustainable transportation services. (Higher priority for
Price County due to new systems being established and need to sustain it)
5. Increase ridership by providing additional transportation options for all persons needing transit
services.
Bayfield County
1. Develop and improve access to information and increase awareness of transportation services
(marketing/educational outreach).
2. Maximize the efficiency of transportation services through technology, innovation and
coordination. (develop greater resiliency to grant instability)
3. Develop/expand/continue transportation services.
4. Increase transportation funding to create sustainable transportation services. (Higher priority for
Price County due to new systems being established and need to sustain it)
5. Increase ridership by providing additional transportation options for all persons needing transit
services.
6. Research options similar to Uber, but for rural communities
7. Collaborate and coordinate and/or participate with the state autonomous vehicle committee
Price County
1. Increase transportation funding to create sustainable transportation services. (Higher priority for
Price County due to new systems being established and need to sustain it)
2. Maximize the efficiency of transportation services through technology, innovation and
coordination. (develop greater resiliency to grant instability)
3. Develop and improve access to information and increase awareness of transportation services
(marketing/educational outreach).
8
4. Develop/expand/continue transportation services.
5. Increase ridership by providing additional transportation options for all persons needing transit
services.
Ashland, Bayfield, Price Counties
Transportation Goals and Activities
Goal to
support 5-
year
coordinated
plan
Activities Person(s)
Responsible Timeline/ Deadline Roadblocks to
Implementation
Develop and
improve access
to information
and increase
awareness of
transportation
services
(marketing/
educational
outreach).
Inform and educate all
transit providers and users
on available transit services.
Tri-County
Transportation
Coordination
Committee (TCTCC)
and other agencies in
a coordinated effort
2018 and annually staff time, funding
availability of resources
Create informational
materials (web based, paper,
news releases, other) useful
in describing existing
transportation services.
TCTCC and other
agencies in a
coordinated effort
2018 and updated
annually funding availability
Protect dilution of existing
funding sources.
public transit and
advocates ongoing funding and legislation
Acquire local donations to
conduct a large scale
marketing campaign to
inform the public of
available resources. The
flyer can use supporting
rider testimonials and
ridership statistics.
Transpiration
providers, TCTCC By July 2019
Acquiring donations
necessary to go forward
with a marketing
campaign
Develop a roster of leaders
in business, non-profits and
local governments. This
group will be educated on
transportation and serve as
a liaison to their perspective
area/group/community to
research needs and gaps and
assist with bridging them.
Business leads,
community leaders,
providers
2020
Lack of resources and
interest and maintaining
contact and relationships
with liaisons
Incorporate mobility
managers into public
education and outreach
efforts.
TCTCC, Mobility
mangers and
transportation
providers
2019 Mobility manager time
and resources
Maximize the
efficiency of
transportation
services
through
technology,
innovation and
coordination.
(develop
greater
Work with clinics and
hospitals to coordinate
appointments in which to
maximize client trips
(vehicle capacity) to medical
appointments.
Transportation
coordinators and
health care providers
ongoing
complexity of
appointments/logistics,
education
Continue to grow and
expand the mobility
manager coordination
efforts.
mobility managers
and other
transportation
coordinators
ongoing funding levels
9
resiliency to
grant
instability)
Enhance coordination
efforts amongst
transportation providers to
maximize level of service
and increase funding
flexibility.
TCTCC ongoing silo funding
Develop a tri-county
transportation coordination
committee.
Ashland County Aging
(Deb Martineau) 2018 change in state or federal
requirements
Include employment centers
in transportation planning
to understand their
employee’s needs and wants
of transportation.
Employers,
Employees, TCTCC
and providers
2018 Willingness to
participate
Further research high use
times as well as identify
where services already
exists to reduce duplication
of services.
Transit Providers 2018 and ongoing
Limited resources
available to conduct
research
Continue developing
transportation resiliency to
funding decreases.
Alternative thinking
and modes of
transportation
Ongoing
Budgets and resources
can only be stretched so
thin
Educate community leaders
and professionals and
identify partnerships that
could result in developing
an autonomous vehicle plan
(Bayfield County)
Tri-County
Transportation
Coordination
Committee (TCTCC)
and other agencies in
a coordinated effort
Ongoing Time and Interest
Develop/
expand/
continue
transportation
services.
Work with private and
public employers regarding
transit options including
ride-share, company owned
van fleets(s), and financial
incentives for carpooling
and riding transit.
TCTCC, NWCEP,
others ongoing
Research and develop
transportation routes that
directly connect to major
employers.
Transportation
providers, employers,
employees, local
government
2019
Meet with the volunteer
driver groups to determine
their short- and long-term
needs to continue to provide
necessary services.
TCTCC and other
agencies in a
coordinated effort
ongoing funding, legislation
Work within and between
all local governments and
transit providers to enhance
the current systems.
TCTCC and other
agencies in a
coordinated effort
ongoing funding
Further research and
provider service to the
Chequamegon School
District (Glidden to Phillips
area).
Ashland and Price
Counties ongoing
Expand transportation
services into the Iron River
area. (Bayfield County)
Bayfield County TCC,
County providers 2019 Funding, area interest
10
Study current
transportation services
throughout the county and
determine what are the
most feasible and effective
last mile transportation
services that can be
implemented. (Bayfield
County)
TCTCC, providers,
advocates, users 2019
Increase
transportation
funding to
create
sustainable
transportation
services.
Prepare grant and other
funding opportunities, to
sustain and enhance
coordinated services.
Counties, BART ongoing funding
Advocate for increased
charitable rate of
reimbursement for
volunteer drivers
TCTCC, providers,
advocates, users 2018 and ongoing funding, legislation
Seek and apply for funding
sources. providers, counties 2018 ongoing funding
Increasing awareness to
local politicians and funders
of the transportation
services available and
funding needs to sustain and
grow service. (encourage
local leaders to use
transportation services)
TCTCC, providers,
advocates, users ongoing funding, time
Advocate and raise
awareness to transportation
departments/funders and
elected officials on the local,
state, federal levels about
the importance of
transportation, the growing
demand and the lack of
funding to sustain
transportation services.
TCTCC and other
agencies in a
coordinated effort
Continual effort funding availability
Secure additional capital
funding for bus purchases
due to the decreased
availability of grant funding
County Aging, BART,
transportation
providers, healthcare,
all existing and future
users
Continual effort
Funding, soliciting
outside additional
funding
Work with state and federal
agencies to address
transportation concerns
specific to MA eligibility,
adequate funding
reimbursement, bi-state
cooperation, 5310
requirements, and
streamlining eligibility
requirements.
TCTCC, transportation
advocates ongoing funding and agency
requirements
Increase
ridership by
providing
additional
transportation
options for all
Continue coordination
efforts to enhance
knowledge and visibility of
transportation needs of all.
Encouraging leaders to use
local/public transportation
County Aging, BART,
transportation
providers, healthcare,
all existing and future
users
2018 funding requirements
11
persons
needing transit
services.
is a step to increase
visibility.
Recommend standardized
eligibility requirements that
will assist in greater
coordination of existing and
future transit providers.
TCTCC 2018 beyond local control and
political environment
Facilitate more coordinated
services between all transit
providers (public and
private).
TCTCC ongoing silo funding
Work with the Northwest
Long Term Care District to
coordinate necessary transit
services to clients of NW-
LTCD and to identify
potential clients needing or
eligible for transit related
services.
all providers ongoing contract negotiation and
funding opportunities
Expand transit availability
for veterans needing rides to
medical appointments.
Veterans agencies,
TCTCC
2015, but continue to
develop annually staffing
Develop alternative
transportation options for
citizens in highly rural areas
such as a rideshare program.
(Mainly Bayfield County's
focus)
Service providers,
TCTCC, County Aging,
BART, transportation
providers, healthcare,
all existing and future
users
2019 and ongoing
Staffing, communication,
availability of
programs/resources
12
Appendices
13
May 7, 2018
Re: Counties of Ashland, Bayfield and Price - Coordinated Public Transit Human Services Transportation Plan
Federal transit law, as amended by SAFETEA–LU (2005), and continued in MAP-21 (2012), requires that
projects selected for funding under the Section 5310 Enhanced Mobility of Seniors and Individuals with
Disabilities Program be “derived from a locally developed, coordinated public transit-human services
transportation plan” and that the plan be “developed through a process that includes representatives of
public, private, and non-profit transportation and human services providers and participation by members of
the public.”
The Wisconsin Department of Transportation has asked Regional Planning Commission’s and Metropolitan
Planning Organization’s from across Wisconsin to assist Counties in developing their 2019-2023 coordinated
public transit-human services transportation plan.
You and other members of the public that you want to inform about the meeting are invited to attend
Wednesday, May 30th, 2018 from 9:00am - 11:00am at the Bay Area Rural Transit facility, 2216 6th Street E.
Ashland, WI 54806 to assist in the development of the Coordinated Public Transit-Human Services
Transportation Plan. Attendees will assess the tri-counties transit/transportation needs and gaps and assist in
developing goals and activities related to identified needs and gaps.
Questions can be directed to Cody Kamrowski at the Northwest Regional Planning Commission at (715)-635-
2197 or ckamrowski@nwrpc.com.
Sincerely,
Cody Kamrowski
14
(2019-2023) Locally Developed
Coordinated Public Transit-Human Services Transportation Plan
Time: 9:00am – 11:00am
Date: May 30th, 2018
Location: BART Facility, 2216 6th St. E, Ashland WI
AGENDA
Welcome & Introductions
What is a Transportation Coordination Plan?
Local Document through local involvement
WisDOT Rules
FTA Rules
Transportation Funding and Policies
FAST ACT
SAFETEA-LU
MAP 21
Where else can transportation funding come from???
Previous Plan and Current Conditions
Review 2012/2013 Coordinated Plan
Transportation Resources/Providers
Current Conditions
Gap and Needs Assessment
Goals vs Activities
Review/edit previous goals (3 at minimum are required)
o Prioritize goals from most urgent to least urgent
o Assign action items and responsibilities to agencies/providers/organizations to help achieve goals
o Set a timeline for goals to be completed
o Identify potential roadblocks or issues in completing your goals
Feedback, Suggestions, Comments
Evaluation and Comments
Thank you
15
16
17
Ashland County Transportation Coordination Plan Mailing List
First
Name
Last
Name Title 1 Street Address 1 City Phone Email
Donna Williamson County Supervisor 601 Main Street E Ashland 715.682.6710
Robert
Blaszkows
ki County Supervisor 2901 Junction Road Ashland 682-2873
Clarence Campbell County Supervisor 1014 Chapple Ave Ashland 682-9680
Norman Couture County Supervisor 70238 Old Odanah Road Ashland 292-3623
Helen Croteau County Supervisor 2120 Knight Road Ashland 682-9218
Joyce Kabasa County Supervisor 215 N Prentice Ave Ashland 682-5069
Gary Kebasa County Supervisor 222 11th Street West Ashland 682-0435
Richard Korpela County Supervisor 49940 Beaser Road Ashland 682-6374
Matt MacKenzie County Supervisor 519 9th Avenue W Ashland 682-6671
Jim Oakley County Supervisor 1203 6th Avenue West Ashland 682-9418
Charles Ortman County Supervisor 708 Ellis Avenue Ashland 292-7083
Richard Pufall County Supervisor 1203 Main Street East Ashland 682-6116
Jerry Teague County Supervisor 1416 7th Street West Ashland 682-9954
Donna Williamson County Supervisor 601 Main St East Ashland 715-682-6710
William Whalen Mayor 601 W Main Street Ashland 682-7056
Terri Perry Ashland County Health & Human Services 630 Sanborn Ave Ashland 715-682-7004
City of Ashland Housing Authority 319 Chapple Ave Ashland 715-682-7066
Forest Haven Elder Care 1500 10th St West Ashland 715-682-9304
Martinsen Care Facilities, LLC 1500 10th St West Ashland 715-682-0696
Shilo House I 224 22nd Ave West Ashland 715-682-9009
Shilo House II 218 22nd Ave West Ashland 715-682-0697
Shilo House Suites 1019 15th Ave West Ashland 715-682-0829
Bay Area Home Health Service 1601 Beaser Avenue Ashland 715-682-9500 BAHH@ncis.net
Faith In Action-AC Volunteer Supportive
Home 400 Chapple Avenue, Suite #100 Ashland
715-682-4414 ext.
3
Lori Knapp Agency 422 3rd Street West, Suite #203 Ashland 715-682-3733
North Country Independent Living 422 3rd Street West, Suite #114 Ashland 715-682-5676 ncilstew@charterinternet.com
Ashland Crematory 305 Chapple Avenue Ashland 715-682-6616
Flambeau Home Health & Hospice 133 North Lake Avenue Ashland 715-339-4371
Frost Home For Funerals 610 Ellis Avenue Ashland 715-682-2929
Mountain Funeral Home 220 3rd Avenue East Ashland 715-682-5533
Regional Hospice Services, Inc. 2101 Beaser Avenue, Suite #3 Ashland 715-685-5151
Roberts Funeral Home & Crematory 305 Chapple Avenue Ashland
Chequamegon Bay Dialysis Unit 1815 Beaser Avenue Ashland 715-682-4333
Chequamegon Clinic 415 Ellis Avenue Ashland 715-685-6600
Duluth Clinic - Ashland 1625 Maple Lane Ashland 715-685-7500
Duluth Clinic - Ashland Orthopaedics 2101 Beaser Avenue Ashland 715-682-8183
ENT Professional Associates, SC 1625 Maple Lane, Suite #2 Ashland 715-682-9311
Fall General Surgery, LLC 216 West 3rd Street, # 201 Ashland 715-685-0656
Pet N' Pals Therapy Pets 30995 Highway 2 Wes Ashland 715-682-6146
Kevin McClelland, MD Clinic 2101 Beaser Avenue, Suite #5 Ashland 715-682-4880
Main Street Clinic 1001 West Main Street Ashland 715-682-5601
Memorial Medical Center 1615 Maple Lane Ashland 715-685-5500
SMDC Cancer Center- Ashland 1625 Maple Lane Ashland 715-685-7500
The Lakes Community Health Center 719 Main Street East Ashland 715-685-2200
Ashland Health and Rehabilitation Center,
Ofc 1319 Beaser Avenue Ashland 715-682-3468
18
Golden Living Center - Court Manor 911 West 3rd Street Ashland 715-682-8172
Ambulance Service - non emergency 300 Stuntz Avenue Ashland 715-682-7052
Ashland County Aging Unit Bus Service 400 Chapple Avenue, Suite #100 Ashland 715-682-4414 ext. 2
Bay Area Rural Transit (BART) P.O. Box 612 Ashland 715-682-9664
Bay Area Taxi and Transport Service 1200 Lake Shore Drive West Ashland 715-682-4588
TLC Transport, LLC 311 MacArthur Avenue Ashland 715-292-9426
Ashland County Aging Unit, Incorporated 400 Chapple Avenue, Suite #100 Ashland
715-682-4414 ext.
0
Kevin McAuliffe Ashland County Veterans Service Officer
201 West Main Street, Courthouse Room
105 Ashland 715-682-7011 veterans@co.ashland.wi.us
Ashland Senior Center 400 Chapple Ave Ashland 715-682-2776
Maxine
Kleinsteibe
r County Supervisor 76857 West Road Butternut 769-3508
Gary Mertig County Supervisor 82193 County Hwy. F Butternut 715.769.3660
Troy
Scherwins
ki Village President PO Box 282 Butternut 769-3102
Frank Kempf County Supervisor 440 Kempf Street Glidden 264-4101
Carl Kubley County Supervisor 23129 Kubley Road Glidden 264-3227
Glidden Senior Center York Rd Glidden 715-364-3682
Maids On The Run 54230 County Highway D Grandview 715-763-3129 sharon-upnorth@cheqnet.net
Joyful Hearts Home Care, LLC 36843 North York Rd High Bridge 715-278-3726
Ken Lindquist County Supervisor 68282 County Highway C Highbridge 278-3362
Michael Starck County Supervisor Po Box 650 La Pointe 747-3884
George Mika County Supervisor 62599 Nortunen Road Marengo 278-3481
Peter Russo County Chair 511 Lincoln Street Mellen 274-5852
countyboardchair@co.ashland.w
i.us
Joseph Barabe Mayor PO Box 708 Mellen 274-2136
Ashland County Housing Authority PO Box 349 Mellen 715-274-8311
Mountain Funeral Home 220 Hillcrest Drive Mellen 715-274-2501
Mellen Manor 450 Lake Drive Mellen 715-274-5706
Mellen Senior Center 136 E Bennett Mellen 715-274-8251
Abby Vans, Inc. W5621 Todd Road Neillsville 715-743-3364
New Richmond Transport P.O. Box 209
New
Richmond 800-236-4650
Bayfield County Transportation Coordination Plan Mailing List
Shawn Miller BayfieldCounty Chair 57625 Blaser Rd. Mason 739-6654 smiller@bayfieldcounty.org
John Bennet Bayfield County Supervisor PO Box 365 Washburn (715) 373-2783 jbennett@bayfieldcounty.org
Marco Bichanich Bayfield County Supervisor 64110 Freidas Corner Rd Mason 715-746-2445 mbichanich@bayfieldcounty.org
William Bussey Bayfield County Supervisor 84770 Lakeshore Drive Bayfield (715) 779-5209 wbussey@bayfieldcounty.org
James Crandall Bayfield County Supervisor 10860 N Loop Rd Drummond 739-6654 jcran@cheqnet.net
Kenneth Jardine Bayfield County Supervisor 9080 Beach Rd. Port Wing 372-5588 kjardine@bayfieldcounty.org
Delores Kittleson Bayfield County Supervisor 515 W. 3rd Street Washburn 373-5564 dkittleson@bayfieldcounty.org
Harold Maki Bayfield County Supervisor 32815 Friendly Valley Rd Washburn 715-373-5682 hmaki@bayfieldcounty.org
Beth Meyers Bayfield County Supervisor PO Box 907 Bayfield (715) 779-5014 bmeyers@bayfieldcounty.org
Dennis Pocernich Bayfield County Supervisor 71115 Ondossagon Rd. Ashland (715) 682-3323 dpocernich@bayfieldcounty.org
Brett Rondeau Bayfield County Supervisor 40360 Cable Sunset Road Cable 798-3846 brondeau@bayfieldcounty.org
Neil Schultz Bayfield County Supervisor 10635 Scenic Dr. Iron River (715) 372-5393 nschultz@bayfieldcounty.org
Wayne Williams Bayfield County Supervisor PO Box 425 Iron River 372-4354 wwilliams@bayfieldcounty.org
Larry MacDonald City of BayfieldMayor PO Box 1288 Bayfield 779-9809
Scott Griffiths City of Washburn Mayor PO Box 638 Washburn 373-6160 scriffiths@cityofwashburn.org
David Larson Mason Village President 24100 Co Hwy E Mason 715-765-4404
ADRC-N-Bayfield County Branch 117 East 5th Street Washburn 715-373-6144
19
Core Community Resources PO Box 1530 Bayfield 715-779-3457
The Lakes Community Health Center 7665 US Hwy 2 Iron River 715-372-5001 info@thelakesclinic.org
Bayfield County Department of Human Services P.O. Box 100 Washburn 715-373-6144 ext. 149
Nancy Brede Bayfield County Veterans Service Officer PO Box 367 Washburn 715-373-6137
Red Cliff Senior Center 88385 Pike Rd Bayfield 715-779-3746
Price County Transportation Coordination Plan Mailing List
First
Name
Last
Name Title 1 Street Address 1 City Stat
e Zip Phone Email
Robert Kopisch County Chair N16165 Lakeshore Drive Butternut WI 54514 715-762-4301 bkopisch@pctcnet.net
Ronald Heikkinen County Supervisor W651 Pokela Road Brantwood WI 54513 715-564-2538
James Hintz County Supervisor W7530 White Rock Road Fifield WI 54524 715-762-3435 jim.hintz@co.price.wi.us
James Adolph County Supervisor W10390 Ash Rd Kennan WI 54537 715-474-3340 jim.adolph@co.price.wi.us
Bruce Jilka County Supervisor 777 Pine St Prentice WI 54556 715-428-2826 bruce.jilka@co.price.wi.us
Jordan Spacek County Supervisor W6573 Little Chicago Rd Phillips WI 54555 715-339-2827 jordon.spacek@co.price.wi.us
Sheryl Slaby County Supervisor N10564 South Fork Rd Phillips WI 54555 715-339-2657 sheryl.slaby@co.price.wi.us
Dean Kurth County Supervisor W7285 County Rd M Ogema WI 54459 715-767-5728 dean.kurth@co.price.wi.us
Larry Palecek County Supervisor 350 River Road Park Falls WI 54552 715-762-4540 larry.palecek@co.price.wi.us
Sue Bocock County Supervisor N8801 Flemings Rapids Rd Phillips WI 54555 715-332-5476 sue.bocock@co.price.wi.us
Bill Teeters County Supervisor N10497 E Solberg Lake Rd Phillips WI 54555 715-339-2718 bill.teeters@co.price.wi.us
John Vlach County Supervisor 604 Beebe Street Phillips WI 54555 339-6596 john.vlach@co.price.wi.us
Dennis Wartgow County Supervisor 261 9th St N Park Falls Wi 54552 715-762-2795 dennis.wartgow@co.price.wi.us
Peter Dahlie Health & Human Services W8210 North Road Phillips WI 54555 715-339-2759
Suzy Ocker Health & Human Services N13783 Hicks Landing Rd Fifield WI 54524 715-829-6464
Daniel Leitl Mayor PO Box 146 Park Falls WI 54552 715-762-2436 mayor@cityofparkfalls.com
Charles Peterson Mayor PO Box 21 Phillips WI 54555 715-339-2056
Jack Hoogland Village President W9658 State Hwy 8 Catawba WI 54515 715-567-0661
Jill Arndt Village President PO Box 144 Kennan WI 54537 715-474-2280
Jim Esterholm Village President 701 Pine Street Prentice WI 54556 715-428-2553
Supportive Home Services 1181 N. 4th Ave Park Falls WI 54552 715-762-3200
Flambeau Home Health & Hospice 133 N. Lake Ave Phillips WI 54555 715339-4371
Aspirus Duroy Terrace Apartments 585 Peterson Drive Phillips WI 54555
Aspirus Pleasant View Nursing
Home 595 Peterson Drive Phillips WI 54555 715-339-3113
Aspirus Regency House 615 Peterson Avenue Phillips WI 54555 715-339-6284
Aspirus Rosewood Terrace 538 Peterson Drive Phillips WI 54555 715-339-6203
Howard Young Medical Center 240 Maple Street Woodruff WI 54568 715-356-8000
Marshfield Clinic - Park Falls Center 50 Sherry Avenue Park Falls WI 54552 715-762-7311
Marshfield Clinic - Phillips Center 104 Trinity Drive Phillips WI 54555 715-339-2101
Memorial Health Center 135 South Gibson Medford WI 54451
Ministry St. Joseph's Hospital 611 St. Joseph's Avenue Marshfield WI 54449 715-387-1713
Prentice Clinic 1511 Railroad Avenue Prentice WI 54556 715-428-2521
Prentice Therapy & Fitness 619 Bridge Stree Prentice WI 54556 715-428-2626
Aspirus Clinic 625 Peterson Ave Phillips WI 54555 715-339-4035
Park Manor Nursing Home 250 Lawrence Ave. Park Falls WI 54552 715-762-2449
Lakeside Villa 804 N. Lake Ave. Phillips WI 54555 715-339-3939
20
The Waterford at Park Falls 354 Linden St. Park Falls WI 54552 715-744-2444
Flambeau Hospital 98 Sherry Ave. Park Falls WI 54552 715-762-2484
Tony Lueck
Price County Veteran's Service
Office
126 Cherry Street, Room
104 Phillips WI 54555 715-339-2545 tony.lueck@co.price.wi.us
Terry Wasti COA Advisory Committee N5602 Old 13 Rd
Brantwoo
d WI 54513 715-564-3350 itsawtl@gmail.com
Marilee Lealos COA Advisory Committee W4053 State Rd 182 Park Falls WI 54552 715-762-3894
Beth Jeske COA Advisory Committee 647 8th Ave. S Park Falls WI 54552 715-820-2403 b_jeske@charter.net
Nancy Kalander COA Advisory Committee 730 Pine Street Prentice WI 54556 715-428-2181 nanckal@pctcnet.net
Richard Pilch COA Advisory Committee N9398 Old 13 Rd Phillips WI 54555 715-339-2481 rljpilch@pctcnet.net
Nikki Janak Pine Ridge Assisted Living, LLC 354 Linden Street Park Falls WI 54552 715-744-2444 nikki@pineridgeassistedliving.us
UW Extension 104 S. Eyder Phillips WI 54555 715-339-2555
Cheryl Lintonen Marshfield Clinic - Dental Center 75 Sherry Ave Park Falls WI 54552 715-762-0200
lintonen.cheryl@marshfieldclinic.
org
Julie St. Pierre Alzheimer's Association 300 N. 3rd St Suite L04 Wausau WI 54403 715-845-7000
Julie Trachte Impact Seven, Inc 215 W. Mohawk Drive Tomahawk WI 54487 715-541-2656 jtrachte@impactseven.org
Michael Hauschild City of Phillips Police Department 174 S. Eyder Ave. Phillips WI 54555 715-339-3847 police.chief@cityofphillips.com
Elyn Schloer Housing Authority of Park Falls 1175 S. 3rd Ave Park Falls WI 54552 715-762-2133 pfha@pctcnet.net
Liz Koch Lake Village - Senior Housing 495 Lake Ave Phillips WI 54555 715-339-4148 lakevillage@homzmanagement.com
Kathy Billek ADRC-N-Price County Branch 104 South Eyder Avenue Phillips WI 54555 866-663-3607 kathy.billek@co.price.wi.us
Michelle Edwards Public Health 104 South Eyder Avenue Phillips WI 54555 715-339-3054
Shared with all TCC Members
Information at alll Senior Dining
Sites
21
NOTICE OF PUBLIC MEETING
Counties of Ashland, Bayfield and Price Transportation Coordination Plan
Wednesday, May 30th from 9:00am – 11:00am
Location: 2216 6th St. E, Ashland, WI 54806
The Northwest Regional Planning Commission is helping the Counties develop the five year (2019 – 2023) Locally
Developed Coordinated Public Transit - Human Services Transportation Plan. Members of the public are invited to
attend the meeting to share their thoughts about public transportation for seniors and persons with disabilities. The
coordination plan will help improve public transportation for these groups. The plan is required by federal legislation
under the FAST Act for the county to receive transportation grants through the 5310 federal program and the 85.21
state program.
Meeting facilities are accessible to the disabled. Please note that upon reasonable notice, efforts will be made to
accommodate the needs of disabled individuals through appropriate aids and services. For information or to request
this service, or if you are unable to attend the meeting and would like to provide input for the plan, please contact Cody
Kamrowski at (715)-635-2197 or ckamrowski@nwrpc.com.
22
23
24
25
Ashland, Bayfield and Price Counties Transportation Services Inventory
The purpose of this worksheet is to provide a detailed inventory of the transportation services provided in each county.
Ashland County Aging Unit Bus Service
System Type
Not for profit government service
Contact Information
Contact Person: Debbie Martineau (Executive Director)
Address: 400 Chapple Ave, Suite 100, Ashland WI 54806
Phone: 715-682-4414, 888-682-7672
Email: adminasst@ashlandaging.org
Website: https://www.ashlandaging.com/
Service Area
Ashland County
Eligibility Restrictions
Persons aged 60 years and older and persons with disabilities
Scheduling and Hours of Operation
8am-4pm Monday through Friday
How to Access Rides (Ride type)
Demand response that is door to door
Vehicles
Aging Bus that is wheelchair accessible
Volunteers
Yes when necessary
Funding Sources
County funding allocations
85.21
Ashland County Veterans Service Office
System Type
Government service provided to veterans
Contact Information
Address: 201 Main St. W. Ashland WI 54806
Phone: 715-682-7011
Email: veterans@co.ashland.wi.us
Website: https://co.ashland.wi.us/veterans b
Service Area
Ashland County linking up to other veteran hospitals and transportation services
Eligibility Restrictions
Ashland County Veteran
Scheduling and Hours of Operation
Call for service. Monday – Friday 8am-12pm walk ins, 12pm to 4pm appointments
How to Access Rides (Ride type)
Demand response
Vehicles
Wheelchair accessible van
Volunteers
Utilizes volunteers
Funding Sources
County funding allocations
Ashland Health and Rehabilitation Center
26
System Type
Nursing facility specializing in rehab and Alzheimer’s special care. Offering inpatient and outpatient
occupational and physical therapy as well as speech pathology.
Contact Information
Contact Person:
Address: 1319 Beaser Ave. Ashland, WI 54806
Phone: 715-682-3468
Email: lllandry@savasc.com
Website: https://www.visitashland.com/member/ashland-health-rehab/
Service Area
City of Ashland and surrounding areas
Eligibility Restrictions
Resident/user of the Rehabilitation Center
Scheduling and Hours of Operation
Call or talk to staff about setting up rides
How to Access Rides (Ride type)
Demand response
Vehicles
Wheel chair accessible van
Volunteers
None
Funding Sources
Insurance
Medicare/Medicade
User fee
Bad River Transit System
System Type
Not for Profit Tribal Transportation Provider
Contact Information
Contact Person: Lloyd Hartwell (Transit Manager)
Phone: 715-685-9461
Website: http://www.badriver-nsn.gov/tribal-operations/transit#
Service Area
Bad River Reservation and Surrounding areas
Scheduling and Hours of Operation
Variable times
How to Access Rides
Demand response
Vehicles
Vans
Volunteers
None
Funding Sources
5311
8520
8521
STRAP
Ridership co-pays
Bay Area Rural Transit (BART)
27
System Type
Not for profit transportation Provider
Contact Information
Contact Person: Patrick Daoust
Address: P.O. Box 612, 2216 6th St. E, Ashland, WI 54806
Email: bartbus@bartbus.com
Phone: 715-682-9664
Website: http://www.bartbus.com/
Service Area
Ashland, Bayfield and Price Counties
Scheduling and Hours of Operation
Buses run from 6:45 a.m.- 6 p.m. Monday-Friday and 9 a.m.- 6 p.m. on Saturday.
Phone hours are from 6 a.m. - 7 p.m. Monday-Friday and 8:30 a.m. - 5:00 p.m. Saturday
How to Access Rides
Fixed routes with demand response
Vehicles
All handicap accessible buses
Volunteers
None
Funding Sources
5311
8520
8521
Ridership co-pays
Bayfield County Specialized Transportation Program
System Type
Not for profit government transportation provider
Contact Information
Contact Person: Carrie Linder (manager)
Address: 117 E Fifth St. PO Box 100. Washburn, WI 54891
Phone: 715-373-6144 ext 174
Email: CLinder@bayfieldcounty.org
Website: https://www.bayfieldcounty.org/430/Transportation-Services
Service Area
Bayfield County
Eligibility Restrictions
Persons with a disability or over the age of 60 years
Scheduling and Hours of Operation
Monday-Friday 8am-4pm. Call to schedule a ride
How to Access Rides (Ride type)
Demand response. Minimum of 24 hours’ notice is preferred
Vehicles
Depending on the level of need, a specialized medical vehicle or personal vehicle is utilized
Volunteers
Utilizes volunteer drivers as well as other transportation service providers
Funding Sources
85.21 funding
County levy
Ridership co-pays
28
Bayfield County Veterans Service Office
System Type
Not for profit government service offered for veterans
Contact Information
Contact Person: Kevin Johnson
Address: PO Box 367. Washburn, WI 54891
Phone: 715-373-6137
Email: kevin.johnson@bayfieldcounty.org
Website: https://www.bayfieldcounty.org/153/Veterans-Service-Office
Service Area
Bayfield County
Eligibility Restrictions
Bayfield County Veterans
Scheduling and Hours of Operation
8am to 4pm call to schedule a ride
How to Access Rides (Ride type)
Demand response
Vehicles
Wheelchair accessible van and personal vehicles
Volunteers
Yes, utilizes volunteers
Funding Sources
County funding allocations
CORE Community Resources
System Type
Private Not for Profit Provider
Contact Information
Contact Person: Core Director
Address: PO Box 1530, Bayfield, WI 54814
Phone: 715-779-3457
Website: http://www.corecr.org/
Service Area
Washburn, Cornucopia, La Pointe, Bayfield, Red Cliff and the surrounding area
Scheduling and Hours of Operation
8am-4pm Monday through Friday
How to Access Rides
Demand response, with 24 hour notice preferred
Vehicles
Personal Vehicles
Volunteers
Yes
Funding Sources
Private Donations
Grants
85.21
County levy
Golden Living Center-Court Manor
System Type
Transportation service with residency at facility
29
Contact Information
Contact Person:
Address: 911 3Rd St. West, Ashland, WI 54806
Phone: 844-334-3818
Email:
Website: https://www.caring.com/senior-living/wisconsin/ashland/golden-livingcenter-court-manor-
54806
Service Area
City of Ashland
Eligibility Restrictions
Residents of the Golden Living Center –Court Manor
Scheduling and Hours of Operation
Call to schedule
How to Access Rides (Ride type)
Demand response
Vehicles
Wheel chair accessible van
Volunteers
None
Funding Sources
Rider fee
Partial cost covered with housing fee
Indian Trails Bus Service
System Type
For profit long distance large bus shuttle
Contact Information
Contact Person:
Address: 109 E. Comstock St, Owosso, MI 48867
Email: Info@indiantrails.com
Phone: 800-292-3831
Website: https://www.indiantrails.com
Service Area
Route from Hurley to Ashland to Iron River to Brule to Superior to Duluth and back
Eligibility Restrictions
None, but not ADA compliant
Scheduling and Hours of Operation
Call for a ride, operates 7 days a week (no holidays), Leaves Ashland at 8:20am and is back at 10pm
How to Access Rides
Fixed route, demand response
Vehicles
Large passenger buses
Volunteers
None
Funding Sources
Ridership fares
MTM, Inc.
System Type
For profit long transportation broker for non-emergent medical transportation
Contact Information
Contact Person: Danielle Mezera, General Manager
30
Address: 5117 W. Terrace,Suite 400, Madison, WI 53718
Email: Info@indiantrails.com
Phone: 800-292-3831
Website: http://www.mtm-inc.net/Wisconsin/
Service Area
Residents living in the State of Wisconsin
Eligibility Restrictions
Must be a Medicaid recipient
Scheduling and Hours of Operation
Call 866-907-1493 at least two business days in advance, unless your trip is urgent.
How to Access Rides
Demand response
Vehicles
Varies according to level of need
Volunteers
None
Funding Sources
Federal and State funding
Namekagon Transit
System Type
Not for profit transportation provider
Contact Information
Contact Person: Karen Melasecca
Address: 14760 W. County Highway B. Hayward, WI 54843
namekagontransit@gmail.com
Phone: 715-634-6633
Website: https://www.namekagontransit.com/
Service Area
Southern Bayfield County (Barnes, Drummond and Cable) to Hayward
Eligibility Restrictions
Open to the public
Scheduling and Hours of Operation
Runs once a week on Tuesdays
How to Access Rides
Curb to curb pickup
Vehicles
ADA accessible bus
Volunteers
None
Funding Sources
Bayfield County reimburses Namekagon Transit for the services they provide
5311
Local government matches throughout counties
New Freedom Transportation (One Call Center)
System Type
New Freedom Transportation Program- Volunteer Driver, Voucher, and Regional Mobility Manager
Programs, Center of Independent Living for Western Wisconsin, Inc.
Contact Information
Contact Person: Bobbi Hegna
Address: 2920 Schneider Ave. SE. Menomonie, WI 54751
31
Email: craigb@cilww.com
Phone: 1-800-228-3287 of 715-233-1070
Website: www.cilww.com
Service Area (or referral services)
Adams, Ashland, Barron, Bayfield, Burnett, Chippewa, Clark, Douglas, Dunn, eau Claire, Florence, Forest,
Iron, Langlade, Lincoln, Marathon, Oneida, Pepin, Pierce, Polk, Portage, Price, Rusk, Sawyer, Taylor, Vilas, St.
Croix, Washburn and Wood Counties
Eligibility Restrictions
Have temporary or permanent disability, or be frail elderly, and have a transportation barrier
Scheduling and Hours of Operation
8:00am-4:30pm. Are office hours. (Demand response)
How to Access Rides
Available any hour of any day depending on volunteer availability (call for each ride or set up a
subscription service)
Vehicles
Mainly volunteer owned and operated vehicle. Owns 1 wheelchair accessible van
Volunteers
Utilizes many volunteers throughout service Counties (120)
Funding Sources
5310
85.21 through partnerships
Family Care dollars
Medical Assistance dollars
North Country Independent Living
System Type
Volunteer driver and Voucher program
Contact Information
Contact Person: Bob Olsgard
Address: 69 N 28th, Suite 28, Superior, WI 54880
Email: bob@northcountryil.org
Phone: 715-392-9118
Website: www.northcountryil.org
Service Area
Ashland, Bayfield, Burnett, Iron, Douglas, Price, Sawyer and Washburn Counties
Eligibility Restrictions
Persons with a disability or over the age of 60 years
Scheduling and Hours of Operation
All hours of all days. Determined by the riders and the drivers
How to Access Rides
Call for enrollment in program
Vehicles
No vehicle ownership, all volunteer owned
Volunteers
About 35 volunteers throughout the 8 service counties
Funding Sources
5310 funding
FFS, DUR and the counties serviced
Pathways Transport LLC.
System Type
Private for profit business providing non-emergent medical transportation
32
Contact Information
Address: 30 E. Bayfield Street. Washburn, WI 54891
Phone: 715-373-2800
Website: http://pathwaystransport.net/home/4197048
Service Area
Services MN, WI and the MI Upper Peninsula. Services based out of Washburn and services Ashland,
Bayfield and Douglas Counties.
Eligibility Restrictions
Mainly services seniors and citizens with disabilities
Scheduling and Hours of Operation
Office hours are 8:00am to 4:30pm. But can schedule a ride for any hour of any day of the year
How to Access Rides (Ride type)
Demand response
Vehicles
Vans with wheel chair ramps
Volunteers
None
Funding Sources
Rider fees
Various Medicaid funded programs
Price County Elderly and Disabled Transportation Program
System Type
Not for profit county service
Contact Information
Contact Person: Janine Dobson
Address: 104 S. Eyder Ave. P.O. Box 88. Phillips, WI 54555
Phone: 715-339-2158
Email: Janine.dobson@co.price.wi.us
Website: https://www.co.price.wi.us/236/Transportation
Service Area
Price County
Eligibility Restrictions
Persons age 60 or older, or disabled individuals of any age
Scheduling and Hours of Operation
8:00am to 4:30pm Monday through Friday
How to Access Rides (Ride type)
Demand response
Vehicles
Volunteer vehicles and 2 county vehicles
Volunteers
Uses volunteer drivers
Funding Sources
85.21
Grant funding, county funding allocation and user co-pay
Price County Park Fall and Phillips Transit
System Type
Not for profit County Service through a third party contract with the Bay Area Rural Transit (BART)
Contact Information
Contact Person: Janine Dobson
Address: 104 S. Eyder Ave. P.O. Box 88. Phillips, WI 54555
33
Phone: 715-339-2158
Email: Janine.dobson@co.price.wi.us
Website: https://www.co.price.wi.us/236/Transportation
Service Area
5 mile radius of the City of Park Falls and the City of Phillips. Routes are interconnect by Highway 13
Eligibility Restrictions
None
Scheduling and Hours of Operation
6:00am to 6:00pm Monday through Friday and 9:00am – 5:00pm on Saturday
How to Access Rides (Ride type)
Call for a ride, Door to Door Service
Vehicles
BART buses
Volunteers
None
Funding Sources
85.21
City funding allocations
User co-pay
Price County Veterans Service Office
System Type
Not for profit government service for veterans
Contact Information
Contact Person: Tony Lueck
Address: 126 Cherry St. Room 104. Phillips, WI 54555
Phone: 715-339-2545
Email: cvso@co.price.wi.us
Website: https://www.co.price.wi.us/245/Veterans-Service
Service Area
Price County
Eligibility Restrictions
Price County resident that is a veteran or spouse
Scheduling and Hours of Operation
Call by phone to make an appointment 8:00am – 4:30pm
How to Access Rides (Ride type)
Demand response
Vehicles
Use their own vehicle
Volunteers
Utilizes volunteers (same volunteers that the Aging Department uses)
Funding Sources
County funding allocation
Ridership Co-pays
Red Cliff Transit System
System Type
Not for Profit Tribal Transportation Provider
Contact Information
Contact Person: (Transit Manager)
Phone: 715-779-3700
Address: 88385 Pike Road, Hwy 13 Bayfield, WI 54814
34
Website: http://redcliff-nsn.gov/resources/transportation.htm and http://www.bartbus.com/service-
hours.html
Service Area:
Red Cliff Reservation and Surrounding areas
Scheduling and Hours of Operation
Monday-Friday: 6:30 AM - 11:30 AM 12:00 PM - 7:00 PM
Saturday: 8:30 AM - 11:30 AM 12:00 PM - 5:00 PM
How to Access Rides
Demand response. Call 715-682-9664 to request a ride.
Vehicles
Small buses
Volunteers
None
Funding Sources
5311
8520
STRAP
Ridership co-pays
Red Cliff Elderly Transportation Program
System Type
Not for Profit Tribal Transportation Provider
Contact Information
Contact Person: Elder Program Manager
Phone: 715-779-3706
Website: http://redcliff-nsn.gov/resources/popup/elderly_trans2.htm
Service Area
Red Cliff Reservation
Scheduling and Hours of Operation
8am-4pm Monday through Friday
How to Access Rides
Demand response, with 24 hour notice preferred
Vehicles
Vans
Volunteers
None
Funding Sources
8520
8521
Tribal funding and County levy
35
36
37
38
39
2023
APPLICATION
GUIDELINES
SPECIALIZED TRANSPORTATION
ASSISTANCE PROGRAM FOR
COUNTIES (WIS. STAT. 85.21)
Application is due by December 16, 2022 at 12:00 PM
Extensions will be granted upon request
Administered by:
Specialized Transit
Bureau of Transit, Local Roads, Railroads and Harbors (BTLRRH)
Division of Transportation Investment Management (DTIM)
P.O. BOX 7913
MADISON, WI 53707-7913
specialized.transit@dot.wi.gov
2023 Application Guidelines for Specialized Transit 85.21 Program . 1
TABLE OF CONTENTS
TABLE OF CONTENTS ........................................................................................................ 1
INTRODUCTION ................................................................................................................. 2
PROGRAM DETAILS AND REQUIREMENTS..................................................................... 3
Eligible applicants ..................................................................................................................................... 3
Program Funding ...................................................................................................................................... 3
Passenger eligibility and other service limitations ....................................................................... 4
Eligible projects ......................................................................................................................................... 5
Services Priorities ...................................................................................................................................... 5
Transportation Service Coordination ................................................................................................ 6
Passenger Revenue Policy ..................................................................................................................... 6
Financial Management Guidelines ..................................................................................................... 8
Third Party Contracts ............................................................................................................................... 9
Reporting ................................................................................................................................................... 10
APPLICATION INSTRUCTIONS AND FORMS ................................................................ 11
Access ......................................................................................................................................................... 11
Application Components ..................................................................................................................... 11
Local Review Requirements ................................................................................................................ 12
Workbook Instructions ......................................................................................................................... 13
STEP-BY-STEP INSTRUCTIONS FOR APPLICATION SUBMISSION ............................. 14
Step 1 – Organization Tab ................................................................................................................... 14
Step 2: Application Tab ........................................................................................................................ 15
APPENDIX A - 2021 ALLOCATION OF 85.21 AID .......................................................... 17
APPENDIX B - COST STANDARDS ................................................................................. 19
Allowable Expenses ................................................................................................................................ 19
Unallowable Expenses ........................................................................................................................... 21
APPENDIX C – TRUST FUNDS ......................................................................................... 22
APPENDIX D – APPLICATION TEMPLATES ................................................................... 25
2023 Application Guidelines for Specialized Transit 85.21 Program . 2
INTRODUCTION
The County Elderly and Disabled Transportation Assistance, authorized by Wisconsin
Statute 85.21, provides state financial aid to all Wisconsin counties. This grant program
operates on an annual, calendar-year basis. It is administered by the Transit Section of
the Wisconsin Department of Transportation (“Department”).
For 2023, 85.21 aid totals $15,977,800. This amount will be allocated among all counties
according to the protocol described in Trans 1.02, Wis. Admin. Code. See Appendix A
for 2023 county-by-county allocations.
If you have any questions regarding this program, the 2023 application and/or any
reporting requirements, please contact either 85.21 program managers:
Lori Jacobson Eric Anderson
lori.jacobson@dot.wi.gov Eric1.anderson@dot.wi.gov
(608) 266-1128 (608) 267-1845
2023 Application Guidelines for Specialized Transit 85.21 Program . 3
PROGRAM DETAILS AND REQUIREMENTS
ELIGIBLE APPLICANTS
Wisconsin counties are the only eligible applicants for funds available under 85.21.
Private for-profit or private non-profit organizations may provide service for counties
through contractual agreements with the county.
Note: Aging units organized as a non-profit under Wis. Stat. 46.82(1)(a)3 are considered
non-profits and therefore are not eligible to apply; however, they are eligible to provide
service on behalf of the counties through contractual agreements.
PROGRAM FUNDING
Per Section 85.21, Wis. Stats., and Trans 1.02, Wis. Admin. Code, the most recent relevant
census and statistical data and projections from the U.S. Census Bureau are used to
determine county allocations. Calculations leading to the allocation table (Appendix A)
are based on two types of U.S. Census Bureau data: 1) senior (age 65 and older)
population estimates, and 2) population estimates for individuals with disabilities aged
64 or younger. Generally, each county is allocated a share of the annual state 85.21
appropriation proportionate to its share of the total statewide population of seniors and
individuals with disabilities. However, these amounts are adjusted to ensure that each
county receives not less than 0.5 percent of the total annual program appropriation.
Each county must provide, at a minimum, a local cash match equal to 20 percent of its
state aid allocation. The county cash match cannot be comprised of “in-kind” services,
passenger copayments, or state and federal categorical aids (i.e., aids provided for a
defined purpose such as education). A county may contribute more than the required
minimum local match. Local match used for another program may not be claimed as
match for the 85.21 program.
2023 Application Guidelines for Specialized Transit 85.21 Program . 4
PASSENGER ELIGIBILITY AND OTHER SERVICE LIMITATIONS
Specialized transportation services using 85.21 aid must serve seniors and individuals
with disabilities. State statute permits counties to transport the general public via 85.21-
funded service on a “space available” basis. If a county chooses to transport persons
who are neither a senior nor disabled, it must ensure that seniors and individuals with
disabilities are not displaced or denied service as a result. Space may be made available
to the public on a specialized service vehicle when, for instance:
• the vehicle is not scheduled for senior or disabled transportation use;
• the vehicle has remaining seating capacity after a minimum advance reservation
time has passed;
• for fixed schedule service, space is available at the time a public rider wishes to
board;
• the public rider is a family member accompanying a senior or disabled rider.
For administrative purposes, a senior is defined as any individual age 65 or older.
However, for the purpose of operating its specialized transportation program, a county
may set the senior age threshold as low as 55.
A person with disabilities is an individual who, because of any temporary or permanent
physical or mental condition or institutional residence, is unable, without special facilities
or special planning or design, to use available transportation facilities and services as
effectively as persons who are not so affected.
Counties may not limit services to persons with disabilities based on any age
requirements, though they may require a responsible adult to accompany a disabled
child during transport. The Department will not approve applications from counties that
deny transportation service to disabled individuals. A group of projects, some or each
of which serve different groups, may receive 85.21 aid if the projects collectively provide
service for all seniors and individuals with disabilities residing in the county.
Counties must ensure all services funded with 85.21 aids are accessible or that service
provided to persons with disabilities is equivalent to that provided to non-disabled
individuals. Specialized transportation projects should be accessible to persons who
cannot walk or board a vehicle, or who do so with difficulty. Counties that do not offer
equivalent accessible service may have their county allocation payment held until they
demonstrate such service is available.
2023 Application Guidelines for Specialized Transit 85.21 Program . 5
ELIGIBLE PROJECTS
Counties may use 85.21 allocated aid to:
• directly provide transportation service, including operation and dispatching of
vehicles, maintenance, and administration of service;
• assist in funding or purchasing transportation service from any public or private
provider;
• coordinate transportation services;
• perform or purchase in-service transportation training;
• purchase equipment such as human services vehicles, wheelchair lifts and ramps,
and two-way radio communications systems;
• directly subsidize passengers for use of transportation services including reduced
fare programs. Programs of this sort permit seniors and individuals with
disabilities to use existing transportation services such as public transit, taxis, or
SMV carriers at a reduced fare. Typically, the passenger pays part of the fare
while the sponsoring county pays the other part of the fare through a ticket or
coupon the passenger gives to the driver;
• reimburse seniors and individuals with disabilities for use of their personal means
of transportation, when prior approval has been given by the county based on
qualification standards established by the county;
• undertake planning or management studies of coordinated, county-wide, or
multi-county specialized transportation services. These studies must be designed
to help counties plan for or adopt new or revised transportation systems or
services which promise to provide improved specialized transportation service
throughout one or more counties. Such studies could include service inventories,
needs estimates, service evaluations, and the design and implementation of new
or different service types (including the organizational and administrative aspects
of service or centralized dispatch).
SERVICES PRIORITIES
State law permits – but does not require – counties to prioritize travel for medical,
nutrition, and work-related activities. These activities are defined as follows:
“Medical activities” means the procurement of medical or medically-prescribed
services or products. It also means participation in medical or medically-prescribed
2023 Application Guidelines for Specialized Transit 85.21 Program . 6
activities. Training, maintenance and supervision, and education programs do not fall
within this definition.
“Nutritional activities” means the consumption, purchase or receipt of food.
“Work-related activities” means performing work, either voluntarily or for
compensation, to produce goods or services. Trips for training or education do not fit
this definition. A trip’s purpose is established by the primary reason a person makes a
trip.
TRANSPORTATION SERVICE COORDINATION
Under the federal Moving Ahead for Progress in the 21st Century Act (MAP-21) law,
federal grant programs supporting transportation of seniors and individuals with
disabilities, require projects be derived from a “locally-developed, coordinated public
transit-human services transportation plan” as a condition of funding.
The Department believes projects funded with 85.21 aids should be held to the same
standard, and consequently requires counties to demonstrate how project(s) meet a
goal/strategy outlined in the most recent coordinated transportation plan. Additionally,
the Department requires that:
• 85.21 program administrators participate in the ongoing development and review
of these local coordination plans; and
• Transportation coordination be addressed in public hearings held as part of the
85.21 grant application development process.
If a proposed 85.21-funded project does not meet a strategy in the coordination plan,
the plan should be amended to include it, or the project should be replaced with one
that is consistent with the plan.
PASSENGER REVENUE POLICY
Counties must either require specialized transportation service users to make a
copayment or provide users with an opportunity to make a voluntary contribution.
Counties must establish the copayment amount, if required, or recommend a voluntary
contribution amount. Counties may waive copayments in cases of an emergency when
the user is indigent or when the user is not competent to make a payment.
2023 Application Guidelines for Specialized Transit 85.21 Program . 7
When copayments are required, counties have discretion over how they are collected.
Regardless of the collection method, counties must account for and report all
copayment revenues received. Examples of acceptable copayment collection policies
include:
• Volunteer drivers collect and keep copayments and then the county reimburses
the drivers for their travel expenses less the copayments collected.
• Volunteer drivers collect copayments, turn them over to the organization
sponsoring the service, and are then reimbursed for the full amount of their travel
expenses.
Non-cash forms of exchange may be used for copayments, provided they either
represent an obligation by someone to pay the required copayment. Examples of non-
cash forms of exchange are tickets, coupons, travel vouchers, tokens, punch cards,
passes, and ID cards coupled with a provider-maintained billing account.
Counties may wish to permit non-cash forms of exchange for passenger convenience.
Some passengers may prefer to buy a multi-ride book of tickets or a pass, for example,
instead of paying cash whenever a copayment is required.
Non-cash forms of exchange also are appropriate when a county has another source of
financial aid for passenger fare assistance, which would cover part, or all of the
copayment charged to a passenger. Typically, in such cases, a passenger would present
a ticket or coupon to the driver as evidence that their ride is being subsidized. The
passenger would then pay a reduced copayment, or nothing, and the transportation
provider would later redeem the tickets or coupons for the unpaid copayments amount.
Two requirements apply for counties using 85.21 aid in a passenger fare assistance
program:
1. A county may not directly subsidize a provider of service with 85.21 aid while it
subsidizes the users of that same service with 85.21 aid.
2. When 85.21 aid is administered as part of a passenger fare assistance program,
the aid may not pay the entire fee charged to a user (unless the fee has been
waived).
2023 Application Guidelines for Specialized Transit 85.21 Program . 8
FINANCIAL MANAGEMENT GUIDELINES
PERIOD FOR USING FUNDS
Section 85.21 aid allocated for 2023 (and associated county match) may be spent or
obligated only for allowable net operating or equipment expenses incurred between
January 1, 2023 and December 31, 2023.1
State 85.21 aid which has not been expended for 2023 expenses must be returned to
the Department unless the aid is to be held by the county in trust. If a county is unable
to spend its 85.21 within the calendar year, they should contact the 85.21 Program
Manager for guidance and to develop a plan to spend the funds.
FINANCIAL MANAGEMENT STANDARDS AND AUDITS
County financial management standards and record-keeping practices must be
adequate to:
• identify the amounts and dates of all project expenses and must be supported
with valid receipts, invoices or other records;
• prevent the charging of ineligible expenses to the 85.21 grant;
• identify the county matching share for audit purposes;
• identify passenger revenue earned from 85.21 services;
• allocate project expenses to the appropriate sponsoring program (if more than
one program financially sponsors or subsidizes a project) and prevent double-
charging of expenses to different programs; and
• prevent the “carry-over” of a balance of 85.21 which has not been expended
during the year or retained in trust as allowed by 85.21(3)(c), Wis. Stats.
Counties are subject to program and project audits by the Department at any time. The
Department may withhold future 85.21 aid until the county demonstrates that it has
satisfactorily resolved any audit deficiencies found.
TREATMENT OF PASSENGER REVENUE
Passenger revenue earned during 2023 should be deducted from expenses incurred
during 2023 to determine net expenses eligible for reimbursement from state aid and
local match. Passenger revenue includes both voluntary contributions and required
copayments or fares. Counties must account for all passenger revenues, including
1 Generally, operating expenses are incurred when a service is performed and equipment expenses are
incurred when purchase orders are executed. Revenue from a given service is earned when the service is
provided.
2023 Application Guidelines for Specialized Transit 85.21 Program . 9
revenues retained by subcontractors, in their project budgets.
ALLOWABLE & UNALLOWABLE COSTS
See Appendix B for a complete listing of allowed and disallowed costs.
THIRD PARTY CONTRACTS
Counties must have an executed contract, agreement, purchase order, or legal
equivalent to use 85.21 aids to purchase service from or make a grant to a third party.
Additionally, transportation service contracts with a total annual expense of $10,000 or
more must be obtained through a competitive public procurement process and such
contracts must be competitively rebid at least once every five years.
The following situations are exempt from the third-party contract requirement:
• Expense reimbursement arrangements for volunteer drivers.
• Grants or service purchases costing $100 or less per occurrence (known costs for
service purchases cannot be broken down into quarterly or monthly installments
of $100 or less to avoid the requirement for third party agreements).
Counties choosing to provide funding to, or purchase service from, third parties retain
the responsibility for complying with all 85.21 program requirements. Consequently, the
Department recommends that all contracts extend the same requirements to the third
party and include clauses addressing the following:
• Length or term of contract
• Description of services to be performed
• Required use of passenger revenue to offset transportation expenses
• Cost standards
• Return of 85.21 aid spent on unallowable expenses
• Contract maximum
• Method of payment
• Reporting requirements
• Recordkeeping requirements
• Right of WisDOT or county personnel to conduct audit
No contract between a county and a third party will release the county from its
contractual obligations to the Department under this program.
2023 Application Guidelines for Specialized Transit 85.21 Program . 10
REPORTING
Counties must keep accurate records for the transportation services that receive 85.21
aid. The Department requires counties to complete quarterly ridership reports and
annual financial reports that provide a more detailed cost accounting.
*Please note, if contracted services are used to provide services under this section, the
provider must be able to provide the information as prescribed by WisDOT. Any
contractor must submit the reports to the counties for review before the county submits
the report to WisDOT.
Quarterly Reporting by Project
o January 1 – March 31; due April 30
o April 1 – June 30; due July 31
o July 1 –September 31; due October 31
o October 1 – December 31; due January 31
Annual Financial Report
o January 1 thru December 31; due March 31
2023 Application Guidelines for Specialized Transit 85.21 Program . 11
APPLICATION INSTRUCTIONS AND FORMS
ACCESS
Important - Applications for the 2023 Section 85.21 program will be submitted on
WisDOT’s BlackCat®® Grant Management System.
If you do not already have a username and password to access BlackCat®, please email
specialized.transit@dot.wi.gov with the information below to receive access:
• Name
• Organization and Position Title
• Email Address
• Phone Number
All application materials must be submitted online through the BlackCat Grant
Management System.
APPLICATION COMPONENTS
1. Complete Public Notice requirement
2. Complete Public Hearing requirement
3. Complete Local Board Review requirement
4. Complete and submit application in BlackCat online grant management system
a. Update county and contact information
b. Complete and upload “Application Workbook”
c. Upload Transmittal Letter
d. Upload Public Hearing and Public Notice documents
e. Upload Local Review documents
f. Complete “Spending Plan” section
g. Complete “Certifications”
h. Submit grant application
Upon review and approval of an application, the Department will issue a grant
agreement to be executed between the Department and the county. The grant
agreement will be effective from January 1, 2023 through December 31, 2023.
2023 Application Guidelines for Specialized Transit 85.21 Program . 12
LOCAL REVIEW REQUIREMENTS
LOCAL REVIEW FORM
Counties must offer their local aging unit opportunity to comment on their annual 85.21
application or participate in its preparation. If the aging unit and/or its representatives
are members of a county’s transportation coordinating committee (TCC) or equivalent,
the committee’s review of the application satisfies this requirement. If a county’s TCC
does not include members of its s. 51.42 and s. 51.437 board(s) of directors, then the
application must be presented to the 51.42/51.437 board(s) for review.
PUBLIC NOTICE AND PUBLIC HEARING
Counties are required to hold a public hearing prior to application submission. The
hearing is to inform interested parties of the county’s plan for spending 85.21 funds and to
accept their comments. The hearing does not need to be held separately from other
hearings; it may, for example, be combined with hearings on a county’s aging plan. If such
a combined hearing is held, the county must be sure that its public hearing notice
identifies the 85.21 application as a subject of the hearing. The public hearing is subject to
the following specific requirements:
• The public hearing must be held at least 14 days prior to application submittal and
evidence of the meeting must be included as part of the 85.21 application.
• Notice of the hearing must be published at least 10 days prior to the hearing in the
official county newspaper or other newspaper likely to be read by people in the
county. The hearing notice must summarize the 2023 85.21 projects and budget.
• Copies of a preliminary draft application must be available for public review. The
published hearing notice must indicate where copies of the draft are available. The
preliminary draft need not be a complete application, but it should address all
substantive elements of the specialized transit services funded under 85.21.
• The hearing should be scheduled at a time and in an accessible location that will
encourage attendance. The notice must include an offer of transportation to the
hearing for seniors and individuals with disabilities.
• The hearing must include a review of the effective coordination plan as it relates to
the proposed projects including a discussion of needs and service gaps, and relevant
available services including route and hours of operation.
2023 Application Guidelines for Specialized Transit 85.21 Program . 13
Complete the public hearing and notice form (see Appendix D) to document your 85.21
public hearing; be sure to do the following:
• Attach a copy of the public hearing notice
• Provide a summary of any public comments that were made at the hearing
• Attach the meetings minutes in which the application was approved.
WORKBOOK INSTRUCTIONS
Enter information only in the gray cells; other cells (light blue) are set up to autofill
based on values you enter in the gray cells.
The workbook can be accessed via the Application tab in BlackCat.
1. Applicant Info - Complete all gray fields.
2. Checklist - Use this form to ensure your application is complete.
3. Vehicle Inventory – Provide information for each vehicle used. Review Section
5310-funded vehicles in the BlackCat system under your “Organizations” tab.
4. Third-Party Contracts – List any third-party contracting in your 85.21 program:
• Complete the third-party contracting form (Excel spreadsheet); and
• Attach copies of all executed third-party contracts under “Resources” in BlackCat.
If a third-party contract is pending, attach a draft copy and list the parties from
whom you will purchase service. Indicate the final year in which the contracted
service was subject to a bid, RFP, or RFQ process.
5. Trust Fund Plan - If the county plans to spend money from its trust fund in 2023,
place a portion of its 2023 85.21 aid in trust, or hold 85.21 aid in trust for
expenditures beyond 2023, complete the trust fund plan template (Excel
spreadsheet). For other non-vehicle equipment expenditures, use the “Item”
column in the template or the “Narrative” space to briefly describe the item and
how it will serve the county’s specialized transportation program. If the county
has no trust fund, you need not complete this section.
6. Project Tab(s) – Description of Project(s)/Proposed Budget - Use this section to
describe all projects that will receive 85.21 funds and complete the proposed
budget by project. The Excel spreadsheet contains several identical project budget
worksheets (“Project Budget #1”, … “Project Budget #8”). Complete a separate
worksheet for each project/project type (i.e., a project you consider part of your
county’s 85.21 program to provide specialized transit services). Passenger revenues
should include all collected revenues, including those retained by contractors.
7. Summary Tab - This sheet is entirely auto-filled and requires no user-entered
data; adjustments need to be made in the tab for a specific project.
2023 Application Guidelines for Specialized Transit 85.21 Program . 14
STEP-BY-STEP INSTRUCTIONS FOR APPLICATION SUBMISSION
STEP 1 – ORGANIZATION TAB
Complete the following under the Organizations tab:
a. Contacts – Select “Contacts” and then “Add New”
under the Contact Listing category. Please enter
all possible contacts for your organization and
be sure to include their title.
b. Agency Details – On the left-hand
menu, select Organization and then the
Edit button under the Organization
Information.
- Fill in/verify all information under the
“Organization details” section. Please
note: this information, especially
“primary contact” is what WisDOT will
use to create contact and distribution
lists for program announcements.
- Complete “Service Characteristics”, “Service hours” and “Fares,” if applicable.
c. Certification of Review and Accuracy – Prior to
submitting your application, you must complete all
applicable certifications for the 2023 calendar year. (Make
sure to select appropriate year and click save.)
Please note, the Federal Funding Accountability and Transparency
Act (FFATA) Certification is not required for the 85.21 grant.
2023 Application Guidelines for Specialized Transit 85.21 Program . 15
STEP 2: APPLICATION TAB
Open the 2023 application
1. Open the Application
a. Click on the “Application Tab”
b. Select 2023 from the Year drop-down menu
i. The first time you go into the application you will select the “New”
tab to display current grant opportunities.
ii. Every time after you will find your application on the “Pending” tab.
c. Click “Apply” next to the 2023 Specialized transportation assistance
program for counties (85.21) Application
2. Upload application forms
a. Download all forms to your computer and save.
b. Complete all forms on your computer and save.
c. Upload completed forms to BlackCat.
d. Verify upload is completed by confirming all checkmarks are green.
2023 Application Guidelines for Specialized Transit 85.21 Program . 16
3. Spending Plan - Enter each project into the spending plan – this should match
with each project entered in the application workbook.
a. Select Project Type from list
b. Enter dollar amount of allocation and/or trust fund that will be used
toward this project.
*HINT: do not enter decimals, enter whole dollars (i.e. 50 for $50.00)
c. Enter notes such as name of project and/or contractor. (Not required)
d. Select “Insert” when complete.
4. Click “Submit” in upper right-hand corner.
2023 Application Guidelines for Specialized Transit 85.21 Program . 17
APPENDIX A - 2023 ALLOCATION OF 85.21 AID
Wisconsin 85.21 County Elderly and Disabled Transportation Assistance Program
2023 Allocation
Total Appropriation: $15,977,800
Minimum County Allocation: $79,889
County 2023 Allocation Local Match
Share of 85.21
Allocations
Share of WI
Disabled & Elderly
Adams $92,085.00 $18,417.00 0.58% 0.65%
Ashland $79,889.00 $15,977.80 0.50% 0.33%
Barron $146,162.00 $29,232.40 0.91% 1.04%
Bayfield $79,889.00 $15,977.80 0.50% 0.41%
Brown $624,312.00 $124,862.40 3.91% 4.44%
Buffalo $79,889.00 $15,977.80 0.50% 0.27%
Burnett $79,889.00 $15,977.80 0.50% 0.42%
Calumet $109,433.00 $21,886.60 0.68% 0.78%
Chippewa $166,537.00 $33,307.40 1.04% 1.18%
Clark $87,768.00 $17,553.60 0.55% 0.62%
Columbia $154,122.00 $30,824.40 0.96% 1.10%
Crawford $79,889.00 $15,977.80 0.50% 0.37%
Dane $1,144,148.00 $228,829.60 7.16% 8.14%
Dodge $228,094.00 $45,618.80 1.43% 1.62%
Door $111,877.00 $22,375.40 0.70% 0.80%
Douglas $131,612.00 $26,322.40 0.82% 0.94%
Dunn $114,424.00 $22,884.80 0.72% 0.81%
Eau Claire $279,544.00 $55,908.80 1.75% 1.99%
Florence $79,889.00 $15,977.80 0.50% 0.11%
Fond du Lac $282,845.00 $56,569.00 1.77% 2.01%
Forest $79,889.00 $15,977.80 0.50% 0.20%
Grant $129,442.00 $25,888.40 0.81% 0.92%
Green $106,886.00 $21,377.20 0.67% 0.76%
Green Lake $79,889.00 $15,977.80 0.50% 0.41%
Iowa $79,889.00 $15,977.80 0.50% 0.43%
Iron $79,889.00 $15,977.80 0.50% 0.17%
Jackson $79,889.00 $15,977.80 0.50% 0.39%
Jefferson $226,153.00 $45,230.60 1.42% 1.61%
Juneau $88,145.00 $17,629.00 0.55% 0.63%
Kenosha $416,524.00 $83,304.80 2.61% 2.96%
Kewaunee $79,889.00 $15,977.80 0.50% 0.41%
La Crosse $290,474.00 $58,094.80 1.82% 2.07%
Lafayette $79,889.00 $15,977.80 0.50% 0.31%
2023 Application Guidelines for Specialized Transit 85.21 Program . 18
County 2023 Allocation Local Match
Share of 85.21
Allocations
Share of WI
Disabled & Elderly
Langlade $79,889.00 $15,977.80 0.50% 0.46%
Lincoln $89,036.00 $17,807.20 0.56% 0.63%
Manitowoc $238,989.00 $47,797.80 1.50% 1.70%
Marathon $364,629.00 $72,925.80 2.28% 2.59%
Marinette $147,624.00 $29,524.80 0.92% 1.05%
Marquette $79,889.00 $15,977.80 0.50% 0.39%
Menominee $79,889.00 $15,977.80 0.50% 0.08%
Milwaukee $2,255,862.00 $451,172.40 14.12% 16.04%
Monroe $126,484.00 $25,296.80 0.79% 0.90%
Oconto $122,213.00 $24,442.60 0.76% 0.87%
Oneida $129,728.00 $25,945.60 0.81% 0.92%
Outagamie $437,743.00 $87,548.60 2.74% 3.11%
Ozaukee $244,426.00 $48,885.20 1.53% 1.74%
Pepin $79,889.00 $15,977.80 0.50% 0.15%
Pierce $97,727.00 $19,545.40 0.61% 0.70%
Polk $136,946.00 $27,389.20 0.86% 0.97%
Portage $184,524.00 $36,904.80 1.15% 1.31%
Price $79,889.00 $15,977.80 0.50% 0.32%
Racine $532,159.00 $106,431.80 3.33% 3.78%
Richland $79,889.00 $15,977.80 0.50% 0.39%
Rock $449,964.00 $89,992.80 2.82% 3.20%
Rusk $79,889.00 $15,977.80 0.50% 0.34%
Saint Croix $189,835.00 $37,967.00 1.19% 1.35%
Sauk $174,748.00 $34,949.60 1.09% 1.24%
Sawyer $79,889.00 $15,977.80 0.50% 0.40%
Shawano $128,837.00 $25,767.40 0.81% 0.92%
Sheboygan $298,640.00 $59,728.00 1.87% 2.12%
Taylor $79,889.00 $15,977.80 0.50% 0.38%
Trempealeau $79,889.00 $15,977.80 0.50% 0.54%
Vernon $86,238.00 $17,247.60 0.54% 0.61%
Vilas $95,066.00 $19,013.20 0.59% 0.68%
Walworth $286,500.00 $57,300.00 1.79% 2.04%
Washburn $79,889.00 $15,977.80 0.50% 0.40%
Washington $349,656.00 $69,931.20 2.19% 2.49%
Waukesha $1,043,703.00 $208,740.60 6.53% 7.42%
Waupaca $152,900.00 $30,580.00 0.96% 1.09%
Waushara $85,952.00 $17,190.40 0.54% 0.61%
Winnebago $448,742.00 $89,748.40 2.81% 3.19%
Wood $231,006.00 $46,201.20 1.45% 1.64%
2023 Application Guidelines for Specialized Transit 85.21 Program . 19
APPENDIX B - COST STANDARDS
ALLOWABLE EXPENSES
LABOR: Wages paid to employees in exchange for labor. These are wages typically paid
to drivers, passenger aides or escorts (but not volunteers), dispatchers, service
coordinators or brokers, mechanics, and administrative, or other technical personnel.
FRINGE BENEFITS: Fringe benefits paid on behalf of an employee to other parties such
as an insurance company or a governmental tax authority. These payments are for FICA,
pension plans, medical and dental insurance, and other insurance plans. Fringe
benefits may also include payments to employees for something other than work such
as paid sick leave, paid holidays, and paid vacation.
MATERIALS AND SUPPLIES: The cost of materials or supplies consumed from
inventory or purchased for immediate use. Materials and supplies include: tangible
products such as fuel and lubricants, tires, equipment maintenance supplies, spare
parts, and office supplies. Freight charges and sales tax (unless purchasing agency is
tax exempt) can be included.
UTILITIES: Payments to utility companies for gas, water, sewer, electricity, radio repeater
service, telephone service, etc. Only the portion of utility expenses related to operating
the 85.21 transportation service are allowable costs. Cable/satellite television is
considered entertainment (unallowable cost) rather than a necessary utility.
LIABILITY AND CASUALTY COSTS: Payments for insurance programs that protect a
project from losses incurred or caused by the project; payments to others for their
losses caused by the project.
TAXES: Taxes levied on a project by federal, state, and local governments, but not
including income taxes.
PURCHASED TRANSPORTATION SERVICE: Payments made to third parties that provide
transportation service. Such organizations would typically be a Section 5310 grantee or
other private, non-profit corporation; a public transit system; or, a private contractor
such as a school bus operator, taxi service, or lift-equipped van service.
OTHER PURCHASED SERVICES: Payments made to third parties for services that support
the provision of specialized transportation service. These services could include:
maintenance of vehicles or related equipment; professional and technical services such
as training employees and volunteers; advertising or promotion; printing; custodial
services; temporary help; accounting and auditing.
2023 Application Guidelines for Specialized Transit 85.21 Program . 20
LEASES AND RENT: Payments for the use of equipment or facilities owned by other
organizations. Items typically leased or rented include: vehicles, two-way radio
equipment, office space, or vehicle storage space.
PURCHASE OF EQUIPMENT: Purchase of equipment to provide specialized
transportation service; this typically includes: passenger-carrying vehicles; vehicle-
mounted wheelchair loading and securement devices; two-way radio equipment;
maintenance equipment; or other durable goods or equipment used in providing
specialized transportation service. If equipment is shared with non-specialized
transportation functions, then only that part of the equipment’s cost, which is
proportional to its use in specialized transportation, is an allowable expense.
TRAVEL: Eligible travel expenses include: transportation, meals, out-of-town lodging, or
related expenses such as parking incurred by employees, volunteers and other
individuals as authorized by the county. Travel is allowed for specialized transportation
service provided by employees or volunteers to eligible passengers, official project
business, and travel by seniors and individuals with disabilities using personal or other
available means of transportation when authorized by a county (includes fare assistance
programs).
INTEREST: Interest on money borrowed over a short term (one year or less) for
operating expenses or over a long term (more than one year) for equipment purchases.
ADVERTISING: Cost of purchasing service advertisements in media such as: newspapers,
magazines, newsletters, radio, television, direct mailing, posters, or handouts.
Allowable advertising subjects may include the recruitment of paid or volunteer
personnel; solicitation of bids for goods and services; sale or disposal of property or
services; and announcements of service information such as routes, schedules, or
contact information. All advertising expenses must pertain specifically to specialized
transportation projects.
VOLUNTEER HONORARIUMS AND RECOGNITION EVENTS: Costs of gifts, mementos,
dinners and ceremonies in recognition of volunteered services. However, only one
event or group of presentations per project year is an eligible expense.
SUBSCRIPTIONS AND MEETINGS: Book purchases and periodical subscriptions are
allowable expenses if they directly pertain to the management, planning, and operation
of transportation services. Such items must be procured for agency, not individual,
use. Meeting or conference fees are allowable expenses when the primary purpose of
the meeting is the dissemination of technical information. Fees for conferences or
meetings designed to influence legislation are not allowed.
2023 Application Guidelines for Specialized Transit 85.21 Program . 21
UNALLOWABLE EXPENSES
DEPRECIATION: Depreciation accrued by public transit system operators, depreciation
on facilities or equipment purchased with public (Federal, state or local) capital grants,
depreciation on intangible assets, and depreciation more than the rate used for income
tax purposes.
ENTERTAINMENT: The costs of amusement, social activities, and related activities.
FINES AND PENALTIES: Costs resulting from violations or failures to comply with laws
and regulations.
CHARITABLE CONTRIBUTIONS AND DONATIONS: Not allowed under the 85.21
program.
BAD DEBT: Losses resulting from uncollectible accounts or other claims.
RESERVE FUNDS FOR FUTURE EXPENSES: Other than allowable Trust Fund deposits (see
Appendix C), state aid may not be saved from one year to another for contingencies
or general expenses.
LOBBYING: Program funds may not be used to cover the cost of any activity designed to
influence law making.
ADVISORY COMMITTEES OR COUNCILS: The cost of advisory committees or councils
is not allowed except when such groups are deemed necessary for the preparation of a
technical study. The life or term of any such group may not exceed the term of the
study.
GENERAL PUBLIC ADMINISTRATION: General county or local government operation
costs as they incidentally pertain to the activities covered under the 85.21 program are
not allowable expenses. Such costs would include those associated meetings of the
county board and its subcommittees, and expenses of county officials whose regular
duties do not include specialized transportation.
LAND ACQUISITION: Not allowed under the 85.21 program.
ALLOWABLE EXPENSES CONDITIONED ON DEPARTMENT APPROVAL
AID HELD IN TRUST: State aid may be held in trust over multi-year periods for future
expenses when specifically allowed by the Department under 85.21, Wis. Stats.; see
Appendix C.
2023 Application Guidelines for Specialized Transit 85.21 Program . 22
APPENDIX C – TRUST FUNDS
In accordance with Trans Rule 1.05(2), “A county may retain and hold in trust all or part
of the allocated aid which it receives … for the purchase or maintenance of
transportation equipment.”
Counties with trust arrangements are required to follow specific guidelines governing
management and use of trust funds:
1. A county board of supervisors must authorize establishment of this fund by
board resolution which must be submitted to WisDOT for approval.
2. Expenditures of aid from a county's trust fund shall be made according to a
plan approved by the department. The county's plan should indicate what the
trust fund will be used to purchase. A plan may be amended at any time with
the department's approval.
3. Aid may be held in trust only for “capital-like” expenditures for items having
an expected useful life of at least two years. These purchases must be related
to providing transportation service for seniors or individuals with disabilities.
4. All assets must be expended, and a county may not establish a permanent
minimum balance.
5. Balance may not exceed $80,000.
6. Counties shall maintain records showing the dates and amounts of deposits
to the trust fund; the dates, amounts and purposes of expenditures from the
fund; and interest earned by the fund.
Counties with established 85.21 trust funds must review and update spend plans
annually. This is required as part of the “Annual Financial Report” submitted for this
grant program. In their 2023 budget for 85.21 program(s), counties will estimate the
amount of 2023 aid that will be added to their trust fund account.
GENERAL INFORMATION ON AIDS HELD IN TRUST
ALLOWABLE USES
Trans Rule 1 allows a county to use trust fund balances to purchase or maintain capital
equipment used in its specialized transit program. All such expenditures must conform
to the county’s Department-approved trust fund plan which lists specific planned
expenditures.
2023 Application Guidelines for Specialized Transit 85.21 Program . 23
MANAGEMENT OF AIDS HELD IN TRUST
Counties may elect but are not required to hold state aid in trust. If a county wishes to
hold aid in trust, it must be authorized to do so by resolution of its Board of Supervisors.
No other organization but a county may hold 85.21 aids in trust.
A county may hold in trust either part or all of its allocation from a given year. However,
the trust fund balance is subject to certain constraints:
1. It must be consistent with the county’s latest trust fund plan.
2. A county’s trust fund plan must expend all funds held in trust. The Department
suggests planning to spend funds within three years of deposit.
3. The Trust Fund balance may not exceed $80,000. The Wisconsin Department of
Transportation may require return of any balance exceeding this allowance.
Although a county need not physically segregate aids held in trust from other cash
assets, it must account for the aids separately from other funds. It may also invest the
aids either separately or pooled with other funds, but the interest earned by the aids
must be added to the aids held in trust.
When state aid is pooled with other funds for investment purposes, the interest earned
by the aid must be added at least annually to the trust fund. The annual interest earned
by state aid in a pooled investment is to be computed from the average annual rate of
return from all the invested funds and the average monthly balance of aid held in trust
during the year.
Neither state law nor administrative rule specifies how long funds may be held in trust;
however, the Department suggests counties develop a plan to spend funds held in trust
over a three-year span.
Counties must keep records of all aids held in trust, to include the dates and amounts of
additions to a trust fund (including interest); dates, amounts and purpose of
expenditures from the fund; and the fund balance. These records serve as the basis for
trust fund information submitted to the Department in annual financial reports.
Trust arrangements may be terminated by a county or by the Department. Upon
termination, the county must refund the balance of unspent funds to the Department. A
county may also be required to refund expenditures for items that are not included in a
plan approved by the Department.
2023 Application Guidelines for Specialized Transit 85.21 Program . 24
LOCAL MATCH
Annually, counties must appropriate a local share equal to 20 percent of state aid. The
county must spend all local match to deposit unspent aid funds in trust. This means:
• only state funds are to be held in trust; and
• when a county makes an expenditure from its trust account, no local match is
required, since the matching share for this aid was spent in the year the aid was
placed in trust.
PASSENGER REVENUE
All passenger revenues (donations, fares, copayments, etc.) earned during a year from
transportation services that are sponsored with state aid must be used to offset service
expenses. Therefore, passenger revenues earned from state-sponsored services cannot
be saved, carried over, or held in trust.
ESTABLISHMENT OF COUNTY TRUST ARRANGEMENT
Counties wishing to establish a new trust fund to hold 2022 state aids in trust should
submit the following items to the Department no later than March 1, 2023. Counties must
have Department-approved trust funds in place before hold 85.21 aid in trust.
Department approval is predicated on review of the following three items:
• Transmittal letter
• County board’s authorizing resolution
• Trust fund plan
These items should be sent to the:
Specialized Transit Program Manager
Bureau of Transit, Local Roads, Railroads & Harbors
Wisconsin Department of Transportation
P. O. Box 7913
Madison, WI 53707-7913
After reviewing the submitted materials, the Department will notify the county whether
its trust arrangement has been approved. This notification will come in the form of a
letter of authorization containing the approval and conditions for holding aid in trust.
A county may take the steps needed to hold 85.21 aids in trust at any time. Once the
Department approves the county’s submittal, further Department review normally is
required only when the county amends its trust fund plan.
2023 Application Guidelines for Specialized Transit 85.21 Program . 25
APPENDIX D – APPLICATION TEMPLATES
TRANSMITTAL LETTER - SAMPLE
*The Transmittal letter must be on official county letterhead – template in word
format is available through download on the BlackCat Online Grant Management
System*
[ Date ]
85.21 Program Manager
Bureau of Transit and Local Roads, Railroads and Harbors
Wisconsin Department of Transportation
P.O. Box 7913
Madison, WI 53707-7913
Dear 85.21 Program Manager:
[Insert Name of County] County hereby submits its application for $[Insert amount of
allocation] in state assistance under section 85.21 of Wisconsin Statutes to provide
specialized transportation services for seniors and individuals with disabilities in 2023.
The County assures that a minimum of $[insert amount of local match] in local funds has
been included in its adopted 2023 budget and will be available as the share required to
match the 85.21 grant.
I certify that the information contained in this application is accurate.
Sincerely,
[Insert Name]
[Insert Title]
2023 Application Guidelines for Specialized Transit 85.21 Program . 26
PUBLIC NOTICE AND HEARING FORMS - SAMPLE
*The following forms and templates for the public notice and public hearing
requirement is available through download on the BlackCat Online Grant
Management System*
Must include the following items:
1. Date of notice publication
2. Copy of actual notice publication from the paper
3. Date of public hearing
4. Include public comments made (if none, state “none”)
5. Copy of the meeting minutes when approval of the application was granted
Date of notice publication:
(Insert copy of the published notice here)
*You will want to insert a copy of actual notification from the paper.*
Date of public hearing
(Please provide a summary of any public comments that were made at the meeting in
regard to the application.)
Be sure to attach a copy the meeting minutes during which the approval for the
application was granted.
2023 Application Guidelines for Specialized Transit 85.21 Program . 27
LOCAL REVIEW FORM - SAMPLE
*This is a sample only – the official form is available through download on the
BlackCat Online Grant Management System*
Are the committees or commissions on aging, county aging unit and boards (created
under ss. 51.42 and 51.437, Stats.) part of the county’s Transportation Coordination
Committee or equivalent?
Yes
No
If you selected No, you MUST include evidence of their review of this application and
upload to the Online Grant Management section for “Local Review” with this form.
Such evidence may include:
• Written endorsements
• Recommendations or criticism
• Minutes of meetings attended by the above organizations at which the
application was discussed
County of
Project Name BAY AREA RURAL
TRANSIT (BART)
CABLE AREA
TRANSIT
BAYCO DOOR 2
DOOR
Red Cliff Tribal Elder
and Disabled
Transportation
Supplemental
Transportation
Transportation
Assistance Program
(TAP)
WASHBURN
TRANSIT 0 Totals
Total Project Expenses $5,850.00 $12,600.00 $77,463.00 $6,907.00 $27,203.00 $34,615.00 $89,544.00 $0.00 $130,023.00
§85.21 Annual Allocation $4,680.00 $10,080.00 $800.00 $5,525.00 $21,762.00 $27,692.00 $7,360.00 $0.00 $77,899.00
§85.21 Trust Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
County funds $1,170.00 $2,520.00 $200.00 $1,382.00 $5,441.00 $6,923.00 $1,840.00 $0.00 $19,476.00
Passenger Revenue $0.00 $0.00 $9,041.00 $0.00 $0.00 $0.00 $10,000.00 $0.00 $19,041.00
Older American Act
(OAA)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
§5310 grant funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total from other funds $0.00 $0.00 $67,422.00 $0.00 $0.00 $0.00 $70,344.00 $0.00 $137,766.00
1.$0.00 $0.00 $25,000.00 $0.00 $0.00 $0.00 $48,802.00 $0.00 $73,802.00
2.$0.00 $0.00 $34,211.00 $0.00 $0.00 $0.00 $4,950.00 $0.00 $39,161.00
4.$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
5.$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
6.$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Expenses - revenue =$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Project Expenses
Project Revenue by Funding Source
COUNTY ELDERLY TRANSPORTATION
2023 PROJECT BUDGET SUMMARY
85.21 County Elderly and Disabled Transportation Assistance
CY 2022 Application | Summary 1 of 1