Loading...
HomeMy WebLinkAboutTransportation Coordination Committee - Agenda - 11/28/2023K:\Agendas and Minutes\Transportation Coord Committee\TCC Meeting information\TCC meeting info 2023\2023-11-28 TCC meeting information\TCC Meeting Notice 2023-11-28.docx Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov ________________________________________________________________________________________ FROM: Carrie Linder, Aging and Disability Services Manager DATE: November 17, 2023 RE: Meeting Notice The Bayfield County Department of Human Services Transportation Coordinating Committee will meet on Tuesday, November 28th, 2023 at 2:30 p.m. and will include a Public Hearing on the 2024 Transportation Grant (s85.21) Application. This meeting will originate in conference room A in the lower level of the Courthouse, with remote participation available via Microsoft Teams or telephone: Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 215 724 869 409 Passcode: SkQHfQ Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,8520813# United States, Eau Claire Phone Conference ID: 852 081 3# Find a local number | Reset PIN Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3- 1(c)). Any person wishing to attend who, because of a disability, requires special accommodations should contact the Department of Human Services at 715-373-6144, extension 110, at least 24 hours before the scheduled meeting time so appropriate arrangements can be made. The agenda includes: Approval of the October 2, 2023 draft meeting minutes; Public Hearing/Approval of the 2024 Transportation Grant (s85.21) application; Future meeting dates and times; Adjournment. cc: Post (bulletin board and website) Dennis Pocernich, County Board Chair Lynn Divine, County Clerk Human Services Board Elizabeth Skulan, BCDHS Director Management Staff Daily Press K:\Agendas and Minutes\Transportation Coord Committee\TCC Meeting information\TCC meeting info 2023\2023-11-28 TCC meeting information\TCC Meeting Agenda 11-28-23 .docx 1 Department of Human Services 117 East Fifth Street P.O. Box 100 Washburn, WI 54891-0100 Telephone (715) 373-6144 Fax (715) 373-6130 Email: baycodhs@bayfieldcounty.wi.gov BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES TRANSPORTATION COORDINATING COMMITTEE RE: November 28, 2023, A&D Transportation Coordinating Committee Meeting & Public Hearing on 2024 Transportation Grant (s85.21) Dear Committee Members: Please be advised that the next Transportation Coordinating Committee Meeting will be held on Tuesday, November 28 2023, 2:30 pm in conference room A/lower level of the courthouse with remote access available via Microsoft Teams or telephone. Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 215 724 869 409 Passcode: SkQHfQ Download Teams | Join on the web Or call in (audio only) +1 715-318-2087,,8520813# United States, Eau Claire Phone Conference ID: 852 081 3# Find a local number | Reset PIN Notice is hereby given, in the event the standing committee does not have a quorum, the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2-3-1 (c)). The agenda for the meeting is as follows: AGENDA 1. Call to order 2. Discussion and Possible Action – Review and approval of the October 2, 2023 meeting Carla Becker (Vice Chairman) Carrie Linder Perri Campbell Mary Dougherty (Chairman) Jeff Benton Jeremy Oswald Any person planning to attend who, because of a disability, requires special accommodations, should contact the Department of Human Services at 715-373-6144, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. K:\Agendas and Minutes\Transportation Coord Committee\TCC Meeting information\TCC meeting info 2023\2023-11-28 TCC meeting information\TCC Meeting Agenda 11-28-23 .docx 2 minutes. 3. Action -Open the floor for public hearing for public comment, input on the 2024 s85.21 Transportation Grant Application. 4. Opportunity for public comment on the 2024 s85.21 Transportation Grant Application (limit 3 minutes please) 5. Action -Close the floor for public hearing for public comment, input on the 2024 s85.21 Transportation Grant Application. 6. Discussion and Possible Action-Approve the 2024 s85.21 Transportation Grant Application. 7. Future meetings. 8. Motion or Chair Statement to Adjourn. Thank you! Sincerely, Carrie Linder Aging and Disability Services Manager c: Bayfield County DHS Transportation Coordinating Committee Members Mr. Mark Abeles Allison, County Administrator Bayfield County Department of Human Services Board Lynn Divine, Bayfield County Clerk Bayfield County Department of Human Services Managers \\Bayco-FS6\DHS\Agendas and Minutes\Transportation Coord Committee\TCC Minutes\TCC minutes 2023\TCC meeting minutes-2023-10-02-draft.docx 1 BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES TRANSPORTATION COORDINATING COMMITTEE VIRTUAL MEETING 10/02/2023 3:00 – 4:00 PM Committee Members Present: Carla Becker, Mary Dougherty, Jeremy Oswald, Jeff Benton, Carrie Linder, Perri Campbell Staff/Others Present: Sarah Traaholt, Elizabeth Skulan, Pat Daoust Call to Order and Introductions Chairperson Dougherty called the meeting to order at 3:02 PM and introductions were made. Dougherty requested that items requiring action be addressed first. Linder suggested #5, #4 and lastly #3 agenda items be addressed in that order. No objections to the change in order by the group. 2. Discussion and Possible Action – Review and approval of the August 16, 2023, meeting minutes Motion by Oswald, seconded by Benton, motion carried. 3. 2024-2028 Transportation Coordination Plan Presentation Linder called the committee’s attention to pages five through seven of the 2019-2023 Ashland, Bayfield and Price Counties Public Transit-Human Services Transportation Coordination Plan. Linder noted that the assessment of needs and gaps, and goals are where committee suggestions are needed to update the 2024- 2028 Transportation Coordination Plan. Linder tasked the committee to provide input about these items at the public meeting that will be held at the BART main office at 1:30 p.m. on November 6th. Committee members who are unable to attend November 6th should provide feedback to Linder so it can be shared at the meeting. Dougherty asked if the committee could help with any of the outreach. Linder stated that Sheldon with Northwest Regional planning is working on updating information and taking the lead on getting the word out. Linder will share the flyer as it is made available so others may share. 4. 2024 s85.21 Project Planning Linder reviewed items from the previous meeting. Linder had some concerns about how to fit them all in with local match for Door2Door. Linder states that DHS can provide up to a 25% match. However, ridership needs to be closely monitored. Elder and disabled population must have a usage in line with the percentage of funding to fulfill s85.21 grant obligations. Daoust reviewed federal and state funding that BART receives. Daoust is unsure what the allocation will be available to BART next year. Linder noted that Mark Ables-Allison, County Administrator, stated that if there is a funding gap, some ARPA funds may be available for one more year to see if this is a viable service for Bayfield County. Linder is unsure if two years of data has been enough to make this determination. More information is needed from Daoust. Linder noted that Bayfield County is looking at the Find Your Own Driver Program that has been implemented by a few counties in Wisconsin. This may be a way to backfill and create more comprehensive transportation options. DRAFT: Subject to change at the NEXT TCC meeting \\Bayco-FS6\DHS\Agendas and Minutes\Transportation Coord Committee\TCC Minutes\TCC minutes 2023\TCC meeting minutes-2023-10-02-draft.docx 2 Linder has filled in while Transportation Coordinator, Michele Reiswig, is on vacation. Linder notes that Bayfield County doesn’t have a lot of volunteer drivers available currently and it is a process to contact the drivers and set up the logistics for participants. Linder was able to make connections for the riders who called but noted that finding your own driver may would eliminate some of that coordination by empowering the rider to get their needs met. Linder notes that conversations need to happen with corporation council on legalities before it moves forward. Dougherty liked the idea of expanding on the Find Your Own Driver Program. Dougherty notes that trust is often a barrier for requesting rides. Dougherty also states that a person without financial means would then have something to offer those they wish to ride with. The next TCC meeting will be the public hearing for the 85.21 grant application and will take place at 2:30 p.m., a half-hour prior to the A&D Advisory Committee at 3:00 on November 28th. Meetings cannot be held concurrently, so Linder asked committee members to check their calendars for availability. 5. Discussion and Possible Action-Review and possible recommendation of Door2Door (D2D) replacement vehicle Bay Area Rural Transit (BART) has placed an order for an electric twelve passenger transit van to be used for the D2D project. Van is expected to be delivered in 2024. Daoust reviewed specs of the van and answered questions posed by the committee. Linder notes that a portion of the local share can be covered but questioned if the vehicle suited the needs of operating D2D. Becker stated that it doesn’t necessarily make sense to have a larger vehicle especially when considering the rural communities of Bayfield County, however, having electric vehicle would be a huge asset for the many miles that will be needed. Becker shared with the group that Pathways Transport is closing as of Friday. Becker anticipates that since Pathways is closing it is a possibility that D2D may get busier. Linder notes that the portion of the ridership for medical appointments if Medicaid is involved would fall to Veyo. Total match for this purchase is $21,975. Bayfield County discussed contributing $15,000 as this is what the match would be if a van was ordered. Linder is asking the Transportation Coordination Committee for recommendation for $15,000 to be used from the trust fund to be used towards the D2D replacement van. Motion by Oswald, seconded by Benton, motion carried. Linder will take the recommendation, along with required information on the vehicle, from the Committee to the DOT for final review and approval. Oswald questioned when the replacement van is expected to arrive. Daoust noted it is a 2024 model year and is unsure at this point but is not expecting a delay like the electric bus. It should be delivered in 2024, pending the strike. Future Meeting Date - Linder stated representation at the public input and public hearing meetings is needed. Linder notes that the Transportation Coordination Committee group will not need to meet again as a group before the two upcoming November meetings as long as information is reviewed independently, and feedback is provided. Public Input Meeting – November 6th, 2023, 1:30 p.m. at BART main office. \\Bayco-FS6\DHS\Agendas and Minutes\Transportation Coord Committee\TCC Minutes\TCC minutes 2023\TCC meeting minutes-2023-10-02-draft.docx 3 Public Hearing - November 28th, 2023, 2:30 p.m. Bayfield County. ADAC meeting to follow at 3:00 p.m. Adjournment- Meeting adjourned by Dougherty at 3:43 p.m. Minutes respectfully submitted by Sarah Traaholt. 3340 3350 CAL CAL 5310 5307 5311 X YES X NO Email Address elizabeth.skulan@bayfieldcounty.wi.gov Name (If no, please explain how the Americans with Disabilities Act (ADA) requirements for equivalency of service between ambulatory and non-ambulatory passengers will be met.) BAYFIELD COUNTY DEPARTMENT OF HUMAN SERVICES Title of Coordinated Plan: The goal(s) and/or strategies from which your project is included: Page number(s) of the Coordinated plan in which the goals may be referenced: Public Transit-Human Services Transportation Coordination Plan for Ashland, Bayfield and Price Counties Marketing/educational outreach; develop/expand/continue services; increase ridership by providing additional options; research options for rural communities PAGE 7 Assessibility Please indicate whether or not §85.21 state aid will be used for the transportation of persons who cannot walk or persons who walk with assistance during the calendar year. Coordination Please identify the county's coordinated plan name, goal(s) and page number(s) in which your §85.21 project(s) is/are derived. 2024 APPLICANT INFORMATION FORM - DRAFT County of ******************************************************************************************* For additional information on this Application Workbook, please refer to the §85.21 Application Guidelines for CY2024 BAYFIELD Organization Email Address carrie.linder@bayfieldcounty.wi.gov Primary Contact for this Grant Program 715-373-6144 Extension Application Preparer (if different than primary contact) Name CARRIE LINDER Place your initials in box to the right to certify your eligibility - You are certifying that the applicant is a county government or an agency of the county department. Private non-profits or Aging Units organized as a non-profit under Wis. Stat. 46.82(1)(a)3 are not eligible to apply for this grant. Place your initials in the box certifying all organization information, including contacts and titles, have been updated in the BlackCat Online Grant Management System (GMS) and are true and correct to the best of your knowledge. Telephone Number ELIZABETH SKULAN Federal Grant Match Please place an "X" next to any federal grant that will be using §85.21 funds as local match. Other (Please explain) Telephone Number Extension715-373-6144 85.2 Applicant Status Organization Info 85.21 County Elderly and Disabled Transportation Assistance CY 2023 Application | Applicant Info 1 of 31 Complete Application Information Form BAYFIELD APPLICANT CHECKLIST Required Components County of Update Contact Information in BlackCat Online Grant Management System Upload completed application workbook: If applicable: Upload Third Party Contracts &/or Leases to the Resources Tab Review Summary Tab Project Descriptions and Budgets Trust Fund Plan (for counties with a signed board resolution) Complete Vehicle Inventory (regardless of funding source) Upload Transmittal Letter Upload Public Hearing and Notice Upload Local Review Form Third Party Contracts 85.21 County Elderly and Disabled Transportation Assistance CY 2021 Application | Checklist 2 of 31 County of 53 1 0 85 . 2 1 Tr u s t Ot h e r If you have more vehicles than can fit onto one sheet, please add another copy of this sheet. *Right click on the tab, select Move or Copy, select Vehicle Inventory , check the box to Create a copy, click OK. VEHICLE INVENTORY BAYFIELD Vehicle Type (Minivan, Medium Bus, etc.) Full VIN Number Model Year Current Mileage Instructions: Please provide your entire specialized transit vehicle inventory. (Include all vehicles used to transport seniors or individuals with disabilities.) No. of Ambulatory / Wheelchair Positions (Ambulatory/Non- Ambulatory) Funding Source (mark with X) Place "X" in box to indicate if vehicle is leased to another party. 85.21 County Elderly and Disabled Transportation Assistance CY 2020 Application | Vehicle Inventory 3 of 31 County of Project Name Anticipated or Known Contractor Name Type of Agreement (Lease or Contract) Start Date (MM/DD/YY) Expiration Date (MM/DD/YY) Last Bid Date Contract Price If over $10k, was a competitive solicitation completed? Year of Contract (1 to 5) Bay Area Rural Transit Same Contract 1/01/2024 12/31/2024 Cable Area Transit Sawyer County/LCO Transit Commission Contract 1/01/2024 12/31/2024 Door 2 Door Bay Area Rural Transit Contract 1/01/2024 12/31/2024 Red Cliff Elder Transportation Red Cliff Tribe Contract 1/01/2024 12/31/2024 Washburn Bus Program Bay Area Rural Transit Contract 1/01/2024 12/31/2024 If you have more vehicles than can fit onto one sheet, please add a copy of this sheet. *Right click on tab, select Move or Copy, select Vehicle Inventory, check the box to Create a copy , click OK . THIRD PARTY PROVIDERS Instructions: Please complete the table below for any existing or anticipated third party contracts for your specialized transportation services. Upload a copy of the lease or contract to a folder in the Resources tab. (If there are no projects or vehicles that are contracted or leased out, please put None in the first gray box.) BAYFIELD 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Third Party Contracts 4 of 31 County of Planned year of purchase (YYYY) Amt of Trust Used for Project 2024 $15,000 2024 30,915.00$ 45,915.00$ 104,868.60$ Spending plan for 2024 =45,915.00$ Funds added for 2024 =Estimated balance on 12/31/24 = 58,953.60$ Spending plan for 2025 =-$ Funds added for 2025 =Estimated balance on 12/31/25 = 58,953.60$ Spending plan for 2026 =-$ Funds added for 2026 =Estimated balance on 12/31/26 = 58,953.60$ Narrative for non-vehicle equipment purchases. *Please explain why you are requesting WisDOT approval for an exception. If already received WisDOT approval, please list date approval received. (Hint: Use ALT and Enter to start a new paragraph.) Prepared by Carrie Linder Will auto calculate based on year entered above Enter the amount of funds to be added for the next three years. If none, enter 0. Date complete 11/17/23 Total projected cost of 3-year plan Expenditure Item If non-vehicle capital purchase, please provide description on second page below. TRUST FUND SPENDING PLAN BAYFIELD Instructions: Please record your plan on how your county will spend down their trust fund over the next three years. Be as specific as possible. Do NOT include 2023 purchases made with trust funds. Local match for twelve passenger transit van to be used for the D2D project Local match for electric bus for the Washburn project Estimated amount of state aid to be held in trust on 12/31/2023 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Trust Fund 5 of 31 01/01/203 Brief description of Study PROJECT 7 DESCRIPTION County of BAYFIELD Instructions • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Project Name BAY AREA RURAL TRANSIT (BART) Third Party Provider Bay Area Rural Transit Date contract last updated Type of Service (Place an "x" next to the type of service you will be providing for this project.) Volunteer Driver Voucher Program Vehicle Purchase Management Study Planning Study Other (provide explanation)PUBLIC BUS SERVICE General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) Designated bus stops are located throughout the fixed route. If an individual is not located near a designated stop, the individual should call dispatch to alert the bus they are along the route and in need of a pick up. If an individual has mobility barriers, they can receive specialized services tailored to meet their needs. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | BART 6 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 5:30 5:30 5:30 5:30 5:30 8:30 8:00 8:00 8:00 8:00 8:00 7:00 Service Hours (Indicate your general hours of service for this project.) PROJECT DESCRIPTION, Continued Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) Cities of Washburn and Bayfield; Red Cliff Tribe; townships of Eileen, Barksdale, Bayview, Bayfield and Russel. Start TimeEnd Time Additional description (if applicable) Service Requests (Briefly describe how your service is requested for this project.) Designated bus stops are located throughout the fixed route. If an individual is not located near a designated stop, the individual should call dispatch to alert the bus they are along the route and in need of a pick up. If an individual has mobility barriers, they can receive specialized services tailored to meet their needs. Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) General public. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) Fares are dependent upon the number of zones a person rides. People can either pay exact cash on the bus or purchase passes from bus drivers or the BART office. Passes can either be on a monthly or a volume basis. Reduced fares are provided to individuals over 60, people with disabilities (BART eligibility card), youth ages 6-17; children under age 6 are free. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | BART 7 of 31 Amount $4,680.00 $1,170.00 Total Total Total Total Total Total PROJECT BUDGET B.§85.21 funds from trust fund Total from B. Section Description Annual Expenditures Enter the amount of total expenditures for this project. Total Expenses $5,850.00 *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. Annual Revenue Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0. A.§85.21 funds from annual allocation Total from A. C. County Match Funds Total from C. D. Passenger Revenue Total from D. E. Older American Act (OAA) funding Total from E. F. §5310 Operating or Mobility Management funds Total from F. G.Other funds Total from G. (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) 1. 2. 3. 4. 5. $5,850.00 Expenditures should equal revenue $0.00 6. Revenue Total 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | BART 8 of 31 01/01/2022 Brief description of Study PROJECT 2 DESCRIPTION County of BAYFIELD Planning Study Other (provide explanation)Public Bus Service General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) The general type of service is a public bus service using paid trained CDL drivers and is sponsored by the Bayfield County Department of Human Services in collaboration with Namekagon Transit. The vehicle utilized is a lift-equipped transit bus and provides a flexible route from which the vehicle can deviate to provide door-stop service if necessary. Passengers have the ability to transfer to a circulator route in Hayward and travel from store to store as well as the Court House and medical facilities. Third Party Provider Sawyer County / LCO Transit dba. Namekagon Transit Date contract last updated Volunteer Driver Voucher Program Type of Service (Place an "x" next to the type of service you will be providing for this project.) Vehicle Purchase Management Study Instructions • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Project Name Cable Area Transit 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | CABLE 9 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9:00 4:00 Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) Service Hours (Indicate your general hours of service for this project.) End Time Start Time Service Requests (Briefly describe how your service is requested for this project.) Designated bus stops are located throughout the route. If an individual is not located near a designated stop, they are required to call the dispatch by 1:00 the day prior. If an individual has mobility barriers, they can receive specialized services tailored to meet their needs. The fixed route/door-stop service can deviate up to 3/4 of a mile to accommodate individuals with disabilities. Additional description (if applicable) Cost is $1.00 and .50 cents with 1/2 price fare. Senior citizens and persons with disabilities receive a 50% discount with transit pass. General public. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) PROJECT DESCRIPTION, Continued Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) Bayfield and Sawyer Counties; Villages of Drummond and Cable, townships of Barnes, Drummond and Cable; with final destination of Hayward. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | CABLE 10 of 31 Amount $10,080.00 $2,520.00 $26,000.00 Total $26,000.00 Total Total Total Total Total PROJECT BUDGET Annual Expenditures Section Description Other funds 3. G. 1.5311 2. 5. (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) Total from G. Total Expenses $38,600.00 4. Total from E. Total from F. Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0 . E. Older American Act (OAA) funding F. §5310 Operating or Mobility Management funds A. Expenditures should equal revenue Revenue Total $38,600.00 $0.00 6. C. County Match Funds D. Passenger Revenue *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. §85.21 funds from annual allocation B.§85.21 funds from trust fund Total from A. Total from B. Total from C. Total from D. Enter the amount of total expenditures for this project. Annual Revenue 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | CABLE 11 of 31 NA x Brief description of Study PROJECT 8 DESCRIPTION County of BAYFIELD Instructions • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Project Name Find Your Own Driver Program Third Party Provider NA Date contract last updated Type of Service (Place an "x" next to the type of service you will be providing for this project.) Volunteer Driver Voucher Program Vehicle Purchase Management Study Planning Study Other (provide explanation) General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) The Find Your Own Driver Program -F.Y.O.D. allows the Passenger to select their Driver for transportation to a destination and return. The Passenger is reimbursed the miles traveled through F.Y.O.D. Program. In turn, the rider reimburses the driver. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | FYOD 12 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 8:00 8:00 8:00 8:00 8:00 4:00 4:00 4:00 4:00 4:00 Service Hours (Indicate your general hours of service for this project.) PROJECT DESCRIPTION, Continued Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) Bayfield County with frequent destinations outside of the county. Start TimeEnd Time Additional description (if applicable) Rides out side of these hours are preapproved at initial intake. Service Requests (Briefly describe how your service is requested for this project.) Individuals request service by calling Monday through Friday from 8:00 A.M. to 4:00 P.M. or by leaving a voice mail message during non-work hours. All trips need prior authorization. Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) All individuals 60 and older and all persons with disabilities who are not MA eligible or receiving any other publicly funded assistance, or have received notification or denial of transport by non-emergency medical transporation manager. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) The BCDHS copayment policy is used as a general guideline. Riders will be invoiced the following co- payment per round trip: 0 to 50 miles $5.00 51-100 miles $10.00 Over 100 miles $10.00 + ½ IRS rate per mile The payment may be waived if individual is indigent or emergency transportation is required. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | FYOD 13 of 31 Amount $15,000.00 $3,000.00 $800.00 $0.00 Total Total Total Total Total Total PROJECT BUDGET B.§85.21 funds from trust fund Total from B. Section Description Annual Expenditures Enter the amount of total expenditures for this project. Total Expenses $18,800.00 *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. Annual Revenue Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0 . A.§85.21 funds from annual allocation Total from A. C. County Match Funds Total from C. D. Passenger Revenue Total from D. E. Older American Act (OAA) funding Total from E. F. §5310 Operating or Mobility Management funds Total from F. G.Other funds Total from G. (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) 1. 2. 3. 4. 5. $18,800.00 Expenditures should equal revenue $0.00 6. Revenue Total 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | FYOD 14 of 31 01/01/2023 Brief description of Study PROJECT 3 DESCRIPTION County of BAYFIELD Planning Study Other (provide explanation)Demand-Responsive van service General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) The service is a door-to-door, demand responsive, and advanced reservation service that is made available to the general public. The driver pulls the vehicle off the road, if possible, and escorts or physically assists the passengers if needed. Third Party Provider BART Date contract last updated Volunteer Driver Voucher Program Type of Service (Place an "x" next to the type of service you will be providing for this project.) Vehicle Purchase Management Study Instructions • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Project Name BAYCO Door 2 Door 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | D2D 15 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) Service Hours (Indicate your general hours of service for this project.) End Time Start Time Service Requests (Briefly describe how your service is requested for this project.) Passengers will call BART dispatch and request rides for specific dates and times. A trip is scheduled for the passenger and may be canceled by the passenger. Hours of operation are flexible and are not to exceed 50 per week. Additional description (if applicable) Fares are a distance, zone based fare. General public. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) PROJECT DESCRIPTION, Continued Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) Service will be available for every address in Bayfield County and to the communities of Hayward and Ashland outside of Bayfield County. Service in Hayward and Ashland will be limited to transfers to the existing bus services in those communities. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | D2D 16 of 31 Amount $23,400.00 $15,000.00 $2,600.00 $9,041.00 $42,422.00 Total $34,211.00 Total $8,211.00 Total Total Total Total PROJECT BUDGET Annual Expenditures Section Description Other funds 3. G. 1.5311 2. 5. (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) Total from G. Total Expenses $92,463.00 4. 85.2 Total from E. Total from F. Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0 . E. Older American Act (OAA) funding F. §5310 Operating or Mobility Management funds A. Expenditures should equal revenue Revenue Total $92,463.00 $0 6. C. County Match Funds D. Passenger Revenue *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. §85.21 funds from annual allocation B.§85.21 funds from trust fund Total from A. Total from B. Total from C. Total from D. Enter the amount of total expenditures for this project. Annual Revenue 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | D2D 17 of 31 01/01/2022 Brief description of Study PROJECT 4 DESCRIPTION County of BAYFIELD Planning Study Other (provide explanation) General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) The general type of service provided is a combination program of volunteer and part time paid position sponsored by the Red Cliff Tribal Council. The route will be a flexible route past each client's residence and reservations are set through the Elderly Center office, located in Red Cliff. Hours of operation for this service include the normal hours of business with some flexibility. Third Party Provider RED CLIFF TRIBE Date contract last updated Volunteer Driver Voucher Program Type of Service (Place an "x" next to the type of service you will be providing for this project.) Vehicle Purchase Management Study Instructions • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Project Name Red Cliff Tribal Elder & Disabled Transportation 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Red Cliff 18 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 8:00 8:00 8:00 8:00 8:00 4:00 4:00 4:00 4:00 4:00 Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) Service Hours (Indicate your general hours of service for this project.) End Time Start Time Service Requests (Briefly describe how your service is requested for this project.) A 24 hour notice is requested, but people will not be turned away if driver is available and advance notice wasn't given. The level of service offered includes door-to-door service, which follows no particular route and is based on client needs. Individuals 55 and older and persons with disabilities. Additional description (if applicable) No co-payment is required per Red Cliff Tribal Council, but voluntary contributions are allowed. Individuals 55 and older and persons with disabilities. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) PROJECT DESCRIPTION, Continued Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) Red Cliff Reservation, City of Bayfield, and township of Russel. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Red Cliff 19 of 31 Amount $5,525.00 $1,382.00 $0.00 Total Total Total Total Total Total PROJECT BUDGET Annual Expenditures Section Description Other funds 3. G. 1. 2. 5. (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) Total from G. Total Expenses $6,907.00 4. Total from E. Total from F. Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0 . E. Older American Act (OAA) funding F. §5310 Operating or Mobility Management funds A. Expenditures should equal revenue Revenue Total $6,907.00 $0.00 6. C. County Match Funds D. Passenger Revenue *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. §85.21 funds from annual allocation B.§85.21 funds from trust fund Total from A. Total from B. Total from C. Total from D. Enter the amount of total expenditures for this project. Annual Revenue 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Red Cliff 20 of 31 01/01/2023 Brief description of Study Type of Service (Place an "x" next to the type of service you will be providing for this project.) PROJECT 5 DESCRIPTION County of BAYFIELD Instructions • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Project Name Supplemental Transportation Third Party Provider VARIES Date contract last updated Transportation services are provided to consumers unable to access other forms of transportation due to their disability, under a court order (commitment or settlement agreement) to attend outpatient or inpatient mental health or AODA treatment, psychiatric or therapy appointments or court ordered placement at a CBRF for mental health, AODA, or Adult Protective Services related issues. Local bus vouchers are also provided if they are used exclusively for transportation to or from provider appointments. Bayfield County Department of Human Services both coordinates and pays for the service. The actual transportation service is provided by volunteer drivers or local transportation providers. Vehicles are determined by the availability, provider and by the individual client. Vehicles utilized may include specialized motor vehicles, ambulances (non-emergent transport) and other specialized vehicles for non- MA- billable health-related trips. Volunteer Driver Voucher Program Vehicle Purchase Management Study Planning Study Other (provide explanation)AODA, or Adult Protective Services related issues. Local bus vouchers are also provided if they are used exclusively for transportation to or from provider appointments. General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Sup. Trans. 21 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 8:00 8:00 8:00 8:00 8:00 4:00 4:00 4:00 4:00 4:00 PROJECT DESCRIPTION, Continued Service Hours (Indicate your general hours of service for this project.) Start TimeEnd Time Service Requests (Briefly describe how your service is requested for this project.) The BCDHS copayment policy is used as a general guideline. Riders will be invoiced the following co- payment per round trip: 0 to 50 miles $5.00 51-100 miles $10.00 Over 100 miles $10.00 + ½ IRS rate per mile The payment may be waived if individual is indigent or emergency transportation is required. Additional description (if applicable) Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) Bayfield County with frequent destinations outside of the county. Ride scheduling is handled either by Bayfield County DHS staff or by the Mobility Management Project, with authorization through the department for reimbursement of the provider. Advanced notice may not always be possible due to the last minute nature of crisis or court related necessity. Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) All individuals 60 and older and all persons with disabilities who are not MA eligible or receiving any other publicly funded assistance. Exceptions may be granted if extenuating circumstances warrant it. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Sup. Trans. 22 of 31 Amount $11,854.00 $2,465.00 $500.00 $0.00 Total Total Total Total Total Total (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) 3. Annual Expenditures PROJECT BUDGET Section Description G. 1. 2. D. Passenger Revenue E. Older American Act (OAA) funding F. §5310 Operating or Mobility Management funds $14,819.00 $0.00 Total Expenses $14,819.00 Annual Revenue A.§85.21 funds from annual allocation B.§85.21 funds from trust fund 4. 6. Expenditures should equal revenue Revenue Total 5. C. County Match Funds *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0 . Enter the amount of total expenditures for this project. Other funds Total from G. Total from A. Total from B. Total from C. Total from D. Total from E. Total from F. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Sup. Trans. 23 of 31 X Brief description of Study PROJECT 6 DESCRIPTION County of BAYFIELD Instructions • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Project Name Transportation Assistance Program (TAP) Third Party Provider N/A Date contract last updated Type of Service (Place an "x" next to the type of service you will be providing for this project.) Volunteer Driver Voucher Program Vehicle Purchase Management Study Planning Study Other (provide explanation) General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) Bayfield County Department of Human Services, provides a driver/escort service utilizing volunteers living throughout Bayfield County. Recruitment of volunteers is an ongoing process. Additional activities carried out by BCDHS include: outreach, insuring certification of volunteer drivers, scheduling trips, logging mileage, collecting co-payments and paying drivers. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | TAP 24 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 8:00 8:00 8:00 8:00 8:00 4:00 4:00 4:00 4:00 4:00 Service Hours (Indicate your general hours of service for this project.) PROJECT DESCRIPTION, Continued Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) Bayfield County with frequent destinations outside of the county. Start TimeEnd Time Additional description (if applicable) Service Requests (Briefly describe how your service is requested for this project.) Individuals request service by calling Monday through Friday from 8:00 A.M. to 4:00 P.M. or by leaving a voice mail message during non-work hours. All trips need prior authorization. A minimum 24 hour notice is recommended to fulfill the trip request. Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) All individuals 60 and older and all persons with disabilities who are not MA eligible or receiving any other publicly funded assistance, or have received notification or denial of transport by non-emergency medical transporation manager. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) The BCDHS copayment policy is used as a general guideline. Riders will be invoiced the following co- payment per round trip: 0 to 50 miles $5.00 51-100 miles $10.00 Over 100 miles $10.00 + ½ IRS rate per mile The payment may be waived if individual is indigent or emergency transportation is required. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | TAP 25 of 31 Amount $5,600.00 $1,400.00 $700.00 $0.00 Total Total Total Total Total Total PROJECT BUDGET B.§85.21 funds from trust fund Total from B. Section Description Annual Expenditures Enter the amount of total expenditures for this project. Total Expenses $7,700.00 *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. Annual Revenue Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0 . A.§85.21 funds from annual allocation Total from A. C. County Match Funds Total from C. D. Passenger Revenue Total from D. E. Older American Act (OAA) funding Total from E. F. §5310 Operating or Mobility Management funds Total from F. G.Other funds Total from G. (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) 1. 2. 3. 4. 5. $7,700.00 Expenditures should equal revenue $0.00 6. Revenue Total 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | TAP 26 of 31 01/01/2022 Brief description of Study PROJECT 1 DESCRIPTION County of BAYFIELD Project Name WASHBURN TRANSIT • Use this section to describe a specific project that will use s.85.21 funds. • Hint: Alt and Enter will go to the next line. • Be sure to complete all three pages for each project. Instructions Third Party Provider Bay Area Rural Transit Date contract last updated Type of Service (Place an "x" next to the type of service you will be providing for this project.) General Project Summary (Provide a brief description of this project. Use ALT and Enter to start a new paragraph.) Volunteer Driver Voucher Program Vehicle Purchase Management Study Planning Study Other (provide explanation)ON DEMAND PUBLIC TRANSPORTATION SERVICE This a bus service equipped with a lift, using a paid driver with Bay Area Rural Transit acting as the service provider. A 14 passenger 4 wheel chair capable bus serves the City of Washburn and surrounding area following a flexible route past each client's home. Individuals secure a ride by calling the BART office in Ashland; the service has a same day reservation system and serves the general public. It also acts as a feeder line to provide access to BART’s public transit system, which can transport individuals to points outside of Washburn, including Ashland, Bayfield, Red Cliff and Bad River. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Washburn 27 of 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 8:30 8:30 8:30 8:30 8:30 4:30 4:30 4:30 4:30 4:30End Time The fare for riding the bus is .75 cents for seniors and persons with disabilities; $1.50 for adults and $1.25 for youth under 18. Passenger Revenue (Briefly describe passenger revenue requirements for this project.) Start Time Service Requests (Briefly describe how your service is requested for this project.) Individuals request a ride by calling the BART dispatch in Ashland; the service has a same day reservation system. Passenger Eligibility (Briefly indicate passenger eligibility requirements for this project.) General public. Additional description (if applicable) PROJECT DESCRIPTION, Continued Geography of Service (List the counties, as well as cities/areas that are serviced though this project. Use ALT and Enter to start a new line.) City of Washburn and limited service to the Townships of Barksdale, Bayview and Washburn. Service Hours (Indicate your general hours of service for this project.) 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Washburn 28 of 31 Amount $3,760.00 $30,915.00 $1,440.00 $4,000.00 $76,034.00 Total $52,648.00 Total $4,950.00 Total $18, 436 Total Total Total $0.00 Section Description Annual Expenditures Enter the amount of total expenditures for this project. Annual Revenue A.§85.21 funds from annual allocation B.§85.21 funds from trust fund G. 1. $85,234.00 PROJECT BUDGET Expenditures should equal revenue 5311/85.20 Leverage City of Washburn Revenue Total 5. 6. 2. 3. 4. Older American Act (OAA) funding F. §5310 Operating or Mobility Management funds Total Expenses $85,234.00 (Provide name and/or description and record total amount in the box to the right of the description. Include sources such as other grants and/or programs.) *Please note: Breakdown of expenses is not required at this time. You will provide the breakdown of actual expenses in the Annual Financial Report that you will submit at the end of the calendar year. Other funds Total from G. Total from A. Total from B. Total from C. Total from D. Total from E. Total from F. Enter the amount for each funding source that will be used for this project. *When complete, please scroll to bottom of this page to ensure the Expenditures minus Revenue equals $0 . C. County Match Funds D. Passenger Revenue E. 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Washburn 29 of 31 County of Project Name WASHBURN TRANSIT Cable Area Transit BAYCO Door 2 Door Red Cliff Tribal Elder & Disabled Transportation Supplemental Transportation Transportation Assistance Program (TAP) BAY AREA RURAL TRANSIT (BART) Find Your Own Driver Program Totals Total Project Expenses $85,234.00 $38,600.00 $92,463.00 $6,907.00 $14,819.00 $7,700.00 $5,850.00 $18,800.00 $270,373.00 §85.21 Annual Allocation $3,760.00 $10,080.00 $23,400.00 $5,525.00 $11,854.00 $5,600.00 $4,680.00 $15,000.00 $79,899.00 §85.21 Trust Fund $30,915.00 $0.00 $15,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45,915.00 County funds $1,440.00 $2,520.00 $2,600.00 $1,382.00 $2,465.00 $1,400.00 $1,170.00 $3,000.00 $15,977.00 Passenger Revenue $4,000.00 $0.00 $9,041.00 $0.00 $500.00 $700.00 $0.00 $800.00 $15,041.00 Older American Act (OAA)$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 §5310 grant funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total from other funds $76,034.00 $26,000.00 $42,422.00 $0.00 $0.00 $0.00 $0.00 $0.00 $144,456.00 1.$52,648.00 $26,000.00 $34,211.00 $0.00 $0.00 $0.00 $0.00 $0.00 $112,859.00 2.$4,950.00 $0.00 $8,211.00 $0.00 $0.00 $0.00 $0.00 $0.00 $13,161.00 3.$18, 436 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4.$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6.$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Project Expenses Project Revenue by Funding Source COUNTY ELDERLY TRANSPORTATION 2024 PROJECT BUDGET SUMMARY BAYFIELD 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Summary 30 of 31 Expenses - revenue =$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 85.21 County Elderly and Disabled Transportation Assistance CY 2022 Application | Summary 31 of 31