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Executive Committee - Agenda - 2/13/2025
Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 www.Bayfieldcounty.wi.gov Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Kim Mattson, Finance Director Gail Reha, Bookkeeper Paige Terry, Clerk III Jaime Cadotte, Clerk II BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING Mary Dougherty, Chair Fred Strand, Vice-Chair Jan Lee Dennis Pocernich Madelaine Rekemeyer Marty Milanowski Dear Committee Members: This letter is written to inform you of the Bayfield County Executive Committee Meeting scheduled for 4:00pm Thursday, February 6, 2025 in the Bayfield County Board Room. This meeting will be held in-person and remotely. Supervisors and the public will be able to participate in the Meeting in-person or via voice either by using the internet link or phone number below. ______________________________________________________________________________ Microsoft Teams Need help? Join the meeting now Meeting ID: 267 799 533 184 Passcode: 3WF98Ri3 Dial in by phone +1 715-318-2087,,234715170# United States, Eau Claire Find a local number Phone conference ID: 234 715 170# For organizers: Meeting options | Reset dial-in PIN _____________________________________________________________________________ Contact Bayfield County at 715-373-6181 if you have access questions or email Mark.Abeles-Allison@bayfieldcounty.wi.gov if during the meeting. Any person wishing to attend who, because of a disability, requires special accommodation, should contact the County Clerk’s office at 715-373-6100, at least 24 hours before the scheduled meeting time, so appropriate arrangements can be made. Notice is hereby given that in the event the standing committee does not have a quorum the County Board Chair or Vice Chair may act as an ex officio member (County ordinance, Chapter 3, section 2- 3-1 (c)). Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. 1) Call to Order 2) Approval of Minutes of January 9, 2025 3) Public Comment, 3 minutes per person, up to 15 minutes total 4) Bertram Communications BEAD Grant Presentation 5) Discussion and Possible Action Regarding BEAD Communications Endorsement 6) Discussion and Possible Action Regarding Broadband Forward Ordinance and Resolution Revisions 7) Discussion and Possible Action Regarding Deputy County Administrator Job Description 8) Reports: a) Financial Reports end of January 2025 b) Treasurer’s Report, end of January 2025 c) Human Services / Sheriff’s Office Project update d) 2026 Budget Project under review 9) Adjourn EXEC COMMITTEE MEETING FEBRUARY 6, 2025 Item 4: Bertram Communications, a Wisconsin Broadband Company is interested in filing a BEAD grant application in Bayfield County. Deadline is February 27. No other companies have expressed interest. Item 5: The BEAD grant program has an engagement and endorsement program available for viewing here. https://psc.wi.gov/Documents/broadband/BEAD%20Engagement%20Endorsement%20FA Q.pdf Bayfield County could decide to endorse Bertram for the project, increasing likelihood for funding. We would need a special county board meeting however most all of the board will be together at the WCA Leg Conference already end of the month. A TEAMs meeting could be held to bring all together. Item 6: Corporation Counsel is recommending repeal of the Broadband Forward Ordinance to be incorporated into Bayfield County’s new zoning code but the attached resolution will be adopted in interim. Updates include clearer language and conformance with the law. These documents will need to go onto the full board for final approval. Item 7: Attached is the latest job description for Deputy County Admin. Item 8. • End of January Financial Report is attached. • End of January Treasurer report, with grant fund expenditures, balances are down $2 million from end of Jan 2024. • The Human Services/Sheriff’s Office project is progressing well and is currently on budget. Total project cost is $356k. Five change orders totaling $18k have occurred, due to: o Deteriorated back wall repair o Deteriorated brick above corridor, new steel supports o Sound insulation installation o Old Electrical Box Replacement o Wall firing for wiring install and uniformity. • Several 2026 potential 2026 budget projects are under review. These are very preliminary but under investigation now. o 12 different Northern Lights Projects o Courthouse Exterior repair potentials o Zoning document scanning 1 Minutes of the Bayfield County Executive Committee Meeting 4:00pm, January 9, 2025 Meeting was held Remotely through Microsoft Teams and in person in the Bayfield County Board Room, Washburn, WI Members Present: Dennis Pocernich, Jan Lee, Madelaine Rekemeyer, Fred Strand, Marty Milanowski, Mary Dougherty Excused: Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Human Resources Director, Steve Sandstrom, Charly Ray, Sue Rosa, Kim Lawton-District Attorney, Andy Runice-Chief Deputy, Kim Mattson-Finance Director, Gail Reha- Bookkeeper, Kelly Westlund, Elizabeth Skulan-DHS Director, Jaime Moore-ECC Director, members of the public. Called to order at 4:00p.m. by Chairperson Dougherty Motion Milanowski, Lee to approve minutes of the December 12, 2024 Executive Committee meeting. Motion Carried (6-0 ). Public Comment: Gerald Schuette: Asked for clarification on what mechanisms are in place to ensure the animals are cared for when they are returned and expressed interest from the horse community to assist as needed. Esme Martinsen: Stated that the county board members are not well informed on this topic. Expressed concern that there was no County Board meeting on this topic. Tom Erickson: Asked if the board would open this topic up for a public question session. Margaret Koosman: Stated that it is flaky that the horses were being given back on Saturday, but the investigator on the case retired on Friday. Her expertise as the veterinarian on the case seems to be being ignored. Cynthia Samuels: Stated that the elected officials of the county does not seem to know what is going on with this case. Inexcusable that there is no humane officer at the moment. The committee took a 5-minute break to address technical issues. Motion Pocernich, Lee to extend the public comment by 15 minutes. Motion Carried (6- 0) 2 Vicky Tribovich: Reported that she has attempted to help the horses over the past 7 years by providing them with food. Housing Federal Grant Agreement and Right of First Refusal Cinnaire Solutions, Nicole Solheim:Solheim and Kelly Westlund explained the Housing Federal Grant stipulations and right of first refusal. Motion Strand, Milanowski to forward the Housing Federal Grant Agreement and Right of First Refusal to the County Board with recommendation for approval. Motion Carried (6-0) 2024 Housing Development Update Recap: Westlund reported on the activities and accomplishments of the Housing Program Initiatives over the past 2 years. PT Staff has been extended into 2025. Broadband and Telecommunications Committee and Mission Statement Discussion: Mike Carriveau with Bayfield Wireless shared concerns that his representation on the Broadband Committee has been converted to an advisory position. Dougherty explained that the goal for tonight is to determine if the work plan of the Broadband and Telecommunications Committee aligns with the resolution that authorized the creation of the committee. Appointments to the Broadband and Telecommunications committee were made by the Chair of the Executive Committee based on the recommendation of the PSC Commission Bead Grant. Discussion whether the Broadband Committee took formal action to convert the active appointments of the 2 broadband providers to advisory members. Broadband and Telecommunications Committee and New Committee Appointment: Josh Dodge from Port Wing has expressed interest in participating on the committee. Consensus that Dougherty has the authority to appoint Dodge to the committee. Suggestion was made to establish a term for appointments. Year End 2024 Budget Amendments: Abeles-Allison reviewed budget amendment resolutions and reasons for the amendments. Amendments are needed in the Veterans, Copy Fund, Land Conservation, Fleet, Sheriff and Joint Dispatch: Jaime Moore, Dispatch Director explained that the Ashland and Bayfield County budgets as well as the consolidation expenses have been combined into a single budget for 2025. 2024 Expenses have exceeded budget by approximately $26,000. The amendment reflects this and costs will be split between Ashland and Bayfield Counties. 3 Motion Milanowski, Lee to approve the budget amendments and forward to the county board for approval. Discussion Motion Milanowski, Lee to withdraw motion. Motion Carried (6-0) Medical Examiner and Coroner in 2026: The current coroner has made the suggestion to convert the position from elected to appointed position of Medical Examiner. County Board Compensation in 2026: Resolution must be approved establishing county board compensation before papers can be taken out for the next term, which starts in 2026. Suggestion to change the coding requirement on the per diem form. Search and Rescue and MOU Funding: Worker’s Comp carrier has provided an option for worker’s comp coverage to provide protections for these volunteers. Cost would be in the amount of approximately $1100. Motion Milanowski, Strand to allocate $1100 for liability insurance for Search and Rescue participants per the Search and Rescue MOU. Motion Carried (6-0) CDBG Planning Grants and Future Business Park Direction Site Assessment Grants, Courthouse and Ondossagon School: Motion Pocernich, Lee to authorize grant applications through the Site Assessment Grant program. Motion Carried. (6-0) Northern Lights Capital Project Agreement: Cost Share Agreement was reviewed for Northern Lights to provide up to $70,000 in funding toward the Northern Lights Capital Projects. Motion Pocernich, Milanowski to approve the Northern Lights Capital Project Agreement as presented. Motion Carried (6-0) Reports: Financial Reports end of December 2024: REVENUES EXPENDITURES General Fund 88% 90% Human Services 91% 96% 4 Highway 67% 65% Capital Improvement 100% 66% Treasurer’s Report, end of December 2024 was reviewed. Superior Days Topics: Strand reported on the topics planned for Superior Days County Administrator Evaluation Form Horse Update: Abeles-Allison read an update provided by Bayfield County Corporation Counsel. Suggestion from committee to share this detail with the public through a news release or some other format. Pocernich commented that the public must understand that the Sheriff, District Attorney and other elected officials have statutory authority. The County Board does not oversee day to day operations, nor does it have authority to direct elected officials on their statutory responsibilities. Motion Rekemeyer to allow Lawton to speak. Motion fails for lack of a second. Motion Rekemeyer, Pocernich to allow District Attorney Lawton to speak for up to 5 minutes. Motion Carried (6-0) Lawton stated that she does not have information needed to proceed with prosecution. Investigator assigned to the case has retired. She is opposed to distributing the update from Corporation Counsel to the general public as a press release and having her name associated with it. Lawton stated that she does not have any control over the Sheriff’s Office. Lawton stated that the update from Corporation Counsel was not included in the meeting packet. Statement from Strand that the District Attorney does have the ability to distribute press releases explaining their position. Motion Milanowski, Pocernich to adjourn. Motion Carried (6-0) Meeting adjourned at 6:00pm. Respectfully submitted by Kristine Kavajecz Connecting To The Future Together Agenda 1.Bertram Capabilities 2.Aon vs Gpon 3.Monthly Fiber Plans 4.Monthly Fiber Plans 5.Next Steps ●We are a local, family-owned business ●Founded in 2003 by James Bertram ●Sister companies include: ➔Trango Networks -https://gotrango.com/(Telecommunications Hardware Manufacturing) ➔Bertram Internet -https://gobertram.com/(Wireless Service Provider in WI) ➔XL BroadBand -https://xlbroadband.com/(Wireless Service Provider in IL) ➔Optic Loop Communications -https://www.opticloop.com/(Wireless and Fiber Service Provider in UT) ➔Door County Broadband-https://www.doorcountybroadband.com (Wireless Service Provider in WI) ➔Powercode -https://powercode.com/(Software company that creates software to control and manage Internet Service Providers) What Does Bertram Communications Do? Bertram’s Capabilities ●8 Towers built in 90 days-Jefferson & Dodge County ●Entire buried Fiber network installed and customers activated (1000+ customers) Bailey’s Harbor in 11 months ●Completed 80% of project in Clay Banks in 4 months ●Completed a buried fiber network in Mountain in 6 months AON vs GPON AON -Active Optical Network -Dedicated bandwidth directly to customer -Does not fluctuate by users -Does not have a light budget GPON -Gigabit Passive Optical Network -Bandwidth is limited based on the amount of users -Unable to change/upgrade the amount of light -Shared Network Monthly Fiber Plans 250mbps $47.99 per month 500mbps $69.99 per month 1gbps $99.99 per month Residential Plans Next Steps ●Community Outreach/Education ●For any Townhall, Fire and EMS that we pass to get to a BEAD eligible BSL, we will provide a free drop and free monthly service ●For all other community anchors that we pass we will provide a free drop ●Any non-eligible BSL that we pass we will offer an economical option if they want our services. They will also have the opportunity for the same monthly rates as the BEAD eligible BSLs February 6, 2025 Cru Stubley Secretary to the Commission Public Service Commission of Wisconsin 4822 Madison Yards Way Madison, WI 53705 Dear Cru Stubley, The Bayfield County Executive Committee endorses Bertram Communications LLC's application for Wisconsin's Broadband, Equity, Access, and Deployment (BEAD) Program auction. Our committee has consistently prioritized expanding broadband access, understanding it as a critical utility that supports economic development, education, and quality of life for our residents and businesses. The BEAD program presents a vital opportunity to address the connectivity needs of unserved and underserved households, businesses, and nonprofits within our community. Bertram Communications LLC is seeking BEAD funding to expand broadband services to all 29 Project Units in Bayfield County. This initiative aligns with our county’s goal to provide fiber- to-the-premises broadband access to all households and businesses, ensuring our residents and local economy remain competitive in today’s digital world. Bayfield County Broadband Committee is proud to partner with Bertram Communications LLC in this effort to enhance broadband availability. Office of Chairperson Bayfield County Board of Supervisors Bayfield County Courthouse 117 East Fifth Street, P.O. Box 878 Washburn, WI 54891 Telephone: (715) 373-6181 FAX: (715) 373-6153 Dennis Pocernich, Chairman (715) 682-3323 Fred Strand, Vice Chairman (715) 372-8455 1 1 7 E a s t F i f t h S t r e e t P . O . B o x 8 7 8 W a s h b u r n , W I The Bayfield County Executive Committee fully endorses Bertram Communications LLC’s application for BEAD funding to expand broadband infrastructure utilizing fiber-to-the-premises technology. This endorsement was reviewed and approved by the Bayfield County Executive Committee on February 6, 2025, during a public meeting. Minutes from this meeting are attached for reference. We are committed to fostering public-private partnerships and leveraging this unprecedented funding opportunity to bridge the digital divide in our community. Bayfield County Executive Committee’s approach to broadband expansion, strategic planning, and community engagement demonstrates our dedication to providing all residents and businesses with reliable, high-speed internet access. These efforts position our municipality as a leader in broadband development and underscore the essential role of connectivity in economic growth and improving quality of life. Sincerely, Mary Dougherty Fred Strand Executive Committee Chair Vice Chair Resolution No. 2025-xx To Approve an Application for Broadband Expansion in Bayfield County from Bertram Communications LLC for BEAD Funding WHEREAS, Broadband, Equity, Access, and Deployment (“BEAD”) funding is available for unserved and underserved households and businesses within Bayfield County; and, WHEREAS, the Bayfield County Board of Supervisors recognizes that broadband connectivity and reliability are critical infrastructure for health, safety, and quality of life for all community residents to participate in the full benefits of our society and economy, including access to telehealth, educational, and economic opportunities; and, WHEREAS, the Bayfield County Board of Supervisors established a Broadband and Telecommunications Advisory Committee reporting to the County Executive Committee in 2023; and, WHEREAS, the Broadband and Telecommunications and Executive Committees have studied broadband infrastructure in Bayfield County, identifying unserved areas, underserved areas, and fiber technology as priorities; and, WHEREAS, providers have been sought for partnership opportunities to meet Bayfield County- identified broadband infrastructure goals; and, WHEREAS, Bertram Communications LLC has discussed its future plans at the Executive Committee meeting; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 4th day of March 2025, hereby endorses the application for Bertram Communications LLC for BEAD funding to support infrastructure deployment in Bayfield County, Wisconsin. By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2025-xx, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 4th day of March 2025. _________________________________________________ Lynn M. Divine, Bayfield County Clerk Resolution No. 2025-xx In Support of Continuing Broadband Forward! Certification WHEREAS, Bayfield County supports and commits to promote the availability of broadband options and is presently certified as a Broadband Forward county as set forth in Wisconsin Statute Section 196.504; and, WHEREAS, the county zoning ordinance is presently undergoing a comprehensive rewrite that will include the requirements of Wisconsin Statute Section 196.504; NOW THEREFORE BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 4th day of March 2025, hereby resolves as follows: 1. The County Administrator shall be the single point of contact for all matters related to a broadband network project. 2. The county shall determine whether an application that is related to a broadband network project is complete and notify the applicant about the determination in writing within 10 days of receiving the application; and, if there is a belief that an application is not complete, written notification shall be provided specifying in detail the required information that is incomplete. 3. If the county does not make the written notification that the application is incomplete, the county shall consider the application complete. 4. The county shall allow the applicant to resubmit an application as often as necessary until the application is complete. 5. Within 60 days of receiving an application that is complete, the county shall approve or deny the application and provide the applicant with written notification of the approval or denial. 6. The denial of an application shall not be arbitrary and capricious. 7. The fee imposed to review an application, issue a permit, or perform any other activity related to a broadband network project shall not exceed $100. 8. All forms, applications, and documentation related to a broadband network project may be filed and signed by electronic or another means. By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Resolution No. 2025-xx, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 4th day of March 2025. _________________________________________________ Lynn M. Divine, Bayfield County Clerk Amendatory Ordinance No. 2025-02 An Ordinance to Repeal Section 9-3, to the Code of Ordinances, Bayfield County, Wisconsin 1. Ordinance Section 9-3 to the Code of Ordinances, for Bayfield County, Wisconsin, titled “Broadband Network Projects” is hereby repealed in its entirety. By Action of the: Bayfield County Board of Supervisors ____________________________________________ Dennis M. Pocernich, Chair STATE OF WISCONSIN ) ) ss. COUNTY OF BAYFIELD ) I, Lynn M. Divine, Bayfield County Clerk, hereby certify that the foregoing is a true and correct copy of Amendatory Ordinance No. 2025- xx, Volume 30, adopted by the Bayfield County Board of Supervisors at their meeting held on the 4th day of March 2025. Lynn M. Divine, Bayfield County Clerk _________________________________________________ Original: Personnel File c: Employee Department BAYFIELD COUNTY JOB DESCRIPTION ____________________________________________________________________________ 1. Department: County Administrator _________________________________________________________________ 2. Employee Name _________________________________________________________________ 3. Position Title: Assistant County Administrator _________________________________________________________________ 4. PURPOSE: This position provides support to the County Administrator in the areas of budget, project management, grants, legislative tracking, intergovernmental relations, internal program analysis/operational process improvement, public relations, strategic marketing initiatives, implementation of the county’s strategic and comprehensive plans, and oversight of staff. 5. Qualifications Per Wis Stats §59.18(3) the County Administrator may appoint assistants at his/her discretion. Preferred qualifications: A. Equivalent of a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field. B. Minimum of five (5) years relevant experience in municipal government, in a leadership position with a public entity, or experience providing increasingly responsible administrative and analytical skills to a high-level management position, preferably within a local government environment. C. Minimum of five (5) years of experience supervising staff. D. Valid Driver License 6. Knowledge, Skills, and Abilities A. Comprehensive knowledge of the principles and practices of public administration and local government structure, services, programs, and functions. B. Knowledge of secretarial and administrative support practices; modern office management practices; office equipment and filing systems; standard office automation software and other electronic tools, including word processing, spreadsheet, and presentation software, Internet search engines, and e-mail and calendaring programs; standard English grammar, usage, and composition. C. Ability to analyze situations and data and make sound decisions; prioritize work of self and others; D. Ability to maintain confidentiality of sensitive information. E. Ability to learn and perform any specialized operations of the county, such as the County’s budget and agenda review processes; meet strict deadlines; adjust to changing priorities. F. Advanced interpersonal skills necessary to represent the County appropriately and effectively, with tact, professionalism, and diplomacy, at a variety of community events and activities in support of positive public relations initiatives, including with a wide range of people, including high-level government officials, community leaders, union representatives, county employees, and members of the general public and to develop and maintain effective and appropriate liaison relationships with the County Board, elected officials, County employees, and representatives of other agencies and local governments. G. Work requires the exercise of considerable judgment, initiative, strategic visions, and discretion H. Must demonstrate exemplary ethics and act with integrity I. Ability to think analytically and apply sound judgment, solve problems, and make effective decisions J. Ability to develop and execute strategic plans and managerial policies, prioritize the needs of the County, champion and manage change, and articulate County leadership’s priorities K. High degree of accuracy/attention to detail with multi-tasking capabilities L. Excellent verbal and written communication skills, including analytical report writing. M. Ability to interpret and explain complex policies, processes, regulations, and applicable laws. N. Ability to plan, direct and evaluate the work of others, while maintaining positive working relationships O. Considerable independent judgment, personal discretion, and resourcefulness are needed to interpret circumstances, and to make decisions in major areas where there may be uncertainty in approach, methodology, and interpretation P. Ability to work independently and prioritize the work of self and others to meet deadlines Q. Excellent time management skills, with the proven ability to continuously manage multiple tasks, competing demands, and dealing with frequent changes, delays, or unforeseen circumstances R. Being highly organized with strong project management and project team leader skills S. Being a collaborator with the ability to work with teams of employees from all levels of the organization to accomplish specific goals and objectives T. Innovation and proven experience in conflict resolution and problem solving are critical as they aid in the research and evaluation of issues, proposal of actions, policies, and solutions for a growing and progressive community 7. Examples of Duties. Administration A. Assists the County Administrator with oversight of the administrative and management functions of the County; recommends and implements administrative practices to ensure proper use of human, financial and physical resources. B. Assists County Administrator in the formulation of strategic and organizational planning, including furthering initiatives identified as priorities by the County Board. C. Coordinates and oversees major county projects such as major capital improvement projects as delegated by the County Administrator. D. Assist in preparation of meeting agendas and materials for various committees or meetings as requested. E. As delegated by the County Administrator, serves as the representative of County government, acts as spokesperson on many issues with other units of government, state and federal elected officials, other agencies, interest groups, the public and the media, and may represent the county at legislative meetings and hearings. F. Review, develop and recommend policies related to personnel, finance, administration and planning. G. Serves as mediator for issues, problems and disputes involving Staff, Committees, public and intergovernmental matters as delegated by the County Administrator. H. Draft and/or review contracts, leases and property transfers related to county operations and provide recommendations for approval or modification. I. Attends various Committee, Board, Ad Hoc or external meetings as needed or requested by the County Administrator. J. Works with Corporation Counsel and Labor Relations Attorney as needed to obtain proper legal counsel for the County as directed by the County Administrator. K. Provides or arranges for information, reports and studies required by the County Board, Committees, Boards and Commissions. L. Attends professional, educational, governmental, public and other meetings to maintain and increase professional competency and to keep abreast of developments pertaining to the Administration of the County. M. Assist with monitoring and recommending modifications to county ordinances. N. Assist with reviewing and recommending action to keep County insurance programs as cost effective as possible while providing sufficient coverages. O. Investigates all EEO or other complaints promptly and recommends appropriate actions based upon the investigation. P. Recommends objectives and associated goals for various departments/services to achieve the most cost effective and efficient operation possible. Q. Develops press releases and helps with providing local media updates. Assists departments with matters involving interdepartmental functions and/or public relations. R. Provides oversight and acts as lead on complex studies, programs, and projects as assigned. S. Prepares and presents various routine and non-routine reports relating to projects, activities, and potential new initiatives. T. Keeps abreast of legislative and regulatory developments, new administrative techniques, and current issues. U. Assists the County Administrator to develop policy and procedural recommendation for consideration by the Board of Supervisors. V. Other Duties as Assigned by the County Administrator. Financial A. Works closely with the County Administrator and Finance Director in preparation and monitoring of the annual budget. This will include analyzing and making recommendations related to staffing levels, programmatic efficiencies, contracts for services, or other budget input. B. Assists with preparation and presentation of budget amendments and adjustments as necessary throughout the year. C. Assists with research, application, implementation and associated coordination of grants, grant deliverables, tracking and reporting. D. Assists with the annual audit process as needed. Personnel A. May directly supervise department Directors/Managers, contractors, or other staff as delegated by the County Administrator. B. Plan and implement training programs in coordination with departments and Human Resources. C. Assist with approval and tracking of staff leave requests for department heads and employees whose leave exceeds that which may be authorized by their direct supervisor. D. In conjunction with the County Administrator and Human Resources, actively involved with hiring, training and coaching of staff including disciplinary actions and discharge when necessary. E. Assists Human Resources with oversight of the county personnel program that includes development and implementation of personnel policies, appropriate and consistent policy applications, assisting with staff development and analyzing employment related data/statistics. F. Assists with collective bargaining and ensures that terms of collective bargaining agreements are adhered to. G. Supervises County offices/programs in the absence of a department director; oversees performance of assigned staff; collaborates with agencies to plan effective operations. H. Acts as liaison with assigned departments regarding achievement of the County Administrator and County Board of Supervisor directives/policies; represents County Administrator's position on policy questions; and assists department staff in establishing programs and achieving objectives. I. Responsible for duties of County Safety Officer. Investigates or assigns the investigation of accidents and based upon the investigation takes appropriate actions to prevent future accidents. Coordinates County Risk Management Committee activities. J. Complies with County HIPAA Policies and Procedures. K. Adheres to and promotes safety as a priority in the workplace. L. Perform other duties as assigned. M. Demonstrates dependable attendance. 8. Title of Immediate Supervisor: County Administrator 9. Nature of Supervision Exercised over Employee’s Work: Indirect 10. Titles and Numbers of Persons Supervised by Employee (in whole or part) All Department Heads or other staff as delegated by the County Administrator. This may include seasonal or contract staff. 11. Nature of Supervision: Moderate 12. Physical Requirements A. Sit for extended periods of time. B. Extensive keyboarding and viewing of a computer monitor. C. Dexterity sufficient to type, answer a telephone and use a 10-key calculator. D. Vision sufficient to read a computer monitor and written documents. E. Requires minimal lifting, occasionally up to 20 lbs. F. Auditory ability sufficient to hear and interpret speech in a standard meeting setting. G. Ability to navigate uneven terrain in woods and around buildings. H. Ability to drive standard automobiles. 12. Nature of Supervision Exercised by Employee: Will vary from Direct to Indirect as needed. 13. Contacts with Public – Nature of and Frequency Daily contact with the public and employees through in –person, electronic and written communications. 14. List the Date the Employee Began Service in the Department and the Previous Position(s) Held, Including Dates and Title for Each Position 15. Date ___________ Employee’s Signature ____________________ 15. Certification of Accuracy of Foregoing Statements and Additional Information or Comments on Employee’s Duties Date _______ Title ________ Supervisor’s Signature _________________________ Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General REVENUE Department 00 - General Fund 10,821,994.00 .00 10,821,994.00 12,226,197.20 .00 12,226,197.20 (1,404,203.20)113 7,295,213.85 Department 02 - Clerk of Courts 272,141.00 .00 272,141.00 26,137.00 .00 26,137.00 246,004.00 10 20.00 Department 04 - Criminal Justice 217,381.00 .00 217,381.00 .00 .00 .00 217,381.00 0 30.00 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 8,300.00 .00 8,300.00 786.00 .00 786.00 7,514.00 9 .00 Department 07 - Administrator 35,888.00 .00 35,888.00 .00 .00 .00 35,888.00 0 .00 Department 08 - District Attorney 33,000.00 .00 33,000.00 77.50 .00 77.50 32,922.50 0 .00 Department 09 - Child Support 297,014.00 .00 297,014.00 .00 .00 .00 297,014.00 0 .00 Department 10 - County Clerk 29,200.00 .00 29,200.00 .00 .00 .00 29,200.00 0 18.00 Department 12 - Treasurer 1,050,000.00 .00 1,050,000.00 18,251.75 .00 18,251.75 1,031,748.25 2 5,459.07 Department 13 - Land Records 422,162.00 .00 422,162.00 28,892.81 .00 28,892.81 393,269.19 7 1,745.00 Department 14 - Court House .00 .00 .00 .00 .00 .00 .00 +++.00 Department 15 - Register of Deeds 215,000.00 .00 215,000.00 .00 .00 .00 215,000.00 0 .00 Department 16 - PSAP Consortium (Joint Dispatch)1,027,405.00 .00 1,027,405.00 .00 .00 .00 1,027,405.00 0 .00 Department 17 - Sheriff 338,553.00 .00 338,553.00 100.00 .00 100.00 338,453.00 0 25,120.00 Department 18 - Emergency Management 141,743.00 .00 141,743.00 32,228.22 .00 32,228.22 109,514.78 23 28,189.13 Department 19 - Veteran's Services 26,688.00 .00 26,688.00 .00 .00 .00 26,688.00 0 .00 Department 20 - Health 1,088,633.00 999.00 1,089,632.00 2,443.42 .00 2,443.42 1,087,188.58 0 2,605.31 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 229,138.00 .00 229,138.00 25,803.66 .00 25,803.66 203,334.34 11 23,755.00 Department 25 - UW Extension 13,191.00 .00 13,191.00 .00 .00 .00 13,191.00 0 135.76 Department 26 - Zoning 473,365.00 .00 473,365.00 21,381.70 .00 21,381.70 451,983.30 5 7,962.24 Department 28 - Land Conservation 439,114.00 .00 439,114.00 30,096.24 .00 30,096.24 409,017.76 7 7,750.00 Department 31 - Information Services 84,205.00 .00 84,205.00 .00 .00 .00 84,205.00 0 32,902.00 Department 34 - Forestry 4,246,897.00 .00 4,246,897.00 412,736.69 .00 412,736.69 3,834,160.31 10 297,372.32 Department 77 - Agricultural Station 730,000.00 .00 730,000.00 .00 .00 .00 730,000.00 0 1,950.00 REVENUE TOTALS $22,241,012.00 $999.00 $22,242,011.00 $12,825,132.19 $0.00 $12,825,132.19 $9,416,878.81 58%$7,730,227.68 EXPENSE Department 00 - General Fund 2,205,367.00 .00 2,205,367.00 666,386.11 .00 666,386.11 1,538,980.89 30 2,336,336.86 Department 01 - County Board 101,239.00 .00 101,239.00 7,572.22 .00 7,572.22 93,666.78 7 6,625.29 Department 02 - Clerk of Courts 564,738.00 .00 564,738.00 27,349.05 .00 27,349.05 537,388.95 5 32,564.02 Department 04 - Criminal Justice 292,486.00 .00 292,486.00 16,230.44 .00 16,230.44 276,255.56 6 15,884.49 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner 41,582.00 .00 41,582.00 651.66 .00 651.66 40,930.34 2 1,316.91 Department 07 - Administrator 876,582.00 .00 876,582.00 59,014.30 .00 59,014.30 817,567.70 7 38,227.22 Department 08 - District Attorney 250,928.00 .00 250,928.00 13,217.44 .00 13,217.44 237,710.56 5 13,996.95 Department 09 - Child Support 326,051.00 .00 326,051.00 17,674.08 .00 17,674.08 308,376.92 5 17,868.24 Department 10 - County Clerk 283,722.00 .00 283,722.00 16,360.74 .00 16,360.74 267,361.26 6 14,909.02 Department 12 - Treasurer 173,483.00 .00 173,483.00 10,813.48 .00 10,813.48 162,669.52 6 10,302.26 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 1 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 100 - General EXPENSE Department 13 - Land Records 935,206.00 .00 935,206.00 74,061.32 .00 74,061.32 861,144.68 8 76,312.94 Department 14 - Court House 602,724.00 .00 602,724.00 23,904.32 .00 23,904.32 578,819.68 4 25,319.64 Department 15 - Register of Deeds 214,095.00 .00 214,095.00 28,863.08 .00 28,863.08 185,231.92 13 29,384.14 Department 16 - PSAP Consortium (Joint Dispatch)1,552,804.00 .00 1,552,804.00 67,476.38 .00 67,476.38 1,485,327.62 4 7,450.83 Department 17 - Sheriff 5,229,881.00 .00 5,229,881.00 353,692.16 .00 353,692.16 4,876,188.84 7 384,252.93 Department 18 - Emergency Management 468,059.00 .00 468,059.00 42,768.95 .00 42,768.95 425,290.05 9 19,190.98 Department 19 - Veteran's Services 235,283.00 .00 235,283.00 13,379.70 .00 13,379.70 221,903.30 6 14,472.08 Department 20 - Health 1,424,153.00 999.00 1,425,152.00 71,327.02 .00 71,327.02 1,353,824.98 5 71,679.22 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 545,349.00 .00 545,349.00 23,229.23 .00 23,229.23 522,119.77 4 24,173.23 Department 25 - UW Extension 388,364.00 .00 388,364.00 6,405.54 .00 6,405.54 381,958.46 2 7,211.42 Department 26 - Zoning 842,948.00 .00 842,948.00 39,049.51 .00 39,049.51 803,898.49 5 38,946.18 Department 28 - Land Conservation 685,007.00 .00 685,007.00 32,196.03 .00 32,196.03 652,810.97 5 30,368.05 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 865,098.00 .00 865,098.00 37,822.96 .00 37,822.96 827,275.04 4 40,078.43 Department 34 - Forestry 2,393,363.00 .00 2,393,363.00 78,948.13 .00 78,948.13 2,314,414.87 3 82,759.10 Department 35 - Animal Control Non Dogs 12,500.00 .00 12,500.00 .00 .00 .00 12,500.00 0 .00 Department 77 - Agricultural Station 730,000.00 .00 730,000.00 .00 .00 .00 730,000.00 0 .00 EXPENSE TOTALS $22,241,012.00 $999.00 $22,242,011.00 $1,728,393.85 $0.00 $1,728,393.85 $20,513,617.15 8%$3,339,630.43 Fund 100 - General Totals REVENUE TOTALS 22,241,012.00 999.00 22,242,011.00 12,825,132.19 .00 12,825,132.19 9,416,878.81 58%7,730,227.68 EXPENSE TOTALS 22,241,012.00 999.00 22,242,011.00 1,728,393.85 .00 1,728,393.85 20,513,617.15 8%3,339,630.43 Fund 100 - General Totals $0.00 $0.00 $0.00 $11,096,738.34 $0.00 $11,096,738.34 ($11,096,738.34)$4,390,597.25 Fund 220 - Employee Health Fund REVENUE Department 45 - Employee Health 80,000.00 .00 80,000.00 .00 .00 .00 80,000.00 0 .00 REVENUE TOTALS $80,000.00 $0.00 $80,000.00 $0.00 $0.00 $0.00 $80,000.00 0%$0.00 EXPENSE Department 45 - Employee Health 80,000.00 .00 80,000.00 .00 .00 .00 80,000.00 0 .00 EXPENSE TOTALS $80,000.00 $0.00 $80,000.00 $0.00 $0.00 $0.00 $80,000.00 0%$0.00 Fund 220 - Employee Health Fund Totals REVENUE TOTALS 80,000.00 .00 80,000.00 .00 .00 .00 80,000.00 0%.00 EXPENSE TOTALS 80,000.00 .00 80,000.00 .00 .00 .00 80,000.00 0%.00 Fund 220 - Employee Health Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fund 235 - Human Services REVENUE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 2 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 235 - Human Services REVENUE Department 50 - Human Services 4,034,488.00 .00 4,034,488.00 1,817,788.00 .00 1,817,788.00 2,216,700.00 45 1,828,918.41 Department 52 - AMSO .00 .00 .00 .00 .00 .00 .00 +++.00 Department 53 - Family Services 2,793,246.00 .00 2,793,246.00 4,578.00 .00 4,578.00 2,788,668.00 0 .00 Department 54 - Economic Support 671,603.00 .00 671,603.00 75.00 .00 75.00 671,528.00 0 .00 Department 55 - Aging and Disabilities 200.00 .00 200.00 .00 .00 .00 200.00 0 .00 Department 56 - GWAAR 380,282.00 .00 380,282.00 2,036.00 .00 2,036.00 378,246.00 1 .00 Department 57 - DHS BHP 1,986,352.00 .00 1,986,352.00 768.00 .00 768.00 1,985,584.00 0 .00 Department 58 - ADRC-Bayfield Co 122,677.00 .00 122,677.00 .00 .00 .00 122,677.00 0 .00 Department 59 - ADRC-North 181,821.00 .00 181,821.00 .00 .00 .00 181,821.00 0 .00 REVENUE TOTALS $10,170,669.00 $0.00 $10,170,669.00 $1,825,245.00 $0.00 $1,825,245.00 $8,345,424.00 18%$1,828,918.41 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 47 - Behavioral Health & Community .00 .00 .00 3,948.57 .00 3,948.57 (3,948.57)+++31,712.66 Department 48 - Community Support Program (CSP).00 .00 .00 .00 .00 .00 .00 +++.00 Department 51 - Regional Crisis Initiative .00 .00 .00 .00 .00 .00 .00 +++.00 Department 52 - AMSO 920,372.00 .00 920,372.00 47,110.50 .00 47,110.50 873,261.50 5 48,205.33 Department 53 - Family Services 5,069,020.00 .00 5,069,020.00 59,309.32 .00 59,309.32 5,009,710.68 1 43,387.45 Department 54 - Economic Support 570,628.00 .00 570,628.00 30,277.77 .00 30,277.77 540,350.23 5 30,880.86 Department 55 - Aging and Disabilities 557,188.00 .00 557,188.00 28,388.31 .00 28,388.31 528,799.69 5 31,083.04 Department 56 - GWAAR 774,831.00 .00 774,831.00 12,460.98 .00 12,460.98 762,370.02 2 15,765.38 Department 57 - DHS BHP 1,910,532.00 .00 1,910,532.00 35,049.99 .00 35,049.99 1,875,482.01 2 .00 Department 58 - ADRC-Bayfield Co 192,318.00 .00 192,318.00 2,990.69 .00 2,990.69 189,327.31 2 3,279.08 Department 59 - ADRC-North 175,780.00 .00 175,780.00 8,455.41 .00 8,455.41 167,324.59 5 8,867.06 EXPENSE TOTALS $10,170,669.00 $0.00 $10,170,669.00 $227,991.54 $0.00 $227,991.54 $9,942,677.46 2%$213,180.86 Fund 235 - Human Services Totals REVENUE TOTALS 10,170,669.00 .00 10,170,669.00 1,825,245.00 .00 1,825,245.00 8,345,424.00 18%1,828,918.41 EXPENSE TOTALS 10,170,669.00 .00 10,170,669.00 227,991.54 .00 227,991.54 9,942,677.46 2%213,180.86 Fund 235 - Human Services Totals $0.00 $0.00 $0.00 $1,597,253.46 $0.00 $1,597,253.46 ($1,597,253.46)$1,615,737.55 Fund 240 - Community Development Block Gran REVENUE Department 60 - Block Grant .00 .00 .00 .00 .00 .00 .00 +++.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$0.00 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 60 - Block Grant .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$0.00 Fund 240 - Community Development Block Gran Totals Run by Paige Terry on 02/03/2025 09:10:55 AM Page 3 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 Fund 240 - Community Development Block Gran Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fund 241 - Housing Rehab REVENUE Department 61 - Housing Rehab .00 .00 .00 .00 .00 .00 .00 +++.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$0.00 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 61 - Housing Rehab .00 .00 .00 6,005.00 .00 6,005.00 (6,005.00)+++.00 EXPENSE TOTALS $0.00 $0.00 $0.00 $6,005.00 $0.00 $6,005.00 ($6,005.00)+++$0.00 Fund 241 - Housing Rehab Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS .00 .00 .00 6,005.00 .00 6,005.00 (6,005.00)+++.00 Fund 241 - Housing Rehab Totals $0.00 $0.00 $0.00 ($6,005.00)$0.00 ($6,005.00)$6,005.00 $0.00 Fund 242 - PSAP REVENUE Department 16 - PSAP Consortium (Joint Dispatch).00 .00 .00 .00 .00 .00 .00 +++224,740.00 Department 62 - Do Not Use .00 .00 .00 .00 .00 .00 .00 +++.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$224,740.00 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00 Department 16 - PSAP Consortium (Joint Dispatch).00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 62 - Do Not Use .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++$0.00 Fund 242 - PSAP Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++224,740.00 EXPENSE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 Fund 242 - PSAP Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $224,740.00 Fund 245 - Jail Assessment REVENUE Department 63 - Jail Assessment Fund 25,600.00 .00 25,600.00 .00 .00 .00 25,600.00 0 .00 REVENUE TOTALS $25,600.00 $0.00 $25,600.00 $0.00 $0.00 $0.00 $25,600.00 0%$0.00 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 63 - Jail Assessment Fund 25,600.00 .00 25,600.00 .00 .00 .00 25,600.00 0 .00 EXPENSE TOTALS $25,600.00 $0.00 $25,600.00 $0.00 $0.00 $0.00 $25,600.00 0%$0.00 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 4 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 245 - Jail Assessment Totals REVENUE TOTALS 25,600.00 .00 25,600.00 .00 .00 .00 25,600.00 0%.00 EXPENSE TOTALS 25,600.00 .00 25,600.00 .00 .00 .00 25,600.00 0%.00 Fund 245 - Jail Assessment Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fund 250 - Veterans Relief REVENUE Department 64 - Veterans Relief Fund 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 .00 REVENUE TOTALS $4,000.00 $0.00 $4,000.00 $0.00 $0.00 $0.00 $4,000.00 0%$0.00 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 64 - Veterans Relief Fund 4,000.00 .00 4,000.00 36.94 .00 36.94 3,963.06 1 .00 EXPENSE TOTALS $4,000.00 $0.00 $4,000.00 $36.94 $0.00 $36.94 $3,963.06 1%$0.00 Fund 250 - Veterans Relief Totals REVENUE TOTALS 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0%.00 EXPENSE TOTALS 4,000.00 .00 4,000.00 36.94 .00 36.94 3,963.06 1%.00 Fund 250 - Veterans Relief Totals $0.00 $0.00 $0.00 ($36.94)$0.00 ($36.94)$36.94 $0.00 Fund 270 - Carbon Credits REVENUE Department 00 - General Fund 164,737.00 .00 164,737.00 .00 .00 .00 164,737.00 0 .00 Department 34 - Forestry 157,919.00 .00 157,919.00 .00 .00 .00 157,919.00 0 .00 REVENUE TOTALS $322,656.00 $0.00 $322,656.00 $0.00 $0.00 $0.00 $322,656.00 0%$0.00 EXPENSE Department 00 - General Fund 164,737.00 .00 164,737.00 .00 .00 .00 164,737.00 0 .00 Department 34 - Forestry 157,919.00 .00 157,919.00 .00 .00 .00 157,919.00 0 .00 EXPENSE TOTALS $322,656.00 $0.00 $322,656.00 $0.00 $0.00 $0.00 $322,656.00 0%$0.00 Fund 270 - Carbon Credits Totals REVENUE TOTALS 322,656.00 .00 322,656.00 .00 .00 .00 322,656.00 0%.00 EXPENSE TOTALS 322,656.00 .00 322,656.00 .00 .00 .00 322,656.00 0%.00 Fund 270 - Carbon Credits Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fund 275 - Opioid Settlement Fund 2022 REVENUE Department 00 - General Fund 39,999.00 .00 39,999.00 .00 .00 .00 39,999.00 0 .00 REVENUE TOTALS $39,999.00 $0.00 $39,999.00 $0.00 $0.00 $0.00 $39,999.00 0%$0.00 EXPENSE Department 00 - General Fund 26,308.00 .00 26,308.00 .00 .00 .00 26,308.00 0 .00 Department 20 - Health 13,691.00 .00 13,691.00 569.91 .00 569.91 13,121.09 4 .00 EXPENSE TOTALS $39,999.00 $0.00 $39,999.00 $569.91 $0.00 $569.91 $39,429.09 1%$0.00 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 5 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 275 - Opioid Settlement Fund 2022 Totals REVENUE TOTALS 39,999.00 .00 39,999.00 .00 .00 .00 39,999.00 0%.00 EXPENSE TOTALS 39,999.00 .00 39,999.00 569.91 .00 569.91 39,429.09 1%.00 Fund 275 - Opioid Settlement Fund 2022 Totals $0.00 $0.00 $0.00 ($569.91)$0.00 ($569.91)$569.91 $0.00 Fund 276 - American Rescue Plan 2021 Grant REVENUE Department 00 - General Fund 76,377.00 .00 76,377.00 .00 .00 .00 76,377.00 0 .00 REVENUE TOTALS $76,377.00 $0.00 $76,377.00 $0.00 $0.00 $0.00 $76,377.00 0%$0.00 EXPENSE Department 00 - General Fund 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++.00 Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00 Department 14 - Court House .00 .00 .00 .00 .00 .00 .00 +++.00 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00 Department 20 - Health .00 .00 .00 .00 .00 .00 .00 +++458.96 Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00 Department 26 - Zoning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 34 - Forestry .00 .00 .00 .00 .00 .00 .00 +++.00 Department 56 - GWAAR 75,377.00 .00 75,377.00 4,082.24 .00 4,082.24 71,294.76 5 4,342.05 EXPENSE TOTALS $76,377.00 $0.00 $76,377.00 $4,082.24 $0.00 $4,082.24 $72,294.76 5%$4,801.01 Fund 276 - American Rescue Plan 2021 Grant Totals REVENUE TOTALS 76,377.00 .00 76,377.00 .00 .00 .00 76,377.00 0%.00 EXPENSE TOTALS 76,377.00 .00 76,377.00 4,082.24 .00 4,082.24 72,294.76 5%4,801.01 Fund 276 - American Rescue Plan 2021 Grant Totals $0.00 $0.00 $0.00 ($4,082.24)$0.00 ($4,082.24)$4,082.24 ($4,801.01) Fund 292 - UWEX Program REVENUE Department 25 - UW Extension 30,660.00 .00 30,660.00 .00 .00 .00 30,660.00 0 38,130.42 REVENUE TOTALS $30,660.00 $0.00 $30,660.00 $0.00 $0.00 $0.00 $30,660.00 0%$38,130.42 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 25 - UW Extension 30,660.00 .00 30,660.00 .00 .00 .00 30,660.00 0 115.48 EXPENSE TOTALS $30,660.00 $0.00 $30,660.00 $0.00 $0.00 $0.00 $30,660.00 0%$115.48 Fund 292 - UWEX Program Totals REVENUE TOTALS 30,660.00 .00 30,660.00 .00 .00 .00 30,660.00 0%38,130.42 EXPENSE TOTALS 30,660.00 .00 30,660.00 .00 .00 .00 30,660.00 0%115.48 Fund 292 - UWEX Program Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $38,014.94 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 6 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 380 - Northern Lights Bond Issuance REVENUE Department 80 - Northern Lights Bond Issuance 445,473.00 .00 445,473.00 445,473.00 .00 445,473.00 .00 100 1,795,417.00 REVENUE TOTALS $445,473.00 $0.00 $445,473.00 $445,473.00 $0.00 $445,473.00 $0.00 100%$1,795,417.00 EXPENSE Department 80 - Northern Lights Bond Issuance 445,473.00 .00 445,473.00 .00 .00 .00 445,473.00 0 1,366,702.50 EXPENSE TOTALS $445,473.00 $0.00 $445,473.00 $0.00 $0.00 $0.00 $445,473.00 0%$1,366,702.50 Fund 380 - Northern Lights Bond Issuance Totals REVENUE TOTALS 445,473.00 .00 445,473.00 445,473.00 .00 445,473.00 .00 100%1,795,417.00 EXPENSE TOTALS 445,473.00 .00 445,473.00 .00 .00 .00 445,473.00 0%1,366,702.50 Fund 380 - Northern Lights Bond Issuance Totals $0.00 $0.00 $0.00 $445,473.00 $0.00 $445,473.00 ($445,473.00)$428,714.50 Fund 430 - Capital Projects Fund REVENUE Department 00 - General Fund 204,500.00 .00 204,500.00 .00 .00 .00 204,500.00 0 .00 Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00 Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00 Department 10 - County Clerk .00 .00 .00 .00 .00 .00 .00 +++.00 Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00 Department 14 - Court House .00 .00 .00 .00 .00 .00 .00 +++.00 Department 17 - Sheriff 1,050.00 .00 1,050.00 .00 .00 .00 1,050.00 0 .00 Department 18 - Emergency Management .00 .00 .00 .00 .00 .00 .00 +++.00 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism .00 .00 .00 .00 .00 .00 .00 +++.00 Department 28 - Land Conservation 303,396.00 .00 303,396.00 100,000.00 .00 100,000.00 203,396.00 33 6,200.00 Department 31 - Information Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 34 - Forestry .00 663,648.00 663,648.00 .00 .00 .00 663,648.00 0 (1,032,515.41) Department 50 - Human Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 70 - Capital Projects 1,275,701.00 27,000.00 1,302,701.00 .00 .00 .00 1,302,701.00 0 1,051,941.00 Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00 REVENUE TOTALS $1,784,647.00 $690,648.00 $2,475,295.00 $100,000.00 $0.00 $100,000.00 $2,375,295.00 4%$25,625.59 EXPENSE Department 00 - General Fund 230,000.00 .00 230,000.00 .00 .00 .00 230,000.00 0 .00 Department 01 - County Board .00 .00 .00 .00 .00 .00 .00 +++.00 Department 02 - Clerk of Courts 90,000.00 .00 90,000.00 .00 .00 .00 90,000.00 0 .00 Department 04 - Criminal Justice .00 .00 .00 .00 .00 .00 .00 +++.00 Department 05 - Family Court Commissioner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 06 - Coroner .00 .00 .00 .00 .00 .00 .00 +++.00 Department 07 - Administrator 2,700.00 .00 2,700.00 .00 .00 .00 2,700.00 0 .00 Department 08 - District Attorney .00 .00 .00 .00 .00 .00 .00 +++.00 Department 09 - Child Support .00 .00 .00 .00 .00 .00 .00 +++.00 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 7 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 430 - Capital Projects Fund EXPENSE Department 10 - County Clerk 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00 Department 11 - Elections .00 .00 .00 .00 .00 .00 .00 +++.00 Department 12 - Treasurer 12,000.00 .00 12,000.00 .00 .00 .00 12,000.00 0 .00 Department 13 - Land Records .00 .00 .00 .00 .00 .00 .00 +++.00 Department 14 - Court House 172,150.00 .00 172,150.00 1,237.50 .00 1,237.50 170,912.50 1 3,432.25 Department 15 - Register of Deeds .00 .00 .00 .00 .00 .00 .00 +++.00 Department 16 - PSAP Consortium (Joint Dispatch).00 .00 .00 .00 .00 .00 .00 +++.00 Department 17 - Sheriff 59,476.00 .00 59,476.00 .00 .00 .00 59,476.00 0 52.27 Department 18 - Emergency Management 36,000.00 .00 36,000.00 .00 .00 .00 36,000.00 0 .00 Department 19 - Veteran's Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 20 - Health .00 .00 .00 .00 .00 .00 .00 +++.00 Department 22 - Fair .00 .00 .00 .00 .00 .00 .00 +++.00 Department 23 - Tourism 20,500.00 .00 20,500.00 .00 .00 .00 20,500.00 0 15,750.00 Department 25 - UW Extension 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00 Department 26 - Zoning 27,225.00 .00 27,225.00 .00 .00 .00 27,225.00 0 .00 Department 27 - Board of Adjustment .00 .00 .00 .00 .00 .00 .00 +++.00 Department 28 - Land Conservation 303,396.00 .00 303,396.00 .00 .00 .00 303,396.00 0 .00 Department 29 - Land Use Planning .00 .00 .00 .00 .00 .00 .00 +++.00 Department 30 - Wildlife Abatement .00 .00 .00 .00 .00 .00 .00 +++.00 Department 31 - Information Services 98,500.00 .00 98,500.00 41,583.14 .00 41,583.14 56,916.86 42 .00 Department 34 - Forestry 121,000.00 690,648.00 811,648.00 .00 .00 .00 811,648.00 0 9,917.30 Department 52 - AMSO 82,700.00 .00 82,700.00 49,257.50 .00 49,257.50 33,442.50 60 836.35 Department 53 - Family Services .00 .00 .00 .00 .00 .00 .00 +++.00 Department 54 - Economic Support .00 .00 .00 .00 .00 .00 .00 +++.00 Department 55 - Aging and Disabilities .00 .00 .00 .00 .00 .00 .00 +++.00 Department 56 - GWAAR .00 .00 .00 .00 .00 .00 .00 +++.00 Department 57 - DHS BHP 16,000.00 .00 16,000.00 .00 .00 .00 16,000.00 0 .00 Department 67 - Northern Lights Buildings/Ground 500,000.00 .00 500,000.00 2,800.00 .00 2,800.00 497,200.00 1 .00 Department 70 - Capital Projects 10,000.00 .00 10,000.00 39,098.41 .00 39,098.41 (29,098.41)391 .00 Department 71 - Highway Dept .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS $1,784,647.00 $690,648.00 $2,475,295.00 $133,976.55 $0.00 $133,976.55 $2,341,318.45 5%$29,988.17 Fund 430 - Capital Projects Fund Totals REVENUE TOTALS 1,784,647.00 690,648.00 2,475,295.00 100,000.00 .00 100,000.00 2,375,295.00 4%25,625.59 EXPENSE TOTALS 1,784,647.00 690,648.00 2,475,295.00 133,976.55 .00 133,976.55 2,341,318.45 5%29,988.17 Fund 430 - Capital Projects Fund Totals $0.00 $0.00 $0.00 ($33,976.55)$0.00 ($33,976.55)$33,976.55 ($4,362.58) Fund 710 - Highway REVENUE Department 71 - Highway Dept 10,729,665.00 .00 10,729,665.00 305,398.09 .00 305,398.09 10,424,266.91 3 4,640,463.83 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 8 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 710 - Highway REVENUE TOTALS $10,729,665.00 $0.00 $10,729,665.00 $305,398.09 $0.00 $305,398.09 $10,424,266.91 3%$4,640,463.83 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 71 - Highway Dept 10,729,665.00 .00 10,729,665.00 458,051.18 .00 458,051.18 10,271,613.82 4 550,654.77 EXPENSE TOTALS $10,729,665.00 $0.00 $10,729,665.00 $458,051.18 $0.00 $458,051.18 $10,271,613.82 4%$550,654.77 Fund 710 - Highway Totals REVENUE TOTALS 10,729,665.00 .00 10,729,665.00 305,398.09 .00 305,398.09 10,424,266.91 3%4,640,463.83 EXPENSE TOTALS 10,729,665.00 .00 10,729,665.00 458,051.18 .00 458,051.18 10,271,613.82 4%550,654.77 Fund 710 - Highway Totals $0.00 $0.00 $0.00 ($152,653.09)$0.00 ($152,653.09)$152,653.09 $4,089,809.06 Fund 720 - County Motor Pool REVENUE Department 72 - County Motor Pool 252,395.00 .00 252,395.00 .00 .00 .00 252,395.00 0 16,258.26 REVENUE TOTALS $252,395.00 $0.00 $252,395.00 $0.00 $0.00 $0.00 $252,395.00 0%$16,258.26 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 72 - County Motor Pool 252,395.00 .00 252,395.00 4,744.70 .00 4,744.70 247,650.30 2 37,324.37 EXPENSE TOTALS $252,395.00 $0.00 $252,395.00 $4,744.70 $0.00 $4,744.70 $247,650.30 2%$37,324.37 Fund 720 - County Motor Pool Totals REVENUE TOTALS 252,395.00 .00 252,395.00 .00 .00 .00 252,395.00 0%16,258.26 EXPENSE TOTALS 252,395.00 .00 252,395.00 4,744.70 .00 4,744.70 247,650.30 2%37,324.37 Fund 720 - County Motor Pool Totals $0.00 $0.00 $0.00 ($4,744.70)$0.00 ($4,744.70)$4,744.70 ($21,066.11) Fund 730 - Copy Machine REVENUE Department 73 - Copy Machines 13,800.00 .00 13,800.00 .00 .00 .00 13,800.00 0 506.83 REVENUE TOTALS $13,800.00 $0.00 $13,800.00 $0.00 $0.00 $0.00 $13,800.00 0%$506.83 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 73 - Copy Machines 13,800.00 .00 13,800.00 625.48 .00 625.48 13,174.52 5 630.04 EXPENSE TOTALS $13,800.00 $0.00 $13,800.00 $625.48 $0.00 $625.48 $13,174.52 5%$630.04 Fund 730 - Copy Machine Totals REVENUE TOTALS 13,800.00 .00 13,800.00 .00 .00 .00 13,800.00 0%506.83 EXPENSE TOTALS 13,800.00 .00 13,800.00 625.48 .00 625.48 13,174.52 5%630.04 Fund 730 - Copy Machine Totals $0.00 $0.00 $0.00 ($625.48)$0.00 ($625.48)$625.48 ($123.21) Fund 760 - Sheriff's Squad Car Fund REVENUE Department 76 - Squad Cars 307,300.00 .00 307,300.00 .00 .00 .00 307,300.00 0 24,447.95 REVENUE TOTALS $307,300.00 $0.00 $307,300.00 $0.00 $0.00 $0.00 $307,300.00 0%$24,447.95 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 9 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Organization Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 760 - Sheriff's Squad Car Fund EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 76 - Squad Cars 307,300.00 .00 307,300.00 6,628.98 .00 6,628.98 300,671.02 2 40,898.10 EXPENSE TOTALS $307,300.00 $0.00 $307,300.00 $6,628.98 $0.00 $6,628.98 $300,671.02 2%$40,898.10 Fund 760 - Sheriff's Squad Car Fund Totals REVENUE TOTALS 307,300.00 .00 307,300.00 .00 .00 .00 307,300.00 0%24,447.95 EXPENSE TOTALS 307,300.00 .00 307,300.00 6,628.98 .00 6,628.98 300,671.02 2%40,898.10 Fund 760 - Sheriff's Squad Car Fund Totals $0.00 $0.00 $0.00 ($6,628.98)$0.00 ($6,628.98)$6,628.98 ($16,450.15) Fund 810 - Dog License Fund REVENUE Department 81 - Dog License 12,600.00 .00 12,600.00 6,100.00 .00 6,100.00 6,500.00 48 17,499.00 REVENUE TOTALS $12,600.00 $0.00 $12,600.00 $6,100.00 $0.00 $6,100.00 $6,500.00 48%$17,499.00 EXPENSE Department 00 - General Fund .00 .00 .00 .00 .00 .00 .00 +++.00 Department 81 - Dog License 12,600.00 .00 12,600.00 900.00 .00 900.00 11,700.00 7 77.11 EXPENSE TOTALS $12,600.00 $0.00 $12,600.00 $900.00 $0.00 $900.00 $11,700.00 7%$77.11 Fund 810 - Dog License Fund Totals REVENUE TOTALS 12,600.00 .00 12,600.00 6,100.00 .00 6,100.00 6,500.00 48%17,499.00 EXPENSE TOTALS 12,600.00 .00 12,600.00 900.00 .00 900.00 11,700.00 7%77.11 Fund 810 - Dog License Fund Totals $0.00 $0.00 $0.00 $5,200.00 $0.00 $5,200.00 ($5,200.00)$17,421.89 Grand Totals REVENUE TOTALS 46,536,853.00 691,647.00 47,228,500.00 15,507,348.28 .00 15,507,348.28 31,721,151.72 33%16,342,234.97 EXPENSE TOTALS 46,536,853.00 691,647.00 47,228,500.00 2,572,006.37 .00 2,572,006.37 44,656,493.63 5%5,584,002.84 Grand Totals $0.00 $0.00 $0.00 $12,935,341.91 $0.00 $12,935,341.91 ($12,935,341.91)$10,758,232.13 Run by Paige Terry on 02/03/2025 09:10:55 AM Page 10 of 10 Financial Report Through 01/31/2025 Through 01/31/25 Prior Fiscal Year Activity Included Summary Listing Beginning Balance Account 1/1/2025 January February March April May June July August September October November December Office $1,000.00 $1,000.00 Bremer Checking $193,147.20 $72,871.74 Bremer Money Market $4,930,351.49 $3,802,775.64 HRA/Flex Benefits $637,897.93 $755,357.14 Tax CC $1.00 $1.00 Co Rehab Fund $24,673.06 $24,762.24 Jail Assessment $41,107.67 $42,676.95 DOT 85.21 $107,736.14 $107,940.04 DHS CCOP Risk Reserve $6,022.69 $6,026.50 LGIP $9,968,686.47 $6,340,573.96 OTHER INVESTMENTS $8,000,000.00 $8,000,000.00 NL Debt Service Fund 380 $3,138.83 $448,617.77 NL Collateral Pledge (250K)$250,000.00 $250,000.00 NL Collateral Pledge (75K)$75,032.00 $75,032.00 American Recovery Act Funds $185,377.13 $179,532.59 LATCF Program $54,699.67 $13,668.32 Opioid Funds $155,892.44 $149,941.23 Ending Monthly Balance $24,634,763.72 $20,270,777.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2024 Balances $22,244,583.71 $28,781,315.66 $30,286,635.78 $28,626,241.91 $27,018,356.72 $27,104,309.58 $36,806,788.69 $26,814,417.64 $24,951,242.23 $28,089,409.36 $26,421,285.69 $24,634,763.72 2023 Balances $24,515,929.33 $29,482,728.94 $30,230,414.50 $29,255,208.11 $28,120,741.10 $24,462,732.65 $33,658,355.09 $24,714,150.74 $24,307,887.12 $24,171,054.05 $27,081,989.45 $25,266,708.16 2022 Balances $22,310,705.30 $28,659,659.41 $29,319,256.37 $28,447,678.79 $28,642,012.44 $31,186,512.57 $37,416,622.59 $27,172,569.77 $26,352,070.24 $29,469,935.19 $29,202,664.53 $27,016,138.62 2021 Balances $19,104,055.75 $23,981,112.94 $25,737,385.39 $25,376,587.35 $26,564,234.67 $26,751,199.48 $34,957,004.23 $25,798,555.65 $25,307,854.40 $26,107,310.73 $25,443,149.62 $23,315,364.37 2020 Balances $19,443,090.28 $22,440,538.97 $23,224,941.12 $23,271,363.35 $22,863,945.12 $22,550,175.73 $29,805,316.43 $20,462,753.76 $20,503,894.03 $22,285,170.65 $20,999,361.27 $19,955,568.72 2019 Balances $18,045,161.00 $21,832,798.83 $22,237,684.41 $21,925,528.67 $21,606,991.52 $22,128,650.41 $31,870,207.25 $21,522,039.97 $21,168,567.50 $21,412,514.44 $20,253,753.16 $19,452,296.18 $500,000.00 Loan to NL $372,973.44 $364,886.71 (2019 eliminated - new Apr 2023) Totals $372,973.44 $364,886.71 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 County Loans (Short Term Loans)-$3,667,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TREASURER'S REPORT 2025 End Of Month Account Balances 2024 Notes / Agreements - (Principal Balance) Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Human Resources Director Kim Mattson, Finance Director Gail Reha, Bookkeeper Paige Terry, Clerk III HUMAN SERVICE AND SHERIFF OFFICE CONSTRUCTION SUMMARY July 30, 2024 Bids for the proposed 2024/2025 office construction project are in. This project will renovate two areas in the lower level of the courthouse and create two additional office spaces for the Sheriff’s Office. Estimated cost is: $356,805, including low bid, 10% contingency and $20k for a forensic/child interview room. Human Services: Staffing has grown in Human Services as caseloads increase. The Behavioral Health (BH) / Comprehensive Community Services (CCS) caseload has increased from zero, four years ago to over 50 cases today. Expansion of this entitlement program is anticipated to continue in the future. CCS is almost entirely funded by state and federal dollars. CCS was implemented in 2015 as a two-county consortium. In 2019 the program was transitioned to the counties and CCS staff were hired. Bayfield County began with 19 participants, three Bayfield County employees and a contract with Ashland County for staff who provide shared regional administration. In mid-2024, the Bayfield CCS program consists of four staff full-time staff, the shared regional staff, and approximately 50 participants. The county is recruiting for two additional full-time staff to address workload issues and to allow for additional growth. BH/CCS staff is currently spread in two office areas. This project will result in eight offices in two separate suites directly across from each other in the lower level of the original courthouse. At present, the current HVAC is for large areas, not individual rooms. The proposed plan includes central air and heat allowing for individual room controls. In addition to the eight offices, one forensic interview room and one meeting room are planned for a total of 10 office spaces. The interview room will be in lieu of space within the Sheriff’s Office. Sheriff’ Office: The Sheriff’s Office has proposed dividing the existing deputy room from one large meeting room into two offices and a medium-sized meeting room, preserving the existing investigator space available for deputies. Individual investigator space will allow for more flexibility for interviews and increased confidentiality. PRELIMINARY / 2026 NORTHERN LIGHTS CAPITAL EXPENDITURE CONCEPTS, BY NL. (In priority order. Feb 2025.) 1. Replace the remaining nine power roof vents with modern direct drive exhausters, PLUS the kitchen hood vent and add a hinge kit to the kitchen hood for proper cleaning. (Two of the 11 vents on the roof are updated already, one is installed, and one is awaiting install) At least four of the exhausters serving the resident halls should be connected to Metasys. 2. Install actuators and digital-stats to all remaining areas of the SNF that need them, such as the common areas, plus update the damper controls surrounding the nurse station central area, to eliminate all pneumatic controls, and connect to Metasys. 3. Replace the final original condenser at The Oaks with appropriate refrigerant upgrade. 4. Demo and replace failed concrete steps at employee entrance A9. 5. Consider adding a roof mounted heat pump stand-alone system to North Hall (just like West Hall) to keep hallway temps up in the cold months, and cooling in summer months. 6. Consider exterior grease trap project and tank installation. 7. Piggyback, if possible, with apartment construction next door and consider the worst areas of asphalt and sidewalks for demolition and replacement. 8. Tunnel leakage solutions. Cosmetic Items 9. Main entry carpet replaced 10. Remove and replace west hall awnings from 1980 Other needs recommended while 2025 work is happening - 11. Drain the entire hydronic system, not just the resident rooms, as all automatic air bleeders need to be replaced and updated. The duct mounted booster coils located over the hallway to dining room may need to be replaced. of 1 9 Attn: Mark Abeles-Allison Bayfield County Administrator PHONE: 715 373-6181 EMAIL: mark.Abeles-Allison@bayfieldcounty.wi.gov Bayfield County Courthouse Exterior Maintenance 2025 117 E 5th Street, Washburn, WI 54891 SUBMITTED BY: Building Restoration Corporation 1920 Oakcrest Ave, Suite 1 Roseville, MN 55113 John Felton Senior Vice President 612.309.4054 john@buildingrestoration.com PROJECT PROPOSAL Submission Date: 1.13.2025 of 2 9 BUILDING RESTORATION CORPORATION Notes on Project Work Scope SAFETY Thank you for the opportunity to provide a proposal for needed masonry maintenance work at the historic Bayfield County Courthouse. Based on my observations made during my site visit I am presenting the attached work scope recommendations and budget. A review of the exterior masonry conditions reveal that there are some minor instances of stone cracking and mortar joint deterioration that can be addressed with minor cutting and tuckpointing of the cracked mortar and patching of the deteriorated stone with a specialized stone patching mortar that has previously been used for similar repairs on the building exterior. Photos representative of these conditions are attached for reference. Due to the minor and widespread nature of these repairs, we are proposing to set up an allowance that includes labor, materials, and equipment appropriate for the tuckpointing and stone patching work. As the work is performed, it would be photographically documented and have the associated time required to make the repair recorded on a log. My estimate is that an appropriate allowance would include two weeks for a crew of 3 tradespeople. As I previously mentioned, the caulking sealant around the window and door opening perimeters is showing evidence of age related failure and it should be removed and replaced. Our proposed project scope includes the removal and replacement of this sealant based on a lineal foot quantity derived by a measured takeoff from scaled drawings. The final work item in our proposed scope is the cutting and tuckpointing of deteriorated mortar joints on the adjacent maintenance building. The proposed work would include spot cutting and tuckpointing of deteriorated joints around the building with solid cutting and tuckpointing of 100% of the mortar joints in the exterior of the chimney. We are also proposing an alternate work item to replace the existing chimney cap with a formed, cast in place cap that would include a slight overhang with an integrated drip edge cast into the perimeter of the cap underside. of 3 9 Attachment A - Price Page Date: 1.13.2025 QTY Unit Unit Price Total Mobilization, job set-up & insurance expense 1 $ 8,310 $ 8,310 Per Diem expense 5 Crew weeks 2,250 11,250 Safety, QA/QC controls 1 500 500 Dumpsters or hauling of debris 1 540 540 Final cleanup and demobilization 1 1,345 1,345 QTY Unit Unit Price Total Job trailer, saws, compressors, generators and misc. equipment costs 5 Weeks 750 3,750 Overhead protection scaffolding at entrances below work 1 Lump Sum 760 760 Aerial lift rental expense 5 Weeks 2,284 11,420 QTY Unit Unit Price Total 1Historic Courthouse 2Spot repairs of mortar joints and stone (Allowance of 2 weeks 3 person crew)2 Crew weeks 13,920 27,840 4Materials (Mortar and stone patch allowance)1 Lump Sum 2,500 2,500 5Remove and replace caulking sealant at window and door opening perimeters 1,190 LF 18 21,420 1Maintenance Building 2Install plywood and styrofoam roof protection below chimney work area 1 Lump Sum 842 842 3Solid cutting and tuckpointing Chimney mortar joints Based on 100% of joints 1 Lump Sum 22,200 22,200 4Spot cutting and tuckpointing of brick mortar joints Based on 30% of joints 1 Lump Sum 25,740 25,740 5Replacement of loose and damaged bricks Estimate 100 brick 100 Each 42 4,200 6Form and pour new concrete cap with drip edge 1.0 Lump Sum 3,448 3,448 $21,945 $15,930 $108,190 $146,065 Bayfield County Courthouse Exterior Maintenance 2025 General Conditions: Work Access & Equipment: Base Bid Work Scope: General Conditions Subtotal: Work Access & Equipment Subtotal: Base Bid Work Scope Subtotal: BASE BID TOTAL: Exclusions: Roofing work, window and door replacement or repair, interior work including cleanup and wall repair, hazardous materials testing/abatement, special order or custom materials, work around energized electrical wires, cold weather work, winter conditions, heat and cover expenses, overtime and weekend hours, below grade work unless specified, liquidated damages, work behind attached mechanical/electrical/structural components, landscape repair, concrete work or sidewalk repair, or any work not specifically listed above. Assumes access to Owner supplied power, water and adequate staging area. John Felton, Senior Vice President Building Restoration Corporation 1920 Oakcrest Ave, Suite 1, Roseville, MN 55113 612-309-4054 Mobile, john@buildingrestoration.com of 4 9 Minor damage to stone and mortar joints like that seen in this window sill would be addressed under the proposed labor allowance of two crew weeks. The arrow highlights a section of failed caulking sealant that would be removed and replaced as part of the sealant replacement scope item affecting all door and window opening perimeters. Examination of this patch would determine if it has come loose and needs to be replaced. Sealant would be installed in the open joint adjacent to the roofing membrane, and if the roofing is found to be in need of repair, the county could hire their roofer to perform that work after our project is completed. This photo shows the extent of the typical mortar joint failure to be addressed as part of the crew allowance work. BUILDING RESTORATION CORPORATION of 5 9 Failed mortar would be cut out and replaced with new matching mortar at locations like this. The horizontal joint highlighted here would be cut back and repointed with fresh mortar to restore the weather tight condition of this mortar joint. The detail of this joint at the base of the curved water table trim is susceptible to accelerated damage because of the natural tendency of melting runoff to settle here. There is no obvious way to create an effective drip edge in this area, so extra attention to ongoing maintenance of the masonry at this detail should be anticipated. BUILDING RESTORATION CORPORATION of 6 9 The joint around the base of the columns has failed. Due to the saturation of the masonry and the repeated freeze and thaw cycles, it might be prudent to install a sealant joint at these locations. This photo shows another example of the failed caulking sealant at window opening perimeters. This condition is widespread around the building largely due to the age of the sealant. A typical life expectancy of properly detailed and installed joints is 7 to 12 years. The failed mortar could be cut back to create a uniform joint so that the sealant could be installed in a manner that would be visually acceptable and more resistant to premature failure. BUILDING RESTORATION CORPORATION of 7 9 Type to enter text The mortar joints on the maintenance building chimney are visibly deteriorated throughout the entire chimney. Our proposal includes solid cutting back of the existing mortar and repointing the joints with new mortar formulated to be compatible with the existing brick. The existing chimney cap is also badly weathered and beginning to show signs of cracking. We have proposed removing the existing cap and installing a new formed and poured in place cap that would slightly overlap the plane of the brick, and include a formed drip edge around the underside of the cap perimeter. BUILDING RESTORATION CORPORATION of 8 9 Type to enter text The rest of the brick masonry on the maintenance building is in need of mortar maintenance. We propose to spot cut and repoint the selected joints that are deteriorated. The highlighted area here shows a concentrated amount of deteriorated mortar in need of repointing. Our quote is based on cutting and repointing up to 30% of the existing mortar joints on the building exterior. BUILDING RESTORATION CORPORATION This is another example of the failure of existing mortar joints that would be included in the crew allowance work scope. of 9 9 SUBMITTED TO BUYER: Bayfield County ATTN: Mark Abeles-Allison Bayfield County Administrator 117 E 5th Street Washburn, WI 54891 Please see Attachment A - Price Page dated (1/13/2025) for a list of proposed work scope items and the associated costs for each line item. Attachment A - Price Page shall be part of this agreement. Thank you for this opportunity. We look forward to working with you to preserve and maintain your building. Type Dollar Value $ Proposal / Statement of Work Date: February 3, 2025 Organization: Bayfield County - Planning & Zoning Department Contact Info: Ms. Ruth Hulstrom Director 117 East Fifth Street PO Box 58 Washburn, WI 54891 (715) 373-3514 ruth.hulstrom@bayfieldcounty.wi.gov Project # BC0005: Converting Paper to (Digital) Electronic Images Project Scope: Bayfield County’s Panning and Zoning Department is interested in conversion services of paper documents. Documents are currently stored in 4 drawer filing cabinets in the basement (without elevator access). On Q Solutions will remove 31 cabinets with hand carts from the basement location and will be transported to our secure facility for processing. Note: Some cabinets may not lock or have keys. Project #1 - Land Use Permits (1967-2023, 14.5 filing cabinets) ● Scan with auto color detect settings and create multi page tif file, named by permit # ● Documents range in size from 8-½” x 5-½”, 8-½” x 11” and 8-½” x 14” with some oversized documents ● Prep documents o Put into permit order (so we can identify missing permits) o Remove staples and fasteners o Tape ripped pages and reposition post it notes so no info is covered up o We will stamp “Poor Quality Originals” on poor quality images ● Name file by Permit # (2 digit year-4 digit pad number, ie 10-0123, permit 123 of the year 2010) ● XX-XXXX, new permit numbering started in 1998. Need to confirm moving old permit numbers to the current format ● Files will be confidentially shredded, after receiving approval from Bayfield County Project #2 - Sanitary Permits (1966-2023, 8 filing cabinets) ● Scan with auto color detect settings and create multi page tif file, named by permit # ● Documents range in size from 8-½” x 5-½”, 8-½” x 11” and 8-½” x 14” with some oversized documents ● Prep documents o Put into permit order (so we can identify missing permits) o Remove staples and fasteners o Tape ripped pages and reposition post it notes so no info is covered up o We will stamp “Poor Quality Originals” on poor quality images ● Name file by Permit # (2 digit year-6 digit pad number, ie 10-000123, permit 123 of the year 2010) ● XX-XXXXXX, new permit numbering started in 2006. Need to confirm moving old permit numbers to the current format ● Files will be confidentially shredded, after receiving approval from Bayfield County Bayfield County–Proposal #BC0005 Drafted by: Rhonda Burish ©2025 2:3:2025 On Q Solutions L.L.C. / 1957 County Rd XX, Kronenwetter, WI 54455 / (715) 370-1338 Page 1 Project #3 - Soil Tests (1975-2023, 2 cabinets) ● Scan with auto color detect settings and create multi page tif file, named by permit # ● Documents range in size from 8-½” x 5-½”, 8-½” x 11” and 8-½” x 14” with some oversized documents ● Prep documents o Put into permit order (so we can identify missing permits) o Remove staples and fasteners o Tape ripped pages and reposition post it notes so no info is covered up o We will stamp “Poor Quality Originals” on poor quality images ● Name file by Permit # (2 digit year-4 digit pad number, ie 10-0123, permit 123 of the year 2010) ● XXXX-XX, Need to confirm permit# format (currently permit #-2 digit year) ● Files will be confidentially shredded, after receiving approval from Bayfield County ● We are concerned about the current quality of some pink forms from 1975-1977 (very hard to read handwritten forms) Project #4 - Non-Metallic Mining (1 cabinet) ● Scan with auto color detect settings and create multi page tif file, named by Application # ● Documents range in size from 8-½” x 5-½”, 8-½” x 11” and 8-½” x 14” with some oversized documents ● Filed by Municipality ● Prep documents o Remove staples and fasteners o Tape ripped pages and reposition post it notes so no info is covered up o We will stamp “Poor Quality Originals” on poor quality images ● Application # and Pit # are the same (ie 55-007-00000-0009) however the number is not unique. Older documents have a different # sequence. Need to confirm how to name ● Files will be confidentially shredded, after receiving approval from Bayfield County Project #5 - Amended Ordinances, Rezones & Board of Adjustment (1 cabinet) ● Scan with auto color detect settings and create multi page tif file, named by TBD ● Documents range in size from 8-½” x 5-½”, 8-½” x 11” and 8-½” x 14” with some oversized documents ● Prep documents o Remove staples and fasteners o Tape ripped pages and reposition post it notes so no info is covered up o We will stamp “Poor Quality Originals” on poor quality images ● TBD ● Files will be confidentially shredded, after receiving approval from Bayfield County Project #6 - Admin Files (1991-2023, 4 cabinets) ● Scan with auto color detect settings and create multi page tif, file named by TBD ● Documents range in size from 8-½” x 5-½”, 8-½” x 11” and 8-½” x 14” with some oversized documents ● Prep documents o Remove staples and fasteners o Tape ripped pages and reposition post it notes so no info is covered up o We will stamp “Poor Quality Originals” on poor quality images ● Year, BOA, Public Hearing, Budget, Correspondence, Expenses, Reports & Zoning ● Files will be confidentially shredded, after receiving approval from Bayfield County Project #7 - Legal Files (on shelving) ● Scan with auto color detect settings and create multi page tif file, named by TBD ● Documents range in size from 8-½” x 5-½”, 8-½” x 11” and 8-½” x 14” with some oversized documents ● Prep documents o Remove staples and fasteners Bayfield County–Proposal #BC0005 Drafted by: Rhonda Burish ©2025 2:3:2025 On Q Solutions L.L.C. / 1957 County Rd XX, Kronenwetter, WI 54455 / (715) 370-1338 Page 2 o Tape ripped pages and reposition post it notes so no info is covered up o We will stamp “Poor Quality Originals” on poor quality images ● Name by folder ● Currently files are in brown legal folders, bring 30 boxes to box and label ● Files will be confidentially shredded, after receiving approval from Bayfield County Estimated Images Cost per Image Extended Price Removal of 31 (4 drawer) cabinets, box and label Legal folders, remove from basement location (no elevator access) with hand carts and transport to On Q Solutions’ facility for processing. $7,500.00 Project #1 - Land Use Permits (14.5 cabinets) 300,000 $0.20 $60,000.00 Project #2 - Sanitary Permits (8 cabinets) 170,000 $0.20 $34,000.00 Project #3 - Soil Tests (2 cabinets) 40,000 $0.25 $10,000.00 Project #4 - Non-Metallic Mining (1 cabinet) 20,000 $0.25 $5,000.00 Project #5 - Amended Ordinances, Rezones & Board of Adjustment (1 cabinet) 20,000 $0.25 $5,000.00 Project #6 - Admin Files (1991-2023, 4 cabinets) 80,000 $0.25 $20,000.00 Project #7 - Legal Files (bring 30 boxes) 50,000 $0.25 $12,500.00 Confidential Shredding (Certificate of Destruction from IROW Mosinee, WI) $2,500.00 Total $156,500.00 Project Deliverables: Project will have a 100% Quality Control check. We will review images for the correct permit number, image quality and correct page orientation. On Q Solutions will provide Bayfield County with an Exceptions Report (missing permit #s and other details). On Q Solutions will provide multi-page tif images named by permit as Laserfiche briefcase (each briefcase will be ~ 1GB) Customer will be invoiced for actual images processed Bayfield County may request documents from On Q Solutions during the conversion process. We will scan and send requested documents via e-mail at no additional cost. E-mail requests can be sent to support@onqsolution.com Insurance: On Q Solutions will provide a Certificate of Liability listing Bayfield County’s Planning & Zoning as additional insured. Bayfield County–Proposal #BC0005 Drafted by: Rhonda Burish ©2025 2:3:2025 On Q Solutions L.L.C. / 1957 County Rd XX, Kronenwetter, WI 54455 / (715) 370-1338 Page 3 Acceptance of Proposal: # BC0005 Payment Terms: ● 50% down at order signing, once we have processed 50% of your project we will convert to monthly progress billings with 10% hold back for customer acceptance, net 10 days. ● Contract Cancellation Fee - A 25% cancellation fee will be invoiced if contract is cancelled after signing “Thank you for the opportunity to provide a proposal for your conversion project. We realize how important the success of this project is to you and your staff” “We respectfully request you to accept this Proposal / Statement of Work” “Thank You” On Q Solutions L.L.C. Bayfield County - Planning & Zoning Dept. 1957 County Rd XX 117 East Fifth Street Kronenwetter, WI 54455 Washburn, WI 54891 Phone (715) 370-1338 Phone (715) 373-3514 By: a a By:a a Name: a Rhonda Burish a Name:a a Title: a President a Title:a a Date: a a Date:a a We will guarantee our pricing for 12 months from the proposal date. Bayfield County–Proposal #BC0005 Drafted by: Rhonda Burish ©2025 2:3:2025 On Q Solutions L.L.C. / 1957 County Rd XX, Kronenwetter, WI 54455 / (715) 370-1338 Page 4